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safend usb device User Manual

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Summary of Contents for safend usb device

  • Page 2: Table Of Contents

    This will mean that other unauthorised devices (such as mobile phones, ipods/iphones) will not be able to be used to store information unless for work purposes. The new system, called Safend will be installed onto all PCs and Laptops over the coming weeks.

  • Page 3: Authorised Usb Devices

    This is mainly with the size of the device as Safend will not work with pen drives over 4Gb in size. Therefore, the standard model currently being ordered is the Kingston 2Gb DataTraveler memory stick (shown below) which was agreed on as being the Safend compliant model with sufficient enough storage for work purposes only.

  • Page 4: Other Authorised Usb Devices

    (or other USB device) previously purchased by the Trust then such a device will be authorised for use with Safend. Most, if not all, of the USB pen drives purchased through the Trust are Lexar JD Secure drives (2Gb example shown below) of various sizes (usually 128Mb, 256Mb, 512Mb, 1Gb, 2Gb and 4Gb).
  • Page 5 Liverpoolpct.Servicedesk@liverpoolpct.nhs.uk. Further information can be found on the form itself. Important: You may only have Trust supplied pen drives authorised for use with Safend. Personal drives WILL NOT be authorised and WILL be blocked and set to read-only. Your line manager will need to authorise the use of your pen drive by verifying with the Servicedesk (using the authorisation form) that the device is Trust supplied.

  • Page 6: Using Unauthorised Usb Devices

    The above message is informing you that the device you have attached to your workstation will be ‘read-only’ and, therefore, blocked by Safend as it is not a Trust authorised device. If you attempt to write to the unauthorised device the following message will appear:- The name of the file/folder you are attempting to write (or copy) to the unauthorised device will be displayed as being unable to be copied.

  • Page 7: Using Authorised Usb Devices

    1. Important: Once you are in possession of an authorised pen drive supplied by the Trust you must first insert the device into a work PC that has the Safend client installed (your own PC) in order to encrypt the device. When inserting the device into your PC for the first time you will see the following screen appear as normal.
  • Page 8 IT will NOT be held responsible for any loss of data should this not be adhered to. There will be a period of notice allowing plenty of time for users to back-up their pen drives prior to Safend going live.  Delete all existing data o This option will delete all existing data by formatting and then encrypting your device.
  • Page 9 Author: Stuart Reading 04509-LPCT-Safend User Guide v1 Jan - 2011 5. If you select the second option you see the following warning message. Click ‘OK’ to continue. 6. You are then required to enter a unique password (as shown below) which will need to be entered each time you insert your device to read/write any data from it.
  • Page 10 Author: Stuart Reading 04509-LPCT-Safend User Guide v1 Jan - 2011 9. Once the encryption process is complete click ‘Finish’. You now have a secure and encrypted device that will allow full read/write access. The use of your encrypted device is as before but with some minor changes.
  • Page 11 04509-LPCT-Safend User Guide v1 Jan - 2011 1. When you insert the device into a workstation with Safend installed you will now be presented with the following screens:- The below screen will open as normal along with the Safend Protector ‘Device Password’...

  • Page 12: Using An Authorised Device On A Non-Safend Machine

    Using an Authorised Device on a Non-Safend Machine If, for instance, you are required to use your Safend encrypted device with a workstation that does not have Safend installed (i.e. at home or at another Trust etc) then you must follow this simple procedure.
  • Page 13 3. You will now need to double-click the ‘AccessSecureData’ icon which will install the drivers for your device on a non-Safend workstation. When this is done (about 10 seconds) you will be presented with the Safend Protector ‘Device Password’ screen as normal (shown below).

  • Page 14: Resetting Your Safend Password

    Important: You will need to know your current Safend password to change your password and this procedure can only be done on a PC with the Safend client installed (your works PC for instance). If you have forgotten your Safend password then you will need to contact the Servicedesk on 7777.
  • Page 15 Author: Stuart Reading 04509-LPCT-Safend User Guide v1 Jan - 2011 5. You will then be presented with the following screen. Enter your new password and re-type to confirm it. Press ‘Enter’ or click ‘Next. 6. The following message will appear to confirm your password change. Press ‘Enter’ or click ‘Finish’.

  • Page 16: Frequently Asked Questions

    Trust bought device then we will need to see confirmation of this so the device can be ‘Whitelisted’ in order for it to be an authorised device. If any new USB pen drives are purchased by the Trust they will be the Safend compliant 2Gb Kingston DataTraveler.
  • Page 17 Apple Mac’s and it is recommended users contact the location they are visiting in advance to ensure the PC they will be using is not a 64-bit Windows operating system or that Safend is not already in use at that location.

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