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Related Manuals for Yeastar Technology BizFAX-E Series
Summary of Contents for Yeastar Technology BizFAX-E Series
- Page 1 E Series Client User Manual 2.1.0.4 (English) Yeastar Technology Co., Ltd.
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Page 2: Table Of Contents
BizFAX-E Series Client User Manual Table of Contacts 1. Introduction ····················································································· 4 2. Operating Environment ····································································· 5 2.1 Hardware Environment······························································· 5 2.2 Software Environment································································ 5 3. Install BizFAX Client ·········································································· 6 4. Usage of BizFAX Client ·····································································11 4.1 Log in Client ············································································11 4.2 Send FAX ················································································12... - Page 3 BizFAX-E Series Client User Manual 4.8.3 Edit & Delete Contact ························································34 4.8.4 Send Contact ···································································34 4.8.5 Import Contact ································································35 4.9 Internal Communications among extensions ·································37 4.9.1 Voice Talk········································································37 4.9.2 Text Chat ········································································37 4.10 Personal Profile ······································································38 4.11 Change Password ···································································39 4.12 Change Language ···································································39...
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Page 4: Introduction
BizFAX-E Series Client User Manual Introduction BizFAX paperless fax system is an intelligent fax server that combines the traditional fax technology and network technology. After connected the PSTN telephone line and built up the connetion with the LAN or internet, by using the BizFAX Client software on their computers, users can easily to create a safe, efficient and affordable fax system for enterprise. -
Page 5: Operating Environment
BizFAX-E Series Client User Manual Operating Environment 2.1 Hardware Environment CPU：Recommend to use more a CPU that power than INTEL PIII500 Memory：Recommend to use more than 128MB RAM Hard Disk：At least 1 G 2.2 Software Environment Operating system：Windows XP, Windows 2000, Windows 2003, Windows Vista, Widows 2008, Windows 7. -
Page 6: Install Bizfax Client
BizFAX-E Series Client User Manual Install BizFAX Client This section shows how to install BizFAX Client software on the PC. 1. Download Client software from http://www.yeastar.com/download/BizFAXClientSetup.exe 2. Doube-click the ‘BizFAXClientSetup.exe’, Welcome to the BizFAXClient Installation screen will come up. Figure 3-1 3. - Page 7 BizFAX-E Series Client User Manual Figure 3-2 4. Read through the software License Agreement, select ‘I agree with the above terms and conditions’, and then click Next to continue. See Figure3-3. Figure 3-3 www.yeastar.com Page 7...
- Page 8 BizFAX-E Series Client User Manual 5. Click ‘Next’ after going over the provisions Figure 3-4 6. The Destination folder screen will offer you the option where you would like BizFAXClient to be stored on your computer. Click Next to continue.
- Page 9 BizFAX-E Series Client User Manual 7. A screen pop-up to notify you that： （1） Launch BizFAXClient after installation. （2）Create desktop shortcut； （3）Start BizFAXClient when I start Windows Enable the options by your own demands, and then click Next. Figure 3-6 8.
- Page 10 BizFAX-E Series Client User Manual Figure 3-7 9. When the installation is complete, a screen pop-up to notify you that the software is installed successfully. Click Finish. Figure 3-8 www.yeastar.com Page 10...
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Page 11: Usage Of Bizfax Client
BizFAX-E Series Client User Manual Usage of BizFAX Client 4.1 Log in Client After the installation, you can enjoy the powerful functions BizFAXClient offers. Double-click shortcut and launch BizFAXClient. Please enter your Ext. number and password and then click ‘Sign In’, see Figure 4-1. -
Page 12: Send Fax
BizFAX-E Series Client User Manual Figure 4-2 4.2 Send FAX After installed the BizFAXClient software, system will create a virtual fax printer that named as ‘BizFAX ’ in printer folder in the control panel. 4.2.1 Sending fax from application programs Application programs adopt the ‘Virtual Print’... - Page 13 BizFAX-E Series Client User Manual Figure 4-3 Select ‘BizFAX’ on printer list and click ‘OK’. System will generate a ‘Create new fax’ window and the file would be printed as TIFF to add into task list. Figure 4-4 www.yeastar.com Page 13...
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Page 14: Sending Fax From Client Software
BizFAX-E Series Client User Manual 4.2.2 Sending fax from Client software (1) Enter into FAX tag, click ‘Create’ to create a new fax. (2) Click ‘add file’ to select the file you want to fax from computer. Note: Only the file in *.bmp、 *.dib、 *.jpg、 *.jpeg、 *.png、 *.doc、 *.docx、 *.xls、... -
Page 15: Description Of 'Create A New Fax' Menu
BizFAX-E Series Client User Manual Figure 4-6 4.2.3 Description of ‘Create a New Fax’ Menu 4.2.3.1 Receiver (Fax number) There are two ways to enter receiver (fax number): 1. Enter the numbers directly as Figure 4-7 The right way of entering fax number: for example here a company in Xiamen city of China, city area code is 0592 and country code is 0086 ：... -
Page 16: Fax Subject
BizFAX-E Series Client User Manual Figure 4-8 Select contacts’ fax number and click ‘Add’, it shows the selected number on right box, click ‘OK’ to finish. 4.2.3.2 FAX Subject Mark the faxes for easy manageable and searchable. 4.2.3.3 Fax Content Fax File List 1）Add Fax：Select one or multiple files from computer to fax out once... -
Page 17: Fax Broadcast
BizFAX-E Series Client User Manual Figure 4-9 4.2.5 FAX Broadcast System allows user to fax a same file to different numbers at the same time, which means fax broadcast. There are two ways to get fax broadcast service: 1．Enter fax numbers directly and separate them by semi-colon. See Figure 4-10 www.yeastar.com... - Page 18 BizFAX-E Series Client User Manual Figure 4-10 2．Click ‘Receiver’ and select multiple contacts from address book to add into right box as Figure 4-11. Figure 4-11 www.yeastar.com Page 18...
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Page 19: Forward Fax
BizFAX-E Series Client User Manual 4.2.6 Forward Fax User can transfer the received faxes to both internal extension users and external contacts. 1．Forward to internal extensions Click the right mouse on the selected fax and choose ‘Forward’ from the pull-down menu. Click on ‘To’ to select receivers from ‘Fax Extensions’ as Figure 4-12. -
Page 20: Reply Fax
BizFAX-E Series Client User Manual Figure 4-13 4.2.7 Reply FAX User can reply to the sender directly for the received fax. Click on the right mouse on the selected fax, choose ‘Reply’ on pull-down menu, system will pop up a window where user can edit the fax for remark, seal and signature. -
Page 21: Receive Fax
BizFAX-E Series Client User Manual Sending – system is sending fax Sent successfully - fax is successfully delivered. Resending- fax is being resend. Waiting for idle trunk – trunks are busy, system is waiting for an idle trunk. Transmission failure, waiting to try again Have no valid line - User dialed a wrong access number. -
Page 22: Manage Fax
BizFAX-E Series Client User Manual Figure 4-15 Once user changed the email address on the Client window as above, his email information on Server side will be updated at the same time. 4.5 Manage Fax 4.5.1 Edit Subject The role of the subject is same as a label. User can add a subject for both received and sent faxes in order to manage them easily in future. -
Page 23: Delete Fax
BizFAX-E Series Client User Manual Figure 4-17 Create a name for this folder on the following box Figure 4-18 2．Drag fax to folder Click on the selected fax file and hold down the mouse, drag it into required folder. 4.5.3 Delete Fax After clicked ‘Delete’... -
Page 24: Fax Editor
BizFAX-E Series Client User Manual Figure 4-19 4.6 Fax Editor The fax editior co-works with BizFAXClient to view, edit and make remark on fax file. Option 1: Double click on a fax file in Client, click ‘Reply’ or ‘Forward’, and click ‘Edit Fax’... -
Page 25: Veiw Fax
BizFAX-E Series Client User Manual 4.6.1 Veiw FAX Figure 4-20 ：from left to right: fit width, fit height, fit visible, actual size ： from left to right： Rotate Counterclockwise 90°, Rotate 180°, Rotate Clockwise 90° 4.6.2 Remark FAX It helps user to modify the file contents. - Page 26 BizFAX-E Series Client User Manual Figure 4-21 ： Revocation ： Reimplement ：Move page ： View page ： Add text ： Font Before making remark on fax, click ‘Font’ to change the size, style and font of characters. www.yeastar.com Page 26...
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Page 27: Seal & Signature
BizFAX-E Series Client User Manual Figure 4-22 4.6.3 Seal & Signature 4.6.3.1 Get seal and signature Step 1：Save a paper with a seal or a signature into computer. Method 1: Send the paper from physical fax machine to virtual fax extension, and login this virtual fax extension and download the paper to computer. - Page 28 BizFAX-E Series Client User Manual Figure 4-23 Step 3：On the opened FaxEditor, click ‘Remark’ ‘Get Stamp’, drag mouse to choose on stamp or signature, and then release mouse to extract the stamp or signature image from paper. Enter a name on the pop-up window as Figure 4-23 The stamp and sigunature images will be saved as BMP &...
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Page 29: Set Stamp Image
BizFAX-E Series Client User Manual Step 4：After clicked ‘Save’, the extracted images will be saved into manager as Figure 4-25 Figure 4-25 Step 5：Click ‘OK’ to finish the operation of extracting stamp and signature. 4.6.3.2 Set Stamp Image There are two methods to set stamp image：... -
Page 30: Application Of Stamp
BizFAX-E Series Client User Manual Figure 4-26 The lefe area is the list of all stamps and stamp image shows on the right area. For the safety of using stamps, users can set password on the following window. Figure 4-27 4.6.3.4 Application of Stamp... -
Page 31: Fax Extension Management
BizFAX-E Series Client User Manual asked to enter password. Figure 4-29 ：Signature All the added signature images will be listed under pull-down menu of icon, just select a signature to seal on fax file. Figure 4-30 4.7 Fax Extension Management Fax extension refers to all users that using fax system. -
Page 32: Contacts Management
BizFAX-E Series Client User Manual All members in this group Figure 4-31 4.8 Contacts Management After signed in BizFAXClient, you can see Contacts tag. Here, you are possible to add, edit, delete, rename, send, import and export contacts. 4.8.1 Contacts Group Management Before editing contact’s profile, you can classify it into group at first, which... -
Page 33: Add New Contact
BizFAX-E Series Client User Manual Figure 4-32 4.8.2 Add New Contact You can add new contact through MenuAdd New Contact or click the mouse to open the adding screen. Please edit contact’s profile on following screen, such as name, office phone, and company name and so on. -
Page 34: Edit & Delete Contact
BizFAX-E Series Client User Manual Figure 4-33 4.8.3 Edit & Delete Contact Select contact and click on mouse right to choose edit or delete from pop-up menu. 4.8.4 Send Contact Contacts information are shareable among extensions. Click on the selected contact, click on mouse right... -
Page 35: Import Contact
BizFAX-E Series Client User Manual Figure 4-34 4.8.5 Import Contact User can import contacts in quantity from menu ‘Contacts’--> ‘Import Contact’. Step： 1. Select the file (.csv) you want to import and click ‘Open’button (figure 4-35) Figure 4-35 2. Double click the item to select corresponding address, see Figure 4-36 www.yeastar.com... - Page 36 BizFAX-E Series Client User Manual Figure 4-36 3. Click ‘OK’ to finish this step. 4.8.6 Export Contacts You can export contacts to save up on computer as well. Step： Select the routing that you want to save, and then click ‘Save’ to finish as...
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Page 37: Internal Communications Among Extensions
BizFAX-E Series Client User Manual 4.9 Internal Communications among extensions For the convenience of communications among extensions, BizFAX embedded an instant talk system allow users to get voice calls or text chat with other members. 4.9.1 Voice Talk There are three ways to make a call between extensions: 1）Double click on the extension number that you want to call... -
Page 38: Personal Profile
BizFAX-E Series Client User Manual Figure 4-39 4.10 Personal Profile For the convenience communication with your colleagues and friends, BizFAXClient provides personal information management, so that you can update profile at any time. After signed on BizFAXClient, click ‘File’ ‘Edit profile’ to open personal information screen. -
Page 39: Change Password
BizFAX-E Series Client User Manual 4.11 Change Password User can change password through ‘File’ ‘Change Password’ setting, open the chat box as Figure 4-42 to change password. Figure 4-41 4.12 Change Language BizFAXClient has multiple language versions. You can change the Client language through ‘Tools’... -
Page 40: Sign Out & Exit
BizFAX-E Series Client User Manual Figure 4-42 4.14 Sign out & Exit Sign Out： You can sign out BizFAXClient on menu ‘File’ ‘Sign Out’ Exit： You can exit from BizFAXClient on menu ‘File’ ‘Exit’ or you can click on BizFAX icon on right tray and click ‘Exit’... -
Page 41: Appendix A How To Make Fax File In Tiff Format
BizFAX-E Series Client User Manual Appendix A How to make fax file in TIFF format? Here, we take use of BizFAX’s virtual fax printer (BizFAX) to make .TIFF fax file. Take an example of a Word format file: Step 1: Open the Word format file, click ‘File’ –‘Print’. - Page 42 BizFAX-E Series Client User Manual Figure A-2 Figure A-3 <Finish> www.yeastar.com Page 42...