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DMS AS/400 User Manual

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AS/400 User Guide
Version 1.0
Updated October 13, 2003
This document contains confidential and proprietary information of DMS SYSTEMS CORP and
may not be disclosed to persons other than those to whom it was originally distributed. It
must not be duplicated, published or used for any other purpose than expressly authorized by
DMS SYSTEMS CORP.

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Summary of Contents for DMS AS/400

  • Page 1 Version 1.0 Updated October 13, 2003 This document contains confidential and proprietary information of DMS SYSTEMS CORP and may not be disclosed to persons other than those to whom it was originally distributed. It must not be duplicated, published or used for any other purpose than expressly authorized by...

  • Page 3: Table Of Contents

    Table Of Contents AS/400 User Guide ...................... 1 AS/400 User Guide ....................1 General Concepts ..................... 2 Computer Basics ....................2 AS/400 Operating System ..................3 Keyboard Basics ....................4 AS/400 Help......................6 Screen Layout ....................... 7 Command Language (CL) ..................8 AS/400 Primary Menus ....................
  • Page 4 Working with Devices ................... 52 Printers ......................53 Working with Print Jobs ..................57 Displays ......................59 DMS Approved AS/400 Emulation Products .............. 62 Communications..................... 63 Remote Locations ....................63 Electronic Customer Support (ECS)................. 66 System Backup and Cleanup ..................67 System Backup....................
  • Page 5 Powering the System On ..................77 Powering the System Off..................79 System Cleanup....................82 Tape Drive ......................84 IBM Program Temporary Fixes ................85 How to email documents from your DMS iSeries............89 How to create a Desktop Icon for Qwik-Order ............. 90...

  • Page 7: As/400 User Guide

    AS/400 User Guide AS/400 User Guide The AS/400 user guide is an overview of the basic operational functions to run an AS/400 computer system. The guide supports the IBM documentation shipped with the computer. Where information may conflict with the IBM documentation, this document will defer to the authority of the IBM documentation.

  • Page 8: General Concepts

    The most important program which controls the basic functions of the computer System is the Operating System. The AS/400 Operating System is called OS/400. In addition to controlling all devices connected to the computer, the Operating System controls the numerous requests made by all connected users.

  • Page 9: As/400 Operating System

    AS/400 User Guide AS/400 Operating System The OS/400 Operating System provides the tools you will use to run the AS/400 hardware System. It allows you to run multiple jobs regardless of any other programs running at the same time. The major functions of the OS/400 program are: Control Language is the set of commands used to talk with the computer.

  • Page 10: Keyboard Basics

    AS/400 User Guide Keyboard Basics The information provided is for use on standard PC Keyboards using terminal emulator programs such as IBM's Client Access for Windows or MochaSoft for Windows. Key names are typical however the key may not perform as documented if programmed to do other functions.
  • Page 11 AS/400 User Guide Initial Screen Entry A cursor will be positioned at the beginning of a field for input on the display screen. This is normally the first field where data is entered. Data typed on the keyboard is entered in the field where the cursor is located.

  • Page 12: As/400 Help

    AS/400 User Guide AS/400 Help Press F1 key or the HELP key (depending on the terminal type) to access Help related to the screen displayed. Once Help System displayed, typical actions include: Press Page up or Page down keys to display additional information.

  • Page 13: Screen Layout

    AS/400 User Guide Screen Layout Screen Layouts: (top to bottom) Screen Name Selection List or tasks groupings that lead to more menus and/or functions that support or accomplish the request. Selection or Command line for entering: Selection number from the displayed list Command Language (CL) Function Keys provide additional options and more flexibility in accessing the System.

  • Page 14: Command Language (Cl)

    AS/400 User Guide Command Language (CL) commands are “short cuts” to either menus or AS/400 functions. They are entered from the Selection or Command line and executed when the ENTER key is pressed. Example: "WRKSPLF" and Selection number “5” yields the same result.
  • Page 15 AS/400 User Guide Command Description Verb Subject DSPMSG Display message WRKSPLF Work with spool file SPLF WRKUSRJOB Work with User jobs USRJOB Common CL Verb and Subject Abbreviations Verb Description Subject Description Command Change Device Clear DEVD Device Description Copy...
  • Page 16 AS/400 User Guide Verb Description Subject Description Move JOBD Job Description Print JOBQ Job Queue Release List Remove Library Rename Menu Restore Message Save MSGQ Message Queue Start Object Work with OBJD Object Description Subsystem SBSD Subsystem Description SPLF Spooled File...
  • Page 17 AS/400 User Guide Verb Description Subject Description USRPRF User Profile DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 18: As/400 Primary Menus

    AS/400 User Guide AS/400 Primary Menus OS/400 Main Menu Purpose: Primary screen used for selecting a general task. Audience: System Operator Navigation: Go Main in command line Comments: Screen Sample: DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 19: User Tasks

    AS/400 User Guide User Tasks Purpose: Displays options for working with tasks, functions or jobs related to sign- on session. Audience: Systems Operator Navigation: Option 1 from Main Menu Comments: Screen Sample: DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 20: Office Tasks

    AS/400 User Guide Office Tasks Purpose: Displays options that facilitate productivity functions, including file transfers, granting permissions to users, queries and working with users' documents and files. Audience: Systems Operator Navigation: Option 2 from the Main Operations Menu Comments: Screen Sample: DMS Systems Corp.

  • Page 21: General System Tasks

    AS/400 User Guide General System Tasks Purpose: Work with System-wide jobs and related functions such as spooled files, device and job status’s, printers, job and print queues, files, libraries and folders and system communications. Audience: Systems Operator Navigation: Option 3 from Main Menu...

  • Page 22: Files, Libraries And Folders

    AS/400 User Guide Files, Libraries and Folders Purpose: Work with data stored in files, libraries, and folders Audience: Users who are responsible for data integrity Navigation: Option 4 from Main Menu Comments: Screen Sample: DMS Systems Corp. October 13, 2003...

  • Page 23: Communications

    AS/400 User Guide Communications Purpose: Select tasks for configuring and controlling communications network, both local and remote configurations and status’s of lines, controllers and devices. Audience: Systems Operator Navigation: Option 6 from the Main Menu Comments: Screen Sample: DMS Systems Corp.

  • Page 24: Define Or Change The System

    Purpose: Plan, configure and install devices, such as tape drives, controllers, printers and displays. Apply IBM Program Temporary Fixes (PTFs) to IBM licensed programs. Change System values that control how the AS/400 operates Audience: Systems Operator Navigation: Option 7 from Main Menu...

  • Page 25: Problem Handling

    AS/400 User Guide Problem Handling Purpose: Initiate problem resolution by displaying messages sent to the System Operator by the AS/400 System. Utilize messages to pinpoint origination of problem and diagnose the cause. Audience: System Operator Navigation: Option 8 from Main Menu...

  • Page 26: Go To Menu

    System Operator Navigation: Option 9 from Main Menu Comments: "*ALL" displays all menus on the AS/400 for selection from. See list below for Most Common Menus Called from Go To Menu. To go to a menu shown in list, enter "Go Menu Name" in Parameters or...
  • Page 27 AS/400 User Guide Name Description DATA Files, Libraries, and Folders DEFINE Define or change the System DEVICE Device operations DOCUMENT Documents FILE File FOLDER Folder Jobs LIBRARY Libraries MAIN Main MAJOR Major command groups MESSAGE Messages OFCTSK Office tasks PRINTER...
  • Page 28 AS/400 User Guide Name Description SAVE Save SECURITY Security STATUS Status SUBJECT Subject commands SYSTEM General System tasks TAPE Tape USER User Tasks VERB Verb commands Back to Top DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 29: Information Assistant Options

    Information Assistant Options Purpose: Locate information about AS/400 System, how to comment on that information and what is new in this release of AS/400 System. Search for AS/400 online books, start online education if course is installed, work with system problems, etc.

  • Page 30: Client Access/400 Tasks

    AS/400 User Guide Client Access/400 Tasks Purpose: Provides options to enable connections and interfaces between PCs and AS/400, such as file transfer and use of printers attached to the AS/400. Audience: System Operator Navigation: Option 11 from Main Menu Screen Sample: DMS Systems Corp.

  • Page 31: Daily Operational Tasks

    Daily Operational Tasks New User Setup Before working on the AS/400 you must be set up as a user so the operating system recognizes you when you sign on. The AS/400 utilizes a user profile to make certain determinations as to menus, security levels, program applications, etc. that you will have access to once you are signed on.
  • Page 32 User Password - "*USRPRF" (default) Text description = new user's identification Other fields = Contact DMS for required entries. Press ENTER. The user's profile is established with sign-on name and password equal to the same value. The user can change their password later.
  • Page 33 AS/400 User Guide 2. Press ENTER to display the Create User Profile screen. Update fields as needed. Contact DMS for required entries. Back to Copy Method Back to Top DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 34: Maintaining User Profiles

    AS/400 User Guide Maintaining User Profiles Many administrative processes require changes to User Profiles. The most common change requests are as follows: • Password reset when user forgets password • Changes to access rights when user changes positions • Disable profile when user is terminated or voluntarily leaves the company Steps: 1.

  • Page 35: Signing Onto The System

    3. Press the ENTER key. 4. Depending on options defined in your user profile, one or more of the following may occur: • The AS/400 Main Menu is displayed. • Another menu is displayed. • A program or procedure is run.

  • Page 36: System Status

    AS/400 User Guide System Status The AS/400 provides quick access to the most important areas of the AS/400 system. From this display you can move to the areas that you will probably need to check most often in order to check printers, find jobs and look at spooled files, make changes or check the operational status of the system.

  • Page 37: Messages

    AS/400 operating system or from users. The messages generated from the AS/400 are of two types: informational and warning. Some messages require a response in order for a further activity to take place. Most messages, however, are informational and do not require a response.
  • Page 38 AS/400 User Guide Back to Instructions Back to Top Send Break Message A break message will interrupt a user’s session and display immediately on the user’s screen. Steps: 1. Type "SNDBRKMSG" on the command line and press the F4 (PROMPT) key or ENTER •...

  • Page 39: Display Messages

    AS/400 User Guide Back to Instructions Back to Top Display Messages Steps: 1. Type "DSPMSG" on the command line and press the F4 (PROMPT) key or ENTER key • From Main Menu, select Option 3 • From General System Tasks, select Option 4 •...
  • Page 40 AS/400 User Guide Back to Instructions Back to Top Remove Messages From the display message screen you have three options on how to remove messages from a message queue. • To remove a message, press F11 while the cursor is on the message you want removed.
  • Page 41 AS/400 User Guide Back to Instructions Back to Top DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 42: Jobs

    AS/400 User Guide Jobs Execution of routines (called programs) on the AS/400 are referred to as jobs. There are two types of jobs that run on the AS/400. 1. Interactive - users enter data at a terminal and receive data back from the AS/400 2.
  • Page 43 AS/400 User Guide Back to Options Back to Top Working with Submitted job Steps: 1. Type "WRKSBMJOB" on the command line and press the F4 (PROMPT) key or ENTER • From Main Menu, select Option 1 • From User Tasks, select Option 6...

  • Page 44: Job Queues

    A job queue is part of or attached to a subsystem. The AS/400 assigns a job to a job queue before the job starts to run. There may be many jobs running in several job queues at the same time but in reality only a small piece of each program is being worked on for a brief period time.

  • Page 45: Output Queues

    AS/400 User Guide Output Queues When the AS/400 has completed processing a job, the results or output of the job are stored in areas known as output queues. An output queue can be a device such as a printer. All jobs that run on an AS/400 have an output queue assigned.

  • Page 46: Spooled Files

    AS/400 User Guide Spooled Files Spooled files are the internal “output” resulting from programs that run on the AS/400. The system maintains these files and the AS/400 generates the “hard copy” output that you receive on your printer. Spooled files are generated by: •...
  • Page 47 AS/400 User Guide Option Command Command Description performed with it until it is released. Delete Deletes the spooled file from the system. When you choose this option the Confirm Delete of Spooled Files prompt is displayed. You can either accept or decline deletion.
  • Page 48 AS/400 User Guide Heading Description Copy The number of copies of the spooled file printed DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 49: Two Sessions On A Workstation

    Additional Instructions The workstation can be set up with more than one AS/400 address. Each address can have two sessions. Repeat the process below for as many addresses as workstation is allotted on the AS/400.

  • Page 50: Signing Off

    AS/400 User Guide Signing Off Steps: To sign off the AS/400: 1. Enter Option 90 on Selection or command line and press ENTER key. 2. Initial Sign On screen displayed. DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 51: Tape Operations

    AS/400 User Guide Tape Operations Working with Tape Devices Working with tape devices is the only way of making sure that data and operating systems can be recovered in the event of a major system crash. It is through the tape device that you save and restore new programs and updates as well as archived data.

  • Page 52: Tape Management

    Unload Tape Steps: 1. Go to the front of the AS/400 CPU unit. Depending upon your model you may have on or more tape drives. Locate the proper tape door. 2. Press the blue tape door release button to pop open the tape door and eject the tape.
  • Page 53 AS/400 User Guide 4. Close the tape door until it latches and the blue tape door release button pops back out. 5. Make sure the tape is correctly labeled and return the tape to its protective cover. Back to Top...
  • Page 54 Warning: The tape must be set to the proper density. With the cursor in the Tape density field press the F4=Prompt key to display a list of valid tape densities on the AS/400. Refer to the tape you are using to get the correct setting. Type in the correct density.

  • Page 55: Saving Libraries To Tape

    Saving Libraries to Tape Saving libraries to tape is how you archive, distribute and backup data from the AS/400 so you can restore in the event of a system crash. The basic way to save a library and all its respective objects is to use the Save Library command.

  • Page 56: Restoring Libraries From Tape

    AS/400 User Guide Restoring Libraries from Tape Restoring libraries from tape is how you archive, distribute and backup data to the AS/400 so you can recover in the event of a system crash. The Restore Library command restores a library and all its respective objects.
  • Page 57 AS/400 User Guide DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 58: Device Management

    Device Management Working with Devices Users can change and control the interaction of physical hardware with the AS/400. Physical hardware includes displays, printers, tape drives, controllers, and virtual devices. Options are provided to diagnose and correct system problems relating to hardware.

  • Page 59: Printers

    AS/400 User Guide Printers Printers are the most frequently configured device type. These instructions include: • Setting Up Printers • Determine Status of Printer • Start A Printer • Stop A Printer Setting Up Printers Recommended procedures for installing printers include: •...
  • Page 60 Warning: Do not set up a printer at the same address as another existing device. The OS/400 will issue an “address conflict” message. The AS/400 uses controllers (designated as CTL) to determine where to set up specific addresses for devices. To setup a printer, you must know: •...
  • Page 61 AS/400 User Guide Determine Status of Printer Steps: 1. Type "WRKCFGSTS *dev" on the command line and ENTER Key. All devices are displayed. 2. From Work with Configuration Status, select the device • From Work With Device Descriptions, enter Option 8 next to printer and press...
  • Page 62 AS/400 User Guide Back to Top Stop A Printer To make physical changes to the printer or to diagnose problem, the printer must be varied off. it is a good idea to also END the printer. 1. Type "WRKWTR" on the command line and press the ENTER key to display a list of printers and the status of the writers.

  • Page 63: Working With Print Jobs

    AS/400 User Guide Working with Print Jobs Users can change and control the interaction of print jobs with the AS/400. Display Messages for the System Operator helps determine detailed information about a printing job. Reference section on Working with Messages.
  • Page 64 AS/400 User Guide DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 65: Displays

    AS/400 User Guide Displays These instructions include: • Setting Up Display • Determine Status of Display • Stop A Display • Start A Display Setting Up Devices Recommended procedures for installing displays include: • Set the QAUTOCFG option under system values to “1”. The first time you power up a new device the system automatically recognizes it and attaches it to the list of installed devices.
  • Page 66 Warning: Do not set up a display at the same address as another existing device. The OS/400 will issue an “address conflict” message. The AS/400 uses controllers (designated as CTL) to determine where to set up specific addresses for devices. To setup a display, you must know: •...
  • Page 67 AS/400 User Guide 2. From Work with Configuration Status, select the device • From Work With Device Descriptions, enter "8" next to display and press ENTER Key In the above example DSP11 is active and the job that is running is RHETT (the users ID) number 013404.

  • Page 68: Dms Approved As/400 Emulation Products

    Instructions are provided in each package. It is not the intent of this section to discuss in depth the installation process. Below is a screen print of a PC that is connected to an AS/400 and emulating an AS/400 terminal.

  • Page 69: Communications

    AS/400 User Guide Communications Remote Locations The AS/400 uses lines and controllers to communicate with devices set up on the system both locally and remotely. To monitor these you use the Communications Status display. Instructions include: • Lines Status •...
  • Page 70 AS/400 User Guide • Using F10=Display Associated Devices will list all devices associated with a particular line and also the type of those devices. Back to Top Controllers Status Steps: To display status of controllers: 1. Type "WRKCFGSTS *CTL" on command line and press ENTER key •...
  • Page 71 AS/400 User Guide • From Communication Status, select option 3 From this screen you can work with the devices in a variety of ways: • Vary on and off, work with jobs or with device descriptions. • Use F14=Work with Devices to change, copy, delete, display or create new devices.

  • Page 72: Electronic Customer Support (Ecs)

    Electronic Customer Support (ECS) The AS/400 provides the capability of electronic customer support. This feature enables interaction with systems at IBM and DMS Systems Corp. for software updates and upgrades as well as provide remote support when circumstances dictate. DMS Systems Corp. uses a program called Bug Busters to enable support personnel to sign onto your system remotely and work as if they were located at your place of business.

  • Page 73: System Backup And Cleanup

    System Backup and Cleanup System Backup Backing up data and system files on the AS/400 is the most important function executed on a regular basis. A backup plan must be established before loading production data. The initial full system backup is created when the AS/400 is installed and DMS systems are loaded.
  • Page 74 PTF’s, etc. A system save will save: • All AS/400 system libraries and objects, including user profiles, system security, device configuration, and operating system objects. • All user libraries including all licensed internal code and libraries, all documents and folders, all distribution and mail objects.
  • Page 75 AS/400 User Guide From this menu you can change set up automated backups. 1. From Backup Tasks, select option 10 The daily, weekly and monthly backup options screens all perform the same way. DMS Systems Corp. October 13, 2003 Version 1.0...
  • Page 76 AS/400 User Guide DMS Systems Corp. October 13, 2003 Version 1.0...
  • Page 77 AS/400 User Guide From this screen you can change your backup library list. At a minimum the following libraries be backed up daily: File Description A99XXX Client specific customized files for the A/P application A99FILES A/P application files DMF010 DMS application files...
  • Page 78 AS/400 User Guide Back to Top DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 79: Ibm Monitoring

    AS/400 User Guide IBM Monitoring IBM provides a monitoring service to check the AS/400 hard drive(s) on regular intervals for potential failure. This requires the following: • Dedicated phone line to AS/400 • Regular review of messages for IBM notification •...

  • Page 80: System Software Installation

    AS/400 User Guide System Software Installation Installing System Software Your AS/400 has come loaded with the latest versions of the DMS Distribution Express software and IBM’s OS/400 operating system, program products and licensed internal code. DMS Systems Corp. October 13, 2003...

  • Page 81: Dms System Upgrades And Releases

    AS/400 User Guide DMS System Upgrades and Releases DMS Systems Corp. issues updates, fixes and new releases of its software as needed. The new software updates and fixes are transmitted electronically and applied directly to your AS/400 system. New application releases are distributed to you on tape. You are responsible for restoring new programs or enhancements from tape to your system.

  • Page 82: Ibm Version Releases

    There is generally no charge except for media (tape or CD-ROM) for these version releases. You are responsible for loading these onto your system. Once they are uploaded to the AS/400 they must be installed.

  • Page 83: Scheduled Maintenance

    Scheduled Maintenance Powering the System On When you start the AS/400 (turn the power on), an IPL (Initial Program Load) is executed for the system to reset and recognize changes to certain system characteristics. There are four situations that typically require an IPL: •...
  • Page 84 AS/400 User Guide NOTE: It may take more than 1 hour for the system to completely power up under normal circumstances depending on such factors as your system model and configuration. This is normal. If the system has to be restarted after a hard shut down, for example, a power failure, it may take much longer.

  • Page 85: Powering The System Off

    WARNING: You can stop the system using the Power On/Off button (the large square white button on the AS/400 CPU unit) if you are in the MANUAL MODE, however, this is NOT RECOMMENDED because of the errors that may occur with your data files.

  • Page 86: Powering Off The System

    AS/400 User Guide • Hold any job queues that have jobs waiting to run on the Work with Job queues display. NOTE: You must release these job queues when the system is restarted. • Press F12 (Cancel) to return to Work with Jobs display.
  • Page 87 AS/400 User Guide DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 88: System Cleanup

    AS/400 User Guide System Cleanup In order to keep the AS/400 functioning as efficiently as possible it is necessary to periodically clean up the system to remove any unnecessary or unneeded messages and other types of logs. You can request that users delete their own logs on a periodic basis but it is easier to set up the AS/400 to perform this task automatically.
  • Page 89 AS/400 User Guide 1. From Cleanup Tasks, select option 1 It is recommended that the automatic cleanup option be set to Yes all the time. Back to Top DMS Systems Corp. October 13, 2003 Version 1.0...

  • Page 90: Tape Drive

    AS/400 User Guide Tape Drive Tape drives must be cleaned on regular intervals to ensure backups and the nightly job schedule complete successfully. A drive that needs to be cleaned will stop the job schedule from completion and limit business as usual the next day until the drive is cleaned and jobs finished.

  • Page 91: Ibm Program Temporary Fixes

    Warning: You are not notified by either IBM or DMS Corp. when PTFs are available. It is your responsibility to order these PTFs directly from IBM. It is recommended that you order PTFs every 6 months to ensure your operating system has the latest changes.
  • Page 92 AS/400 User Guide Ordering PTFs Before ordering, contact IBM to obtain the CUMULATIVE PTF PACKAGE number for your OS/400 version. A cumulative package includes all PTFs issued from the version release date through the date of order. It ensures all the current fixes are delivered for applying to the OS/400 operating system.
  • Page 93 AS/400 User Guide Loading PTFs Once you have been notified either through a message to the system operator that the fixes have been received or a delivery from IBM you must load the PTFs onto your system. Steps: 1. From Program Temporary Fix, select Option 1.
  • Page 94 AS/400 User Guide Applying PTFs Once you have loaded the fixes that have been received you must then apply the PTFs onto your system. Steps: 1. From Program Temporary Fix, select Option 2. 2. Once the PTFs are applied, you must IPL (Initial Program Loaded) the system, enabling the changes to take affect and become “permanent”...

  • Page 95: How To Email Documents From Your Dms Iseries

    You can easily export an AS/400 printer output file to your PC file system where you can work with it using various PC Office tools – Excel, Word, Outlook Example - you can attach an AS/400 printer output file for an invoice, Purchase Order, Report, Query, etc. to an e-mail.

  • Page 96: How To Create A Desktop Icon For Qwik-Order

    Order Website Portal is as follows: 1. Send them an email with a link to your Qwik-Order website. (For Example: http://66.179.164.71:?? Contact DMS for the complete link number) 2. Clink on the link above and the Qwik-Order website comes up in their Internet Explorer browser.

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