SAGEMCOM FAX 4560 User Manual
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SAGEMCOM FAX 4560 User Manual

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USER MANUAL
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Summary of Contents for SAGEMCOM FAX 4560

  • Page 1 USER MANUAL FAX 4560 FAX 4565 FAX 4570 FAX 4575...

  • Page 2: Introduction

    If you want, your device can print Sudoku puzzles in four different difficulty levels with solution. We hope you enjoy your device and its many func- tions! Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 3: Table Of Contents

    TABLE OF CONTENTS INTRODUCTION..........2 Eavesdropping while Connection is Established .. 29 Sending to Multiple Recipients (= Broadcasting) 29 Dear Customer ............2 Using Fax Templates ..........30 About this User Manual ........... 2 Fax Reception ............30 Receiving Fax Manually ......... 30 1 GENERAL SAFETY INFORMATION ..
  • Page 4 Error Messages and Possible Causes ....61 13 GLOSSARY ..........65 14 APPENDIX..........68 Technical Data ............68 Guarantee .............. 69 Declaration of Conformity (DoC) ......70 Customer Information .......... 72 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 5: General Safety Information

    1 GENERAL SAFETY INFORMATION Introduction 3 Do not allow children to handle the device without supervision. Your device has been tested in conformity with Do not allow children to handle the device without standards EN 60950-1 and IEC 60950-1 and should supervision.

  • Page 6: Consumable Materials

    Only have your device repaired by an authorised service centre. Do not remove the type label from your device; this would void the warranty. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 7: Overview

    2 OVERVIEW DEVICE OVERVIEW Scanner glass ‚ Scanner glass Toner Cartridge ƒ Toner cartridge Document Support ‚ Document support Paper Jam Door (Print Unit) „ Paper jam door (print unit) Document Feed Slot ƒ Document feed slot Gerät offen nummeriert Document Guide „...

  • Page 8: Panel With Display

    ú and Rø —Inserting dialling pause Start (Starting Transmission of Messages / Starting Action) LPF 5120 · 5125 · 5140 · 5145 o —Starting transmission of message / starting action Spaltenumbruch Spaltenumbruch Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 9: Overview Of The Menu Functions

    OVERVIEW OF THE MENU 2 PRINTER Configure Paper Settings FUNCTIONS 20 Configure paper settings ....page 41 Print a List of Available Documents on USB Storage Medium 211 Print a list of available documents on Introduction The following functions are available on your device. USB storage medium ........

  • Page 10: Print Lists And Reports

    Prints the List of Settings You can also obtain a list of all the settings by press- ing ¨ . Using [ select SETTINGS. Confirm with OK . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 11: Initial Operation

    3 INITIAL OPERATION PACKING CONTENTS REMOVING PACKAGING MATERIAL Device ‚ Device Starter Cartridge (Already Installed) ƒ Starter cartridge (already installed) Document support (in the paper tray) REMOVING PACKAGING MATERIAL „ Document support (in the paper tray) Document outlet tray (in the paper tray) FROM THE DEVICE …...
  • Page 12 MATERIAL FROM THE PAPER TRAY 1 Pull the paper tray out of the device. 5 Only after completely pull off the protection strip located on the left side of the cartridge. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 13: Attaching The Document Support

    ATTACHING THE DOCUMENT 2 Please remove the protective cardboard from the paper tray before loading paper. SUPPORT Attaching the Document Support Insert the document support into the two openings in the cover. The document support should snap securely into place. Dokumentenhalter aufstecken 3 Remove the document support and the document outlet tray from the paper tray.

  • Page 14: Attaching The Document Outlet Tray

    1 Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the electrical outlet. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 15: Initial Installation

    ENTERING NAME 2 Switch the device on using the on/off switch on the rear. Page Header Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header). 1 Enter the name using the keys ( A—Z ). Notice ENTER LETTERS Enter capital letters by pressing and...

  • Page 16: Telephone Functions

    The out- side line access code is usually 0 . Spaltenumbruch Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 17: Calling Line Identification (Clip)

    CALLING LINE IDENTIFICATION (CLIP) Function is not supported in all countries and networks (Function is not supported in all countries and net- works) CLIP Definition The number of an incoming call appears on the dis- play. For this function to work, the Calling Line Iden- tification Presentation (CLIP) must be activated for your telephone connection.

  • Page 18: Telephone Book Of The Device

    ACCESS FUNCTION You can also call the function by press- ing OK , 512 and OK . 4 Enter the name using the keys ( A—Z ). Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 19: Edit Entry

    EDIT ENTRY DELETE ALL ENTRIES All Telephone Book Entries are Deleted! 1 Press am . CAUTION! 2 Using [ select MODIFY. ALL TELEPHONE BOOK ENTRIES ARE DE- 3 Confirm with OK . LETED! This function deletes all entries and groups Notice in your telephone book.

  • Page 20: Groups

    9 Using [ select ACCEPT GROUP to complete the selection. 2 Press OK , 518 and OK . The telephone 10 Confirm with OK . book is saved on the USB storage medium. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 21 LOAD TELEPHONE BOOK FROM USB STORAGE MEDIUM Data Format Notice DATA FORMAT The entries must be saved to the file „phonebook.csv“ in the root directory of the USB storage medium. The data in the file must be separated by semicolons „ ; “. 1 Make sure that a USB storage medium is con- nected to the USB host port on the front of the device.

  • Page 22: Printer And Printing Media

    DO NOT USE THE PAPER STOPPER WITH LEGAL PAPER! Do not pull out the additional paper stopper on the print out support if you are printing on Legal paper. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 23 CAUTION! Notice LOADING PRE-PRINTED MATERIAL INITIAL OPERATION! If you would like to print on an input Please remove the protective cardboard sheet (for example, forms or stationery), from the paper tray before loading paper place the input sheet face down in the and replacing the paper tray into the paper tray, with the top of the page device.

  • Page 24: Load Paper Into The Manual Paper Feed

    If you would like to print on an input sheet (for exam- ple, forms or stationery), place the input sheet face down in the paper tray, with the top of the page towards the front. Vorlagen einlegen Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 25: Printing On Both Sides (Manual Duplex Printing)

    PRINTING ON BOTH SIDES SUDOKU: PRINTING A GAME (MANUAL DUPLEX PRINTING) Sudoku: Printing a Game Notice Manual Duplex Printing HELP BUTTON You can print a sheet of paper on one side and feed it back into the device in order to print the back side. You can also print a new Sudoku by press- ing ¨...
  • Page 26 SWITCHING OFF FUNCTION You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 10. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 27: Fax

    7 FAX SEND A FAX USING STANDARD Unsuitable Documents! CAUTION! SETTINGS UNSUITABLE DOCUMENTS! Do not insert any documents into the device Send a Fax Using Standard Settings Your fax message will be sent using the standard set- that ... tings. If you would like to adjust the settings yourself ...

  • Page 28: Dialling A Number

    5 Confirm with OK . last numbers dialled and the last calls received (© indicates the numbers dialled, ® the calls received and * the calls missed). Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 29: Manually Sending A Fax

    6 Select the desired resolution using [ : No Hands-free Operation Possible Notice DEFAULT—For documents without special fea- NO HANDS-FREE OPERATION POSSIBLE tures Hands-free operation is not possible with FINE—For texts with small print or drawings this function. You cannot answer if the sub- SFINE—For documents with many details scriber picks up.

  • Page 30: Using Fax Templates

    This setting is useful, when you want to receive faxes via a modem connected to a computer. You can start fax reception manually, by pressing o . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 31: Setting Protected Fax Reception

    SETTING PROTECTED FAX POLLING FAXES RECEPTION Polling Faxes With the fax polling function, you can retrieve faxes that lie ready in the dialled device. Deactivating Automatic Fax Printout You can secure your fax reception with a code. In that POLLING FAXES DIRECTLY case, incoming faxes are not printed out, but rather are stored in the fax memory.

  • Page 32: Immediate Job Execution

    Printing the Job List Notice HELP BUTTON You can also obtain a print jobs list by pressing ¨ . Select with [ COMMAND LIST. Confirm with OK . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 33: Copier

    8 COPIER LOADING DOCUMENTS 2 Push the document guide inwards, so that it lies level on the documents. Specifications for Documents SPECIFICATIONS FOR DOCUMENTS Width of Documents 140¦–¦218¦mm Length of Documents 128¦–¦600¦mm Paper Weight of the 60¦-¦90¦g/m² Documents Capacity 30 page (80¦g/m²) Manufacturer’s Recom- A4 ·...

  • Page 34: Make Copies Using Standard Settings

    (for example, documents with faint print) 2 Enter the number of times you would like to copy 15 Confirm with OK . the document (maximum of 99 copies). Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 35: Make Enlarged Or Compressed Copies

    16 Using [ , select the desired level of brightness: 1 Press OK , 14 and OK . -/1—Reproduction is lighter 2 Use [ to select the desired layout. 4 (Factory settings)—Optimized adaptation for all ‚ Two documents on one page. documents ƒ...

  • Page 36: Usb Storage Media

    The files will be stored in the folder \[device name]\Scan on the USB storage 4 Enter a name for the file. medium. If this folder does not exist, then it will be created. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 37: Print A List Of Available Documents On Usb Storage Medium

    PRINT A LIST OF AVAILABLE Notice DOCUMENTS ON USB STORAGE ENTER LETTERS Enter capital letters by pressing and MEDIUM holding ú key. You can enter space using ½ . Introduction You can print a list of all the TXT-, JPEG-, and TIFF To insert special characters and sym- files on the connected USB storage medium.

  • Page 38: Delete Files On Usb Storage Medium

    1 Make sure that a USB storage medium is con- nected to the USB host port on the front of the DELETE FILES! You cannot interrupt the deleting proc- ess. Deleted files cannot be restored. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 39: Settings

    10SETTINGS SET UP TONER SAVING Modifying the Basic Settings Notice FUNCTION MODIFYING THE BASIC SETTINGS The changed settings are stored as new Set Up Toner Saving Function You use this function to switch on the toner saving default settings. If you select a special function.

  • Page 40: Set The Time Zone

    ;ü . Press ûü to insert language specific special characters. Select with [ . Confirm with OK . You can move the cursor using [ . Use C to delete individual characters. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 41: Configure Paper Settings

    CONFIGURE PAPER SETTINGS SET RESOLUTION FOR FAX TRANSMISSION Modifying the Basic Settings Notice 1 Press OK , 4013 and OK . MODIFYING THE BASIC SETTINGS 2 Select the desired resolution using [ : The changed settings are stored as new DEFAULT—For documents without special fea- default settings.

  • Page 42: Setting The Brightness

    You should set the device to EXT/ Answering device, Fax or Manual Mode if you have additional devices connected to the Ï/EXT. socket of your device. 3 Confirm with OK . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 43: Silent Fax Reception

    SILENT FAX RECEPTION TURNING PAGE HEADER ON/OFF Page Header Your name and number appear in the page header of Silent Fax Reception Set the number of rings 0 (see also chapter setting each fax transmission. If you do not wish to send out the number of rings , page 40 ) and set the fax recep- your information, you can turn this function off.

  • Page 44: Locking The Device

    4 Enter the code again for confirmation purposes. You can also print the function list by 5 Confirm with OK . pressing ¨ . Using [ select FUNCTION LIST. Confirm with OK . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 45 PRINTING THE TELEPHONE BOOK Printing the Telephone Book Press OK , 83 and OK to print a list of all saved entries and groups in the telephone book. Printing the Telephone Book Notice HELP BUTTON You can also print the telephone book by pressing ¨...

  • Page 46: Selecting The Dialling Process

    If your direct dial numbers consist of four digits, then you should input 5 . 3 Confirm with OK . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 47: Dsl Connection

    CONNECTION TO THE TELEPHONE ENTER THE OUTSIDE LINE ACCESS CODE LINE 1 Press OK , 0522 and OK . 2 Enter the outside line access code with which you Order of Connections In order for the fax switch to function, the device reach the public telephone network.

  • Page 48: Using An External Answering Machine

    ANSWERING MACHINE RECORDS FAX SIG- NALS If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the exter- nal answering machine Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 49: Service

    Check our homepage Display the Number of Fax Pages Sent Press OK , 941 and OK . The number of fax www.sagemcom.com for information on the current pages sent is shown firmware version available for your device.

  • Page 50: En Changing The Toner Cartridge

    Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 51 2 Remove the toner cartridge by gripping the handle 5 Remove the tape and black protective paper, but in the middle and pulling it forwards out of the do not remove the protective strip from the car- device tridge yet . 6 Shake the new toner cartridge back and forth sev- eral times in order to distribute the toner evenly, thereby improving the print quality.

  • Page 52: Fixing A Paper Jam

    Never remove loose toner dust with a vacuum cleaner. CLEARING PAPER JAM IN PAPER TRAY/PAPER FEED 1 Pull the paper tray out of the device. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 53 3 Open the paper jam flap. DANGER! EDGES ON THE DEVICE COVER! Take care of the edges on the device cover. You could injure yourself if you reach into the device from the side. 4 Carefully pull out the paper. 2 Remove the toner cartridge by gripping the handle in the middle and pulling it forwards out of the device...

  • Page 54: Fixing A Document Jam

    2 Remove the paper guide on the fixer unit by press- ing the tension lever on both sides downwards. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 55: Cleaning

    2 Carefully pull the paper or document forwards Instructions for Cleaning! DANGER! until it is released. INSTRUCTIONS FOR CLEANING! Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abra- sives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

  • Page 56: Cleaning The Led Print Head

    Never remove loose toner dust with a vacuum cleaner. DANGER! INSTRUCTIONS FOR CLEANING! Follow the instructions for cleaning, page 55 . Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 57: Calibrating The Scanner

    CALIBRATING THE SCANNER 3 Wipe over the glass of the LED print head above the toner cartridge with a soft, dry and lint-free cloth. Calibrating the scanner If vertical lines appear on the printed pages or on the fax messages, it is possible the scanner needs to be calibrated.

  • Page 58: Power Cycling

    3 Switch the device on using the on/off switch on the rear. 4 Follow the instructions on the display. If the prob- lems repeats, please contact our technical cus- tomer service or your retailer. Spaltenumbruch Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 59: Problems And Possible Causes

    PROBLEMS AND POSSIBLE CAUSES GENERAL INFORMATION POSSIBLE CAUSE(S) The time and date flash on the display. You must check the time and date after a short power failure. Confirm with OK . No dial tone when lifting the headset Check the installation of the device. Check that the device is connected to the mains voltage.
  • Page 60 Print is out of focus Clean the LED print head above the toner cartridge (see also chapter Cleaning the LED Print Head , page 56 ) Spaltenumbruch Spaltenumbruch Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 61: Error Messages And Possible Causes

    ERROR MESSAGES AND POSSIBLE CAUSES GENERAL ERROR MESSAGES POSSIBLE CAUSE(S) Paper must be inserted into the manual paper feed INSERT PAPER (see also chapter Load Paper into the Manual Paper Feed , page 24 ). Fax memory full! If the fax memory is full, no fax mes- MEMORY FULL sages can be received.
  • Page 62 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 63 ERROR MESSAGES ON THE TRANSMISSION POSSIBLE CAUSE(S) REPORT Disconnected The transmission process was interrupted. Repeat the transmission process. Can't communicate Call the number and check whether the number is a Subscriber has stopped fax number and whether the connected fax device is Check called number ready to receive (whistling tone or silence).
  • Page 64 Unknown Mailbox number Fax polling from a mailbox: The mailbox number en- tered does not exist at the recipient’s side. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 65: Glossary

    13GLOSSARY Asymmetric Digital Subscriber Line (ADSL). Chain Dialling See Digital Subscriber Line (DSL) Before the dialling process begins, you can freely combine and edit telephone book entries, manually Broadcasting entered digits, numbers from the redial list or num- see Sending to Multiple Recipients bers from the caller list.

  • Page 66: Fax Polling

    You hear a clicking for each number dialled connection is terminated, the receiving device con- (see Tone Dialling). firms receipt of the transmission (see Fax Groups). Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 67 RJ-11 Registered Jack 11 (also called Western plug, stand- Coordinated Universal Time (UTC) Coordinated Uni- ardised telephone plug) versal Time is the current standardised universal time used. Starting from Greenwich in London (Zero Scanning Meridian), the world is split into time zones. These The reading of a document into the fax memory or time zones are indicated with a deviance from UTC into the computer in order to send it, copy it or edit...

  • Page 68: 14 Appendix

    PAPER (PAPER TRAY) Capacity .............250 sheets Capacity Size..A4 · A5 · B5 (JIS) · Letter · Legal (13/14¦") Size ............Exec · Custom Weight ..........60¦–¦105¦g/m² Weight Spaltenumbruch Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...

  • Page 69: Guarantee

    GUARANTEE – Failure to properly follow the installation process and instructions for use – An external cause to the equipment (including but (Terms and Conditions for United Kingdom not limited to: lightening, fire, shock, vandalism, only) inappropriate conditions of electrical network or In order to supply the guarantee, you should contact water damage of any nature) your dealer or Sagem Communications Helpdesk.

  • Page 70: Declaration Of Conformity (Doc)

    • Waste equipment can also be deposited in desig- options or any consumable materials other than nated collection areas. those designated as original Sagem Communications Spaltenumbruch products or Sagem Communications approved prod- ucts. Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575...
  • Page 71 Sagem Communications shall not be held liable for any damage resulting from electromagnetic interfer- ence that occurs from the use of any interface cables other than those designated as Sagem Communica- tions products. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or trans- mitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise,...

  • Page 72: Customer Information

    We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep E-Mail a printout of the settings as well as the serial number E-Mail: support.service@sagemcom.com of the machine handy. The serial number can be Internet Internet: www.sagemcom.com found on the type label.

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