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Avea Time Clock V1.2 User Manual

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T i m e C l o c k V 1 . 2 U s e r M a n u a l

Time Clock

V1.2
U s e r M a n u a l
P a g e 1
R e f : t i m e c l o c k 1 . 2
w w w . a v e a . c c

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  • Page 1: Time Clock

    T i m e C l o c k V 1 . 2 U s e r M a n u a l Time Clock V1.2 U s e r M a n u a l P a g e 1 R e f : t i m e c l o c k 1 .

  • Page 2: Table Of Contents

    T i m e C l o c k V 1 . 2 U s e r M a n u a l TABLE OF CONTENTS TIME CLOCK ..............................4 SOFTWARE INSTALLATION ........................5 SETTING UP THE TIME CLOCK SYSTEM....................6 Set Password ............................7 Login..............................8 Setup - Auto IN/OUT Time (For PC Based “CLOCK”...
  • Page 3 T i m e C l o c k V 1 . 2 U s e r M a n u a l Export To EXCEL File .......................23 Export To Text File ........................24 Erase Log Database ........................24 Erase Staff Records........................24 Format Database ...........................24 5.10 Import Log Records ........................24...

  • Page 4: Time Clock

    This software is designed exclusively for using with AVEA’s RFID proximity products from AVEA International Company Limited for time recording and attendance. While presenting an AVEA’s ID card to the reader connecting to the computer with Time clock (Windows), the system will...

  • Page 5: Software Installation

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 2. SOFTWARE INSTALLATION To install the Time Clock software, please follow the steps: Insert the Time clock CD into your computer’s CD-ROM drive. The Installer will be started automatically.

  • Page 6: Setting Up The Time Clock System

    To setup the system correctly, you need to connect the AVEA’s reader to the USB or serial ports of the PC. For serial port, it can be standard RS232 serial port (i.e. COM1, COM2) or extended serial ports by USB to serial cables or add-on cards.

  • Page 7: Set Password

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.1 SET PASSWORD The password is used to protect the system from illegal access to the system. Please set a password for the system.

  • Page 8: Login

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.2 LOGIN In order to setup the software and use the features of the software, you need to login. If password is set, you need to enter the correct password to login successfully.

  • Page 9: Setup - Auto In/Out Time (For Pc Based "Clock" Reader Only)

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.3 SETUP - AUTO IN/OUT TIME (FOR PC BASED “CLOCK” READER ONLY) Auto IN/OUT Time is a powerful feature for PC based readers that are setup as TIME CLOCK in “mode of operation”...

  • Page 10: Setup - Email

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.4 SETUP - EMAIL If the system is Internet connected, the attendance record can be email out by SMTP protocol. If the email settings are set correctly, an email will be sent for each attendance record.

  • Page 11: Setup - Group Definition

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.5 SETUP - GROUP DEFINITION Group is used to classify the members. So define the groups before entering the information for Card Information.

  • Page 12: Setup - Readers

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.6 SETUP - READERS Setup communication ports that are connected with AVEA’s readers. P a g e 1 2 R e f : t i m e c l o c k 1 .

  • Page 13: Webcam Setup

    A PC webcam can be used with the system to capture the clocking scene. The system can be set to capture a photo while an ID card is presented to the AVEA’s reader (with PC “ON”). It is stored for future reference.

  • Page 14: Web Reporter

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.8 WEB REPORTER Using Internet Explorer to browse your attendance logs. Various commands are supported to show different types of report.

  • Page 15: Offline Reader

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.9 OFFLINE READER For offline readers with storing capacity only: 3.9.1 CLOCK mode: use offline reader as Standalone TIME CLOCK for time attendance P a g e 1 5...
  • Page 16 T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.9.2 IN mode : use offline reader for clocking “IN” only P a g e 1 6 R e f : t i m e c l o c k 1 .
  • Page 17 T i m e C l o c k V 1 . 2 U s e r M a n u a l 3.9.3 OUT mode : use offline reader for clocking “OUT” only P a g e 1 7 R e f : t i m e c l o c k 1 .

  • Page 18: Card Manager

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 4. CARD MANAGER The card manager is a utility to help the user to create printed member cards for the pictured identification.

  • Page 19: Edit Card Information

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 4.2 EDIT CARD INFORMATION P a g e 1 9 R e f : t i m e c l o c k 1 . 2 w w w .

  • Page 20: Print Cards

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 4.3 PRINT CARDS Design and print your own employee cards to use with the ID card. Member Card will be printed according to the information from Print Member Card and the individual Card Information.
  • Page 21 T i m e C l o c k V 1 . 2 U s e r M a n u a l P a g e 2 1 R e f : t i m e c l o c k 1 . 2 w w w .

  • Page 22: Print Member List

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 4.4 PRINT MEMBER LIST P a g e 2 2 R e f : t i m e c l o c k 1 . 2 w w w .

  • Page 23: Database Management

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 5. DATABASE MANAGEMENT The attendance record database and the system database can be backup and restored in your system. The attendance record database can also be exported to EXCEL or text file for future use.

  • Page 24: Export To Text File

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 5.6 EXPORT TO TEXT FILE Export all attendance records to a text file in chronological order. 5.7 ERASE LOG DATABASE Erase all attendance /log records.
  • Page 25 T i m e C l o c k V 1 . 2 U s e r M a n u a l P a g e 2 5 R e f : t i m e c l o c k 1 . 2 w w w .

  • Page 26: Reports - Attendance

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 6. REPORTS – ATTENDANCE The attendance report is generated based on the working hours defined by the user. The attendance records are comparing to the working hours and calculate the late and early leave information.
  • Page 27 T i m e C l o c k V 1 . 2 U s e r M a n u a l P a g e 2 7 R e f : t i m e c l o c k 1 . 2 w w w .

  • Page 28: Two Sessions Attendance Report

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 6.2 TWO SESSIONS ATTENDANCE REPORT It extracts the first four data in a day (or first two data - depend on the working hours’ setup) to calculate the Late, Early Leave and Overtime for selected employees according to the Standard Working Hours and Overtime policy for two sessions.
  • Page 29 T i m e C l o c k V 1 . 2 U s e r M a n u a l P a g e 2 9 R e f : t i m e c l o c k 1 . 2 w w w .

  • Page 30: Reports - Printouts

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 7. REPORTS – PRINTOUTS The reports are generated from the attendance records according to the user selected options. P a g e 3 0 R e f : t i m e c l o c k 1 .

  • Page 31: Daily Individual Report

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 7.1 DAILY INDIVIDUAL REPORT Report for individual employee status at a specific date. P a g e 3 1 R e f : t i m e c l o c k 1 .

  • Page 32: Time Logs Report

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 7.2 TIME LOGS REPORT Report for all data sorted by name according to selected readers at a specific date range. Number of records and clocked days for that employee will be reported.

  • Page 33: Total Hours Report

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 7.3 TOTAL HOURS REPORT It is a detailed Total Working Hours Report for employees of selected readers according to First in Last out basis for a specific date range.

  • Page 34: Total Hours Detail Report

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 7.4 TOTAL HOURS DETAIL REPORT Total Hours Detail Report calculates all the time difference between two consecutive records in a day for employees.

  • Page 35: Who's In / Out Report

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 7.5 WHO’S IN / OUT REPORT Report for finding out WHO is IN the office and WHO is NOT IN (OUT) the office at a specific date. P a g e 3 5 R e f : t i m e c l o c k 1 .

  • Page 36: Spreadsheet

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 8. SPREADSHEET The attendance records can be processed according to the working hours and output to an EXCEL file to further processing like payroll, appraisal, etc.

  • Page 37: In / Out Pairs Spreadsheet

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 8.2 IN / OUT PAIRS SPREADSHEET Data are grouped into pairs which must be clock IN and clock OUT data. P a g e 3 7 R e f : t i m e c l o c k 1 .

  • Page 38: Time Logs Spreadsheet

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 8.3 TIME LOGS SPREADSHEET It sorts out all the data by employees according to the selected readers for the selected date range. P a g e 3 8 R e f : t i m e c l o c k 1 .

  • Page 39: In Out Pairs Late & Early Leave Spreadsheet

    T i m e C l o c k V 1 . 2 U s e r M a n u a l 8.4 IN OUT PAIRS LATE & EARLY LEAVE SPREADSHEET Powerful spreadsheet report for your factory’s four sessions time attendance needs. It calculates the Late &...
  • Page 40 T i m e C l o c k V 1 . 2 U s e r M a n u a l P a g e 4 0 R e f : t i m e c l o c k 1 . 2 w w w .

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