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Panasonic KX-FC258FX Operating Instructions Manual

Compact plain paper fax with dect
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Please read these operating instructions
before using the unit and save for future
reference.
Charge the battery for about 7 hours
before initial use.
This unit is compatible with Caller ID and
SMS. To use these features, you must
subscribe to the appropriate service of
your service provider.

Operating Instructions

Compact Plain Paper Fax with DECT
KX-FC258FX
Model No.

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Summary of Contents for Panasonic KX-FC258FX

  • Page 1: Operating Instructions

    Operating Instructions Compact Plain Paper Fax with DECT KX-FC258FX Model No. Please read these operating instructions before using the unit and save for future reference. Charge the battery for about 7 hours before initial use. This unit is compatible with Caller ID and SMS.
  • Page 2 L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de...

  • Page 3: Important Information

    Important Information Important Information Safety Instructions 15. Do not use this unit to report a gas leak, when in the Important safety instructions vicinity of the leak. SAVE THESE When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric INSTRUCTIONS shock, or personal injury.

  • Page 4: For Best Performance

    Important Information Environment Information on Disposal for Users L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. of Waste Electrical & Electronic L The unit should be kept free from dust, high temperature and vibration. Equipment (private households) L The unit should not be exposed to direct sunlight.

  • Page 5: Table Of Contents

    Table of Contents 1. Introduction and Installation 1. Table of Contents SMS (Short Message Service) 3.14 Using SMS (Short Message Service) ..28 Accessories 3.15 Turning SMS ON/OFF........28 Included accessories........7 3.16 Storing SMS message centre numbers ..28 Accessory information ........7 3.17 Sending a message ........29 Finding the Controls 3.18 Receiving a message........29...
  • Page 6 Table of Contents Other Features Intercom ............57 Transferring a call/conference ..... 57 Copying phonebook items ......58 9. Useful Information Useful Information Character entry..........59 10.Help Error Messages 10.1 Error messages – Reports ......61 10.2 Error messages – Display ......62 Troubleshooting 10.3 When a function does not work, check here 64 11.Maintenance...

  • Page 7: Introduction And Installation

    B Paper tray – DECT repeater (Model No./Part No. KX-A272) *1 To ensure the unit operates properly, we recommend using the Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. *2 Maximum capacity of 750mAh...

  • Page 8: Button Descriptions Of The Base Unit

    1. Introduction and Installation Finding the Controls L To search for a stored item (page 24, page 32). 1.3 Button descriptions of the {SET} L To store a setting during programming. base unit {MUTE} H IJ K L To mute your voice during a conversation. Press again to resume the conversation.

  • Page 9: Button Descriptions Of The Cordless Handset

    1. Introduction and Installation 1.4 Button descriptions of the 1.5 Display descriptions of the cordless handset cordless handset Display icons Display Meaning icon Within range of a base unit L When flashing: Cordless handset is searching for base unit (out of range of base unit, cordless handset is not registered to base unit, no power on base unit)
  • Page 10 1. Introduction and Installation Display Meaning Soft key Action icon icon L Line is being used by the base Displayed when adding or editing a unit or another cordless handset phonebook item, or when writing an L Answering machine is being used SMS message by another cordless handset or Stops recording or playback...

  • Page 11: Overview

    1. Introduction and Installation 1.6.2 Cordless handset 1.6 Overview 1.6.1 Base unit 1 Charge indicator Ringer indicator Message indicator 2 Receiver 3 Microphone 4 Headset jack 5 Speaker 8 9 j 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support 5 Recording paper exit 6 Recording paper entrance...

  • Page 12: Ink Film

    1. Introduction and Installation Installation L Make sure the blue gear (2) and white gear (3) 1.7 Ink film are installed as shown. The included film roll is a starter ink film. Open the front cover. Release the back cover by pushing the green button Turn the blue gear (4) in the direction of the arrow (1).

  • Page 13: Paper Tray

    1. Introduction and Installation Correct 1.8 Paper tray 1 turn Pull up the metal recording paper guide (1), then install the paper tray (2). Tight Incorrect No ink film is wrapped around the blue core. Slack/Crease Reverse Close the back cover securely by pushing down on the dotted area at both ends (7).

  • Page 14: Handset Cord

    L Use only the included rechargeable batteries noted on page 3, 7. L When replacing batteries, we recommend using the Panasonic rechargeable batteries noted on page 3, 7. L Wipe the battery ends (S, T) with a dry cloth. L Install the batteries without touching the battery ends (S, T) or the unit contacts.

  • Page 15: Preparation

    25 mm Caution: Caution: L When you operate this product, the power outlet L USE ONLY WITH the included Panasonic AC should be near the product and easily adaptor. accessible. L The AC adaptor must remain connected at all L Be sure to use the telephone line cord included in times.

  • Page 16: Battery Charge

    Press {ih} for about 2 seconds. or high humidity. Battery strength Battery icon Battery strength High Medium When flashing: Needs to be charged. Panasonic Ni-MH battery performance (included batteries) Operation Operating time In continuous use 12 hours max. In continuous standby 150 hours max. mode...

  • Page 17: Volume

    2. Preparation Volume 2.5 Adjusting cordless handset 2.6 Adjusting base unit volume volume {SET} {^}{V}{<}{>} {ih} {A}{B} Ringer volume Ringer volume While the unit is idle, press {A} or {B}. 1. " L If there are any documents in the document 2.

  • Page 18: Date And Time

    2. Preparation Initial Programming 2.7.2 With the base unit 2.7 Date and time {SET} The date and time can be set using either the cordless handset or the base unit. L The other party’s fax machine will print the date and time on the top of each page you send according to your unit’s date and time setting.

  • Page 19: Your Logo

    2. Preparation 2.8 Your logo 2.9 Your fax number You can program your logo (name, company name, etc.) You can program your fax number so that it appears on so that it appears on the top of each page sent. the top of each page sent.

  • Page 20: Telephone

    3. Telephone 3 Telephone Making and Answering Calls To edit a number in the redial list before calling it 3.1 Making phone calls 1. B 2. Press {^} or {V} repeatedly to select the desired 3.1.1 With the cordless handset number.

  • Page 21: Answering Phone Calls

    3. Telephone Auto talk feature (Cordless handset) 3.1.2 With the base unit This feature allows you to answer a call by simply lifting the cordless handset off the charger (page 53). 3.2.2 With the base unit {SP-PHONE} {REDIAL} Lift the handset or press {SP-PHONE}. {MIC} {SP-PHONE} Dial the telephone number.

  • Page 22: Cordless Handset

    3. Telephone 3. “Night Mode” i # Set the date and time beforehand (page 18). 4. “Select Category” i # Important: L We recommend you to use this feature in TEL 5. Press the desired category numbers. i # mode. Using this feature in other modes L The selected category number will flash.

  • Page 23: Cordless Handset Phonebook

    3. Telephone Automatic Dialling 3.5.3 Making a phone call using the 3.5 Cordless handset phonebook phonebook You can store 200 items to the cordless handset phonebook. When the system has additional cordless handsets Press {^} or {V} repeatedly to display the desired (page 56), each cordless handset can have its own item.

  • Page 24: Chain Dial (Cordless Handset Only)

    3. Telephone 2. “Erase All” i # Press {A} or {B} repeatedly to display the desired item. 3. “Yes” i # Lift the handset or press {SP-PHONE}. 4. “Yes” i # i {ih} To search for a name by initial 3.6 Chain dial (Cordless handset 1.
  • Page 25 3. Telephone 2. “One Touch Dial” i # L To cancel erasing, press {STOP}. 3. Press {^} or {V} repeatedly to select a desired dial 2. {SET} key. i # Note: L When the dial key is already used as a one touch L The corresponding base unit phonebook item will not dial key, “@”...

  • Page 26: Caller Id

    3. Telephone the display (the cordless handset also shows y). This Caller ID 3.9 Caller ID service lets you know if you should view the caller list to see who called while you were out. This unit is compatible with the Caller ID service offered by your local telephone company.

  • Page 27: Viewing And Calling Back

    3. Telephone 3. Select a category. i # To change the way caller information is displayed 4. Select the current setting of the category colour. i Press {CALLER ID} repeatedly after step 2. SAM LEE Example: 5. Select the desired colour. i # i {ih} 20 Jul.11:20 3.10 Viewing and calling back 1345678901...

  • Page 28: Storing Caller Information Into The Phonebook

    3. Telephone Press {^} or {V} repeatedly to display the desired SMS (Short Message Service) item. i " 3.14 Using SMS (Short Message “Erase” i # Service) L To erase all items, select “Erase All”. i SMS allows you to send and receive text messages between other fixed-line and mobile phones that support “Yes”...

  • Page 29: Sending A Message

    3. Telephone the beginning of the Message Centre 1 phone 3.17.3 Editing and sending a saved number. message 3.17 Sending a message " i X i # “Send List” i # 3.17.1 Writing and sending a new message Press {^} or {V} repeatedly to select the message. "...

  • Page 30: Guide To Sms Settings

    3. Telephone Edit the destination phone number and/or press #, then continue from step 5, “3.17.1 Writing and sending a new message”, page 29. Editing/forwarding a message 1. While reading a received message, press ". 2. “Edit Message” i # i Continue from step 3, “3.17.1 Writing and sending a new message”, page 29.

  • Page 31: Fax

    4. Fax 4 Fax Sending Faxes To send more than 10 pages at a time 4.1 Sending a fax manually Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) on top of the previously inserted pages while the last page is being fed into the unit.

  • Page 32: Document Requirements

    4. Fax L Check that ink, paste or correction fluid has dried 4.2 Document requirements completely. L To send a document with a width of less than 210 Minimum document size mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document.

  • Page 33: Broadcast Transmission

    4. Fax L After transmission, the unit will automatically 4.4 Broadcast transmission print a report (Broadcast sending report). Note: By storing the base unit’s phonebook items (page 24) L If you select “FINE”, “SUPER FINE” or “PHOTO” into the broadcast memory, you can send the same resolution, the number of pages that the unit can document to multiple parties (up to 20).

  • Page 34: Selecting The Way To Use Your Fax Machine

    4. Fax Receiving Faxes 4.5.2 Use only as a fax (FAX ONLY mode) 4.5 Selecting the way to use your Your situation fax machine You have a separate telephone line just for faxes. Depending on your situation, select the way you prefer to Setup use your fax machine.

  • Page 35: Receiving A Fax Manually - Auto Answer Off

    4. Fax L The {AUTO ANSWER} indicator on the base unit turns OFF and r (next to the battery icon) 4.6 Receiving a fax manually – disappears from the cordless handset display. Auto answer OFF Note: AUTO ANSWER L By default, the unit reduces the size of the received document to 92% when printing (See feature #36 on page 49 for details).

  • Page 36: Activating Tel/Fax Mode

    4. Fax Note: L The {AUTO ANSWER} indicator turns OFF and L Make sure feature #73 is set to “TEL” beforehand r (next to the battery icon) disappears from (page 51). the cordless handset display. The ringer volume setting should be ON (page 17). How to receive phone calls and faxes with the base unit Activating TEL/FAX mode with the cordless handset...

  • Page 37: Receiving A Fax Automatically - Auto Answer On

    4. Fax Note: 4.7 Receiving a fax automatically L Make sure feature #77 is set to “TAM/FAX” beforehand (page 51). – Auto answer ON How phone calls and faxes are received Note: When receiving calls, the unit works as an answering L By default, the unit reduces the size of the received machine and/or fax.

  • Page 38: Receive Polling (Retrieving A Fax Placed On Another Fax Machine)

    4. Fax Activating FAX ONLY mode with the cordless 4.9.2 Storing undesired callers handset You can register up to 10 undesired numbers from the 1. " i I i # Caller ID list (page 26) if you do not wish to receive faxes from them.

  • Page 39: Copy

    5. Copy 5 Copy Copying L If the document exceeds the memory capacity, 5.1 Making a copy copying of the exceeded document will be cancelled and this feature will be turned OFF automatically. To stop copying Press {STOP}. 5.1.1 More copying features To enlarge a document 1.
  • Page 40 5. Copy 5. Press {A} or {B} repeatedly to display “COLLATE ON”. i {START} Example: Making 2 copies of a 4-page original document Collated pages Uncollated pages Note: L The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

  • Page 41: Answering Machine

    6. Answering Machine 6 Answering Machine Greeting the caller that the unit will not record any incoming 6.1 Recording your greeting messages. message To check the greeting message The unit has a pre-recorded greeting message for Press {GREETING CHECK}. TAM/FAX mode. If you record your own greeting L The unit will play the greeting message.

  • Page 42: Listening To Recorded Messages

    6. Answering Machine Incoming Messages If you subscribe to Caller ID service 6.2 Listening to recorded During playback, you can call back the displayed name messages or number using the base unit. 1. Press {MENU} during playback. When the unit has recorded new voice messages: L The base unit stops playback.

  • Page 43: Using The Answering Machine With The Cordless Handset

    6. Answering Machine Remote Operation To skip a message 6.4 Using the answering machine Press {>} to play the next message. with the cordless handset To stop playback Helpful hints: Press $. L To activate TAM/FAX mode with the cordless handset, see page 37.

  • Page 44: Operating From A Remote Location

    6. Answering Machine Direct commands To screen the incoming call To hear an incoming call from the speaker when the Erases a specific message (during {*}{4} answering machine is recording the message. playback) 1. " i I i # Erases all messages {*}{5} 2.
  • Page 45 6. Answering Machine Remote command Repeats a message (during playback) Skips a message (during playback) Plays new messages Plays all messages Plays greeting message Records greeting message Stops current operation Turns OFF auto answer setting Erases a specific message (during {*}{4} playback) Erases all messages...

  • Page 46: Programmable Features

    7. Programmable Features 7 Programmable Features Base Unit 7.1 Base unit programming 1. {MENU} 2. Press {#} and the 2-digit code. 3. Press the desired command to display the desired setting. L This step may be slightly different depending on the feature.

  • Page 47: Cordless Handset

    7. Programmable Features Feature Feature code Selection {1} “1 MINUTE” Changing the maximum {#}{1}{0} {2} “GREETING ONLY”: The unit plays the greeting message but recording time for incoming messages does not record any incoming messages. {3} “3 MINUTES” (default) Note: L You can also program this feature with the cordless handset (page 44).
  • Page 48 7. Programmable Features Feature Feature code Selection Sending a fax at a This feature allows you to take advantage of low-cost calling {#}{2}{5} specified time hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time. {0} “OFF”...
  • Page 49 7. Programmable Features Feature Feature code Selection Receiving oversized If the size of the document sent by the other party is as large as {#}{3}{6} documents or larger than the recording paper, the unit can reduce the document and print it. Select the desired reduction rate. {1} “72%”...
  • Page 50 7. Programmable Features Feature Feature code Selection Setting the auto To answer a call with an extension telephone in TEL/FAX mode {#}{4}{9} disconnection (page 36) or TAM/FAM mode (page 37), activate this feature and program the code. {0} “OFF” {1} “ON” (default) 1.

  • Page 51: Cordless Handset

    7. Programmable Features Feature Feature code Selection Setting recall/flash time The recall/flash time depends on your telephone exchange or {#}{7}{2} (for the base unit and host PBX. cordless handset) {1} “900msec.” {2} “700msec.” {3} “600msec.” (default) {4} “400msec.” {5} “300msec.” {6} “250msec.”...

  • Page 52: Cordless Handset

    7. Programmable Features Feature Feature code Selection Resetting advanced {0} “NO” (default) {#}{8}{0} features to their default {1} “YES” settings To reset the advanced features: 1. {MENU} i {#}{8}{0} 2. Press {1} to select “YES”. i {SET} i {SET} Note: L The ECM selection (feature #68 on page 50) will not be reset.

  • Page 53: Cordless Handset Programming

    7. Programmable Features Cordless Handset 7.2 Cordless handset programming 1. " 2. Select N by pressing {^}, {V}, {<}, or {>}. i # 3. Press {^} or {V} to select the desired item in the cordless handset settings menu. i # 4.
  • Page 54 Enter the new 4-digit base unit PIN. “Repeater Mode” (“Off”): page 57 *1 If you change the PIN, please make note of your new PIN. The unit will not reveal the PIN to you. *2 If you forget your PIN, consult your nearest Panasonic service centre.
  • Page 55 7. Programmable Features 3. “Call Restrict” i # 7.2.2 Time settings 4. Enter “0000” (default base unit PIN). L If you forget your PIN, contact our service Alarm personnel. An alarm will sound for 3 minutes at the set time once or 5.

  • Page 56: Multi-Unit Operation

    8 Multi-unit Operation Additional Units L If you forget your PIN, consult your nearest 8.1 Operating additional units Panasonic service centre. L When the cordless handset has been registered successfully, w will stop flashing. If keytones are 8.1.1 Additional cordless handsets...

  • Page 57: Intercom

    8.2.4 Increasing the range of the base unit has been misplaced. You can increase the signal range of the base unit by using a DECT repeater. Please use only Panasonic 8.3.2 Answering intercom calls DECT repeater. See page 7 for accessory information.

  • Page 58: Copying Phonebook Items

    8. Multi-unit Operation Note: 4. {ih} L If the transferred call is not answered within 60 Copying all the phonebook items seconds, the call will ring at your cordless handset again. Press {C} or {s} to return to the outside call. 1.

  • Page 59: Useful Information

    9. Useful Information 9 Useful Information 9.1 Character entry The dial keys are used to enter characters and numbers. Each dial key has multiple characters assigned to it. The available character entry modes are Alphabet (ABC), Numeric (0-9), Greek (F), Extended 1 (G), Extended 2 (H), and Cyrillic (I).
  • Page 60 9. Useful Information Extended 2 character table (O) L The following are used for both uppercase and lowercase: Cyrillic character table (P) 9.1.3 When writing SMS messages Alphabet character table (ABC) Numeric entry table (0-9) Greek character table (M) Extended character table (N) L The following are used for both uppercase and lowercase:...

  • Page 61: Error Messages - Reports

    10. Help 10 Help 10.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 31). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.

  • Page 62: Error Messages - Display

    10. Help 10.2 Error messages – Display If the unit detects a problem, one or more of the following messages will appear on the display. 10.2.1 Base unit Display Cause & Solution “BACK COVER OPEN” L The back cover is open. Close the back cover firmly. “BUSY”...
  • Page 63 L The other party’s fax machine is busy or has run out of recording paper. Try again. “OPEN CABINET L Please use genuine Panasonic replacement film (page 7). CHECK FILM SLACK” L The ink film is slack. Tighten it (see step 5 on page 12).

  • Page 64: When A Function Does Not Work, Check Here

    10. Help Display Cause & Solution “You must first L You must subscribe to Caller ID service. Once you receive caller information subscribe to Caller ID.” after subscribing to Caller ID service, this message will not be displayed. Troubleshooting 10.3 When a function does not work, check here If you still have difficulties after following the instructions in this section, reset the unit.
  • Page 65 10. Help Problem Cause & Solution During programming, I L All or part of the number is the same as another code or ID. Change the cannot enter the code or ID number: number. – remote operation ID (code): page 44, or feature #11 on page 47. –...
  • Page 66 10. Help Problem Cause & Solution I have changed the cordless L Change the cordless handset display language (page 55). handset display language to a language I cannot read. w is flashing. L The cordless handset is not registered to the base unit. Register it (page 56).

  • Page 67: Fax – Receiving

    Cancel unused cordless handset registrations from the base unit (page 56). L You entered the wrong PIN. If you forget your PIN, consult your nearest Panasonic service centre. L Place the cordless handset and the base unit away from other electrical appliances.
  • Page 68 Check with the other party. The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 7 for further details. L The thermal head is dirty. Clean it (page 74).
  • Page 69 The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 7 for further Original details. L The thermal head is dirty. Clean it (page 74). A B C L Some paper has instructions recommending which side to print on.
  • Page 70 10. Help 10.3.8 SMS Problem Cause & Solution I cannot send or receive SMS L You have not subscribed to the appropriate service. Consult your service messages. provider. L The SMS message centre number(s) are not stored or are incorrect. Store the correct numbers (page 28).

  • Page 71: Maintenance

    11. Maintenance 11 Maintenance Jams Turn the blue gear (5) in the direction of the arrow 11.1 Recording paper jams until the ink film is tight (6) and at least one layer of ink film is wrapped around the blue core (7). 11.1.1 When the recording paper has jammed in the unit The display will show the following.

  • Page 72: Document Jams

    11. Maintenance Close the back cover securely by pushing down on the dotted area at both ends (8), then close the 11.2 Document jams front cover securely (9). Open the front cover. Remove the jammed document carefully (1). Install the paper tray (page 13), then insert the recording paper gently (page 13).

  • Page 73: Cleaning

    11. Maintenance Cleaning Caution: 11.3 Document feeder/recording L Do not use paper products, such as paper towels or tissues. paper feeder/scanner glass cleaning Clean the document feeder/recording paper feeder/scanner glass when: – Documents or recording paper frequently misfeed. – Smudges or black/white lines appear on the original document when sending or copying.

  • Page 74: Thermal Head Cleaning

    11. Maintenance Caution: 11.4 Thermal head cleaning L To prevent a malfunction due to static electricity, do not use a dry cloth and do not If smudges or black/white lines appear on a touch the thermal head directly. copied/received document, check whether there is dust on the thermal head.

  • Page 75: General Information

    12. General Information 12 General Information Printed Repor ts Specifications 12.1 Reference lists and reports 12.2 Specifications (Base unit only) 12.2.1 Base unit You can print out the following lists and reports for your ■ Applicable lines: reference: – “SETUP LIST” Public Switched Telephone Network –...
  • Page 76 12. General Information ■ Copy memory capacity: – Moist paper Approx. 10 pages (Based on the ITU-T No. 1 Test Chart L Some paper only accepts print on one side. Try using in fine resolution.) the other side of the paper if you are not happy with the print quality or if misfeeding occurs.

  • Page 77: Index

    13. Index 13. Index Installation: 14 13.1 Index Performance: 16 Replacement: 14 # #01 Date and time: 18 BROADCAST LIST: 75 #02 Your logo: 19 Broadcast transmission: 33 #03 Your fax number: 19 Button description #04 Sending report: 31 Base unit: 8 #06 FAX ring count: 46 Cordless handset: 9 #06 TAM ring count: 37...
  • Page 78 13. Index F Fax activation code: 49 Recording Fax number: 19 Greeting message: 41, 43 FAX ONLY mode: 34, 37 Memo message: 42 Flash time: 51 Telephone conversation: 21 Friendly reception: 49 Recording paper: 13, 76 Recording time G Greeting message Incoming message: 44, 47 TAM/FAX: 41 TAM/FAX greeting: 50...
  • Page 79 13. Index Cordless handset: 17...

  • Page 80: Dect Cordless Handset

    Global web site: http://panasonic.net Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

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