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Handmark WordSmith 2.2 User Manual

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WordSmith Manual 2.2
W ordSmith Manual
© Handmark, Inc. 2002
© Blue Nomad LLC, 2002

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  • Page 1 WordSmith Manual 2.2 W ordSmith Manual © Handmark, Inc. 2002 © Blue Nomad LLC, 2002...

  • Page 2: Introduction

    Introduction Thank you for choosing WordSmith! WordSmith is the most revolutionary, intuitive and full-featured word processor, doc viewer and enhanced memo pad available for the Palm organizer. WordSmith synchronizes and integrates seamlessly with Microsoft Word so that your desktop documents can easily be transferred to your organizer and vice a versa with little or no change in formatting! In keeping with the application’s simple and extremely user-friendly interface, this manual strives to deliver the information you need to know in as simple and straightforward a manner as possible.

  • Page 3: Table Of Contents

    T able of Contents NTRODUCTION FEATURES AND REQUIREMENTS ... 3 NEW FEATURES IN WORDSMITH 2.2 ... 3 NEW FEATURES IN WORDSMITH 2.1... 3 NEW FEATURES IN WORDSMITH 2.0 ... 4 ... 5 VERVIEW OF EATURES ... 6 YSTEM EQUIREMENTS GETTING STARTED... 7 ...
  • Page 4 Memo Record Menu... 32 Memo Edit Menu ... 32 Memo Options Menu ... 33 Doc Edit Menu... 38 Doc Options Menu... 38 DOCUMENT EDITING ...39 ... 39 CREEN EATURES ... 40 ENUS Doc File Menu... 41 Doc Edit Menu... 44 Doc Format Menu ...

  • Page 5: Features And Requirements

    Chapter Features and Requirements New Features in WordSmith 2.2 • Support for Palm OS 5 implemented. WordSmith for OS 5 is actually 3k smaller than before! • New High Resolution application icons for FineType and WordSmith for Palm OS 5 devices.

  • Page 6: New Features In Wordsmith 2.0

    New Features in WordSmith 2.1 • Virtual File System (VFS) Support. This enables users of the Palm m500/m505, Sony Clie, Handspring Treo 90 and Handera 330 to read and write to and from the Secure Digital (SD) card, MultiMediaCard (MMC) card or Sony Memory Stick®. You can also compress documents on the expansion card. •...

  • Page 7: Overview Of Features

    • Ability to preserve page setup (such as paper sizes, page orientation and margins), default language and tables. • Greatly enhanced find/replace feature is significantly faster and includes a new search progress meter, replace all option and the ability to cancel search and replace all operations. •...

  • Page 8: System Requirements

    Special “go to” feature lets you go to a character, paragraph or certain % of the document! Let us know what you want! If you have additional features that you would like to see included in future releases, please let us know what they are by emailing us at support@handmark.com. System Requirements...

  • Page 9: Getting Started

    Add-Ins and uncheck the box in front of WordSmith.dot. To add the WordSmith add-on, simply check the box described above. Please note this feature is only available for Word 97 or better., but not for use with Windows XP. www.handmark.com for assistance.

  • Page 10: Create A New Document In Wordsmith

    Really Getting Started… Now that you have successfully installed WordSmith, let’s start editing docs and memos and reading (or “viewing,” as they say). This section steps you through: • How to create a new document in WordSmith • How to sync a new document to your desktop •...

  • Page 11: Sync Documents To Wordsmith

    WordSmith or in WordSmith Preferences (accessible on your desktop – please see Chapter 3 for more information on the desktop application). You can open the document by doing any of the following: • Open WordSmith on your desktop, select the document and double-click on it. •...

  • Page 12: Open And Edit The Document In Wordsmith

    Action and Backup Copies for important information regarding synchronization of documents on your organizer with your desktop computer. Open and Edit the Document in WordSmith To open and edit the synced document on your organizer, follow these steps: Step 1 Tap on the WordSmith icon on your organizer to launch the application.

  • Page 13: Viewing Documents Or Memos

    Step 2 Tap on the Memo Title Tab in the upper left hand corner (“Memo” should now be highlighted). Step 3 Tap on the New button in the lower left hand corner to create a new memo or select from an existing memo to revise or view it.

  • Page 14: Cut, Copy, Paste & Multi-Paste Text

    fuller text) or Heavy (sharper text) depending on your preference. Please note: if you are using high resolution FineType fonts, you will not be able to view color fonts and backgrounds (other than the highlight color) on your device. Step 3 Open a document or memo (or create a new one) in Edit mode, open the Format menu and select Font…or tap on the font selector in the lower right toolbar in an open document.

  • Page 15: Bold , Underline , Italics , Superscript , Subscript , Strikethrough , Color Fonts & Color Backgrounds

    Bold, Underline, Italics, Strikethrough, Color Fonts & Color Backgrounds To add rich text to your memos and docs, simply follow these steps: Step 1 Launch WordSmith and select a doc or memo to edit. Step 2 You can enter new rich text or select* old text to be formatted. To turn bold, underline or italics** on, you can tap on the B, U or I buttons in the Toolbar.

  • Page 16: How To Do Other Really Cool Stuff

    Cmd L, Cmd R, Cmd E and Cmd H) and keyboard shortcuts (e.g., Ctrl+l, Ctrl+r, Ctrl+e and Ctrl+p). Please note that although you can select Full justification in a doc, it will not display on your organizer (only on your desktop when the doc is synced). * Please see Cut, Copy &...
  • Page 17 the location. To access this option, open the File menu and select Go To Previous or tap on when viewing a document. Pop-Up Menus In addition to WordSmith’s many pull-down menus, WordSmith has some very handy pop-up menus for stylus users. For example, if you are viewing a list of your docs, you can access a pop- up menu that lists the following: Edit, Beam, Delete, Duplicate, Rename, Category, Print and Details (a slightly different pop-up menu will appear for memos).

  • Page 18: Synchronization And Conversion

    Chapter ynchronization and onversion Introduction WordSmith’s synchronization technology is based upon the same technology that has made BackupBuddy & InstallBuddy such popular and easy to use products (available from www.bluenomad.com). WordSmith comes with a Windows and Macintosh conduit that allows you to synchronize your Microsoft Word documents and other RTF documents to your organizer, edit them and then send the revised document back to your desktop with little or no loss to the document’s original formatting! In addition, for Linux users, WordSmith ships with a Command-line document converter.

  • Page 19: Wordsmith Desktop

    Please note that since WordSmith works directly with RTF files, you don’t actually need Microsoft Word to use it. You can use any RTF editor on your computer, including WordPad, WordPerfect, etc. Simply save your document as an RTF file and add it to the WordSmith desktop application per the instructions below.
  • Page 20 User Select your Palm username by using the arrow to the right of the User name box. Clicking on the document name will cause its properties to appear in the Document Document Name Properties box (described below, Windows only) and will select the document. Double-clicking on the document name will open the document on your desktop.

  • Page 21: Wordsmith Add-On To Microsoft Word Menu (Windows Only)

    First, the Preferences screen allows you to change the default directory into which documents created on your organizer are saved when they are synchronized to your desktop computer. By default these documents are synchronized to your My Documents folder (for Windows) or in the WordSmith folder in the Palm user folder inside the Palm desktop folder (for Macintosh) on your desktop.

  • Page 22: Finetype Converter

    Note regarding WordSmith Menu in Microsoft Word (Windows only) The WordSmith menu is added to Microsoft Word during the installation of WordSmith. If would like to remove the add-on from Word, select the following: Tools -> Templates and Add-Ins and uncheck the box in front of WordSmith.dot. To add the WordSmith add-on, simply check the box described above.

  • Page 23: Basic Finetype Features

    Basic FineType Features Before you select the fonts you want to install, confirm that your device’s user name appears in the user window! To select a font for installation, click on the font name and then click on the Install button. To select multiple fonts for installation use the ctrl and/or shift keys like you would in any other Windows application.

  • Page 24: Advanced Finetype Features

    We do not have a FineType Converter for Macintosh Users. If you have access to a PC, we suggest installing fonts from there or getting a PC friend to send you fonts. Alternatively, please run Virtual PC on your Macintosh and install the fonts from there. We have a link on WordSmith download page for some free converted display fonts.

  • Page 25: Finetype Manager On The Handheld

    FineType Manager on the Handheld WordSmith includes an optional FineType Manager application that you can install to your handheld device (please note that this is installed by default). The FineType Manager lets you preview your display fonts in three sizes at once. You can also beam or delete fonts by using the manager. To preview a display font, tap on the font name and you will see it display in the lower half of the screen.

  • Page 26: Backup Copie

    • Using the WordSmith add-on menu in Microsoft Word (Windows only), select WordSmith -> Open to open the WordSmith list of documents. Simply double click on the document name and it will open. • Open the document like you would any other document on your desktop. For example, if you chose to have docs created on your Palm go to My Documents, open My Documents to open your document.
  • Page 27 • Poetic License-orig.doc depending upon how you have set WordSmith Preferences (Windows users)) – this is a copy of your unedited, original of Poetic License. In the event of a “collision,” a situation where you have not only edited Poetic License on your organizer but also on the desktop before syncing, WordSmith will conclude that the version on your organizer is the most recent version.

  • Page 28: Wordsmith Command-Line Converter Under Windows

    For information about the Synchronize the files option, please see above. Desktop overwrites handheld copies all files from your WordSmith desktop’s file list to your organizer (this action will replace the files on your organizer with the ones from your desktop). Handheld overwrites desktop causes all documents on your organizer to be placed in the directory you selected for WordSmith and overrides the files that are there.

  • Page 29: Wordsmith On Linux/Intel

    WordSmith on Linux/Intel Since Linux does not support a standard HotSync conduit API, such as the one available under Windows and MacOS, we are not currently able to offer conduit support for Linux. Nonetheless, we have provided a shell-based conversion application called wsconv for converting to and from RTF documents.

  • Page 30: Wordsmith Overview

    Chapter ordSmith Overview troduction As mentioned above, WordSmith is not only a document editor but also an enhanced memo pad and document viewer. This section briefly covers the differences between the WordSmith memos and docs and the Edit Mode and View Mode of WordSmith. In addition, it covers some basics, such as understanding WordSmith’s memo and doc list views (the screens that list all of your memos or docs (the “List View Screen”)) and organizing and accessing more information about your memos and docs.

  • Page 31: Doc,

    justification and centering and the Palm Portable and Stowaway keyboard like no other application! Take a few minutes to check it out (see below for basic menu items and for additional menu items see Chapter 6 Note Regarding Remapping Memo Pad Button as WordSmith Button During the installation of WordSmith, you are given the opportunity to remap the Memo Pad button as the WordSmith button.

  • Page 32: Memo/Doc List View Screen Features

    Memo/Doc List View Screen Features Pop-Up Menus In addition to WordSmith’s many pull-down menus, WordSmith also has some very handy pop-up menus for stylus users. For example, if you are viewing a list of your docs, you can access a pop-up menu that lists the following: Edit, Beam, Delete, Duplicate, Rename, Category, Print and Details (a slightly different pop-up menu will appear for memos).

  • Page 33: Memo List View Screen Menus - Record, Edit And Options Menus

    Delete To delete an existing category, simply select the category name you wish to delete, tap the Delete button and then tap OK to exit the Edit Categories dialog box. Memo or Doc Name To open the memo or doc, simply tap on its name. Doc Type To the left of each document that contains rich text (i.e., a WordSmith doc), you will see a small W, or...

  • Page 34: Memo Record Menu

    To view these menus, launch WordSmith, tap on the Memo Title Tab and then tap on your organizer’s Menu icon. Memo Record Menu The Record menu for WordSmith memos has the following options: Beam Category… This option will allow you to beam the category of memos (e.g., All, Business, Personal, etc.) that you have selected on your Memo List View Screen.

  • Page 35: Memo Options Menu

    Undo, Cut, Copy, Paste and Select All These standard Edit options allow you to edit text for use in the Filter only. For example, if you copy a name from a document or another application, you can simply paste it into the Filter and quickly view the memos that have the selected name in the title. Keyboard Tapping on Keyboard will bring up the onscreen keyboard on your organizer.
  • Page 36 * The following table describes how the Display Size works.
  • Page 37 For example, if your display size is set to 1, WordSmith will use its medium display font to display text that is 14 to 19 points. Please note that depending upon what Display Size and font size you are working with it is possible that you will not see a difference in the actual display size (e.g, under Display Size 3, font sizes 9 and up are all displayed as large).

  • Page 38: Doc File Menu

    better. Nevertheless, users of devices running Palm OS 3.0 or better will be able to mask records within WordSmith with this feature! Register… This option allows you register WordSmith. Simply tap on Register and input your registration code in the Register dialog box. For more information on registering, please see Chapter 10. About…...
  • Page 39 Category Shows the category the doc is saved under and allows you to change the category by tapping on the arrow to the left of the category name. Sync Enabling Sync will make sure that your document is synchronized with your desktop computer during Hotsyncs.

  • Page 40: Doc Edit Menu

    Doc Edit Menu The Edit menu for WordSmith docs is identical to the Memo Edit Menu described above. Please see above for assistance. Doc Options Menu The Options menu for WordSmith docs is identical to the Memo Options Menu described above. Please see above for assistance.

  • Page 41: Document Editing

    Chapter ocument Editing is section describes the features and menu options that are available when one is e diting a doc. To see these features and menus, you need to launch WordSmith on your organizer, select the Doc Title Tab and open a doc or create a new doc. You can open a doc by tapping on the doc name in the Doc List View Screen or by tapping the New button to create a new doc (please see Chapter 4 for more information).

  • Page 42: Doc Edit Mode Menus

    category to get the category pop-up menu. You can change the categorization of the doc by tapping on one of the listed categories or by selecting Edit Categories and creating a new category, deleting categories you no longer need, etc. For information on moving a doc to and from the expansion card, please read Chapter 8 on VFS support.

  • Page 43: Doc File Menu

    Once you are inside of a doc, tap on your organizer’s Menu icon (or FN+Phone for Palm Portable and Stowaway keyboard users) and you will see the following menus: • File • Edit • Format • Options Note on Special Keyboard Support and Shortcuts for Menu Items Please note that you may use a Palm Portable or Stowaway keyboard to jump between the menus and maneuver within menus.
  • Page 44 Close/Abandon This feature will bring up a dialog box that will give you the option to save, abandon or cancel the operation. Details/Rename… Tap on Details to open the Details dialog box shown below. This dialog box provides (1) certain general information on the doc and provides you the opportunity to change certain attributes of the doc and (2) compression information.
  • Page 45 Compress on HotSync compressed during HotSyncs. Compress Now If your document is uncompressed, you will see a Compress Now button. Tap on this button to compress your document. Please note that you must save the doc before using this option. You can take a shortcut to compress a document from the document list. If the size of the document is surrounded by a dotted box, tap on the box and you’ll be prompted to compress now.

  • Page 46: Doc Edit Menu

    Places The Places portion of the Go To / Count feature allows you to be pretty specific about where in the document you want to go. You can choose from going to a certain paragraph of the document, a certain character or percentage through the document. Don’t waste too much time fretting over which method to use…...
  • Page 47 Undo This option lets you undo unlimited edits that you have made to the doc. This option lets you redo the undo that you made to the doc. You can also do unlimited redo’s! Redo This option lets you cut or delete selected portions of your doc. To select text, tap and hold your stylus to the left of the text that you would like to select and drag it to the right of the end of the text that you want to select.
  • Page 48 Mark Enable this option to insert a bookmark before every instance of the search term or string. Enable this option to see how many times a particular word or phrase appears in the Count document. Reflow Selecting Reflow will take out every line break that is not followed by a blank line. If you do this with nothing selected, Reflow will remove line breaks from the cursor down to the first double line break.

  • Page 49: Doc Format Menu

    If no text is selected and you enable the Check Spelling option, WordSmith will pop-up box that will let you check: the Current word, Current paragraph, Modified paragraphs, Cursor to end or Whole document. Due to the limitations of current handheld computing devices, we suggest that for performance reasons you minimize the text searched by selecting an option such as Modified paragraphs (which only checks paragraphs that have been modified on the organizer) when possible.
  • Page 50 This option lets you center text entered into your doc. Please see the instructions under Left Center above for assistance on justifying text. This option will open the Font Selector dialog box shown below. An alternative way to display Font… the Font Selector dialog box is to tap on the Fonts button in the lower right hand corner of your organizer’s screen.
  • Page 51 Strikethrough Enable this option to enter strikethrough text. Color Devices: Text and Background and background color. Please note that this feature is only available on color devices. Also, if you have high resolution fonts enabled (please see the discussion of Display Options in Chapter 4 and display fonts above), you will not be able to view color fonts or backgrounds on your device.

  • Page 52: Doc Options Menu

    With WordSmith you have 3 page break options. Page break before Page break options causes a page break before the paragraph. Keep lines together prevents the paragraph from being split across pages. Lastly, Keep with next causes the paragraph to be kept on the same page as the next paragraph, even if this means that both paragraphs are moved to the next page.
  • Page 53 Full Screen This option lets you utilize every precious bit of your organizer’s screen for viewing or editing your doc by hiding the Title Bar and toolbar. To leave full screen mode, simply tap on the small icon in the upper right hand corner. To stay in full screen mode but retrieve the Toolbar, tap on the small arrow in the lower right hand corner.

  • Page 54: Memo Editing

    emo Editing Chapter is chapter describes the features and menu options that are available once one is ting a memo. To see these features and menus, you need to launch WordSmith your organizer, select the Memo Title Tab and open a memo or create a new mo.

  • Page 55: Memo Edit Mode Menus

    have FineType turned on (FineType is the default option for WordSmith; you may turn FineType on or off from the Options menu/Display Options). Fonts button This button indicates what the characters will look like. For example, if you have Bold enabled, the word Font will also be bold. Tapping on the button will open the Font Selector dialog box.
  • Page 56 New Memo This option saves you a few taps and allows you to open a new memo from within another memo. It will automatically close (and save) the memo that you are in and open a blank memo. Save as Doc… As many of you are aware, the memos that you type on your organizers are subject to a 4,000-character ceiling.

  • Page 57: Memo Edit Menu

    This feature allows you to be pretty specific about where in the memo you want to go. You can choose from going to certain “Places” such as a certain paragraph of the memo, a certain character or percentage through the memo or to certain “Tags” in the memo, such as a bookmark. Places: Paragraph This option not only lets you jump to a certain paragraph in the memo, it also lets...
  • Page 58 Copy This option lets you copy selected portions of your memo. To select text, tap and hold your stylus to the left of the text that you would like to select and drag it to the right of the end of the text that you want to select.
  • Page 59 Thesaurus… Tapping on Thesaurus will bring up the integrated thesaurus. This feature is described in detail in Chapter 5. The Thesaurus was developed by DDH Software, Inc. (www.ddhsoftware.com). Check Spelling Tapping on Check Spelling will bring up the integrated spell checker. This feature is described in detail in Chapter 5.
  • Page 60 Use the arrow to select a display font for your memo if you have FineType enabled. Show As: You may want to choose a font like Tahoma (e.g. one that was designed especially for small screens (devices)). Display fonts may be added to your organizer by using the FineType Converter (Windows only).
  • Page 61 Full Screen This option lets you utilize every precious bit of your organizer’s screen for viewing or editing your memo by hiding the Title Bar and Toolbar. To leave full screen mode, simply tap on the small icon in the upper left hand corner. To stay in full screen mode but retrieve the toolbar, tap on the small arrow in the lower right hand corner.

  • Page 62: Document Viewing

    Chapter ocument Viewing eneral Viewing Many handheld computer users are familiar with Doc Viewers or E-book readers – these are the programs that let you read a book or document on your organizer. WordSmith takes these isolated “viewer/reader” applications and boosts their usefulness by coupling them with a powerful word processor and memo pad. Doing a little research on the road and want to quote the author in a report you are writing? Great…...

  • Page 63: View Button

    The left side of the Title Bar indicates the name of the document that you are Document name Note: viewing. ( in Memo View Mode, the left side of the Title Bar indicates what memo you are in by the memo’s number (e.g., 1 of 4). The right side of the Title Bar indicates the category that the doc is in.

  • Page 64: View Mode Menus

    Go To Previous button bookmarks, tables, images, top, bottom, paragraph, etc.) you have visited in a particular document. Tap on the arrow in the lower right hand corner to hide the toolbar. Tap on it again to Arrow get it back. The right side of the screen has a scrollbar.
  • Page 65 Please note that the Doc View Mode File and Options menus are very similar to the Doc Edit Mode File and Options menus covered above. The View Mode Options menu has two menu items that are not available in Edit Mode: Find.

  • Page 66: Virtual File System (Vfs) Support

    Chapter irtual File System FS) Support Devices with VFS If you have a device with virtual file system (VFS) support, you can move documents to the MultiMediaCard (MMC) card, Secure Digital (SD) card or Memory Stick® (collectively, “expansion cards”) and read or edit directly from the expansion card. Please note that this feature is not available for WordSmith memos.
  • Page 67 Holding down the stylus on the title of a document Moving to VFS from the Document List will allow you to access the pop-up menu. From here you can select “Category” and then pick your expansion card from the list of categories. You will be prompted to verify that you want to move this document to the expansion card.

  • Page 68: Working With Documents In Vfs

    Please note when “Handheld” is on the top of the category list, this means that you are reading the document from the handheld’s memory or RAM. When you switch to the expansion card, the card will be listed first. Working with Documents in VFS Reading and editing documents on your expansion card works substantially the same way as it does from the main memory.

  • Page 69: Graffiti And Keyboard Shortcuts

    Chapter raffiti and Keyboard hortcuts Graffiti Shortcuts The Graffiti shortcuts save you time by reducing the number of taps you need to make and the number of menus you need to open to get the most out of WordSmith’s features and menus. To use a shortcut key, enter the shortcut symbol (e.g., the slash with a dot at the end) by tapping in the lower left hand screen of the Graffiti box and slashing upward in a northeast direction and entering the corresponding Graffiti shortcut.

  • Page 70: Text Selection Keyboard Shortcuts

    Ctrl-s save/save as undo Ctrl-z redo Ctrl-y Ctrl-f find bold Ctrl-b underline Ctrl-u italics Ctrl-i left align Ctrl-l center Ctrl-e Ctrl-r right align full justify (preserved, but only displayed on the desktop) Ctrl-j Ctrl-g go to shrink font Ctrl-[ grow font Ctrl-] Ctrl-m left indent+...

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