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Philips DPM-9350 User Manual

Digital pocket memo
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DPM 9350/00
User Manual
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Summary of Contents for Philips DPM-9350

  • Page 1 DPM 9350/00 User Manual International Edition...
  • Page 2 DISCLAIMER AND NOTICES Philips Speech Processing has carried out extensive testing with most popular configurations. However, since PC add-ons and device drivers change very rapidly, we are unable to guarantee conflict-free operation.

  • Page 3: Table Of Contents

    Table of Contents Chapter 1: Introduction ..................1 DPM features....................1 Package contents ..................2 Chapter 2: Introducing the DPM ..............3 DPM graphic....................3 LCD display ....................7 Batteries ......................8 Chapter 3: Getting Started................10 Activating the DPM ..................10 Memory card....................11 Start screen ....................13 DPM menu ....................
  • Page 4 DPM 9350/00 - User Manual...

  • Page 5: Chapter 1: Introduction

    Chapter 1: Introduction Chapter 1: Introduction The DPM 9350/00 (Digital Pocket Memo) has been designed to offer optimum user convenience and greater efficiency for your daily work. This manual provides a comprehensive overview of all the device's features and detailed instructions on how to operate the device.

  • Page 6: Package Contents

    • DPM 9350/00 - the digital voice recorder for the professional user. • Philips MMC 9016 - memory card with a 16 MB storage capacity. • Installation CD for the DPM Download/Configuration program for Windows 98 SE, Windows Me, Windows NT 4.0, Windows 2000 and Windows XP.

  • Page 7: Chapter 2: Introducing The Dpm

    Chapter 2: Introducing the DPM Chapter 2: Introducing the DPM This chapter introduces the DPM 9350/00. DPM graphic The following graphics show the device and the names of the various parts.
  • Page 8 DPM 9350/00 - User Manual Record LED LCD display Built-in loudspeaker Built-in microphone Jog Dial (for volume control, Skip Forward and Skip Back, accessing the DPM menu, moving between menu entries and confirming selections) 4-Position Switch (positions from top to bottom: Fast Forward, Play, Stop and Fast Rewind) with Lock/Hold switch functionality INS/OVR button (for switching between Insert and Overwrite mode) DEL button (Delete)
  • Page 9 Chapter 2: Introducing the DPM...
  • Page 10 DPM 9350/00 - User Manual Memory card slot L/P button (for assigning the End-of-Letter attribute and Priority) MIC (microphone socket) EAR (earphone socket) REC button (Record) DL/S button (for PC download) Power supply socket (for Philips LFH 9145)

  • Page 11: Lcd Display

    Chapter 2: Introducing the DPM LCD display The DPM 9350/00 has a high-quality graphical LCD display. You will see the following symbols: Standard Play mode Long Play mode AM symbol (hours before noon) PM symbol (hours after noon) Fast Rewind Fast Forward Recording Record Standby...

  • Page 12: Batteries

    Batteries The DPM 9350/00 can be operated with the two standard AAA alkaline batteries delivered with the product. You can also use rechargable Philips NiMH batteries (LFH 9144). For recharging the batteries, only use the power supply LFH 9145; it can also be used for running the DPM from the mains power supply.
  • Page 13 For more information about recharging the batteries with the DPM Docking Station 9110, refer to the documentation delivered with the product. When recharging the batteries with the Philips power supply LFH 9145, note the following: There are two ways to recharge the batteries.

  • Page 14: Chapter 3: Getting Started

    DPM 9350/00 - User Manual Chapter 3: Getting Started This chapter provides an introduction to the basic functions of the DPM 9350/00: • Activating the DPM • Memory card • Start screen • DPM menu • Power Save mode Activating the DPM The DPM can be turned on and off via the Lock/Hold switch.

  • Page 15: Memory Card

    Chapter 3: Getting Started For activating the device when it has already been in use, there are the following options: • If the Lock/Hold switch was activated, unlock the device. • If the device has gone into Power Save mode (the device has been left inactive for for more than 4 minutes), activate the device by pressing any button or by moving the 4-Position Switch.
  • Page 16 DPM 9350/00 - User Manual Formatting the memory card When you insert a new, unformatted memory card, the following screen is displayed: To confirm and start the formatting process, press the DEL button for at least 2 seconds. If you want to cancel the formatting process, either remove the memory card or move the 4-Position Switch.

  • Page 17: Start Screen

    Chapter 3: Getting Started Start screen After the memory card has been inserted or the DPM is turned on, a start screen is displayed. This screen is identical to the screen which is displayed when the DPM is in Stop mode. Note: The screen above is a fictional screen with the maximum number of symbols which could appear.
  • Page 18 DPM 9350/00 - User Manual Current file number. The current file will always be the last file you worked on. If you do not jump to a different file, this file will be opened automatically. EOL (End-of-Letter) indication and Priority assignment. Recording or playback time of the current dictation.
  • Page 19 Chapter 3: Getting Started DPM display options The appearance of the DPM display depends on the corresponding setting (Standard display and Advanced display options) in the DPM Download/Configuration program. For more information, refer to the DPM Download/Configuration Online Help. The Standard display option uses larger symbols without showing the status indication bar: The Advanced display option uses smaller symbols.

  • Page 20: Dpm Menu

    DPM 9350/00 - User Manual DPM menu The DPM 9350/00 comes with a menu which provides the following options: • Assigning Keywords • Setting the date and time • Setting the recording format • Enabling and disabling the DPM device beep •...
  • Page 21 Chapter 3: Getting Started Accessing the DPM menu You can access the DPM menu by pressing the Jog Dial for about 2 seconds. The DPM menu can only be accessed when the DPM is in Stop mode. • To move between the DPM menu entries, move the Jog Dial up or down: •...
  • Page 22 DPM 9350/00 - User Manual Assigning Keywords If Keywords have been defined for the DPM with the DPM Download/Configuration program, the menu entry for assigning a Keyword is always displayed first when you access the DPM menu: This is an example screen for a Keyword menu entry which has been defined as follows: usage = Author, content = a selection of author names;...
  • Page 23 Chapter 3: Getting Started Setting the date and time The DPM 9350/00 displays the date and time in the following format: YYYY-MM-DD (year-month-day) and HH:MM (hours:minutes) The menu entry for the date and time displays the current date setting: Confirm the menu entry selection by pressing the Jog Dial and proceed as follows: 1.
  • Page 24 DPM 9350/00 - User Manual 3. Set the time. When you have set and confirmed the MM (minutes) setting, you will automatically return to the DPM main menu. Note: If you do not want to change, for example, the YY (year) setting, you can proceed to the MM (month) setting by pressing the Jog Dial.
  • Page 25 Chapter 3: Getting Started Setting the recording format The DPM enables to record dictations either in the Standard Play or the Long Play recording format. The default setting is Standard Play (SP). This is the menu entry for the recording format; the current setting is indicated with large, bold letters: Confirm the menu entry selection by pressing the Jog Dial and proceed as follows:...
  • Page 26 DPM 9350/00 - User Manual DPM device beep You can define whether you want the DPM to beep when specific operations take place. Otherwise the DPM is muted except for warnings, for example, when the batteries are almost empty or the memory card is almost full. This is the menu entry for the device beep;...
  • Page 27 Chapter 3: Getting Started Setting the microphone sensitivity The setting for the microphone sensitivity defines the audio input level for the DPM's built-in microphone. This is the menu entry for the microphone sensitivity; the symbol always shows the current setting: Confirm the menu entry selection by pressing the Jog Dial and proceed as follows: •...
  • Page 28 DPM 9350/00 - User Manual Voice-activated recording The DPM supports the voice-activated recording mode. This is the menu entry for voice-activated recording; a check mark next to the symbol indicates that voice-activated recording is enabled. The symbol always shows the current setting: Confirm the menu entry selection by pressing the Jog Dial and proceed as follows: •...
  • Page 29 Chapter 3: Getting Started Backlight on/off The DPM provides a backlit display for improved visibility. This is the menu entry for the display backlight; a check mark next to the symbol indicates that the backlit display function is enabled. The symbol always shows the current setting: Confirm the menu entry selection by pressing the Jog Dial and proceed as follows:...
  • Page 30 DPM 9350/00 - User Manual Changing the contrast You can change the contrast setting for the DPM display. This is the menu entry for the contrast setting: Confirm the menu entry selection by pressing the Jog Dial. The DPM provides seven contrast levels, from low contrast to high contrast .
  • Page 31 Chapter 3: Getting Started • Enable the display of the remaining time; this is the default setting: • Disable the display of the remaining time: Confirm the setting by pressing the Jog Dial and to return to the DPM main menu.

  • Page 32: Power Save Mode

    DPM 9350/00 - User Manual Power Save mode If the DPM is left inactive for more than 4 minutes, it goes automatically into Power Save mode and the display is turned off. You can reactivate the DPM by pressing any button or moving the 4-Position Switch. This does not initiate the function of the corresponding button.

  • Page 33: Chapter 4: Basic Operations

    Chapter 4: Basic Operations Chapter 4: Basic Operations This chapter provides an introduction to the basic functions of the DPM 9350/00: • Recording a dictation • Recording mode (Insert/Overwrite) • Playing back a dictation • Fast Forward and Fast Rewind •...
  • Page 34 DPM 9350/00 - User Manual Note: The LED can be either red or green depending on the setting for the recording mode. The default setting for the recording mode is Overwrite. For Overwrite mode, the LED is red. If the setting is Insert mode, the LED is green.
  • Page 35 Chapter 4: Basic Operations • To continue recording, move the 4-Position Switch to the Play position again. • To leave Record Standby and enter Stop mode, either move the 4- Position Switch to the Fast Rewind position or press the REC button. 6.

  • Page 36: Finishing A Dictation (Eol And Priority)

    DPM 9350/00 - User Manual Finishing a dictation (EOL and Priority) The L/P button on the DPM has two functions: marking a dictation as finished (EOL function, End-of-Letter) and assigning priority to a dictation (Priority function). The L/P button is only operational if the 4-Position Switch is in the Stop position and recording has been done in the file.
  • Page 37 Chapter 4: Basic Operations Note: If you have finished a file with the EOL indication, no further recording is possible in this file. It is also not possible to delete the file or to delete a section from the file. Removing EOL and Priority from a file To remove the EOL indication or Priority assignment from a dictation, follow these steps:...

  • Page 38: Recording Mode (Insert/Overwrite)

    DPM 9350/00 - User Manual Recording mode (Insert/Overwrite) The INS/OVR button switches between Insert and Overwrite mode: The default setting is Overwrite mode which means that new speech replaces existing speech in the sound file from the insertion point forward. If the mode setting is Overwrite, the LED is red.

  • Page 39: Playback

    Chapter 4: Basic Operations Playback To play back a selected sound file through the earphones or the built-in loudspeaker, move the 4-Position Switch to the Play position. To stop playback, move the 4-Position Switch to the Stop position. When the end of the file is reached, playback stops automatically.

  • Page 40: Fast Forward And Fast Rewind

    DPM 9350/00 - User Manual Fast Forward and Fast Rewind The 4-Position Switch on the DPM also supports fast forwarding and fast rewinding through a sound file. Move the switch to the Fast Forward or Fast Rewind position to start winding and hold it at that position to carry out the winding operation.

  • Page 41: Deleting

    Chapter 4: Basic Operations Deleting The DEL button on the DPM can be used for two purposes: deleting a section from a sound file and deleting the whole sound file. Deleting a section To delete a section from the current dictation, follow these steps: 1.
  • Page 42 DPM 9350/00 - User Manual 3. Confirm the operation by pressing the DEL button again for at least 2 seconds and the section is deleted permanently from the file. The waste bin symbol indicates that the section has been deleted. Deleting a file To permanently delete an entire sound file, follow these steps: 1.

  • Page 43: Recording Format (Standard Play/Long Play)

    Chapter 4: Basic Operations Recording format (Standard Play/Long Play) The recording format (Standard Play and Long Play) determines the recording speed and audio quality of the recorded sound files.. Standard Play mode Long Play mode The default setting is Standard Play (SP). For more information about changing this setting, refer to the corresponding section in the DPM menu chapter in this manual.

  • Page 44: Voice-Activated Recording

    DPM 9350/00 - User Manual Voice-activated recording Voice-activated recording mode is a convenient feature for hands-free dictation. When voice-activated recording is enabled, the DPM is in Record Standby mode; recording will start automatically when the input level exceeds a certain threshold (i.e.

  • Page 45: Skip Forward And Skip Back

    Chapter 4: Basic Operations Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for moving between files: Before you move the Jog Dial up or down, make sure that the 4-Position Switch is in the Stop position: •...

  • Page 46: Chapter 5: Advanced Operations

    DPM 9350/00 - User Manual Chapter 5: Advanced Operations This chapter introduces you to some of the more advanced aspects of the DPM: • Assigning Keywords • Transferring data between the DPM and a PC Note: These functions are only available when using the DPM 9350/00 together with DPM Download/Configuration program.
  • Page 47 Chapter 5: Advanced Operations DPM where the author selects the author name and subject area for each dictation. To assign Keywords to a dictation, follow these steps: 1. Press the Jog Dial for about 2 seconds to access the DPM menu and display the Keyword's usage definition, for example: Author Note: If a Keyword assignment has already been made, the current assignment is displayed as the menu entry, for example: AUTHOR:...
  • Page 48 DPM 9350/00 - User Manual 5. To assign a second Keyword, move the Jog Dial to display this Keyword's usage definition, for example: Subject 6. Confirm the Keyword selection by pressing the Jog Dial. The Keyword's content definitions are displayed, for example: Radiology, Surgery, Patient 7.

  • Page 49: Transferring Data Between Dpm And Pc

    Chapter 5: Advanced Operations Transferring data between DPM and PC You can use your DPM as part of the workflow management for exchanging and transferring data with the PC. With the DPM Download/Configuration program, you make settings and choose options on how to operate the device. This data can then be downloaded and is stored on the DPM.
  • Page 50 DPM 9350/00 - User Manual 2. The progress of the file transfer is displayed. 3. When the download is finished, one of the following symbols will appear: The download finished successfully: The download did not succeed: Note: Whether the downloaded files on the DPM are deleted after transferring depends on the corresponding settings in the DPM Download/Configuration program.

  • Page 51: Appendix: Troubleshooting The Dpm

    Appendix: Troubleshooting the DPM Appendix: Troubleshooting the DPM If you have problems with your DPM, please try the following before you contact your vendor. Resetting the DPM To reset the DPM, remove the batteries from the device. Wait for at least 5 seconds before you re-insert the batteries.

  • Page 52: Index

    DPM 9350/00 - User Manual Index Configuration file, 42 Configuration program, 45 4-Position Switch Contrast, 26 Fast Forward position, 36 Fast Rewind position, 36 Lock/Hold switch, 10 Data transfer, 45 Playback, 35 Date, 19 DEL, 37 DEL button, 37 Advanced display, 15 Delete Advanced operations, 42 File, 38...
  • Page 53 Index EOL, 32 EOL button, 32 Keywords, 42 DPM menu, 18 Fast Forward, 36 Fast Rewind, 36 L/P, 32 Features, 1 L/P button, 32 File LCD display, 7 Delete, 38 Skip Back, 41 Green, 34 Skip Forward, 41 Red, 34 First steps, 29 Lock/Hold switch, 10 Format for recording...
  • Page 54 DPM 9350/00 - User Manual Section (sound file) Operations Delete, 37 Advanced, 42 Skip Back, 41 Basic, 29 Skip Forward, 41 Overwrite mode, 34 Software DPM Download/configuration, 42 DPM Download/Configuration, 45 Package contents, 2 Sound file Playback, 35 Delete - file, 38 Power Save mode, 28 Delete section, 37 Priority, 32...
  • Page 55 Index...
  • Page 56 Printed in Austria 5103 109 95481...

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