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Related Manuals for Sonifex D:Scribe Transcription Systems
Summary of Contents for Sonifex D:Scribe Transcription Systems
- Page 1 D:Scribe Transcription Systems User Handbook...
- Page 2 Information in this document is subject to change without notice and does not represent a commitment on the part of Sonifex Ltd. Sonifex Ltd shall not be liable for any loss or damage whatsoever arising form the use of information or any error contained in this manual.
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Page 3: Table Of Contents
Software Licence Limited Warranty & Remedies Warranty Disclaimer Object Code Limitation of Liability Copyright D:Scribe Transcription Systems Introduction to D:Scribe Standalone Introduction to D:Scribe Server & Client Sonifex Net-Log Audio Logger Synchronising Time on the System D:Scribe Transcription Technical Specification... - Page 4 FI GU RE S Figures Fig 1-1: D:Scribe Server & Client Diagram Fig 2-1: The D:Scribe Standalone Dongle Fig 2-2: The Welcome Screen Fig 2-3: The Licence Screen Fig 2-4: The Install Screen Fig 2-5: The Windows Found New Hardware Wizard Screen Fig 2-6: The Windows Wizard Install Screen Fig 2-7: The Windows Installation Completed Screen Fig 2-8: The D:Scribe USB Footpedal...
- Page 5 F I GU RE S Figures Fig 3-9: The D:Scribe Database Screen Fig 4-1: The D:Scribe Client Dongle Fig 4-2: The D:Scribe Settings Screen Fig 4-3: The D:Scribe Inserts Screen Fig 4-4: The D:Scribe Net-Log List Fig 4-5: The D:Scribe Cut List Display Fig 4-6: The D:Scribe Client Screen Fig 4-7: The D:Scribe Small Player Fig 4-8: The D:Scribe Email Screen...
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Page 6: Licence Agreement
LI CE N CE AGR EEM ENT Licence Agreement This is a legal agreement between you, the end user, and Sonifex Limited. BY PROCEEDING WITH THE INSTALLATION OR USE OF THE SOFTWARE, YOU AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT, DO NOT INSTALL OR USE THIS SOFTWARE. -
Page 7: Limited Warranty & Remedies
LI C EN CE AGR E EME N T Limited Warranty & Remedies Sonifex warrants to Licencee that the media containing the Software will be free from defects in materials and workmanship under normal use and service for a period of ninety (90) days from the date of delivery. -
Page 8: Object Code
Sonifex’s option, shall be limited to either (a) the price paid to Sonifex for the Software and Hardware or (b) repair or replacement of the Software or Hardware that does not meet Sonifex’s Limited Warranty and which is returned to Sonifex with a copy of... -
Page 9: 1 D:scribe Transcription Systems
D:S CRIB E TR ANS CR I P T I ON SYS TE MS 1 D:Scribe Transcription Systems Introduction to D:Scribe Standalone D:Scribe Standalone (DS-STS3 or DS-STU3) is a package of PC transcription software together with a 3 pedal foot-controller, for simple, fast and effective transcription of pre- recorded audio files. -
Page 10: Introduction To D:scribe Server & Client
Applications include transcriptions for police interviews, law courts, solicitors offices & council meetings. D:Scribe Client and Server operates seamlessly with the Sonifex Net-Log audio logger. Audio recorded on up to 20 Net-Logs can be archived to a defined server IP address where audio files can be stored and logged. -
Page 11: Sonifex Net-Log Audio Logger
(between 2 and 99 days), eliminating an administration task. Sonifex Net-Log Audio Logger The Sonifex Net-Log is a 4 channel audio logger which can record weeks of programming on a large internal hard-disk. The unit was designed as dedicated hardware for reliability reasons, i.e. -
Page 12: Synchronising Time On The System
PC servers time, but to synchronise the Net-Logs, you must use the Sonifex Mentor Time Server software. This can also be used to synchronize the time for any number of PC’s on a network from a server with a known accurate time. -
Page 13: D:scribe Transcription Technical Specification
D:S CRIB E TR ANS CR I P T I ON SYS TE MS D:Scribe Transcription Technical Specification Minimum System Requirements D:Scribe Server: Pentium 3 800MHz, 512Mb RAM. Disk space required depends on how long archived audio is kept (and bitrates used). MS Windows 2000™, MS Windows 2003™, XP Pro™. -
Page 14: 2 D:scribe Standalone
D:Scribe Standalone should be installed on a Microsoft Windows based desktop PC equipped with a sound card capable of playing the required audio and video material. Install D:Scribe Standalone from the Sonifex Software Installation CD-ROM by selecting ‘D:Scribe Standalone Installation’ and follow the on-screen instructions. -
Page 15: Fig 2-2: The Welcome Screen
D :S CR I BE STAN DALON E Fig 2-2: The Welcome Screen. Fig 2-3: The Licence Screen. Fig 2-4: The Install Screen. D:Scribe User Handbook... -
Page 16: Fig 2-5: The Windows Found New Hardware Wizard Screen
D:S CR I B E STANDA LO NE Step 2. Insert dongle into a USB port. Step 3. Windows will start ‘Found New Hardware Wizard’ . Fig 2-5: The Windows Found New Hardware Wizard Screen. This screen will ask ‘Can Windows connect to Windows Update to search for software?’... -
Page 17: V1.0 To V2.0 Upgrade Features
D :S CR I BE STAN DALON E Step 4. Run D:Scribe Standalone by selecting ‘Start->All Programs->Sonifex-> D:Scribe Standalone’ from the start menu. Note: you will need to have the dongle inserted into a USB port each time you use D: Scribe Standalone. -
Page 18: Foot Pedal Control
D:S CR I B E STANDA LO NE Foot Pedal Control D:Scribe Standalone can be used with a USB (DS-STU3 and DS-FPU3) or serial (DS-STS3 and DS-FPS3) footpedal for convenient use of the playback controls. USB Foot Pedals The USB foot pedal is detected automatically by D:Scribe, and so no user-intervention is required. -
Page 19: Fig 2-9: The Control Menu
D :S CR I BE STAN DALON E Fig 2-9: The Control Menu. Defining Left and Right Pedals Should you feel uncomfortable using the left pedal for forwarding and the right pedal for rewinding media, the operation of these pedals can be swapped by selecting ‘Control- >Footpedal->Left-Right Pedal Action’... -
Page 20: Playback
D:S CR I B E STANDA LO NE Playback The Playback screen is used to view the text for transcription and to control the audio selected for playback. D:Scribe uses an embedded MS Media Player™, so can open any compatible media player audio file. Fig 2-10: The D:Scribe Playback Screen with a single media file loaded. -
Page 21: Fig 2-12: The D:scribe Recorded Date/Time Display
D :S CR I BE STAN DALON E Volume Control and Mute The audio volume of the currently playing media clip can be adjusted using the on-screen volume and mute controls. For further adjustment of the playback volume you may need to use your soundcard’s mixer. - Page 22 D:S CR I B E STANDA LO NE Move to the Previous File To move to the previous media clip in the playlist, press the ‘Previous’ button. Move to the Next File To move to the next media clip in the playlist, press the ‘Next’ button. Rewinding a File To rewind the current media clip, press and hold the ‘Rewind’...
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Page 23: Fig 2-13: The D:scribe Playlist
D :S CR I BE STAN DALON E The Playlist The playlist is situated above the play controls when in ‘Normal’ Full Player mode (see page 22). The media files that are opened are appended to this list, and can be played through from beginning-to-end allowing you to create a single transcription file from multiple media files. - Page 24 D:S CR I B E STANDA LO NE Bookmarks, or File Markers Start and end markers can be added to an audio clip as reference points. The marks for the most recent 50 media files are stored for later use by D:Scribe Standalone, and are recalled upon loading the media file for playback.
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Page 25: Fig 2-14: The D:scribe Video Panel
D :S CR I BE STAN DALON E Video Media Fig 2-14: The D:Scribe Video Panel. The Video Panel Video media can be opened for playback and transcription using D:Scribe Standalone, with the same features available as for audio media. Select ‘View->Video Panel’ from the menu to show/hide the video panel. -
Page 26: Transcription
D:S CR I B E STANDA LO NE Transcription Opening a File for Transcription To locate and open a file for playback and transcription, press the ‘Open’ button on the toolbar. Fig 2-15: The D:Scribe Open Media File Screen. Use the ‘Open Media File’ screen to locate the required audio or video file, then press ‘Open’ . Audio CDs (cda) can also be used for playback without the need for recording/ripping to the hard disk. -
Page 27: Fig 2-16: The D:scribe Open Script Screen
D :S CR I BE STAN DALON E Fig 2-16: The D:Scribe Open Script Screen. The D:Scribe Standalone window opens with a blank transcript space ready for transcription to begin and the caption bar shows the filename of the transcript. Fig 2-17: The D:Scribe Transcription Screen. -
Page 28: Fig 2-18: The D:scribe Playlist Screen
D:S CR I B E STANDA LO NE Additional audio files can be opened and added to the playlist for continual playback. This allows you to transcribe a number of audio files whilst working on transcription file. Fig 2-18: The D:Scribe Playlist Screen. Defining Inserts D:Scribe Standalone allows the user to quickly insert up to twelve items of text using shortcut keys Ctrl-F1 to Ctrl-F12. -
Page 29: Fig 2-20: The D:scribe Transcription Screen
D :S CR I BE STAN DALON E Insert List Use ‘Insert List’ from the menu to show/hide the list of quick inserts. The Insert List is displayed to the right of the transcription space. Editing Transcriptions To begin transcription of an audio clip, or to edit an existing transcript, press the ‘Edit’... -
Page 30: Fig 2-21: The D:scribe Compact Player Screen
D:S CR I B E STANDA LO NE Saving Transcriptions Once you have completed the transcription for the current audio clip be sure to save the text you have entered. The saved transcription will be automatically associated with the audio clip, and will be available for later retrieval. -
Page 31: Fig 2-22: The D:scribe Email Screen
D :S CR I BE STAN DALON E Send As E-mail D:Scribe Standalone can be used to e-mail individual audio clips and/or associated transcriptions to interested parties. Press the ‘E-mail’ button on the transcription toolbar to email the selected audio clip/transcription. D:Scribe Standalone uses your current default e-mail program (such as Outlook) to send e-mails. -
Page 32: Opening An Http Or Streaming Source
D:S CR I B E STANDA LO NE Opening an HTTP or Streaming Source To open a file from an Internet source (such as a file from a website or a live stream) use the Open URL feature accessible from the File menu. Select Open URL from the file menu. -
Page 33: Recorder
D :S CR I BE STAN DALON E Recorder The recorder controls can be found on the Recorder tab at the bottom of the screen. Fig 2-24: The D:Scribe Recorder Screen. Recording Formats To choose the format of the next recording, select ‘Control->Recorder->Format’ from the menu and choose from the following: •... - Page 34 D:S CR I B E STANDA LO NE Recording Sources The recording sources available to you depend upon the capabilities of your soundcard and the driver that is installed. To choose the source for the next recording, select ‘Control- >Recorder->Source’ from the menu. You can expect to see ‘Line In’ , ‘Microphone’ , and ‘Stereo Mix’...
- Page 35 D :S CR I BE STAN DALON E Making a Recording New recordings are given filenames according to the time and date the recording commenced. Simply press the ‘Record’ button to begin a new recording. Pausing a Recording Recordings can be paused by pressing the ‘Pause’ button at any time during the recording process.
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Page 36: Cd-Ripper
D:S CR I B E STANDA LO NE CD-Ripper The CD-Ripper is used to record from audio CDs to your computer as either compressed MP3, linear WAV or WMA files for later playback and transcription. Fig 2-25: CD-Ripper screen with 14 tracks selected on an audio CD. Ripping Formats To choose the recording format select ‘Control->Ripper->Format’... - Page 37 D :S CR I BE STAN DALON E Selecting Tracks To select tracks for recording, first use the ‘Refresh CD’ button to retrieve track information from the audio CD into the cut list. Then, use the checkboxes to the left of each track in the cut list to indicate which tracks require recording.
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Page 38: 3 D:scribe Server
Installation D:Scribe Server should be installed on a MS-Windows based server with hard-disk storage for the required audio archive material. Install D:Scribe Server from the Sonifex Software Installation CD-ROM by selecting ‘D:Scribe Server Installation’ and follow the instructions as per D:Scribe Standalone on page 7. The installation disk installs the D:Scribe files and configures the SQL database needed to run D:Scribe Server. -
Page 39: Licencing And Dongles
D :S CRI BE SE RVE R Licencing and Dongles D:Scribe Server uses a USB dongle to unlock the full features and functionality of the software. The software can be used for demonstration and evaluation purposes without a dongle, but with limited functionality. -
Page 40: Fig 3-2: The D:scribe Server Settings Screen
D:S CR I B E SERVER Fig 3-2: The D:Scribe Server Settings Screen. SMTP Address & Port Enter the address and port number of the SMTP email server on your network. E-Mail Reports D:Scribe Server can be configured to e-mail regular status reports to someone, such as a system administrator, by completing the ‘Address To’... - Page 41 D :S CRI BE SE RVE R The (General) Status Report can be emailed at the interval defined by the ‘Interval (hours)’ field. Status Report The general Status Report includes information regarding the known current state of all defined Net-Log units, including Login/logout timings and audio input status. This report can also be generated manually by pressing the ‘E-Mail’...
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Page 42: Fig 3-3: The D:scribe Netlog List
D:S CR I B E SERVER Device List Define your list of Net-Log units using the ‘Add’ , ‘Replace’ , and ‘Delete’ buttons. To enable successful archiving on each Net-Log, be sure to use the username and password that has ‘Archive Control’... -
Page 43: Fig 3-4: The D:scribe Client List
D :S CRI BE SE RVE R Login To perform archiving of audio material from a Net-Log, D:Scribe Server is required to log on as a user with archive control. You can manually login to a Net-Log by right-clicking on the required unit and selecting ‘Login’... -
Page 44: The Status Screen
D:S CR I B E SERVER The Status Bar The status bar has transmit (Tx) and receive (Rx) indicators, which can be viewed to confirm the connection to the selected Net-Log. The Status Screen To view the Status Screen, press the ‘Status’ button on the toolbar. The Status Screen displays the current status of each connected Net-Log. -
Page 45: The Control Screen
D :S CRI BE SE RVE R The Control Screen To view the Control Screen, press the ‘Control’ button on the toolbar. The Control Screen gives you immediate access to the record and archive controls of the connected Net-Log units. Each Net-Log displays its channel names, has independent record and archive control for each channel (or pairs if used in stereo mode), and record and archive status indicators. -
Page 46: The Archive Screen
D:S CR I B E SERVER The Archive Screen To view the Archive Screen, press the ‘Archive’ button on the toolbar. The Archive Screen can be used to control the archive process of the currently selected Net-Log. This screen also shows the record parameters, and displays the filenames of archives currently being written to disk. - Page 47 D :S CRI BE SE RVE R Archiving is configured for individual recording channels, or pairs of channels, depending on the recording options settings. For each channel, the following settings should be configured: Alarm Enabled This option allows you to disable the archive warnings and alarms. It is primarily for users who don’t wish to use Archiving and therefore don’t want the distraction of having the archive warnings and alarms activating when data is overwritten.
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Page 48: Auto Delete
D:S CR I B E SERVER right click on this folder and select “Sharing” from the popup menu. When the archive begins, sub-folders will be created automatically. Auto Purge on Record Stop Enabled When this box is ticked, all available audio is archived each time a recording is ended. Once you are happy with the settings, press the “Update”... -
Page 49: The Event Log
D :S CRI BE SE RVE R The Event Log To view the Event Log, press the ‘Logs’ button on the toolbar. The Event Log is used to track events such as archiving, client connections / disconnections, email alerts and auto-deletions. Note: The Event Log displays the last 300 events. -
Page 50: The Database Maintenance Screen
D:S CR I B E SERVER The Database Maintenance Screen Select ‘Tools->Database Maintenance’ from the main menu to display the Maintenance screen. The Database Maintenance Screen is used to clear unwanted audio clips and transcriptions from the system. Fig 3-9: The D:Scribe Database Screen. The Channel List The Channel List displays the Net-Logs, Channels and Days for which audio tracks have been archived for transcription purposes. - Page 51 D :S CRI BE SE RVE R Tools Delete Selected Net-Log Deleting the selected Net-Log will also delete its associated channels, days, audio and script information. Delete Selected Channel Deleting the selected channel will also delete its associated days, audio and script Delete Selected Day Deleting the selected day will also delete the associated audio and script...
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Page 52: 4 D:scribe Client
D:Scribe Client should be installed on a MS-Windows based desktop PC equipped with a sound card capable of playing the archived audio material. Install D:Scribe Client from the Sonifex Software Installation CD-ROM by selecting ‘D:Scribe Client Installation’ and follow the instructions, as per D:Scribe Standalone on page 7. -
Page 53: Foot Pedal Control
D : SCRI BE CL I EN T Select ‘Tools->Settings’ from the menu to display the settings screen shown here. The name of each D:Scribe Server running on the network will appear. Select the required server and press the ‘Default’ button. Fig 4-2: The D:Scribe Settings Screen. -
Page 54: Fig 4-3: The D:scribe Inserts Screen
D:S CR I B E CLIENT To select the port for the footpedal, select ‘Control->Footpedal’ from the menu. Then select ‘Enable’ from the ‘Control->Footpedal’ menu. Defining Left and Right Pedals Should you feel uncomfortable using the left pedal for forwarding and the right pedal for rewinding media, the operation of these pedals can be swapped by selecting ‘Control- >Footpedal->Left-Right Pedal Action’... -
Page 55: The Cut List
D :SCR I BE CLI E N T The Net-Log List The list of available Net-Log archive material is located to the top-left of the screen. Archives are grouped by Net-Log, channel, and day of recording. Fig 4-4: The D:Scribe Net-Log List. The Cut List The Cut List displays the archive material available for the selected day. -
Page 56: Play Controls
D:S CR I B E CLIENT Play Controls The audio playback controls are located at the bottom of the screen. The volume control adjusts the playback level, and ranges from 0 to 100 The timer display shows the recorded date and time of the current position in the audio clip. -
Page 57: Transcription
D :SCR I BE CLI E N T Skip Back on Pause Media files can be forces to skip back a number of seconds after pressing the ‘pause’ button. This can be a useful feature when transcribing audio that often requires pausing. To enable the ‘skip back on pause’ feature select ‘Control->Skip Back on Pause->Enable’... -
Page 58: Small Player
D:S CR I B E CLIENT Fig 4-6: The D:Scribe Client Screen. Small Player If you wish to playback audio material without the need for the transcription window, select ‘View->Small Player’ from the menu. The small player gives you control over the audio play-out, volume control and use of the foot pedal control. -
Page 59: Send As Email
D :SCR I BE CLI E N T Send As Email D:Scribe Client can be used to email individual audio clips and/or associated transcriptions to interested parties. Press the ‘Email’ button on the transcription toolbar to email the selected audio clip/transcription. D:Scribe Client uses the current default email program (such as Outlook) to send emails. -
Page 60: Searching Transcriptions
D:S CR I B E CLIENT Searching Transcriptions D:Scribe Client can be used to search through transcription texts for specific occurrences of words. Fig 4-9: The D:Scribe Search Screen. Searches can be limited to a specific Net-Log and/or channel and/or day, or can be unlimited to include all transcriptions that have been made. -
Page 61: Scribe Miniplayer
CD-ripper or transcription facilities available in the D:Scribe Standalone installation. Designed for ease-of-use when playing audio material archived from a Sonifex Net-Log audio logger, the MiniPlayer floats above other software used for transcribing whilst using a footpedal to control audio playback. It also has limited interaction capabilities with Microsoft Word whereby the current audio position can be linked into a MS-Word document, which can later be used to re-open, position and begin playback of the audio. -
Page 62: Fig 5-2: The Licence Screen
D:S CR I B E MINIPL AYER Fig 5-2: The Licence Screen. Fig 5-3: The Install Screen. Step 2. Insert dongle into a USB port. Step 3. Windows will start ‘Found New Hardware Wizard’ . Fig 5-4: The Windows Found New Hardware Wizard Screen. -
Page 63: Fig 5-5: The Windows Wizard Install Screen
Choose on ‘Finish’ to complete the dongle installation. Step 4. Run D:Scribe MiniPlayer by selecting ‘Start->All Programs->Sonifex-> D:Scribe MiniPlayer’ from the start menu. Note: you will need to have the dongle inserted into a USB port each time you use D:Scribe MiniPlayer. -
Page 64: Setup Of Archives
D:S CR I B E MINIPL AYER Setup of Archives D:Scribe MiniPlayer can select and playback archived audio file from two archive sources, a primary and a backup. For MiniPlayer to correctly display the recorded time/date of the audio files, Auto-Archive must be configured to archive using BWF formatted audio file, and the ‘Use cut start time as folder name’... -
Page 65: Fig 5.11 Selecting The Source Folder
D :SC R I BE MI N I P L AYE R Fig 5.11 Selecting the Source Folder Select the archive source folder on either the local computer or on the network. This folder should represent the tcp/ip address of the source Net-Log unit. Fig 5.12 Opening Archived Audio If your archive folders have been set-up correctly you should be presented with a list of channels, dates and cut start times of audio archived from a Net-Log. -
Page 66: Transport Controls
D:Scribe MiniPlayer is primarily designed for the playback of BWF audio files archived from a Sonifex Net-Log audio logger. The time displayed on the left of the window represents the starting time of the recording selected (assuming a BWF recording), whilst the time on the right of the screen represents the current end of the recording. - Page 67 N OTE S D:Scribe User Handbook...
- Page 68 w w w . s o n i f e x . c o . u k t:+44 (0)1933 650 700 f:+44 (0)1933 650 726 s a l e s @ s o n i fe x . co. u k...
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