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Savin 3232 Operating Instructions Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
FAX Option Type 3232
<Advanced Features>
Transmission Mode
Checking and Canceling Transmission Files
Communication Information
Other Transmission Features
Reception Features
Fax via Computer
Simplifying the Operation
Facsimile Features
Administrator Setting
Solving Operation Problems
Appendix

Operating Instructions

Facsimile Reference

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  • Page 1: Operating Instructions

    FAX Option Type 3232 Operating Instructions Facsimile Reference <Advanced Features> Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Fax via Computer Simplifying the Operation Facsimile Features Administrator Setting Solving Operation Problems Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
  • Page 4 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 1. Transmission Mode Sending at a Specific Time (Send Later) ............. 3 Sender Settings......................5 Priority Transmission ....................8 Confidential Transmission..................9 Polling Transmission................... 11 Polling Transmission Clear Report................13 Polling Reception....................
  • Page 6 4. Other Transmission Features Handy Dialing Functions..................47 Chain Dial......................... 47 (Example) 01133-1-555333................... 47 Redial ........................47 Advanced Features....................49 SUB Code ........................ 49 SID Code ....................... 50 SEP Code ........................ 50 PWD Code......................51 Transfer Request ..................... 52 With transfer requests set in the system settings ..........55 On Hook Dial ......................
  • Page 7 5. Reception Features Reception......................83 Immediate Reception ....................83 Memory Reception ....................83 Substitute Reception ....................84 Receiving messages unconditionally..............85 Receiving messages according to parameter-specified settings......85 Reception Functions ................... 87 Transfer Station......................87 Transfer Result Report ..................88 Transfer Result Report (transfer request by e-mail) ..........
  • Page 8 6. Fax via Computer Sending Fax Documents from Computers ............105 Before Use ......................106 Installing the Software....................106 Auto run program....................106 Installing individual applications ................107 Applications Stored on the CD-ROM ..............107 LAN-Fax Driver....................107 Address Book ......................108 LAN-Fax Cover Sheet Editor ................108 Setting LAN-Fax Driver Properties .................108 Setting Print Properties..................108 Making Settings for Option Configuration............
  • Page 9 8. Facsimile Features Function List ...................... 139 Accessing User Tools (Facsimile Features)............ 142 Quitting Default Settings ..................142 General Settings/Adjustment .................142 Reception Settings ....................145 E-mail Settings .......................146 IP-Fax Settings.......................148 9. Administrator Setting Administrator Tools List ................... 153 Using Administrator Settings ................155 Programming, Changing, and Deleting Standard Messages .........
  • Page 10 Selecting Dial/Push Phone..................191 Storing or Printing Received Documents ...............192 Reception Report e-mail..................193 Setting a User for Viewing Received and Stored Documents ........193 Menu Protection Settings ..................194 10.Solving Operation Problems When an Error Report is Printed ..............195 Turning Off the Main Power / When a Power Failure Occurs ......196 When an Error Occurs Using Internet Fax ............

  • Page 11: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 13: Transmission Mode

    1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct Note the machine to delay transmission of ❒ You can specify a time within 24 your fax message until a specified lat- hours. er time. This allows you to take ad- ❒...
  • Page 14 Transmission Mode C C C C Press [Send Later]. D D D D Enter the time (12 hour format) using the number keys, and then select [AM] or [PM]. Then, press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒...

  • Page 15: Sender Settings

    Sender Settings Sender Settings This function tells receivers the fax Reference sender's identity. p.13 “Placing Originals”, Fac- If the sender's e-mail address is regis- simile Reference <Basic Features> tered in the destination list, the send- p.29 “Scan Settings”, Facsimile er can receive a Transmission Result Reference <Basic Features>...
  • Page 16 Transmission Mode E E E E Confirm the selected sender, and When an E-mail address is then press [OK]. Registered If the sender's e-mail address is registered you can specify whether or not to send the transmission re- sult by e-mail to the sender. If you enable this function, a Transmis- sion Result Report is sent to the registered E-mail address.
  • Page 17 Sender Settings H H H H Press [OK]. The standby display appears. Note ❒ To check the settings, press [Transmission Mode]. I I I I Specify the destination, and then press the { { { { Start} } } } key. Note ❒...

  • Page 18: Priority Transmission

    Transmission Mode Priority Transmission B B B B Documents you send with Memory Press [Transmission Mode]. Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately.

  • Page 19: Confidential Transmission

    Confidential Transmission Confidential Transmission If you want to limit who views your Note message, use this function. The mes- ❒ We recommend you program the sage will be stored in memory at the Confidential ID in this machine be- other end and not printed until an ID forehand.
  • Page 20 Transmission Mode D D D D Depending on the Confidential Note ❒ If you make a mistake, press Transmission type, use one of the [Clear] or the { { { { Clear/Stop} } } } key following procedures: before pressing [OK], and then try again.

  • Page 21: Polling Transmission

    Polling Transmission Polling Transmission ❖ ❖ ❖ ❖ ID Override Transmission Use Polling Transmission when you want to leave an original in the ma- You must enter an Override Poll- chine memory for others to pick up. ing ID unique to the transmission. The message will be sent when the This ID overrides the ID stored in other party calls you up.
  • Page 22 Transmission Mode D D D D ❒ Polling TX Clear Report allows Depending on the Polling Trans- you to verify Polling Transmission mission mode, use one of the fol- has taken place. See p.13 “Polling lowing procedures: Transmission Clear Report”. If E- mail TX Results is programmed in a Quick Operation key, you can se- lect whether a report e-mail is sent...

  • Page 23: Polling Transmission Clear Report

    Polling Transmission E E E E Press [Only Once] or [Save] to delete Polling Transmission Clear or save the file after transmission. Report Note ❒ To delete the original immedi- This report allows you to verify Poll- ately after transmission, select ing Transmission has taken place.

  • Page 24: Polling Reception

    Transmission Mode Polling Reception ❖ ❖ ❖ ❖ ID Override Polling Reception Use this function to poll a message from another terminal. You can also You must enter an Override Poll- poll documents from many terminals ing ID unique to this transmission. with only one operation (use Groups This ID overrides the one stored in and Keystroke Programs to fully ex-...
  • Page 25 Polling Reception C C C C Note Depending on which method you ❒ To receive a message sent by De- are using, select one of the follow- ing procedures: fault ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's.

  • Page 26: Polling Reserve Report

    Transmission Mode Note Polling Result Report ❒ A Polling ID may be any four numbers (0 to 9) and charac- This report is printed after a Polling ters (A to F), except 0000 and Reception has been completed and FFFF. shows its result.

  • Page 27: Checking And Canceling Transmission Files

    2. Checking and Canceling Transmission Files After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.

  • Page 28: Displaying Confirmation Of Transmission

    Checking and Canceling Transmission Files Displaying Confirmation of Transmission A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select a file to check. Note ❒ If multiple destinations were specified, only the destination selected first appears.

  • Page 29: Canceling A Transmission

    Canceling a Transmission Canceling a Transmission B B B B You can cancel transmission of a file Confirm that the [Stop Transmis- when the file is being sent, stored in sion] is selected, and then select a memory, or fails to transmit. All the file whose transmission you want scanned data is deleted from memo- to cancel.

  • Page 30: Deleting A Destination

    Checking and Canceling Transmission Files Deleting a Destination D D D D You can delete destinations. Press [Change] for the destination you want to delete. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled.

  • Page 31: Adding A Destination

    Adding a Destination Adding a Destination D D D D Note Press [Add]. ❒ A destination cannot be added us- ing a destination list. A A A A Press [Change / Stop TX File]. Note ❒ Press to switch the destina- tion between fax number, Inter- net Fax address and IP-Fax B B B B...

  • Page 32: Changing The Transmission Time

    Checking and Canceling Transmission Files Changing the Transmission Time D D D D You can change the transmission time Press [Change TX Time]. specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time.

  • Page 33: Printing A File

    Printing a File Printing a File If you want to check the contents of a Note file that is stored in memory and not ❒ If multiple destinations were yet sent, use this procedure to print it specified, only the number of out.

  • Page 34: Resending A File

    Checking and Canceling Transmission Files Resending a File C C C C Machine memory stores messages Select the file you want to resend. that could not be successfully trans- “TX failed” is displayed for files mitted using Memory Transmission. that could not be sent. Use this procedure to resend these messages.

  • Page 35: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) C C C C Print this list if you want to find out Press the { { { { Start} } } } key. which files are stored in memory and what their file numbers are.
  • Page 36 Checking and Canceling Transmission Files...

  • Page 37: Communication Information

    3. Communication Information Printing the Journal ❒ The sender name column of the The Journal contains information about the last 50 communications Journal is useful when you need to (maximum) made by your machine. It program a special sender. See is printed automatically after every 50 p.169 “Special Senders to Treat communications (receptions &...
  • Page 38 Communication Information C C C C Select a printing mode. Note ❒ Press [Cancel] if the user is not registered. The display returns to that of step C Press [OK] after checking the user name shown on the dis- play. Note ❒...

  • Page 39: Journal

    Printing the Journal Journal ADJ102S Printing date • Shows the programmed fax num- ber if the name (for display) has not Shows the date and time when the report been programmed. is printed. • If neither name nor fax number has Programmed Fax Header been programmed by the other Shows the sender name programmed for...
  • Page 40 Communication Information ❖ ❖ ❖ ❖ For Internet Fax destinations • For IP-Fax transmissions and recep- tions At time of transmission, it shows the After , and “T” for outgoing fax or e-mail address or name programmed “R” for ingoing fax, the communica- in the destination list.

  • Page 41: Checking The Transmission Result (Tx File Status)

    Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) C C C C You can browse a part of the Immedi- Check the transmission results. ate TX Result Report on the display. Note ❒ Only the transmission result of the last 200 communications (recep- tions &...

  • Page 42: Checking The Reception Result (Rx File Status)

    Communication Information Checking the Reception Result (RX File Status) C C C C You can browse a part of the Recep- Check the reception results. tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications (receptions &...

  • Page 43: Displaying The Memory Status

    Displaying the Memory Status Displaying the Memory Status Use this function to display a summa- • When sending to the Person- ry of current memory usage. Items al Box. See p.41 “Printing shown are the percentage of free Personal Box Messages”. memory space, the number of re- ❒...

  • Page 44: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)

    Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are re- Printing Received and Stored ceived and stored on the hard disk. You can also delete unwanted docu- Documents ments. Use the following procedure to print documents saved on the hard disk.

  • Page 45: Deleting Received And Stored Documents

    Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) D D D D C C C C Select the printing mode, and Select a file to be deleted, and then press the { { { { Start} } } } key. then press [Delete].

  • Page 46: Printing A Confidential Message

    Communication Information Printing a Confidential Message A A A A This function is designed to prevent Confirm that the Confidential unauthorized users from reading File indicator is lit. your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed.

  • Page 47: Confidential File Report

    Printing a Confidential Message Note Confidential File Report ❒ You must enter the Confidential ID programmed in this ma- When this function is turned on, this chine, if the received file has no report is printed whenever your ma- Confidential ID. chine receives a confidential message.

  • Page 48: Printing A File Received With Memory Lock

    Communication Information Printing a File Received with Memory Lock ❒ You can also apply a Memory Lock This is a security function designed to prevent unauthorized users from to messages that come only from reading your messages. If Memory certain senders. See p.172 “Pro- Lock is switched on, all received mes- g ramm ing /Ch angin g Sp e cial sages are stored in memory and are...

  • Page 49: Memory Lock Id

    Printing a File Received with Memory Lock D D D D Enter a 4-digit Memory Lock ID with the number keys, and then press the { { { { Start} } } } key. Note ❒ If the Memory Lock ID does not match, the message “...

  • Page 50: Personal Boxes

    Communication Information Personal Boxes • To be able to receive messages into Preparation a Personal Box you must inform Before using this function, set the the sender of the SUB Code pro- Personal Box in advance. See p.179 grammed for that Personal Box “Programming/changing Person- and ask them to send the message al Boxes”.

  • Page 51: Printing Personal Box Messages

    Personal Boxes When a password is required Printing Personal Box Messages The display appears, when the se- lected Personal Box password is Follow these steps to print a message set in advance. that has been received into a Personal Note Box.

  • Page 52: Information Boxes

    Communication Information Information Boxes • You can check the contents of In- Preparation formation Boxes with “Store / De- Before using this function, set the lete / Print Information Box File”. Information Box in advance. See See p.44 “Printing Information Box p.182 “Programming/changing Messages”.
  • Page 53 Information Boxes C C C C D D D D Select the box in which you want Place the original, and then select to store the file. the scan settings you require. Note Note ❒ When there are pre-programmed ❒ You can also select the follow- files, a file mark is displayed at ing settings: the end of the Box Name.

  • Page 54: Printing Information Box Messages

    Communication Information When a password is required Printing Information Box Messages A Enter the password, and then press [OK]. Follow these steps to print a message stored in an Information Box. A A A A Press [Information]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key B B B B before pressing [OK], and...

  • Page 55: Deleting Information Box Messages

    Information Boxes Note Deleting Information Box ❒ If you make a mistake, press Messages [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and Follow these steps to delete a file then try again. stored in an Information Box.
  • Page 56 Communication Information...

  • Page 57: Other Transmission Features

    4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a tele- The machine stores the last 10 desti- phone number from various parts, nations specified in each transmission some of which may be stored in method.
  • Page 58 Other Transmission Features A A A A Place the original, and then select the scan settings you require. B B B B Press the { { { { Pause/Redial} } } } key. C C C C Select the destination you want to redial to.

  • Page 59: Advanced Features

    Advanced Features Advanced Features B B B B Enter the fax number of a destina- SUB Code tion or an IP-Fax destination. C C C C Normally you can only use Confiden- Press [Adv. Features]. tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function.

  • Page 60: Sid Code

    Other Transmission Features Note Limitation ❒ If you use Immediate Transmis- ❒ A SEP Code cannot be used with sion and the fax machine at the Internet Fax. destination does not support Note the SUB Code function, a mes- ❒ The ID can be up to 20 digits long. sage will appear on the display ❒...

  • Page 61: Pwd Code

    Advanced Features E E E E K K K K Enter a SEP Code, and then press Press [Default ID / Free Polling RX], [OK]. and then press [OK]. “SEP Code” appears one line Note above [Adv. Features] on the dis- ❒...

  • Page 62: Transfer Request

    Other Transmission Features Preparation Transfer Request Before you can use this function, you must make the following Transfer Request allows fax machines preparations: that have this function to automati- • Program each Transfer Station cally transfer incoming messages to number in this machine (Re- multiple fax destinations.
  • Page 63 Advanced Features ❒ When a Transfer Request is sent by Reference e-mail, as soon as the Transfer Sta- p.13 “Placing Originals”, Fac- tion completes transfer to all Re- simile Reference <Basic Features> ceiving Stations, it sends back a p.29 “Scan Settings”, Facsimile Transfer Result Report by e-mail.
  • Page 64 Other Transmission Features D D D D Select [Transfer Req.]. Speed Dial E E E E Press [Receiving Station]. A Select [q p Speed Dial]. F F F F B Enter the number of the Speed Specify a Receiving Station. Dial code.

  • Page 65: With Transfer Requests Set In The System Settings

    Advanced Features With transfer requests set in the system - Setting Multistep Transfer settings Program a Transfer Station in a desti- You can program a Quick Dial key nation list. When receiving a Transfer with Transfer Station and/or Receiv- Request that specifies the same Re- ing Station using the Transfer Re- ceiving Station as programmed in the quest function in the System Settings.

  • Page 66: On Hook Dial

    Other Transmission Features On Hook Dial The On Hook Dial function allows Note you to dial while hearing tone from ❒ If you want to cancel this oper- the internal speaker. You can send a ation, press the { { { { On Hook Dial} } } } fax checking the connection.
  • Page 67 On Hook Dial - External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before press- ing the { { { { Start} } } } key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).

  • Page 68: Manual Dial

    Other Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external Note telephone and dial. When the line is ❒ If you make a mistake, replace connected and you hear a high- the external telephone, and then pitched tone, press the { { { { Start} } } } key to try again from step send your fax message.

  • Page 69: Changing The Line Port

    Changing the Line Port Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- Option Available Available stalled, you can connect to a maxi- line types protocol mum of two ports. combinations Without PSTN...
  • Page 70 Other Transmission Features B B B B Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. C C C C Press [Exit].

  • Page 71: Sub Transmission Mode

    Sub Transmission Mode Sub Transmission Mode A A A A Place the original on the exposure Book Fax glass, and then select the scan set- tings you require. Use to send book originals from the exposure glass. Pages are scanned in Reference the order shown below.

  • Page 72: Two-Sided Transmission (Double-Sided Transmission)

    Other Transmission Features E E E E Select [From First Page] or [From Two-Sided Transmission Second Page], and then press [OK]. (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note ❒ Originals placed on the exposure glass cannot be sent.
  • Page 73 Sub Transmission Mode B B B B Press [Sub TX Mode]. C C C C GHPY030E Press [2 Sided Original]. D D D D Specify the original position. See p.78 “Transmission with Im- Check the orientation of the placed age Rotation”. document, and then press ❒...

  • Page 74: Standard Message Stamp

    Other Transmission Features F F F F Specify the transmission mode Note ❒ While this function is in use, the from [2 Sided from 1st Page] or [1 Sid- ed for 1st Page], and then press third line of the Label Insertion is [OK].

  • Page 75: Sending An Auto Document

    Sub Transmission Mode D D D D Select the standard message to be Note ❒ You can attach one Auto Docu- stamped, and then press [OK]. ment to each transmission. ❒ You can store up to 6 Auto Docu- ments. See p.156 “Storing, Chang- i n g , a n d D e l e t i n g a n A u t o Document”.

  • Page 76: Printing Documents Stored As Auto Documents

    Other Transmission Features B B B B Press [Sub TX Mode]. Printing documents stored as Auto Documents This function is used for printing doc- uments stored as Auto Documents. This function is very convenient as it can be used for checking the contents of stored files.

  • Page 77: Sending A Stored File

    Sub Transmission Mode E E E E Press [Cancel]. Note ❒ Received fax documents are stored Note and categorized as stored recep- ❒ You can also send Auto Docu- tion files. See p.34 “Printing/De- ments. See p.65 “Sending an l e t i n g R e c e i v e d a n d S t o r e d Auto Document”.
  • Page 78 Other Transmission Features ❒ Press [Date] to place the docu- Note ments in order of programmed ❒ You can specify and print multiple date. documents. You can specify a max- imum of 30 documents at once. Specifying documents from the ❒...
  • Page 79 Sub Transmission Mode E E E E C Select the file to be sent. When you want to add your origi- nals to stored documents and R Or- Specifying documents from the send them all at once, press [R igi. + Stored File] or [Stored file + R file name Origi.].

  • Page 80: Printing Stored Documents

    Other Transmission Features Note Printing stored documents ❒ The documents stored using the Use this function to print documents facsimile function appear on the stored in the Document Server. display. ❒ Press [File Name] to place the Note documents in alphabetical or- ❒...
  • Page 81 Sub Transmission Mode B Enter the file name to be print- Specifying a document from the ed, and then press [OK]. User Name A Select [Search by User Name]. Note ❒ Partial matching is used to B Press the user name of the doc- search for the file name.

  • Page 82: Stamp

    Other Transmission Features Note Note ❒ If you wish to two-sided print- ❒ Stamp only works when scanning ings, you need to install the op- from the ADF. tional two-side printing unit. ❒ When the stamp starts getting ❒ To print both sides, press [Print 2 lighter, replace the cartridge.

  • Page 83: Transmission Options

    Sub Transmission Mode C C C C ❒ You can select whether or not Press [Stamp], and then press [OK]. dates, fax header names, file num- bers, or page numbers are printed Note by changing their respective User ❒ To cancel the stamp, press Parameters.

  • Page 84: Auto Reduce

    Other Transmission Features Note Preparation ❒ This function is unavailable with You need to register a polling ID Immediate Transmission, or speci- beforehand. See p.190 “Program- fied transmission of a stored docu- ming a Polling ID”. ment. Limitation ❒ Image Rotation is unavailable with ❒...
  • Page 85 Sub Transmission Mode D D D D Select options to be set up. Programming the Reduced Image Transmission A Press [On] for Reduced Image Note ❒ Press [Off] if you do not want to do a reduced transmission. Programming the Auto Reduce A Press [On] for Auto Reduce.

  • Page 86: More Transmission Functions

    Other Transmission Features More Transmission Functions • When you store an original for If Memory Runs Out While Memory Transmission while another communication is in Storing an Original progress If you run out of memory while stor- • When two or more destinations ing an original (free space reaches are specified 0%), the message “...

  • Page 87: Checking The Transmission Result

    More Transmission Functions Checking the Transmission Batch Transmission Result If you send a fax message by Memory Transmission and there is another fax • Turn the Immediate TX Result Re- message waiting in memory to be port on if you want a report to be sent to the same destination, that printed after every successful message is sent along with your orig-...

  • Page 88: Transmission With Image Rotation

    Other Transmission Features This results in a shorter overall trans- Note mission time. ❒ Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original. Transmission with Image Rotation Generally, place A4, 8 "×11" origi- nals in the landscape orientation (L).

  • Page 89: Transmitting Journal By E-Mail

    More Transmission Functions Journal by E-mail Transmitting Journal by E-mail If the setting is made so that the Jour- Preparation nal is transmitted as e-mail, it is trans- To transmit the Journal by e-mail, mitted to the e-mail address of an it is necessary to make settings administrator.

  • Page 90: Printed Report

    Other Transmission Features Printed Report Note Memory Storage Report ❒ If two or more destinations are specified, this report is printed af- This report is printed after an original ter the fax message has been sent to is stored in memory. It helps you re- all the destinations.

  • Page 91: Communication Failure Report

    Printed Report ❒ An invalid destination will be Communication Failure Report printed if you have specified a group of more than 501 registra- This report is printed when a message tions. The message has not been could not be successfully transmitted transmitted, therefore re-send it af- with Memory Transmission.
  • Page 92 Other Transmission Features...

  • Page 93: Reception Features

    5. Reception Features Reception ❖ ❖ ❖ ❖ Reception resolution Immediate Reception This machine supports Standard, Detail, and Super Fine resolutions Each page of a fax message is printed for reception. If you do not have as soon as it is received. This method the optional Expansion Memory, is used for standard fax messages.

  • Page 94: Substitute Reception

    Reception Features Important Limitation ❒ When about one hour passes after ❒ The machine may not be able to re- power of the machine is turned off, ceive fax messages when free all fax messages stored in memory memory space is low. will be lost.

  • Page 95: Receiving Messages Unconditionally

    Reception Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Problems Causes Solutions x is lit. Paper is jammed. Remove the jammed paper. See “xClearing Misfeeds”, General Settings Guide. The machine is printing The machine is busy print- The message will be automatically...
  • Page 96 Reception Features ❖ ❖ ❖ ❖ When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages stored in memory are deleted.

  • Page 97: Reception Functions

    Reception Functions Reception Functions Preparation Transfer Station This machine can receive forward- ing requests by e-mail. Before you Transfer Stations allow you to expand can use this function, you must the standard functions of your fax make the following preparations. machine to set up complex networks.

  • Page 98: Transfer Result Report

    Reception Features ❒ If the Requesting Party specified a Transfer Result Report destination fax number, Internet Fax destination and IP-Fax desti- Preparation nation programmed in Transfer Station as End Receiver, this ma- Program the Requesting Party fax chine sends the message to the des- number into a Quick Dial key in tination according to the User the Transfer Station (this machine)

  • Page 99: Transfer Result Report (Transfer Request By E-Mail)

    Reception Functions ❒ An invalid destination will be printed if you have specified a group of more than 501 registra- tions. The message is not transmit- ted, but you can re-send it after confirming the number of destina- tions in the list. ❒...

  • Page 100: Forwarding Received Documents

    Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.

  • Page 101: Routing Received Documents With Sub Code

    Reception Functions Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes and, if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e- mail address, the received document is routed to that destination as e-mail.

  • Page 102: Smtp Reception Using Internet Fax

    Reception Features SMTP Reception Using Internet Fax You can set this machine to SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines as well.

  • Page 103: Routing E-Mail Received Via Smtp

    Reception Functions Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. AGU007S Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...

  • Page 104: Jbig Reception

    Reception Features - Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...

  • Page 105: Printing Options

    Printing Options Printing Options Print Completion Beep Center Mark When this function is turned on, the When this function is enabled, marks machine beeps to let you know when are printed halfway down the left a received message has been printed. side or at the top center of each page received.

  • Page 106: Reception Time

    Reception Features ❒ To use this function, all pages of Reception Time the received document must be of the same size—inform the sending You can have the date and time print- party of this beforehand if neces- ed at the bottom of the message when sary.

  • Page 107: 180-Degree Rotation Printing

    Printing Options Note Multi-copy Reception ❒ The machine will use Memory Re- ception for Two-Sided Printing. If you switch this function on, multi- ❒ Printouts may vary depending on ple copies of each incoming fax mes- how the sender sets the originals. sage will be printed.

  • Page 108: Image Rotation

    Reception Features • Two A4K messages are printed Image Rotation side by side on a sheet of A3L. • Two 8 "×5 "K messages are If you have set paper in the standard printed side by side on a sheet of tray K, incoming fax messages will "×11"L.

  • Page 109: Page Separation And Length Reduction

    Printing Options Page Separation and Length Reverse Order Printing Reduction Normally, received pages are printed and stacked on the tray in the order When the size of a received message is they are received. If you turn this longer than the paper loaded in the ma- function on, the machine will start chine, each page of the message can be printing the message from the last...

  • Page 110: Page Reduction

    Reception Features Page Reduction TSI Print (Transmitting Subscriber Identification Print) If you receive a message that is longer than the paper in the tray, the ma- Usually the sender's Fax Header is chine usually prints it on two pages. If printed on received messages.

  • Page 111: 2Nd Color Choice

    Printing Options ❖ ❖ ❖ ❖ Priority Table 2nd Color Choice If this function is specified, the ma- chine can print with 2nd Color when the machine has run out of default toner. It is useful that the 2nd toner use as a reserve of toner.

  • Page 112: Setting Priority Trays

    Reception Features ❒ The paper size used to print a re- Just Size Printing ceived message may be different from the size of the sent original. If you enable this function, received ❒ If you specify a receiving tray with documents are printed on the sheet the setting priority under System that has highest priority (See p.101...

  • Page 113: Having Incoming Messages Printed On Paper From The Bypass Tray

    Printing Options ❒ The machine can detect A5L, Having Incoming Messages Printed on A4L, A3L, 5 "×8 "L, Paper from the Bypass Tray "×11"L, 11"×13"L, 8"×13"L paper sizes. When you load any The optional Bypass Tray is required to other size, specify the paper size. use this feafure.

  • Page 114: Where Incoming Message Are Delivered - Output Tray

    Reception Features Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines Tray Shift The optional extra G3 interface unit is re- The optional finisher is required. quired. When the optional finisher unit is se- You can specify the document feed- lected for fax output, you can use the ing tray for each port (telephone, In- Tray Shift function whenever a fax or...

  • Page 115: Fax Via Computer

    6. Fax via Computer Sending Fax Documents from Computers Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs you can fax documents, created using Windows applications, to other fax machines over a telephone line. •...

  • Page 116: Before Use

    Fax via Computer Auto run program Before Use Under Windows 95/98/Me, Win- To use these features, a LAN-Fax dows 2000/XP, Windows Server 2003 Driver must be installed on your com- and Windows NT 4.0, the installers puter. Use the LAN-Fax Driver in- for various drivers and utilities cluded on the printer CD-ROM.

  • Page 117: Installing Individual Applications

    Sending Fax Documents from Computers E E E E ❒ Clicking [Cancel] during installa- Read all of the terms and, if you tion aborts the installation. If you agree, select [I accept the agreement], cancel the installation, restart your and then click [Next]. computer and install the rest of the software or printer driver.

  • Page 118: Address Book

    Fax via Computer • LAN-Fax Driver for Windows LAN-Fax Cover Sheet Editor NT 4.0 \DRIVERS\LAN-FAX\NT4 LAN-Fax Cover Sheet Editor helps • LAN-Fax Driver for Windows you edit LAN-Fax cover sheets. 2000/XP ❖ ❖ ❖ ❖ Operating Systems \DRIVERS\LAN-FAX\ WIN2K_XP Microsoft Windows 95/98/Me Microsoft Windows 2000/XP ❖...

  • Page 119: Making Settings For Option Configuration

    Sending Fax Documents from Computers C C C C A A A A A A A A B B B B Set the print properties. Perform Steps in “Setting Print Properties”. B B B B When using Windows 95/98/Me Make settings for the option con- figuration.

  • Page 120: Basic Transmission

    Fax via Computer ❖ ❖ ❖ ❖ Enable E-mail Note Check this when using Internet ❒ The setting method may differ Fax with the LAN-Fax function. depending on the application you are using. In all cases, select ❖ ❖ ❖ ❖ IP-Fax [LAN-Fax M6] for the printer.
  • Page 121 Sending Fax Documents from Computers Note Note ❒ If you add a destination by ❒ Select the fax type as follows: mistake, click the wrong des- • Send by standard fax: tination and then click [Delete [Fax] from List]. • Send by Internet Fax: [E- E To specify more destinations, mail] repeat Steps C C C C and D D D D .

  • Page 122: P.112 "Specifying Options

    Fax via Computer C Specify the destination. E Click [Set as Destination]. The entered destination is add- Note ed and displayed in the [List of ❒ Specify the destination de- Destination] box. pending on the selected fax type as follows: Note ❒...
  • Page 123 Sending Fax Documents from Computers B B B B C Click [Next] or [Previous] to Specify the options you want to check the image. use. Note ❒ To close the [Preview] win- To send a fax document at a dow, click [Cancel]. specific time ❒...

  • Page 124: Transmission Result Notification

    Fax via Computer G Enter a file name. Note ❒ When data is transmitted from the Note LAN-Fax Driver via the “SmartDe- ❒ You can also change the fold- viceMonitor for Client” port, the er in this step. “Data transfer completed” mes- H Click [Save].

  • Page 125: Lan-Fax Result By E-Mail

    Sending Fax Documents from Computers A A A A Click the [E-mail Settings] tab. Note ❒ You can select whether or not a B B B B Select the [Notify] check box under LAN-Fax Result is sent to the spec- [E-mail TX results].

  • Page 126: Printing And Saving

    Fax via Computer Printing and Saving Editing Address Book You can print documents created us- You can program and edit destina- ing Windows applications. tions in the address list using the Ad- dress Book. You can also save documents in TIF format.
  • Page 127 Sending Fax Documents from Computers E E E E If you made changes to a destina- Programming new destinations tion, a confirmation message ap- A Enter the destination and name. pears. To save the changes, click [Yes]. Note If you do not want to save the ❒...

  • Page 128: Editing Fax Cover Sheets

    Fax via Computer ❒ Depending on the machine type, Editing Fax Cover Sheets you may not be able to use the ma- chine when it is updating the Ad- LAN-Fax Cover Sheet Editor allows d r e s s B o o k u s i n g C S V f i l e s you to edit the format for fax cover (retrieved using SmartDeviceMon- sheets.

  • Page 129: Attaching A Created Cover Sheet

    Sending Fax Documents from Computers C C C C G G G G Click [Save as...] on the [File] menu. Enter the sender information. D D D D Note Select a folder, and then enter a ❒ You can enter company, depart- file name.

  • Page 130: Lan-Fax Operation Messages

    Fax via Computer LAN-Fax Operation Messages Message Causes and Solutions Check the network connection. Cannot access the print- er. Click retry to send Check that the power is turned on. the data again. The number of destinations specified exceeds the maxi- The number of entries in mum possible.

  • Page 131: Viewing Fax Information Using A Web Browser

    Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax messages With a user code (stored and their lists or print these messages reception file) programmed using a Web Image Monitor on a net- work computer.

  • Page 132: Printing Fax Information Using A Web Browser

    Fax via Computer F F F F ❒ You can change the printing or- To download the received fax der of selected multiple messag- message, click [PDF] or [Multi-page es. You can also have messages TIFF]. printed on both sides of paper. Clicking [PDF] causes Acrobat For more information, see Help Reader to be started and the mes-...

  • Page 133: Programming Destination Information From Web Browser

    Viewing Fax Information Using a Web Browser To edit machine properties Programming Destination already programmed Information from Web Browser A Click the radio button to the left If the receiving machine is compliant of the machine you want to with T.37 full mode Internet Fax, you modify, and then click [Change].
  • Page 134 Fax via Computer E Click [OK] in the upper-right of the screen. The Address Book is displayed. Note ❒ To cancel the setting, click [Cancel] in the upper-right of the screen. F F F F Close the Web browser.

  • Page 135: Delivering Files Received By Fax

    Delivering Files Received by Fax Delivering Files Received by Fax ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer. Messages received by the machine Limitation can be viewed on or downloaded to a ❒...
  • Page 136 Fax via Computer...

  • Page 137: Simplifying The Operation

    7. Simplifying the Operation Programs If you regularly send messages to a Limitation particular destination or transmit us- ❒ You cannot register the following ing the same functions, you can save using program No.1: repetitive keypad operations by reg- • Any destination istering this information in a Key- stroke Program.
  • Page 138 Simplifying the Operation E E E E Select a program number in Example of registering a program which “*Not Stored” is shown. using Send Later with the fax number “0123456789” A Press { { { { 0} } } } , { { { { 1} } } } , { { { { 2} } } } , { { { { 3} } } } , { { { { 4} } } } , { { { { 5} } } } , {6} } } } , { { { { 7} } } } , { { { { 8} } } } , { { { { 9} } } } using the num- ber keys.

  • Page 139: Registering A Priority Function Using A Program

    Programs D D D D Select the program number of the Registering a priority function using a name you want to change. program You can select whether or not the function registered in program No. 1 will be set after the power is turned on or the { { { { Clear Modes} } } } key is pressed.

  • Page 140: Using A Program

    Simplifying the Operation D D D D A A A A Select the program number you Make sure that the machine is in want to delete. facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the { { { { Facsimile} } } } key.

  • Page 141: Using The Document Server

    Using the Document Server Using the Document Server ❒ You can specify whether or not the The Document Server can store docu- ments from various applications. machine automatically deletes documents from the Document The documents that are stored using Server after a certain number of the facsimile function are available to days.

  • Page 142: Storing A Document

    Simplifying the Operation C C C C Press [Store File]. Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ ❖ ❖ ❖ File Names Scanned documents are automati- c a l l y a s s i g n e d n a m e s l i k e “FAX0001”...
  • Page 143 Using the Document Server Note Note ❒ If you are not setting a user ❒ Press the title key to switch name, file name, or password, between titles. proceed to step ❒ To set an non-programmed ❒ You cannot change multiple user name, press [Non-pro- documents at once.

  • Page 144: Changing Information Of Stored Documents

    Simplifying the Operation B Enter a password using the Changing Information of number keys, and then press # ]. Stored Documents You can change the file name, user name, and password of stored docu- ments. To change a stored document, delete the document you no longer need, and then reprogram the new docu- ment.
  • Page 145 Using the Document Server D D D D If you select a document for Note ❒ Press the title keys to switch which a password is set, enter the password, and then press [OK]. between titles. ❒ To set a non-programmed When a selected file does not have a password, proceed to step user name, press [Non-pro-...

  • Page 146: Deleting A Stored Document

    Simplifying the Operation C C C C C Enter a new password using Press [Manage / Delete File]. the number keys, and then # ]. press [# D D D D Select the document you want to D Press lower [Change]. delete.

  • Page 147: Managing Documents Saved In The Document Server From A Computer

    Using the Document Server G G G G Press [Exit]. Note ❒ When you send a document using H H H H Press [OK]. Fax, if the registration number in the Address Book registered to the The standby display appears. device is specified, you can send the document to a fax number Managing Documents Saved...
  • Page 148 Simplifying the Operation...

  • Page 149: Facsimile Features

    8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
  • Page 150 Facsimile Features ❖ ❖ ❖ ❖ Reception Settings Description Reference Allows you to switch the following reception p.145 “Reception Settings” functions on or off: • Switch Reception Mode • Authorized RX p.173 “Authorized RX (Authorized Recep- tion)” • Forwarding p.173 “Forwarding” •...
  • Page 151 Function List ❖ ❖ ❖ ❖ Administrator Tools Description Reference • Program / Change / Delete Standard p.153 “Administrator Setting” Message • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal •...

  • Page 152: Accessing User Tools (Facsimile Features)

    Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- Reference cording to the operations to be fre- p.139 “Function List” quently performed. D D D D Follow the displayed instructions Note to change the default, and then ❒...
  • Page 153 Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ Text Size Priority Note Use this function to specify the ❒ You cannot select Program character size of your originals for No.1 if program No.1 has not scanning. been programmed with pri- •...
  • Page 154 Facsimile Features ❖ ❖ ❖ ❖ Program Economy Time • Polling RX (Polling Reception) Use this function for specifying a • Fax Header Print time for transmission when call • Label Insertion charges are low. See p.3 “Sending • RX File Status (Reception File at a Specific Time (Send Later)”.

  • Page 155: Reception Settings

    Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ RX Reverse Printing (Reception Re- Reception Settings verse Printing) Specify whether or not received ❖ ❖ ❖ ❖ Switch Reception Mode fax messages are to be printed from the last page received. Specify the method for receiving fax messages.

  • Page 156: E-Mail Settings

    Facsimile Features ❖ ❖ ❖ ❖ FAX Print Color Select the line type. You can specify a color for all types of fax received data. • Black • Cyan • Magenta ❖ ❖ ❖ ❖ 2nd Color Choice You can specify an alternative col- or (2nd color) for the time when the machine has run out of default Select a tray to deliver the re-...
  • Page 157 Accessing User Tools (Facsimile Features) When an authorized e-mail ad- Note dress is set, e-mail received from ❒ When e-mail exceeds the maxi- addresses that do not match the mum file size, an Error Report is authorized address is discarded, output, and the e-mail is deleted.

  • Page 158: Ip-Fax Settings

    Facsimile Features ❖ ❖ ❖ ❖ Enable SIP IP-Fax Settings Specify whether or not SIP is used for IP-Fax transmission. Make settings to use IP-Fax. • On • Off Set H.323 for the gatekeeper, SIP for SIP server, and gateway for gateway ❖...
  • Page 159 Accessing User Tools (Facsimile Features) ❖ ❖ ❖ ❖ SIP Settings Enter the IP address and SIP user name, and then press [OK]. Set the SIP server IP address and The screen returns to that of SIP user name. Step B. Note ❒...
  • Page 160 Facsimile Features ❒ When you wish to use the Press [Change] for [Prefix]. gateways regardless of the IP-Fax destination num- bers, register only the gateway addresses with- o ut registering t he ID Numbers. Select a protocol. Enter the Prefix using the number keys, and then press [OK].
  • Page 161 Accessing User Tools (Facsimile Features) Press [Program / Change / Delete Gateway]. Press [Delete], and then select the gateway to delete. Press [Delete] on the confir- mation message. Note ❒ If you do not want to de- lete the gateway you have selected, press [Do not De- lete].
  • Page 162 Facsimile Features...

  • Page 163: Administrator Setting

    9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
  • Page 164 Administrator Setting Function name Description Reference Box Setting By using SUB and SEP Codes p.179 “Box Settings” with these functions, you can send messages to another par- ty's box, and retrieve messag- es stored in boxes. Transfer Report Before using Transfer Re- p.189 “Transfer Report”...

  • Page 165: Using Administrator Settings

    Using Administrator Settings Using Administrator Settings Programming or changing Programming, Changing, and standard messages Deleting Standard Messages A Check [Program / Change] is se- Use this function to program stan- lected. dard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings.

  • Page 166: Storing, Changing, And Deleting An Auto Document

    Administrator Setting • Irregular scan area Deleting Standard Messages • Document name (16 characters maximum) A Press [Delete], and then select the message you want to delete. Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost.

  • Page 167: Deleting An Auto Document

    Using Administrator Settings F F F F Place the original, and then select Storing a file any scan settings you require. A Check [Program / Change] is se- lected. B Select [*Not Stored]. C Enter a file name, and then press [OK].

  • Page 168: Programming, Changing And Deleting A Scan Size

    Administrator Setting C C C C Press [Administrator Tools]. Note ❒ You can program up to two sizes. D D D D Press [Store / Change / Delete Auto ❒ You can specify a horizontal length Document]. from 128 to 1,200mm, or from 5.5 E E E E to 47 inches.

  • Page 169: Deleting A Scan Size

    Using Administrator Settings I I I I Press the { { { { User Tools/Counter} } } } key. Note ❒ Each time you press [mm] or The standby display appears. [inch], the units switch between “mm” and “inch”. If you enter a Deleting a scan size length and change the units by pressing [mm] or [inch], the...

  • Page 170: Printing Journal

    Administrator Setting Printing Journal Forwarding The Journal allows you to check a This function allows you to have mes- maximum of the last 50 communica- sages printed on the machine, and tions (receptions & transmissions) sent to a specified End Receiver. performed by the machine.

  • Page 171: Programming An End Receiver

    Using Administrator Settings ❒ When you wish to change the end Programming an End Receiver receivers depending on the for- warding destinations, specify the A A A A Press the { { { { User Tools/Counter} } } } key. end receivers by the forwarding destinations, at “Special Senders”.

  • Page 172: Quitting The Forwarding Function

    Administrator Setting F F F F Specify an End Receiver using the Quitting the forwarding function destination list, and then press A A A A [OK]. Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features].

  • Page 173: Memory Lock

    Using Administrator Settings A A A A ❒ This function is not available when Press the { { { { User Tools/Counter} } } } key. memory forwarding is performed to a folder destination. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools].

  • Page 174: Ecm (Error Correction Mode)

    Administrator Setting B B B B Press [Facsimile Features]. ECM (Error Correction Mode) C C C C Press [Administrator Tools]. If part of a transmission fails because D D D D of a line problem, the lost data is auto- Press [ECM].
  • Page 175 Using Administrator Settings ❖ ❖ ❖ ❖ User Parameter List User Parameter Switches are outlined below. Switch Item 0 Forwarding Mark 3 TSI Print 0 Automatic printing of the Memory Immediate TX Re- sult Report 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the Polling Reception Reserve Re-...
  • Page 176 Administrator Setting Switch Item 0 Receive Service Call (SC) Possible (Substi- Not possible (Re- Condition (Substitute Recep- tute RX) ception off) tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
  • Page 177 Using Administrator Settings Switch Item 2 Whether you need to press Not necessary Necessary [Add] after entering a Quick Dial/Group Dial when broadcasting 7 Receive messages by pressing Off (The machine On (The machine the { { { { Start} } } } key when originals does not receive receives messages are not set.

  • Page 178: Changing The User Parameters

    Administrator Setting Switch Item 0 Quotation Priority for a desti- Paper Output Pri- Electronic Output nation when there is no desti- ority <Priority Or- Priority <Priority nation of the specified type. der> Order> 1. IP-Fax destina- 1. E-mail address tion 2.

  • Page 179: Printing The User Parameter List

    Using Administrator Settings G G G G F F F F Press the { { { { User Tools/Counter} } } } key. Press [OK]. The standby display appears. Note ❒ To cancel these settings, press [Cancel]. The display returns to Special Senders to Treat that of step Differently...

  • Page 180: Authorized Reception

    Administrator Setting ❖ ❖ ❖ ❖ Using Full matching Note ❒ You can program up to 24 charac- Destination to be Number of pro- ters for the sender. programmed grammed identifi- (Own Name) cations ❒ You can check Own Name and Own Fax Number using the Jour- NEW YORK BRANCH...

  • Page 181: Forwarding

    Using Administrator Settings ❒ You can select to receive only from ❒ Set folder destinations using the programmed senders or receive Address Book Management func- only from senders other than those tion under System Settings. See programmed in User Parameters. “Registering Folders”, General Set- See p.

  • Page 182: Memory Lock

    Administrator Setting If you do not program any Special Memory Lock Senders, the machine outputs docu- ments received from all senders using Use this function to store incoming the default paper tray. documents from programmed send- ers (Special Senders) in memory with- Limitation out printing them.
  • Page 183 Using Administrator Settings F F F F Select the destination to program Note ❒ You must select only the item or change. you want to program. ❒ To cancel these settings, press [Cancel]. The display returns to that of step Authorized RX (Authorized Reception) A Select [Authorized RX].
  • Page 184 Administrator Setting C Specify an End Receiver using ❒ Deleting a destination speci- the destination list, and then fied as a forward destination press [OK]. from the destination table causes the settings of the for- ward destination to be delet- ed, so they must be registered again.
  • Page 185 Using Administrator Settings C Enter the print quantity using Memory Lock the number keys, and then press [OK]. A Select [Memory Lock]. B Select [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Set- tings] will result in the same setting made for “Program Memory Lock ID”...

  • Page 186: Programming Initial Set Up Of A Special Sender

    Administrator Setting J J J J F F F F Press [OK]. Select the function you want to program. A Special Sender has been pro- grammed. Note ❒ To program another sender, re- peat the procedure from step K K K K Press [Exit].
  • Page 187 Using Administrator Settings D Make sure that [↕Vertical] is se- Programming Bypass Tray Paper lected. Size E Enter the vertical size of the pa- per using the number keys, A Press [Bypass Tray Paper Size]. # ]. and then press [# You can select a size from [Auto Detect], [Standard Size], or [Cus- tom Size].

  • Page 188: Deleting A Special Sender

    Administrator Setting Note Note ❒ You can specify a horizontal ❒ To cancel deleting a special size from 5.9 inch (148mm) to sender, press [Do not Delete]. The 18 inch (457mm). You cannot display returns to that of step enter a size smaller than 5.9 ❒...

  • Page 189: Box Settings

    Using Administrator Settings Programming/changing Personal Boxes Box Settings This section describes how to pro- The following functions are for deliv- gram Personal Boxes. ery and transfer of messages: You can store the following items: • Personal Box • Box name (required) •...
  • Page 190 Administrator Setting ❒ You can edit boxes in the same Note way you program them. However, ❒ To change a box already pro- to change the SUB Code itself, you grammed, press it and proceed must delete the box, and then pro- to step gram a new SUB Code.

  • Page 191: Deleting Personal Boxes

    Using Administrator Settings B Enter a password, and then B Select a destination using the press [OK]. Quick Dial Table, and then press [OK]. Note ❒ If you make a mistake, press Note [Clear] or the { { { { Clear/Stop} } } } key ❒...

  • Page 192: Programming/Changing Information Boxes

    Administrator Setting E E E E Press [Delete], and then select the Programming/changing Information box you want to delete. Boxes This section describes how to set up an Information Box. You can store the following items: • Box name (required) Up to 20 characters long •...
  • Page 193 Using Administrator Settings A A A A I I I I Press the { { { { User Tools/Counter} } } } key. Enter the SEP Code. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Note Press [Box Setting].

  • Page 194: Deleting Information Boxes

    Administrator Setting L L L L B B B B Re-enter the password, and then Press [Facsimile Features]. press [OK]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting]. E E E E Press [Delete], and then select the box you want to delete.

  • Page 195: Programming/Changing Transfer Boxes

    Using Administrator Settings • Password (optional) Programming/changing Transfer Boxes Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, This function turns your machine into and spaces (the first character can- a fax relay station. Documents sent not be a space).
  • Page 196 Administrator Setting H H H H ❒ If you delete a destination speci- Enter a Box name, and then press fied as a reception destination us- [OK]. ing the destination table, the settings of the reception destina- Reference tion are also deleted, so they must “Entering Text”, General Set- be registered again.

  • Page 197: Deleting Transfer Boxes

    Using Administrator Settings C Re-enter the password, and Note then press [OK]. ❒ You can change the display to the fax destination, Inter- net fax destination, and IP- Fax destination using the button on the right side of the display. ❒...

  • Page 198: Printing The Box List

    Administrator Setting E E E E Press [Delete], and then select the Printing the Box List box you want to delete. Follow the procedure below to print a list sh ow ing th e cu rre nt ly pr o- grammed Personal Boxes, Informa- tion Boxes, and Transfer Boxes.

  • Page 199: Transfer Report

    Using Administrator Settings E E E E Specify the fax number. Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line in connection on their own machine.

  • Page 200: Programming A Confidential Id

    Administrator Setting Programming a Confidential ID Programming a Polling ID Program a Confidential ID to print a Program a Polling ID to use the Confidential Reception. See p.36 Transfer Request, Transfer Station, “Printing a Confidential Message”. Default ID Polling Transmission, and Default ID Polling Reception func- Note tions.

  • Page 201: Programming A Memory Lock Id

    Using Administrator Settings E E E E Note Enter an ID using the number ❒ A Polling ID can be any combi- keys, and then press [OK]. nation of digits (0-9) and letters (A-F), except 0000 and FFFF. ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try again.

  • Page 202: Storing Or Printing Received Documents

    Administrator Setting B B B B Press [Facsimile Features]. Note ❒ You can set whether or not to print C C C C Press [Administrator Tools]. stored received document with the D D D D User Parameters. See p.164 “User Press [Select Dial / Push Phone].

  • Page 203: Reception Report E-Mail

    Using Administrator Settings A A A A Press the { { { { User Tools/Counter} } } } key. Reception Report e-mail When a received document is stored, this report is sent to the e-mail ad- dress set as the destination for notifi- cation.

  • Page 204: Menu Protection Settings

    Administrator Setting A A A A G G G G Press the { { { { User Tools/Counter} } } } key. Check the selected user. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Note Press [Stored RX File User Setting].

  • Page 205: Solving Operation Problems

    10. Solving Operation Problems When an Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the telephone line. If an error occurs dur- ing transmission, resend the original.

  • Page 206: Turning Off The Main Power / When A Power Failure Occurs

    Solving Operation Problems Turning Off the Main Power / When a Power Failure Occurs ❒ Make sure that 100% is shown on R CAUTION: the display before you unplug the • When you disconnect the power machine. If a lower value is shown, plug from the wall outlet, always some data is currently present in pull the plug (not the cable).

  • Page 207: When An Error Occurs Using Internet Fax

    When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified.
  • Page 208 Solving Operation Problems...

  • Page 209: 11. Appendix

    11. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. R CAUTION: • To reduce the risk of fire, use only No.26AWG or larger telecommunication line cord.

  • Page 210: Selecting The Line Type

    Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Settings”. See p.191 “Selecting Di- al/Push Phone”.
  • Page 211 Connecting the Machine to a Telephone Line and Telephone ❖ ❖ ❖ ❖ Adjusting the handset bell volume Adjust the handset ringer volume using the volume switch.

  • Page 212: Optional Equipment

    Appendix Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax messages at high resolution (Super Fine). This also allows you to receive fax messages at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.210 “Maximum Values”.

  • Page 213: Specifications

    Specifications Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution 8 × 3.85/mm·200 × 100dpi (Standard character), 8 × 7.7/mm·200 × 200dpi (Detail character), 8 × 15.4/mm (Fine character: optional expansion memory required), 16 × 15.4/mm·400 × 400dpi (Super Fine character: optional expansion memory required) Transmission time G3: 3 seconds at 28,800 bps, Standard resolution...
  • Page 214 Appendix ❖ ❖ ❖ ❖ Internet Fax Transmission and Reception Network LAN : Local Area Network Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394), IEEE802.11b (wireless LAN) Transmit function E-mail 200 × 100dpi (Standard character), 200 × 200dpi (Detail char- Scan line density acter), 200 ×...

  • Page 215: Compatible Machines

    Specifications IP-Fax transmission function Specify IP address and send fax to an IP-Fax compatible fax through a network. Also capable of sending fax from a G3 fax connected to the public telephone lines via a VoIP gateway. IP-Fax reception function Receive a fax sent from an IP-Fax compatible fax through a network.

  • Page 216: Acceptable Types Of Originals

    Appendix Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Acceptable original size Maximum Paper thickness...
  • Page 217 Specifications Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. Note ❒...
  • Page 218 Appendix ❖ ❖ ❖ ❖ Inch Version Length –approx. 9.8" approx. 9.8"– ap- approx. 10.8"– approx. 12.4"– prox. 10.8" approx. 12.4" × × –approx. "×11"L 9.6" approx. 11"×17"L 11"×17"L 11"×17"L 11"×8 "K 9.6" – approx. 10.6" approx. 11"×17"L 11"×17"L 11"×17"L 11"×8 "K 10.6"–...

  • Page 219: Original Sizes Difficult To Detect

    Specifications Original sizes difficult to detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the table below •...

  • Page 220: Maximum Values

    Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Standard Expansion memory (optional) Memory 4 MB 28 MB...

  • Page 221: Index

    INDEX Default ID/Free Polling Reception , 14 180-Degree Rotation Printing , 97 Default ID Transmission , 11 , 12 , 74 2 Sided Printing , 83 Deleting Information Box Messages , 45 programmed destinations , 117 Address Book , 116 Destination Administrator Setting , 153 Adding , 21...
  • Page 222 ID Override Polling Reception , 14 On Hook Dial , 56 ID Override Transmission , 11 Optional Equipment , 202 Image Rotation , 78 , 98 Originals , 206 Immediate Reception , 83 Output Tray , 104 Immediate TX Result Report (Immediate Transmission) , 81 Information Boxes , 42 , 184 Page Reduction , 100...
  • Page 223 RDS (Remote Diagnostic System) , 196 Telephone Line , 199 Receiving Station , 52 , 87 Transfer Boxes , 185 Reception , 83 Changing , 185 Reception Features , 83 Deleting , 187 Reception File Print Quantity , 171 Printing , 188 Reception Functions , 87 Programming , 185 Reception Reverse Printing , 172...
  • Page 224 MEMO...
  • Page 225 MEMO...
  • Page 226 MEMO B750-8511A...
  • Page 227 Copyright © 2005...
  • Page 228 Printed in Japan EN USA B750-8511A B7508511A...

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