EverFocus Flex1.0 User Manual
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EverFocus Flex1.0 User Manual

EverFocus Flex1.0 User Manual

Flex series access control management software
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Summary of Contents for EverFocus Flex1.0

  • Page 1 Volume EverAccess User’s Manual...
  • Page 2 1801 Highland Ave Duarte CA 91010 Phone 626.844.8888 • Fax 626.844.8838 All rights reserved. No part of the contents of this manual may be reproduced or transmitted in any form or by any means without written permission of the Everfocus Electronics Corporation.

  • Page 3: Table Of Contents

    Table of Contents CHAPTER 1 Introduction ............................1 About This Guide..........................1 How to Use This Guide?......................1 About the software ........................... 2 Program Layout.......................... 2 How to Start ..........................3 System Requirements ....................... 3 Basic Steps to Setup the System....................4 CHAPTER 2 Installation ............................
  • Page 4 Change the Serial Port for a Controller ................. 19 Configure Doors ........................20 Edit Door Location Information ....................20 Set Door Open Time ........................ 21 Set Door Held Open Time ....................... 21 Configure Readers ........................22 Set Related Door........................22 Set Keypad and In/Out Properties..................
  • Page 5 Select a Controller........................43 Select an Access group ......................43 Set Access to Doors ........................ 43 Set Access Authority....................... 44 "Apply to Days" Shortcut ......................45 An Example Setup........................... 46 Download the setting data to controllers..................48 CHAPTER 7 Door Access Setting ........................49 Introduction to Door Access Settings...................
  • Page 6 Edit Cardholders’ Profiles ....................... 66 Select Cardholder’s Photo ...................... 67 Filter Cardholders..........................68 Edit Card Access Attributes......................69 Edit Access Attributes of a card .................... 69 Card Access Attributes Dialog ....................70 Edit Access Attributes of a batch of cards................72 Delete Card(s)..........................
  • Page 7 Event Warning Message ....................... 101 CHAPTER 12 Device Control ..........................104 Resources List..........................104 Remote Arm/Disarm: ........................105 Remote Set/Reset the Alarm:....................... 107 Remote Open Door........................107 CHAPTER 13 Adding Company Logo and Door Status Check ................. 110 Change Company Logo......................... 110 Check Door Status ........................

  • Page 8: Introduction

    Chapter Introduction This chapter describes the content of this user manual, and explains the fundamental functionalities and the basic operations of the software. This chapter will present: • Basic information about this user’s manual • A basic introduction to the software •...

  • Page 9: About The Software

    About the software EverAccess Flex Series Software is designed to work with the EverAccess Flex series access control hardware. The software provides a simple yet powerful interface to allow system administrators and other users to manage the EverAccess system with ease and flexibility.

  • Page 10: How To Start

    Fig. 1.2 Menu Items Under “Management” The next section introduces how to start EverAccess Flex software. How to Start To start EverAccess Flex software on your computer, follow the steps below: 1. After the installation is complete, go to the “Start” menu “All Programs”...

  • Page 11: Basic Steps To Setup The System

    • Free hard drive space: 100M bytes free space • Screen resolution: 1024x768 • An available serial port (in the event that the computer does not have a serial port, a third party USB-to-Serial converter cable may be used.) • An available USB port (1.1 or above) Basic Steps to Setup the System In this section, the basic steps to setup the system will be addressed.

  • Page 12: Installation

    Chapter Installation The following chapter describes the installation procedure. The main objective of this chapter is to explain: • How to install the software Installation process Insert the software CD into the management PC’s CDROM drive. On the PC, double click on “My Computer”, and then on the appropriate drive for the CDROM.
  • Page 13 Fig. 2.2 If you wish to change the destination folder click “Browse” in this dialog. To continue with the installation click “Next”. This will take you to the next step of the installation as shown in the following figure: Fig. 2.3 The program folder can be changed in this dialog box.
  • Page 14 Fig. 2.4 Fig. 2.5 Click “Finish” to complete the installation.

  • Page 15: Uninstall The Program

    Uninstall the program To uninstall the program, go to “Control panel” in Windows. Select “Add or Remove Programs”, then choose “EverAccess Flex Software”. Click “Remove”, and the following dialog box will appear. Fig. 2.6 Select “Remove” and click “Next”. The software will prompt the user to confirm the deletion as shown in the figure below: Fig.
  • Page 16 Fig. 2.8...

  • Page 17: Authority Management

    Chapter Authority Management This chapter introduces the concept of managing users and authority groups in the EverAccess Flex Software. In this chapter you will learn: • The definition of a user and an authority group • The authority groups provided in the software •...
  • Page 18 System: Users in the system group have access to all functions except user and authority group management. Operate: Users in the operate group have access to all the same functions as in the system group except the database backup and restore. Query: Users in the query group can check the door status, view the event list, query and search the event list and generate reports.

  • Page 19: Manage Users And Authorities

    Manage Users and Authorities Click “Management” in the menu, and then click “Authority Management”. The user and authority management dialog box will pop up, shown as below: Function button bar User property area User list Fig. 3.1 Authority management dialog The top part in the dialog is the function button bar.
  • Page 20 3. Enter a password. Retype it to confirm. 4. Select a group for this new user. 5. Click “OK” to add the new user. Click “Cancel” to exit without saving. Fig. 3.2 Add a user Please note that both passwords must be the same, otherwise an error message will be displayed as shown in the following figure: Fig.

  • Page 21: Deleting A User

    Once the user is successfully added, the new user will be shown in the user list as displayed in figure 2.5. Fig. 3.5 A sample of a user added successfully Deleting a User To delete a user, follow the steps below: 1.

  • Page 22: Edit User's Properties

    Edit User’s Properties In the browsing status, the properties in the user property area cannot be edited. To edit a user’s property, follow these steps: 1. Select the user to be edited in the user list. 2. Click the “Edit” button in the user property area. When the dialog enters the editing mode, any of the information can be edited.

  • Page 23: Controller Configuration

    Chapter Controller Configuration This chapter introduces how to configure a controller. In this chapter you will learn: • How to add or delete a controller in the software. • How to configure a controller. Controller Configuration Dialog To configure the controller, click “Management” in the menu, then click “Controller Configuration”, the controller configuration dialog box will appear as shown in the figure below: Controller...

  • Page 24: Add A Controller

    There are four basic areas in the controller configuration dialog box: The function button bar is located at the top left, and provides the basic operation to the controllers. The functions for the buttons 、 、 、 are adding a controller, deleting a controller, search for all the listed controllers and refresh a specified controller, respectively.

  • Page 25: Delete A Controller

    Fig 4.3 Select the COM port for the new added controller 3. Click the “Search and submit” button to allow the software to search the network for the controller with the given address on the given COM port. The search result, (controller online/offline status) will be shown in the On/Off line field.

  • Page 26: Update The Status Of Controllers

    Click “OK” to continue to delete this controller. Otherwise, click “Cancel” to keep the controller. Update the Status of Controllers There are two methods of reconnecting to controllers on the network. To search for a specific controller, click “Search” in the function bar. To search the network for all controllers, click “Search all”...

  • Page 27: Configure Doors

    2. Click the “Modify” button at the top right corner of the controller setting area. Please note that while in the modification mode, users cannot add or delete a controller, or update a controllers’ status. 3. Click the COM port box to change the COM port for this controller. Refer to the next figure: Fig 4.7 Set the COM port of a controller 4.

  • Page 28: Set Door Open Time

    Fig 4.9 Set the door location 4. Click the “OK” button to confirm the change. Set Door Open Time Door open time indicates how long the door relay will remain open once an access request is granted. To change the door open time, follow the steps below: 1.

  • Page 29: Configure Readers

    5. Click “Ok” in the cell to change the door held open time. Configure Readers In the “Reader setting” tab of the controller setting area, users can configure the reader setting of the specified controller. Configurable settings include door location, keypad, system reader and in/out.

  • Page 30: Set Keypad And In/Out Properties

    Set Keypad and In/Out Properties The “Keypad” column setting is used to identify whether or not the reader is a keypad reader. The “In/Out” column setting is used to identify whether the reader is an entrance or an exit reader. To change the “keypad”...

  • Page 31: Configure Alarms

    Double click Fig. 4.15 Set the system reader property of a reader Configure Alarms The EverAccess Flex controller consists of two basic components: one main module and one door module. Up to 3 additional door modules and 1 alarm module can be added to expand beyond 2 doors.

  • Page 32: Alarm Setting 1 Tab

    All events that might trigger an alarm are listed and explained below. These events are located under the “Alarm setting 1”, “Alarm setting 2” and “Alarm setting 3” tabs in the Controller Configuration window. How to set a particular alarm is explained in the next section, entitled “Configure a General Alarm”.
  • Page 33 A System PIN Fail event will be generated when a user enters an incorrect PIN three times consecutively when attempting to enter the system setting. The controller generates alarm output(s) according to the settings in the “System PIN Error” column. Fig.

  • Page 34: Alarm Setting 3 Tab

    The controller generates alarm output(s) according to the settings in the “Remote Alarm” column Alarm Setting 3 Tab: Fig. 4.18 Alarm setting 3 tab Alarm setting 3 tab shows the relationship between all the alarm outputs and the alarm inputs that are coming from each reader or door (from door module), such as door forced open and etc.
  • Page 35 To disable a card, the user can designate a card as an invalid card. An invalid card cannot gain access to the system. At the same time, an Invalid Card event will be generated when an invalid card is presented to a reader. The controller generates alarm output(s) according to the settings in the “Invalid Card”...

  • Page 36: Configure An Alarm

    when the APB property of a card is set as enabled and that card is presented twice consecutively on any enter-door reader or exit-door reader. The controller generates alarm output(s) according to the settings in the “APB Fail” column. • Card PIN Fail: A Card PIN Fail event is generated when a PIN-enabled card is presented at a reader and an incorrect PIN is entered three times consecutively.
  • Page 37 setting is used to configure the outputs when a signal from the Fire Alarm input is activated. 2. To change the “Fire Alarm” setting: a. Point the mouse over the cell being changed. b. Double click the mouse to switch the setting from: Yes to No or vice versa.

  • Page 38: Miscellaneous Configurations

    Y indicates there is alarm output (relay energized) N indicates there is no alarm output (relay not energized). R refers specifically to alarm output relay on the door module, indicating that alarm output will be generated only if the event occurs on the corresponding door.

  • Page 39: Configure Fire Alarm Control

    Fig. 4.21 Other setting tab Configure Fire Alarm Control EverAccess software allows the user to choose which door to open and close during a fire alarm. The box next to “Door behavior under fire alarm:” allows the user to change the door setting during a fire alarm.

  • Page 40: Enable/Disable Arm Zone Inputs

    Enable/Disable Arm Zone Inputs EverAccess software allows the user to choose which Arm zone is active (arm zone input enabled) or inactive (arm zone input disabled) during a trigger from an alarm input. The box next to “Arm zone valid” allows the user to change the Arm setting during a triggered alarm.

  • Page 41: Enable Auto Daylight Saving Time

    Enable Auto Daylight Saving Time The box under to “Auto daylight saving time” allows the user to activate or deactivate the automatic daylight saving time. • Point and click the small circle to activate or deactivate the auto daylight saving time.
  • Page 42 1. Click the “Close” button on the top menu or 2. Click the small “X” box on the top right hand corner.

  • Page 43: Holiday Setting

    Chapter Holiday Setting This chapter addresses how to manage holidays in the EverAccess Flex Software. In this chapter you will learn: • The definition of a date type • The definition of three types of holidays • How to assign a holiday or remove a holiday from the list Date Types EverAccess Flex controller assigns all the dates with a date type.

  • Page 44: Date Type Setting Dialog

    A Date Holiday is a recurrent holiday that occurs on the same date every year. The user assigns a month and a day of the month. For instance, Christmas Day, which occurs on December 25, is a Date Holiday. Independence Day and New Years Day are other examples.

  • Page 45: Add A Date

    Holiday Function Holiday list setting area button bar Fig. 5.2 Layout of Date Type Setting Tab Add a Date To add a date, follow the below steps: 1. Click the button “Add” in the function button bar to enable all the interface components in the holiday setting area.
  • Page 46 Fig. 5.3 Add a holiday with recurrent type of “One time holiday” Fig. 5.4 shows that Xmas is set as a holiday with date holiday type, which means December 25 of next year will be a holiday again. Users do not have to reset it next year.

  • Page 47: Edit A Date

    Edit a Date If a holiday needs to be edited, simply select a holiday from the list and click the “Edit” button in the holiday setting area. Users can change the attribute of this holiday. Delete a Date To delete a holiday in the list, select it first, then click the “Del” button in the function button bar.

  • Page 48: Access Group Setting

    Chapter Access Group Setting This chapter provides detailed instructions for the management of access group settings and other related topics. In this chapter, you will learn: • The concept of an access group and the related operations • How to configure an access group Introduction to Access Groups access group First, the concept of an access group will be explained.

  • Page 49: Control Group Setting Dialog

    Control Group Setting Dialog In the main menu of the Flex Series Software, choose Management->Access group setting, as shown in Fig. 5.1. Then click the “Control Group Setting” tab, as displayed in Fig 6.1. Fig. 6.1 The Control Group Settings tab 1.

  • Page 50: Configure An Access Group

    To select a period of time, point the mouse to the desired start time, press and hold the mouse button, drag to the desired end time, and then release the mouse button. The default access permission for each time zone bar is “both allowed”, which indicates the selected access group can both enter and exit from the checked doors in the door list.

  • Page 51: Set Access Authority

    Set Access Authority In this part we will discuss in details how to set the access authority of each group. Before introducing the detailed configuration steps, the access permission and time zone are first explained. access permissions The 4 types of are illustrated in point 7 in Fig.

  • Page 52: Apply To Days" Shortcut

    3. Repeat 1 and 2 to set more access authorities for all the date types. Tip: If two date types are to have the same access authority setting, the system provides a shortcut setting scheme. Use the “copy” and “paste” buttons to quickly replicate an authority setting.

  • Page 53: An Example Setup

    c. Click the box corresponding to the days to which the “Monday” settings are to be applied. d. Click “Apply” to change the access times of the days. An Example Setup Now we give an example to illustrate how to set up the access authority for access groups: Assume controller 0001, which is in charge of the access of 8 doors altogether, is installed in Company A’s access control system.
  • Page 54 Fig 6.2 Fig 6.3...

  • Page 55: Download The Setting Data To Controllers

    Download the setting data to controllers Once finished configuring the access authority setting for the access groups, click the close button shown as 8 in Fig. 6.1. The dialogue box of “Download Data to Controller” will pop up, as shown in Fig. 6.4. Figure 6.4 The dialogue box for “Download Data To Controller”...

  • Page 56: Door Access Setting

    Chapter Door Access Setting The EverAccess Flex Series controller provides flexible control of each door in the system. Each door can be assigned on of three access verification levels: always unlocked, only a card required to access, of card plus PIN required to access. This chapter introduces the door access settings.
  • Page 57 Figure 7.1 Door Access Setting Tab 1. The combo box of controller list. The box contains all the controllers which are currently online 2. Door list. The doors managed by the controller chosen in the controller list will be shown here. 3.

  • Page 58: Configure Verification Level At Doors

    8. The timing bar for each date type. The default for each bar is the 3 verification level, e.g. card plus PIN 9. Close button. Exits the “Door Access Setting” menu and returns the user to the main interface. Configure Verification Level at Doors In this section we will introduce how to configure a door access setting by selecting the doors, setting date type, time zones and the verification levels.

  • Page 59: Apply To Days" Shortcut

    e. Repeat a, b, c and d to setup all the time zones and verification levels for this date type. 3. Repeat 1 and 2 to set more door access rules for all the date types. Tip: If two date types are about to have the same door access setting, the system provides a shortcut setting scheme by using the “copy”...

  • Page 60: Apply To Doors" Shortcut

    “Apply to doors” Shortcut If one or more doors are to have the same authority settings as another door, there is a short cut provided in the software. For example, say the user wants to apply the access authority settings for “Front door” to some or all other doors.

  • Page 61: Example

    Example Figure 7.2 An example: door access setting for the front door Now we give an example to illustrate how to set up the door access setting. Assuming controller 0000, which is in charge of the access of 8 doors altogether, is installed in Company A’s access control system.

  • Page 62: Download Door Access Setting To Controller

    Figure 7.3 An example: door access setting for Door 8 Download Door Access Setting to Controller Having done the door access setting for the doors, click the close button in Fig. 7.1. The dialogue box of “Download Data to Controller” is popped up, as Fig. 7.4 shows. Fig.
  • Page 63 2. Adding to the “target controller”. Click the “Add” button. The controller is then shown in the list of “target controller”. Keep doing 1 and 2 till all the controllers need updating are in the list of “target controller”. Or the user can easily add all the online controllers to the “target list”...

  • Page 64: Cardholder Management

    Chapter Cardholder Management This chapter covers Cardholder Management. In this chapter, you will learn: • How to register and remove cards • How to edit cardholder information • How to apply cards to controllers • How to edit the access attributes of cards •...
  • Page 65 Figure 8.2 Cardholder management dialog 1: Toolbar for card management function. The function for each button is briefly explained in the following subsection. 2: The cardholder list. Click the scrollbar at the bottom of the cardholder list to view more cardholder information. 3: Cardholder’s photograph 4: Controller List displays the controllers that are currently online but in which the card has not been registered.

  • Page 66: Card Management Toolbar

    Card Management Toolbar Figure 8.3 shows the Card Management Toolbar. Using this toolbar, users can perform basic operations such as add, delete, search, edit, etc. A brief introduction to each button and its function is given below. Figure 8.3 Card management toolbar Top button: press this button to select the first entry in the card holder list.

  • Page 67: Basic Steps For Setting Up Cardholder Database

    Close button: press this button to close card management dialog box and go back to the main window. Basic Steps for Setting up Cardholder Database When setting up a cardholder database in a new system, users should follow the steps below: 1.

  • Page 68: Register Cards Automatically

    If the number entered belongs to a card that is already registered, a dialog box will pop up to indicate that the card already exists. The user can now edit the cardholder’s personal profile or continue to register additional cards and edit at a later time. To facilitate the registration of cards with consecutive numbers, the card number will automatically increase by one digit after pressing .

  • Page 69: Register Cards On Controller

    5. Once all cards have been registered, press to exit the auto registration. Register Cards on Controller Cards can also be registered to individual EverAccess Flex controllers (Refer to Flex controller manual). Note that all cards registered to the controller are not included in the card database of this software.

  • Page 70: Automatically Enroll Cards To Controllers

    Automatically Enroll Cards to Controllers The first way to apply cards to controllers is to automatically apply them when the cards are enrolled into the system. To do that, check the “Auto Add” button in the card attribute toolbar. Then register cards. All cards registered will be automatically applied to all the controllers in the controller list.

  • Page 71: Remove Cards From Controllers

    3. Press the button on card attribute toolbar to register the card on the selected controllers 0001 and 0002 by default mode (For default mode, refer to section of card access attributes setting). Controllers that have already registered the selected card will no longer appear in the controller list as in Figure 8.10. Figure 8.9: Check controllers to apply the cards to Figure 8.10: Card applied to selected controllers 4.

  • Page 72: Edit Cardholders' Profiles

    Figure 8.11: Dialog box to confirm deletion of card from selected controller 4. Or press button to remove the card from all controllers. A confirmation dialog box will pop up as in Figure 8.12. Press “Yes” to delete the card from all controllers.

  • Page 73: Edit Cardholders' Profiles

    • Phone Number • Email • Position • Department • Photo Edit Cardholders’ Profiles Normally the card management dialog shows the basic information of the cardholder profile at the left part of the dialog, as shown in Fig. 8.13 and the information is in un- editable mode.

  • Page 74: Select Cardholder's Photo

    Click the scrollbar at the bottom to show more fields. 3. After all editing is complete, press again to go back to the main window in Figure 8.2. Figure 8.14: Editing mode of cardholder’s personal profile Select Cardholder’s Photo EverAccess Flex software provides a quick way to select cardholder’s photo. Follow the steps below to edit a cardholder’s photo: 1.

  • Page 75: Filter Cardholders

    Figure 8.15: Cardholder photo selection window Filter Cardholders EverAccess Flex software provides a function that allows users to filter the cardholder in the cardholder list for a more concentrating check or a better view. To filter the cardholders in the list, follow the steps as below: 1.

  • Page 76: Edit Card Access Attributes

    4. Press button to start search All database entries satisfying this condition will show up in the cardholder list. An example for the search result of condition in Fig. 8.16 is shown as in Figure 8.17. The button in the toolbar will be changed to button when the filter result is given in the list.

  • Page 77: Card Access Attributes Dialog

    1. At the uneditable mode of card management dialog, select the desired cardholder from the cardholder list. 2. Select the desired controller from the list. For example, in Fig. 8.18, controller 0001 is selected. 3. Click the edit button in the toolbar for card access attributes to bring up the card access attribute dialog box as in Figure 8.19.
  • Page 78 Shown below the basic information are editable card access attributes of the cardholder on a particular controller. Figure 8.19 shows that card access attributes of cardholder Mirna on controller 0001 are being edited. Note that a cardholder may have different card access attributes on different controllers, which need to be edited respectively.

  • Page 79: Edit Access Attributes Of A Batch Of Cards

    Finger_EN: reserved for fingerprint controller Card_Expiration: whether the card has an expiration date. If Card_Expiration is checked, the card has an expiration date. The expiration time can be set in the Expiration time menu. The minimal time interval is 10 minutes. Group: access control group setting.
  • Page 80 Figure 8.20 Controller selection dialog box Figure 8.21 Card access attributes dialog box 3. Select the controller that has same access properties for selected cardholders. Press Next to bring up card access attributes dialog box as in Figure 8.21. Note that there is no cardholder and controller information at the top of the dialog.

  • Page 81: Delete Card(S)

    Delete Card(s) EverAccess Flex software provides two ways to delete cardholders from the database: delete one card a time, or delete all the cards in the database. The details of deleting cards are introduced as below. Delete a card To delete a card, the steps are addressed as follows: 1.

  • Page 82: Cardholder Reports

    Figure 8.23 Dialog box to confirm deletion of all cardholders Cardholder Reports The cardholders report can be printed or exported as either HTML format file or Microsoft Excel format file in EverAccess Flex software. The details are addressed in this section. Figure 8.24 Cardholder report print preview window Print Cardholder Reports To print the cardholder reports, follow the steps as below:...

  • Page 83: Export Cardholder Reports In Html Format

    Export Cardholder Reports in HTML format To export the cardholder in html file: 1. Follow the steps 1 and 2 to bring up the print preview window. 2. Click the export button to bring up the save as HTML dialog as shown in Fig.

  • Page 84: Edit Department List

    Figure 8.26 Dialog of exporting cardholder report to excel file Edit Department List EverAccess Flex software supports a simple department list and provides a simple interface to edit the department list. The detailed procedure is introduced as follows: 1. Click department button to bring up the department data edit window as in Figure 8.27.
  • Page 85 Figure 8.27 Department data edit window...

  • Page 86: Data Communication With Controller

    Chapter Data Communication with Controller This chapter explains how to download data from the computer to the controller or upload data from the controller to the computer. This is all done using the EverAccess Flex Software. In this chapter you will learn: •...
  • Page 87 Fig. 9.2 The dialog of data downloading 3. There are five databases that can be selected for downloading from the computer to the controller. Click on the small square box to check the database(s) that you wish to download. Databases included: •...
  • Page 88 information is for each different controller, which is the setting of verification level of doors at different times/days. Verification Levels include: Normal Open, Card, Card Plus PIN. Time/Days include: Holiday (types I, II or III) and weekdays (sun-sat). • Controller Setting Database: All Controller Setting information that can be found under Management -->...

  • Page 89: Uploading Data From The Controller To The Computer

    5. Click the “Download Now” box to start downloading. To exit without downloading click “Close Without Downloading”. This process may take up to three minutes. When the downloading is done, a small box stating “Data transmission finished!” appears. Fig. 9.4 6.
  • Page 90 Fig. 9.6 The dialog of uploading data from the controller to the computer 3. There are two databases that can be selected for uploading from the controller to the computer. Click on the small square box to check the database(s) that you wish to upload.
  • Page 91 4. Select one or more controller from the Target Controller to be moved to the Controller List. • Click on “Add>” to add selected controllers. • Click “<Del” to remove selected controllers. • Clicking “ALL>>” moves all controllers at once. •...

  • Page 92: Database Maintenance

    Chapter Database Maintenance This chapter explains the database maintenance feature in the EverAccess Flex software. All data information collected by the controller is saved in various database files. These database files can be backed-up, restored or deleted. In this chapter you will learn: •...
  • Page 93 Fig. 10.2 The dialog of database backup 3. From the pull down menu, choose the drive where to save the backup files. For example, in the figure above, drive C is selected. 4. From the path menu, click and choose a folder to save the files. 5.

  • Page 94: Restore Database Files

    Fig. 10.3 7. Now the backup files requested are saved in the location desired. Click “OK” to close the small window. 8. Click “Close” to close the window. Restore Database Files The option for restoring database files is located under the Maintenance menu. To restore the database, follow the steps as below: 1.
  • Page 95 Fig. 10.5 The dialog of database restore 3. From the pull down menu, choose the disk location where the restore files are located. 4. From the path menu, click and choose a specific path location of the restore files. 5. There are two ways of selecting the database files. If you wish to restore all database files, click on “All”...

  • Page 96: Purge Out-Of-Date Data

    Fig. 10.6 7. Now the data from the database files are restored into the software. Click “OK” to close the small window. 8. Click “Close” to close the window. Purge Out-of-date Data The option for deleting old data is located under the Maintenance menu. Follow the steps below to purge the out-of-date data: 1.
  • Page 97 • 1 Month: Delete all records older than one month. • 3 Month: Delete all records older than three month. • 6 Month: Delete all records older than six month. • 12 Month: Delete all records older than twelve month. •...
  • Page 98 Fig. 10.9 Message of out-of-date records deleted...

  • Page 99: Event Log

    Chapter Event Log This chapter covers all Event Log issues. In this chapter, you will learn: • About each different type of log. • How to view event logs. • How to sort event logs. • How to search event logs. •...
  • Page 100 • Door: the door number at which the event occurred. • Type of entry/exit (In/Out): the type of event that occurred on the door. • Card No.: the number of the card used for that event. • Card Holder Photo: a picture of the card holder. Under the picture, more information is given about the card holder in the picture: Fig.
  • Page 101 • Name: the name of the card holder. • Controller: the address of the controller at which the event occurred. • Door: the door number at which the event occurred. • Type of entry/exit (In/Out): the type of event that occurred on the door. •...

  • Page 102: View Event Logs

    • Date (Month:Day:Year): the date the alarm event occurred. • Time (HH:MM:SS): the time the alarm event occurred. • Controller: the address of the controller at which the alarm event occurred. • Zone: the arm zone at which the alarm event occurred. •...
  • Page 103 Fig. 11.8 Access granted event logs 2. There are two ways to find information in an event log: • Scroll up or down using the scroll bars on the side and the bottom of the screen until the event is found. The arrow on the left is used to select and highlight a particular event.

  • Page 104: Sort Event Logs

    Sort Event Logs All the event logs in five different tabs can be sorted by the order specified by users. To sort the event logs, follow the steps as below: 1. Choose and click on one of the event log tab. For example, the “Access Granted” tab.

  • Page 105: Search Event Logs

    Search Event Logs Users can search the events that they are interested in. How to search event logs is explained bellow. 1. Choose and click on one of the event log tab. For example, the “Access Granted”. 2. Click on the search button at the top of the tab.

  • Page 106: Print Event Logs

    Fig. 11.10 Event search dialog 5. Click “Search” button to search the event log(s) accordingly. Or click “Close” to exit without searching the event log. Note: Only in the “access granted” search window, there is an option for the user to search both the access granted and the access denied event logs.
  • Page 107 Click Here to adjust Fig. 11.11 Adjust the event column width 4. Click on the print button at the top to bring up the print preview window. The computer running the EverAccess software must be connected to a printer to show the print preview window as below: Fig.

  • Page 108: Export Event Logs

    Fig. 11.13 Export a html file dialog • Give the file a file name and select the destination where to save the file • Click “Save” to export the event log in excel format. Or click “Cancel” to exit without saving. Export Event Logs The software can also allow users to export the event logs in one tab into an excel format file.

  • Page 109: Event Warning Message

    Fig. 11.14 Export an excel file dialog 4. Give the file a file name and select the destination where to save the file 5. Click “Save” to export the event log in excel format. Or click “Cancel” to exit without saving. Event Warning Message The software can prompt users a warning when there are either access granted events or alarm events generated.
  • Page 110 Fig. 11.15 Event warning message dialog...

  • Page 111: Device Control

    Chapter Device Control This chapter covers all device control issues. In this chapter, you will learn: • Information about the Resources list. • How to remotely disarm or arm the system. • How to remotely set or reset the alarm. •...

  • Page 112: Remote Arm/Disarm

    • Door 7 is connected to door 7 • Door 8 is connected to door 8. Fig. 12.2 A sample of fully expanded resource list Click a controller or a door in the list. The controller and the door will be shown in the remote device control interfaces that are explained as following sections.
  • Page 113 Fig. 12.3 Arm/Disarm control To remotely arm or disarm a particular controller: 1. Click the “+” to expand the controller list in the resource list to see all available controllers. 2. Click the controller address to select the controller. At this point, under the “Arm/Disarm” the controller address shows the corresponding selected controller.

  • Page 114: Remote Set/Reset The Alarm

    Fig. 12.5 Arm/Disarm control Remote Set/Reset the Alarm: Users can remotely let a controller generate alarm or clear alarm, called set/reset alarm in the software. To remotely set or reset the alarm on a particular controller: 1. Click the “+” to expand the controller list in the resource list to see all available controllers.
  • Page 115 2. Click the controller address to select the controller. 3. Click on the particular door to select the door to open. For example in the following figure, door 1 in controller 1 is selected. Fig. 12.7 Select a door in the resource list At this point, under “Doors”, the controller address shows the corresponding selected controller address.
  • Page 116 Fig. 12.9 Select a value for door open time 5. Click on the arrow to select whether the time in seconds, minutes or hours. Fig. 12.10 Select a time unit for door open time 6. Click “Open” to remotely open the selected door. When the time is up, the doors go back to their original status.

  • Page 117: Adding Company Logo And Door Status Check

    Chapter Adding Company Logo and Door Status Check This chapter explains how to use EverAccess Flex software to add your own company logo, as well as, check door(s) status. The EverAccess Flex software allows for any company logo be placed in the software. The EverAccess Flex software allows the user to check if any door is open or closed at any given time.
  • Page 118 Fig 13.2 Company logo dialog 3. From the “Drive” menu, choose the disk location from which the Logo is located. 4. From the path menu, click and choose the particular file containing the company logo. 5. The name of the pictures should be shown under the “List” window. Click on the name to select the logo.

  • Page 119: Check Door Status

    8. To cancel without any change of logo click “Cancel”. Fig 13.4 A sample of a new company logo Check Door Status The option for checking door status is located under the “Other” menu. The steps to check door status are explained as below: 1.
  • Page 120 Fig 13.6 Door status check dialog 3. To check the status of the all doors click on “Query”. A small computer indicating a search of status of all doors appears. When the search is done, all columns are updated on the window. The icon of an open door indicates the door is open The icon of a closed door...
  • Page 121 Fig 13.6 A sample of door status check result 4. Click “Close” or click the X on the top right hand corner to exit the window.

  • Page 122: Notes

    Notes...
  • Page 123 Head Office European Office 12F, No.79 Sec.1 Shin-Tai Wu Road, Albert-Einstein-Strasse 1, Hsi-Chi, Taipei, Taiwan D-46446 Emmerich, Germany :+ 886-2-26982334 : + 49-2822-9394-0 :+ 886-2-26982380 : + 49-2822-939495 USA Office Beijing office: 1801 Highland Ave.Duarte,CA Room 609,Technology Trade Building. 91010 ,U.S.A Shangdi Information Industry Base, :+ 1-626-844-8888 Haidian District,Beijing China...

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