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Summary of Contents for Acroprint ATR9800
- Page 2 Specifically, Acroprint is not responsible for any costs including, but not limited to, those incurred as a result of lost profits or revenue, loss of use of the computer program, loss of data, the costs of recovering such programs or data, the costs of any substitute program, claims by at third parties or for other similar costs.
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Page 3: Table Of Contents
Overview ............................5 Methods and Tradeoffs ........................5 Floppy Disks ..........................5 Tape Drives..........................5 Servers ............................5 RSD............................6 What Files to Backup and How Often?...................6 Acroprint's Data Files ........................6 Add/Edit Employee .........................7 Assignments ..........................8 Schedules ...........................8 Departments..........................9 Wages ............................10 Multiple Badges ........................11 PINS............................ - Page 4 ATR9800 User Guide Schedules............................24 Automatic Deducts........................25 Punched Break/Lunch Parameters ....................26 Break/Lunch Window Parameters ....................26 Overtime............................27 Fixed Shifts and Time Rounding ....................28 Holiday Parameters ........................31 Exception Report Parameters......................32 In On Service ..........................32 Out On Service..........................32 Per Diem............................33 Lockouts............................34 For lockouts to work correctly:.....................34 Bells ..............................36 For Bells to work correctly:......................36 Access Control ..........................37...
- Page 5 ATR9800 User Guide Reports............................49 Report Menu..........................50 Report Ranges ..........................50 Pay Period, Special, Yesterday ....................51 Starting/Ending ........................51 Show Legends........................... 51 Print Minutes in Hundredths..................... 51 Sample Reports..........................52 Time Card............................ 52 Hours Report ..........................53 Who's In ............................54 Who is in by Shift ........................
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Page 6: Customer Support
ATR9800 User Guide Customer Support Source of Support Acroprint has support services available to help in case you have a problem with your ATR9800 system. The following are suggested places to turn for support. Your Dealer If you encounter difficulty, begin by contacting the person who sold you your ATR9800 system. -
Page 7: System Integrity & Backups
ATR9800 User Guide System Integrity & Backups Overview Systems integrity and data backups cannot be stressed enough. Should you experience a hard disk crash, you will be very glad you maintained proper system backups. Without a backup, restoring data to the hard disk is difficult, often impossible, and very expensive. In short, keeping frequent system backups of not just the ATR9800 system, but of all programs and data on your PC will protect you should disaster strike. -
Page 8: Rsd
All of these files should be backed up daily. All data files Acroprint uses have the file extension of .DBF and .CDX. They are located in the root of the ATR9800 directory in a folder called Data. Copying the Data folder will effectively backup all data files in the Acroprint data directory to the drive of your choice. -
Page 9: Add/Edit Employee
ATR9800 User Guide Add/Edit Employee This is where you add employees to the system. The employee file defines and stores basic information about each employee in the system. To add an employee click the add icon (white paper with folded corner). To delete an employee click the delete icon (red X). Clicking the disk icon (shown during actual adding) saves additions. -
Page 10: Assignments
ATR9800 User Guide Assignments Schedules All employees entered in the system must be assigned to a schedule. Employees must be scheduled every day of the week, even days they are not required to work. Indicate they are not required to work by selecting no below the scheduling field (3). Enter the start date (1) that the employee begins this schedule. -
Page 11: Departments
ATR9800 User Guide Departments Departments provide another way of grouping employees. Before an employee can be assigned to a department, the department must be defined in the system. To assign an employee to a department, enter the starting date (1) on which they are assigned to this department, and then enter the department number. -
Page 12: Wages
ATR9800 User Guide Wages The employee screen is used to assign individual wages. To use this feature, the use flag for wages has to be checked under Settings in Company Setup. This is a gross wage based on hours worked. The tracking of this information can be used in forecasting departmental expenditures and budgets. -
Page 13: Multiple Badges
ATR9800 User Guide Multiple Badges Employees are assigned their initial badge number on the employee setup screen. If necessary, they can be assigned an additional badge. Each badge can be used in the system simultaneously. This should be used only in very limited circumstances. To delete an employee or reassign an employee badge, the badge number must first be deleted from the owner of the badge. -
Page 14: Categories
ATR9800 User Guide Categories Categories are used to group time into special blocks for administrative reasons. The ATR9800 system has 12 predefined categories: Break, Holiday, Lunch, Other Time, Personal, Per Diem #1, Per Diem #2, Regular, Sick Hours, Tip #1, Tip #2, and Vacation. The ATR9800 will accept an unlimited number of user-defined categories. -
Page 15: Departments
ATR9800 User Guide Post this category to benefit: Any miscellaneous entries for this category will be posted and added to the totals in the benefit entitlement window on the employee maintenance screen. Entries can optionally be posted during the running of the category count report. Clear posted benefit annually: Any miscellaneous entries to this category will be cleared from the benefits entitlement window on the employee’s fiscal date. -
Page 16: Holidays
ATR9800 User Guide Holidays To post holidays automatically to reports and benefits, enter the holiday into the ATR9800 system. Enter the date and a description for the holiday. The employee's assigned schedule must be flagged to pay non-worked holidays for the time to post. 14 Holidays... -
Page 17: Users
ATR9800 User Guide Users Rights The ATR9800 system was created to provide user-level security. Individual passwords and rights can be defined to allow different levels of access to system modules by individuals, groups, or administrators. The ATR9800 comes with one preset user account, Sysop. The password for this account is “password”. -
Page 18: Defined Users
ATR9800 User Guide Clicking the yellow clipboard (5) icon gives you access to the report screen. Access to different systems reports can be granted here. Clicking the red check (6) in the bottom right portion of the screen turns on all rights. Defined Users After the access rights are setup within the system, user accounts and passwords are setup. -
Page 19: Groups
ATR9800 User Guide Groups As discussed under employee maintenance, employees can be added to groups. The use of groups can make some functions quicker and easier because they can be applied to a whole group instead of an individual. If group A could not clock in on the system due to a power failure, then you can globally assign a clock in time to the whole group instead of each member of the group. -
Page 20: Time Transactions
ATR9800 User Guide Time Transactions The time transaction maintenance module allows you to add new time transactions, change time transactions, globally assign transactions and print a transaction list either in employee number order or time/date order. Transactions originate from two sources, either polled transactions (from the clock) or manual entries (from the software.) Supervisor cards can be used to enter transactions at the clock. - Page 21 ATR9800 User Guide The employee data includes the employee number, name and the transaction date being viewed in the display window. It also includes detailed information about the transaction. Division Code: Indicates the division the employee is assigned. The division number is linked to the employee's assigned schedule.
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Page 22: Add/Edit Transactions
ATR9800 User Guide Add/Edit Transactions Click on the respective icon to add a transaction. The edit punch screen appears. The date textbox defaults to the date of the transactions in the transaction window. If this date is not correct, edit and change to the correct date. Enter the time for this transaction. -
Page 23: Global Add
ATR9800 User Guide Global Add The process for the global addition of a transaction is the same as adding a single employee with one difference. During the global addition process, you can supply parameters for starting and ending employee and starting and ending group. If everyone is to receive the same transaction, those fields can be left blank to indicate all employees and all groups. -
Page 24: Clocks
Clear Clocks Transactions: Checking this item will prompt the clock to delete all stored transactions. During polling a copy of all transactions is copied into the software. The Acroprint Data Collection terminal will store approximately 5000 to 7000 transactions depending on the configuration and loaded modules. It is not required to clear all transactions during each polling. -
Page 25: Archiving/Unarchiving Transactions
ATR9800 User Guide Archiving/Unarchiving Transactions Archiving Archiving transactions allows you to remove transactions from the punch file reducing the overall size of the file. Depending on the number of transactions archived you should notice an increase in system response time. The archive file is called “Punch$.DBF”. -
Page 26: Schedules
ATR9800 User Guide Schedules Schedules determine the basis for all employee reports and must be defined carefully. These schedules determine the pay-period, lunch rules, overtime, time rounding and more. If using fixed shifts, it is important to remember that each schedule contains three (3) shifts. If you have more than three shifts you need to setup an additional schedule to accommodate the shifts. -
Page 27: Automatic Deducts
ATR9800 User Guide Start Date: Start dates for the schedules are determined by the entries for pay-periods under company setup. This field entry cannot be changed under schedules. Next Day: Determines what day punches that cross the day change time will appear on in reports. -
Page 28: Punched Break/Lunch Parameters
ATR9800 User Guide Punched Break/Lunch Parameters Break/Lunch Duration: Duration time is the amount of time scheduled for the break/lunch. Minimum: The amount of time that must elapse for this break/lunch to take affect, otherwise this time is added back to the regular total time. Maximum: Enter the maximum time for break/lunch, if exceeded the entire break will be deducted from the regular hours and will not be reported as break/lunch. -
Page 29: Overtime
ATR9800 User Guide Start Time: Enter the time the auto deduct window starts. Stop Time: Enter the time the auto deduct window stops. Lunch/Break: Enter how you would like this deduction to be applied. Pay Window: This entry tells the system whether the time worked during the window is paid or not. -
Page 30: Fixed Shifts And Time Rounding
ATR9800 User Guide Period Limit: Enter the threshold at which overtime is accrued on a period limit. Force Overtime for IN punches Between: Forces any time accrued between the start and stop time to be accrued as overtime. This can be used to setup blocks of time outside the normal shift time that employees can accrue overtime. - Page 31 ATR9800 User Guide Cut-Off: The cutoff determines the logical cutoff for a shift. An employee clocking in between the shift start time and the cut-off is said to be clocking in late for the assigned shift. An employee clocking between the cut-off and the stop time is said to be clocking in early for the next shift.
- Page 32 ATR9800 User Guide Round Back: This is used to round punches outside the shift stop time back to the shift stop. This is separate from Round OUT Every. For example the shift stops at 16:00 and employees clock out as late as 16:20 because of clean up. Setting the round back in to 30 minutes will round any OUT punches that occur between 16:00 and 16:30 back to 16:00 so that time is not accrued as overtime.
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Page 33: Holiday Parameters
ATR9800 User Guide Holiday Parameters Pay Rate Multiplier If Holiday is Worked: The pay rate multiplier is taken directly from the overtime setup of this schedule. Chose the level you want to pay if the employees assigned to this schedule work on a holiday. Minimum Days of Employment to Qualify: Minimum days of employment before employees assigned to this schedule can be paid for non-worked holidays. -
Page 34: Exception Report Parameters
ATR9800 User Guide Accrue Towards Overtime: Can these additional hours accrue towards overtime? If so, At Level: What OT level will these hours accrue at? Exception Report Parameters Exception report parameters are used to identify employees who do not follow punch rules. Consecutive Hours Worked: Enter the number of consecutive hours worked, that if an employee exceeds that amount it will be reported. -
Page 35: Per Diem
ATR9800 User Guide Per Diem This feature is used to give an employee a set amount of dollars on a specific day of the week. Per Diem will be shown on the employee’s time card report, and in the categories called PRD1 and PRD2. -
Page 36: Lockouts
ATR9800 User Guide Lockouts Profiles Lockouts are used to lockout, warn, or just provide messages to employees according to the time they punch as compared to the table that is set up in each profile. Each table contains eight (8) time zones. Each time zone is associated with one of fifteen messages to display along with the amount of time a message will be displayed, tone to sound, whether to lockout the employee, and can the supervisor override the lockout. - Page 37 ATR9800 User Guide Supervisor: Can the supervisor override this lockout? Add the desired time zones by clicking the ADD Time Zone icon (3). Each table (4) holds 8 time zones. Time zones cannot overlap. (Ex., a time zone cannot end at 06:04 and the next one start at 06:03).
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Page 38: Bells
The bell schedule number must be assigned to a clock under clock maintenance. The Acroprint relay kit must be attached to the clock and the switch in use set to bell. The bell schedule must be programmed into the clock. -
Page 39: Access Control
Configure the appropriate function key under clock configurations. Assign the employee/employees to the access table. Have the Acroprint relay kit attached to clock. Access Only Clock: Check if the clock will only be used for access and not to store time transactions. -
Page 40: Autopoll
ATR9800 User Guide Autopoll Autopoll/Report allows automatic polling and reporting of time transaction information at a predetermined time without any user intervention. The only requirement is that the computer be left in autopoll. Autopoll can be programmed to print reports after programming is completed. If autoreporting is used, a printer must be available for the software to print to. - Page 41 ATR9800 User Guide Acc: Check to download access control table to the clock after polling. Prof: Check to download employee profile table to clock after polling. Mess: Check to download employee messages to the clock after polling. Val: Check to download validation tables to the clock after polling. ARep: Check if you want the system to automatically print the reports after polling.
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Page 42: Messaging
ATR9800 User Guide Messaging Messaging allows for individual or group messages to be viewed by your employees at the clock. When an employee inputs his or her badge number the programmed message appears on the screen for the specified amount of time. The message can be any 16-character message. For messaging to work you must: Assign the employee/employees to the desired message. -
Page 43: Job Costing
ATR9800 User Guide Job Costing The Job Costing module allows for four levels of labor tracking, each with it’s own user-defined name. By default the Department level is active upon initialization of the system. The levels allow for additional breakdown of information. Each level can be assigned its own wage or piece rate. -
Page 44: Input Validation
ATR9800 User Guide Input Validation The validation allows downloading of level numbers to the data collection terminal. The terminal can verify these level numbers at time of entry, rejecting bad numbers and accepting good numbers displaying the level name. On the setup screens for Department, Job, Step and Operation you will see the prompt to download to the clock for validation. -
Page 45: Clocks
ATR9800 User Guide Clocks To add a clock to the system go to Clocks\Clocks\Edit. On the Icon Bar select the add icon. Clock ID: Up to 10 alphanumeric characters. Use the clock ID when selecting this clock throughout the software. Terminal ID: Enter the internal number of the actual clock that this entry represents. -
Page 46: Connection
ATR9800 User Guide takes the computer time + or – the time entered in this field and sets the clock time with the result. Enter the time difference, in hours, between the polling computer and the clock using (+) sign if clock is to be set ahead of the computer clock, and (-) if behind. -
Page 47: Fingerprint Unit
ATR9800 User Guide Fingerprint Unit If you are using the fingerprint unit in conjunction with the clock, the fingerprint parameters must be entered at this tab. With the FIU unit (Fingerprint Identification Unit) each transaction is validated with the employee fingerprint before the transaction is processed. Fingerprint Unit Use Level: This entry turns on the FIU circuitry within the clock. -
Page 48: Clock Configurations
The Function Definitions tab is used to customize the individual keys on the clock keypad. These keys can be used to input information such as piece counts, tips etc. Please consult with Acroprint Time Recorder technical support for information on function key customization. Parameters Configuration Parameter configuration tab is used to set the clocks initial input source. -
Page 49: Timeouts
ATR9800 User Guide Timeouts The timeouts tab is used to set the clock timeout settings. The three main categories of timeouts are the general timeout for data input, message timeout and communications timeout. The general timeout for data input is the amount of time the clock will wait after it prompts you to put in information. -
Page 50: Display Messages
ATR9800 User Guide Display Messages The display messages tab is used to change the default clock messages. Each field will allow for 20 alphanumeric characters. The “Idle Prompt Top and Bottom Lines” are what is displayed on the clock display. “Invalid Source ”... -
Page 51: Reports
ATR9800 User Guide Reports All time card reports are driven from the report menu. When running reports and summaries, we recommend running the missing punch report first. Once ran, if any missing transactions are shown, correct the time card by adding, deleting or changing the transactions; then rerun the time card. -
Page 52: Report Menu
ATR9800 User Guide Report Menu Depending on system configuration, certain report selections may not be available. Report Ranges Due to the number the number of reports provided, we only discuss the similarities between the reports. Depending on the reports selected, some screen items will appear on some screens but not others. -
Page 53: Pay Period, Special, Yesterday
ATR9800 User Guide Pay Period, Special, Yesterday Pay period reports will report actual pay period and overtime totals, which may be used to calculate payroll. Enter up to two numeric digits, relative to today, of the pay period to report. 0 is the current pay period, 1 is the past pay period, and so on. Special date reports may not report correct overtime totals, since overtime is based upon pay periods. -
Page 54: Sample Reports
ATR9800 User Guide Sample Reports Time Card Acroprint Time Recorder Page #: TIME CARD 09/29/1999 3:39:14 Date Range: 09/24/1999 --> 09/29/1999 Employee Range: 00001 --> 00001 Group Range: Department Range: Division Range: Employee Name Social Sec Group Division 00001 Cunningham, Randall... -
Page 55: Hours Report
ATR9800 User Guide Hours Report Acroprint Time Recorder Page #: 09/29/1999 HOURS REPORT 15:06:42 Date Range: 09/24/1999 --> 09/29/1999 Employee Range: 00001 --> 00005 Group Range: Department Range: Division Range: Employee Name Total 00001 Cunningham, Randall 27.00 0.00 0.00 0.00 27.00... -
Page 56: Who's In
ATR9800 User Guide Who's In Acroprint Time Recorder Page #: WHO’S IN 09/29/1999 15:20:16 Date: 09/28/1999 10:00 Employee Range: 00001 --> 00005 Group Range: Department Range: Division Range: Employee Name IN Punches Department: Last Transaction Function Last Date Time Date... -
Page 57: Who Is In By Shift
ATR9800 User Guide Who is in by Shift Acroprint Time Recorder Page #: WHO IS IN BY SHIFT 10/04/1999 13:07:46 Date: 09/29/1999 --> 09/29/1999 Employee Range: 00001 --> 00002 Group Range: Department Range: Division Range: Employee Name IN Punches Date... -
Page 58: Shift Report
ATR9800 User Guide Shift Report Acroprint Time Recorder Page #: SHIFT REPORT 10/04/1999 13:37:39 Date Range: 09/29/1999 --> 09/29/1999 Employee Range: 00001 --> 00003 Group Range: Department Range: Division Range: Employee Name Total Shift:1 00001 Cunningham, Randall 3.00 0.00 0.00 0.00... -
Page 59: Category Summary
ATR9800 User Guide Category Summary Acroprint Time Recorder Page #: CATEGORY SUMMARY 10/04/1999 13:50:16 Date Range: 09/15/1999 --> 09/29/1999 Employee Range: Group Range: Department Range: Division Range: Employee Name Dlls Category: PERS 00001 Cunningham, Randall 4:00 0:00 0:00 0:00 0.00... -
Page 60: Department Category Summary
ATR9800 User Guide Department Category Summary Acroprint Time Recorder Page #: DEPARTMENT CATEGORY SUMMARY 10/04/1999 14:22:48 Date Range: 09/15/1999 --> 09/29/1999 Employee Range: Group Range: Department Range: Division Range: Employee Name Dlls Category: PERS Department: 00001 Cunningham, Randall 4:00 0:00... -
Page 61: Group Hourly Summary
ATR9800 User Guide Group Hourly Summary Acroprint Time Recorder Page #: GROUP HOURLY SUMMARY 10/04/1999 14:33:23 Date Range: 09/15/1999 --> 09/29/1999 Employee Range: Group Range: Department Range: Division Range: Employee Name Total Group: 00001 Cunningham, Randall 10.00 0.00 0.00 0.00 10.00... -
Page 62: Job Hourly Report
ATR9800 User Guide Job Hourly Report Acroprint Time Recorder Page #: JOB HOURLY REPORT 10/04/1999 14:51:05 Date Range: 09/29/1999 --> 09/29/1999 Employee Range: 00001 --> 00001 Group Range: Department Range: Division Range: Employee Name Total by Employee: 00001 Cunningham, Randall... -
Page 63: Report Missing Punches
ATR9800 User Guide Report Missing Punches Acroprint Time Recorder Page #: REPORT MISSING PUNCHES 09/29/1999 15:43:12 Date Range: 09/24/1999 --> 09/29/1999 Employee Range: 00001 --> 00005 Group Range: Department Range: Division Range: Probable Corresponding Punch Employee Name Date Time Badge... -
Page 64: Benefit Report
ATR9800 User Guide Benefit Report Acroprint Time Recorder Page #: BENEFIT REPORT 10/04/1999 15:29:55 Employee Range: Group Range: Department Range: Division Range: Employee Name Allowed Taken Left Count Code PERS Personal 00001 Cunningham, Randall 40.00 8.00 32.00 00003 Taylor, Lawrence 40.00... -
Page 65: Export Time Card Data
ATR9800 User Guide Export Time Card Data 0000 00001 NR0 REG 3.0019990924 08:00N 0YN+ 0.00 0000 00001 NR0 REG 3.0019990927 08:00N 0YN+ 0.00 0000 00001 NR0 REG 5.0019990927 12:00N 0YN+ 0.00 0000 00001 NR0 REG 3.0019990928 08:00N 0YN+ 0.00 0000 00001 NR0 REG 5.0019990928... -
Page 66: Generic Ascii Export
ATR9800 User Guide Generic ASCII Export 00000,0000000001,0000000001,0000000001,12,02700 00000,0000000002,0000000001,0000000001,12,01900 00000,0000000003,0000000001,0000000001,12,02600 00000,0000000004,0000000001,0000000001,12,02800 00000,0000000005,0000000001,0000000001,12,02200 Amount Field Code Department Number Schedule Number Employee Number Company Number 64 Sample Reports... -
Page 67: Glossary
ATR9800 User Guide Glossary Access Control – controlled access to an area. Requires clock interface with related software which provides the ability to define scheduled times of access. Active – an item defined in the system that is currently in use. May be an employee or department. - Page 68 ATR9800 User Guide Job Costing – a hierarchical method of tracking time. Time is accrued in multiple levels in the system. The user can associate lower level jobs with higher-level jobs to design their own system for effective cost control. The ATR9800 supports three levels of job costing.
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