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Brother ™ QL-710W Software User's Manual

Ql series
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See also: Service Manual , User Manual
Software User's Guide
Brother QL-series
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images and printer illustrations in this guide can differed depending on your OS or printer.
Not all models are available in all countries.
Version E
US ENG

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Summary of Contents for Brother ™ QL-710W

  • Page 1 Software User's Guide Brother QL-series The contents of this guide and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publications.

  • Page 2: Table Of Contents

    Contents Contents ..................1 Introduction .
  • Page 3 Appendix ................. 45 Printing directly from other applications ................

  • Page 4: Introduction

    Introduction The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print custom labels created with the label software, P-touch Editor. Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. ©...

  • Page 5: Creating Labels

    Creating Labels Label creation overview This section describes the general procedure for creating labels using the machine. ® For details on step-by-step instructions, see Help files. For Windows Users see P-touch Editor Help on page 10, for Macintosh users see page 43. From label creation to printing Choose the type of label you want to create.
  • Page 6 Create and print the label. Create a label Print the label Using P-touch Editor ® Windows Express Mode Express Mode Enter the text Edit the label Macintosh Standard Mode Standard Mode Enter the text Edit the label ® Windows Professional Mode Professional Mode ®...

  • Page 7: How To Use P-Touch Editor For Windows

    ® How to use P-touch Editor for Windows This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various kinds of labels. See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and saving the labels.

  • Page 8: Layout Window

    Layout window Express Mode This mode provides easy label creation with texts and images. The layout window consists of the following sections: Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. Command bar Contains the New/Open, Paper, Text, Frame, Image, and other commands.
  • Page 9 Professional Mode This mode provides full-scale label creation from creating the templates. The layout window consists of the following sections: Menu bar Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function. Standard toolbar Provides a group of frequently used commands (New Layout, Open, Save, Print, etc.). Property palette Contains the Print, Paper, Text and Layout property boxes.
  • Page 10 Snap Mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start Snap mode, follow the steps below. When you click [Snap] from Mode Switch, the [Description of Snap mode] dialog box appears.

  • Page 11: Starting P-Touch Editor Help

    Starting P-touch Editor Help ® This section explains how to start P-touch Editor Help for Windows . The screens may differ depending on your operating system. From the Start button To start P-touch Editor Help, click the Start button on the task bar, and point to [All Programs].
  • Page 12 Printing the Help description The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch Editor Help information. In the [Contents] tab, choose any topic you want to print. Click on the Toolbar. Choose the range of topics to be printed, and click Specify the [Printer] and click...

  • Page 13: Creating Labels With Other Applications

    Creating labels with other applications When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added ® ® ® ® ® ® onto the Microsoft Word, Excel , and Outlook toolbar. (Only if Microsoft Word, Excel , Outlook ®...

  • Page 14: Microsoft Word

    ® Microsoft Word ® With the Add-In function, you can directly copy the text in Microsoft Word to a label layout. ® ® ® If Microsoft Outlook is running and Microsoft Word is chosen as the standard editor, you won't ®...

  • Page 15: Microsoft Excel

    ® ® Microsoft Excel ® ® With the Add-In function, you can directly copy text in Microsoft Excel to a label layout. ® ® Creating labels using Microsoft Excel ® ® Open a Microsoft Excel worksheet and select the cells of text you want included in ®...
  • Page 16 ® ® How to add text from Microsoft Excel to the Label List For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from the next time you register the text.
  • Page 17 ® ® Microsoft Outlook ® ® With the Add-In function, you can directly copy the text in Microsoft Outlook to a label layout. Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the [Notes] dialog box is not available), Outbox, Sent Items and Tasks windows.
  • Page 18 ® ® How to add text from Microsoft Outlook to the Label List For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are automatically created in the Label List and the text is added to each field shown below from the next time you register the text.

  • Page 19: How To Use The P-Touch Address Book (Windows® Only)

    How to use the P-touch Address Book ® (Windows only) This section describes the procedure for creating labels from contacts efficiently using the P-touch Address Book. The screens may differ depending on your operating system. (P-touch Address Book is not supported in some languages.) Starting the P-touch Address Book Click [Start]-[All Programs]-[Brother P-touch]- [P-touch Address Book 1.1].
  • Page 20 Layout window The layout window consists of the following eight sections: Menu bar Commands are categorized under each menu (File, Edit, View, and Layout, etc.) by function. Standard toolbar Provides a group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.). Text toolbar Used to adjust text attributes such as font size and alignment for text formatting.

  • Page 21: Creating A New Contact

    Creating a new contact This section explains how to create a new contact. Click [File]-[New Contact]. Or, click New Contact The [ ] dialog box appears. Enter data for each item. New Contact form toolbar The following commands are categorized in the menu: Icon Button name Function...

  • Page 22: How To Use P-Touch Transfer Manager (Ql-650Td / 580N / 1050 / 1060N / 720Nw Only) (Windows® Only)

    How to use P-touch Transfer Manager (QL-650TD / ® 580N / 1050 / 1060N / 720NW only) (Windows only) P-touch Transfer Manager: This application can transfer label template data to the printer's main unit and can make backups of data transferred to the printer's main unit. The Transfer function is needed to use P-touch Template.

  • Page 23: Transferring Label Templates From The Pc To The Printer Via Usb

    Explanations of the Icons Icon Button name Function Transfer Transfers the label templates and other data on your PC (Only for P-touch to the printer (when the USB interface cable is connected). Transfer Manager) Backup Backs up the data you have transferred to the Brother (Only for P-touch printer using P-touch Transfer Manager.
  • Page 24 Drag the transfer data to the folder you just made. Drag the transfer data from All Contents, Layouts or another folder under Filter. When transferring multiple sets of data, move all the transfer data to the folder you made. Key Assign numbers are automatically assigned to transfer data within the folder you made in the previous step.

  • Page 25: Backing Up Label Templates

    Backing up label templates This section describes how to transfer label templates and other data in the printer to the PC. • Valid only when the USB cable is connected. • Backed up data cannot be edited on the PC. •...

  • Page 26: Transferring Templates To The Printer Via The Network (Ql-580N / 1060N / 720Nw Only)

    Transferring templates to the printer via the network (QL-580N / 1060N / 720NW only) To transfer the templates to the printer via the network, you need to use BRAdmin Professional. BRAdmin Professional can be downloaded from our website at http://solutions.brother.com. The printer names and pictures in the following screens may differ from your purchased printer.

  • Page 27: How To Use The P-Touch Library (Windows® Only)

    ® How to use the P-touch Library (Windows only) P-touch Library: This application allows you to manage P-touch label templates and other data on the PC. You can print a label from the P-touch Library using the machine. Starting up the P-touch Library You can start up the P-touch Library to edit and print labels.
  • Page 28 Check the items to be used as search conditions and set the search items. The search items that can be set are as follows. Settings Details Set the method for combining multiple search items. If you choose AND, files are Multiple Parameters searched for those that satisfy all the conditions.

  • Page 29: Transferring Label Templates With P-Touch Transfer Express (Ql-720Nw Only) (Windows® Only)

    Transferring label templates with P-touch Transfer Express (QL-720NW only) ® (Windows only) By using P-touch Transfer Express, one or more label templates and a database can be easily transferred into a QL-720NW printer via a local USB connection. After a label template has been created by an administrator, it can be distributed together with P-touch Transfer Express to many users and easily transfer a label template into each QL-720NW printer locally.

  • Page 30: How To Use P-Touch Editor Lite (Ql-700 Only) (Windows® Only)

    How to use P-touch Editor Lite ® (QL-700 only) (Windows only) It is not necessary to install the driver or software for P-touch Editor Lite. With P-touch Editor Lite, you can create various simple label layouts quickly and easily. P-touch Editor Lite is only supported when connected using a USB cable. After the USB cable is connected, a dialog box appears on the PC display.
  • Page 31 Label View Display Function This label view is displayed when the software is started. The width of tape currently set is displayed on the left of label image. When "Auto" is shown on the right, the length of tape is automatically adjusted to the length of text. You can drag the label border to manually change the length and width of the label.
  • Page 32 Other Functions (available on the menu displayed by right-clicking the mouse) Menu Do this Undo Click Undo to undo the last operation. Click Redo to redo an undone operation. Redo Select the text area (or object) that you want to cut or copy and select Cut or Copy. Copy Click in the destination area and select Paste.

  • Page 33: How To Use P-Touch Editor Lite Lan (Ql-710W / 720Nw Only) (Windows® Only)

    How to use P-touch Editor Lite LAN ® (QL-710W / 720NW only) (Windows only) With P-touch Editor Lite LAN, you can create various simple label layout quickly and easily. P-touch Editor Lite LAN is only supported when the machine is connected to a Network. See the Quick Setup Guide for information on the installation method.
  • Page 34 • If multiple QL printers are connected to the network, select the QL printer to print with. A list of the QL printers connected to the network can be displayed by clicking and then clicking [Printer Setup...]. You can find the desired printer in the list from its IP address. •...
  • Page 35 Other Functions (available on the menu displayed by right-clicking the mouse) Menu Do this Undo Click Undo to undo the last operation. Click Redo to redo an undone operation. Redo Select the text area (or object) that you want to cut or copy and select Cut or Copy. Copy Click in the destination area and select Paste.

  • Page 36: Using The P-Touch Update Software

    Using the P-touch Update Software Using the P-touch Update Software, label collection categories can be downloaded to your PC and printed using P-touch Editor. Furthermore, the software can be upgraded to the latest version using this tool. • The available functions differ according to your model/operating system. - Downloading a New Label Collection category to P-touch Editor (QL-500/550/ 570/580N/650TD/700/710W/720NW only) - Updating P-touch Editor Software (all QL models)
  • Page 37 Select the [Printer] and [Language], select the check box next to the label collection to be installed or the software to be updated, and then click [Install]. Click "Click here for details" in the upper right to view a web page with specific examples of label collection designs.

  • Page 38: Updating P-Touch Editor Lite (Windows® Only) / Ql Printer Firmware

    ® Updating P-touch Editor Lite (Windows only) / QL printer firmware Turn the machine on and connect the USB cable. Confirm the Editor Lite is turned off before connecting the Brother QL printer to your computer with the USB cable. Press and hold down the Editor Lite button until the Editor Lite lamp turns off. Double-click the [P-touch Update Software] on the desktop.
  • Page 39 Select the [Language], select the check box next to the P-touch Editor Lite software or QL printer firmware to be updated, and then click [Transfer]. Check the content to be updated, and then click [Start] to begin the update. The screen on the right is displayed on your computer while the software is being updated.

  • Page 40: Printing Labels Using P-Touch Templates (Ql-580N / 720Nw / 1050 / 1060N Only)

    Printing labels using P-touch templates (QL-580N / 720NW / 1050 / 1060N only) P-touch Template function With a barcode reader connected to the printer, labels and barcodes can easily be printed by scanning barcodes. • Preset template printing (QL-580N/1050/1060N/ 720NW only) If frequently used label layouts are stored in the printer, they can be reprinted by simply scanning the barcode for each label layout.

  • Page 41: Printing Labels Distributed To Multiple Printers (Ql-710W / 720Nw Only) (Windows® Only)

    Printing labels distributed to multiple printers ® (QL-710W / 720NW only) (Windows only) Distributed printing When printing a large number of labels, printing can be distributed among multiple printers. Since printing is performed at the same time, the total printing time can be reduced. •...
  • Page 42 In the [Distributed Printing Settings] dialog box, select the printers to be used for distributed printing. 1.Click [Detect Current Paper Information...]. 2.The current printer information that was detected appears below "Current paper" and "Paper Type". 3.Select the check box beside the "Printer Name" to be used for distributed printing.

  • Page 43: How To Use P-Touch Editor For Macintosh

    How to use P-touch Editor for Macintosh This section gives an overview of P-touch Editor. See the P-touch Editor Help for details. Starting P-touch Editor Double-click on the desktop. P-touch Editor starts. Layout Window Standard Mode This mode provides easy label creation with texts and images. The layout window consists of the following sections: Command bar Provides commands such as New/Open, Paper, Text, Frame, Image, etc.

  • Page 44: Starting P-Touch Editor Help

    • The [View] menu allows you to show/hide the toolbars and windows. • See the P-touch Editor Help for details. Snap Mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below.
  • Page 45 From P-touch Editor Click the Help menu and choose P-touch Editor Help. Start from Snap mode Click the mouse with the control key held and select P-touch Editor Help. Starting P-touch Editor Help...

  • Page 46: Appendix

    Appendix Printing directly from other applications ® You can use this machine to print directly from most Windows applications, by installing the printer driver. Because the paper size for this machine is different from other regular printers, you may not be able to print even after installing the driver and application software, unless the application software allows the correct label size to be set.
  • Page 47 • [Advanced] Tab You can set graphics options ("Halftone", "Brightness" and "Contrast") and "Continuous Tape Format". You can change the Label Format or create a new Label Format from the [Continuous Tape Format] dialog box which appears by clicking [Settings...]. You can set the format name ("Name") and size ("Width", "Length", and "Feed"), and click [Default].

  • Page 48: Printing From Other Applications

    Printing from other applications ® We will use Microsoft Word as an example. In the following steps, you will see QL-XXX. Read "XXX" as your printer name. The printer names in the following screens may differ from your purchased printer name. The screens may vary depending on the model.

This manual is also suitable for:

Ql-720nwQl-580nQl-1060nQl-700Ql-1050

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