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Novell EVOLUTION 2.6 Manual

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Novell Confidential
Manual (ENU) 21 December 2004
Novell
Evolution
TM
w w w . n o v e l l . c o m
2 . 6
U S E R G U I D E
M a r c h 6 , 2 0 0 6

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  • Page 1 Novell Confidential Manual (ENU) 21 December 2004 Novell Evolution w w w . n o v e l l . c o m 2 . 6 U S E R G U I D E M a r c h 6 , 2 0 0 6...
  • Page 2 Further, Novell, Inc. makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes.
  • Page 3 Novell is a registered trademark of Novell, Inc. in the United States and other countries. Red Carpet is a registered trademark of Novell, Inc. in the United States and other countries. SUSE is a registered trademark of SUSE LINUX AG, a Novell business.
  • Page 4 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 5: Table Of Contents

    Novell Confidential Manual (ENU) 21 December 2004 Contents About This Guide Getting Started Starting Evolution for the First Time ......... . . 11 Using the First-Run Assistant .
  • Page 6 Novell Confidential Manual (ENU) 21 December 2004 Importing Your Old E-Mail ..........49 Importing Single Files .
  • Page 7 Novell Confidential Manual (ENU) 21 December 2004 Standard Configuration Tool for Evolution Exchange ....... . . 78 Accessing the Exchange Server .
  • Page 8 Novell Confidential Manual (ENU) 21 December 2004 Alarms ............107 Calendar and Free/Busy .

  • Page 9: About This Guide

    For the most recent version of the Evolution 2.6 User Guide, see the Evolution Documentation Web site (http://www.novell.com/documentation/ximian.html). Documentation Conventions In Novell documentation, a greater-than symbol (>) is used to separate actions within a step and items in a cross-reference path. About This Guide...
  • Page 10 Manual (ENU) 21 December 2004 ® A trademark symbol ( , etc.) denotes a Novell trademark. An asterisk (*) denotes a third-party trademark. User Comments We want to hear your comments and suggestions about this manual and the other documentation included with this product.

  • Page 11: Getting Started

    Novell Confidential Manual (ENU) 21 December 2004 Getting Started Evolution makes the tasks of storing, organizing, and retrieving your personal information easy, so you can work and communicate more effectively with others. It’s a highly evolved groupware program, an integral part of the Internet-connected desktop.
  • Page 12 Novell Confidential Manual (ENU) 21 December 2004 “Account Management” on page 25 “Time Zone” on page 25 Defining Your Identity The Identity window is the first step in the assistant. Here, you enter some basic personal information. You can define multiple identities later by clicking Edit >...
  • Page 13 Select a server type in the Server Type list. The following is a list of server types that are available: ® Novell GroupWise: Select this option if you connect to Novell GroupWise . Novell GroupWise keeps e-mail, calendar, and contact information on the server. For configuration instructions, see “Remote Configuration Options”...
  • Page 14 None: Select this if you do not plan to check e-mail with this account. If you select this, there are no configuration options. Remote Configuration Options If you selected Novell GroupWise, IMAP, POP, or USENET News as your server, you need to specify additional information. Type the hostname of your e-mail server in the Hostname field.
  • Page 15 “Standard Unix Mbox Spool or Directory Receiving Options” on page 22 Novell GroupWise Receiving Options If you select Novell GroupWise as your receiving server type, you need to specify the following options: Select if you want Evolution to automatically check for new mail.
  • Page 16 Novell Confidential Manual (ENU) 21 December 2004 For additional information on junk content, see “Junk Mail Preferences” on page 105. Select if you want to only check for junk messages in the Inbox folder. Select if you want to automatically synchronize remote mail locally.
  • Page 17 Novell Confidential Manual (ENU) 21 December 2004 If you select this option, you need to specify how often Evolution should send the password expire message. Select if you want to automatically synchronize remote mail locally. Click Forward. When you have finished, continue with Sending Mail (page 23).
  • Page 18 Novell Confidential Manual (ENU) 21 December 2004 Select if you want to apply filters to new messages in the Inbox. For additional information on filtering, see “Creating New Filter Rules” on page Select if you want to check new messages for junk content.
  • Page 19 Novell Confidential Manual (ENU) 21 December 2004 USENET News Receiving Options If you select USENET News as your receiving server type, you need to specify the following options: Select if you want Evolution to automatically check for new mail. If you select this option, you need to specify how often Evolution should check for new messages.
  • Page 20 Novell Confidential Manual (ENU) 21 December 2004 When you have finished, continue with Sending Mail (page 23). MH-Format Mail Directories Receiving Options If you select MH-Format Mail Directories as your receiving server type, you need to specify the following options: Select if you want Evolution to automatically check for new mail.
  • Page 21 Novell Confidential Manual (ENU) 21 December 2004 Select if you want Evolution to automatically check for new mail. If you select this option, you need to specify how often Evolution should check for new messages. Select if you want to apply filters to new messages in the Inbox.
  • Page 22 Novell Confidential Manual (ENU) 21 December 2004 Select if you want Evolution to automatically check for new mail. If you select this option, you need to specify how often Evolution should check for new messages. Select if you want to apply filters to new messages in the Inbox.
  • Page 23 Novell Confidential Manual (ENU) 21 December 2004 Select a server type from the Server Type list. The following server types are available: Sendmail: Uses the Sendmail program to send mail from your system. Sendmail is more flexible, but is not as easy to configure, so you should select this option only if you know how to set up a Sendmail service.
  • Page 24 Novell Confidential Manual (ENU) 21 December 2004 Click Forward. Continue with Account Management. Account Management Now that you have finished the e-mail configuration process you need to give the account a name. The name can be any name you prefer. Type your account name on the Name field, then click Forward.

  • Page 25: Using Evolution: An Overview

    Novell Confidential Manual (ENU) 21 December 2004 Before importing e-mail from Netscape*, make sure you have selected File > Compact All Folders. If you don’t, Evolution will import and undelete the messages in your Trash folders. TIP: Evolution uses standard file types for e-mail and calendar information, so you can copy those files from your ~/.evolution directory.

  • Page 26: The Menu Bar

    Novell Confidential Manual (ENU) 21 December 2004 Message List The message list displays a list of e-mail that you have received. To view an e-mail in the preview pane, click the e-mail in the e-mail list. Shortcut Buttons The shortcut bar lets you switch between folders and between Evolution tools. At the bottom of the shortcut bar there are buttons that let you switch tools, and above that is a list of all the available folders for the current tool.

  • Page 27: E-Mail

    Novell Confidential Manual (ENU) 21 December 2004 The folder list organizes your e-mail, calendars, contact lists, and task lists in a tree, similar to a file tree. Most people find one to four folders at the base of the tree, depending on the tool and their system configuration.
  • Page 28 Novell Confidential Manual (ENU) 21 December 2004 However, Evolution has some important differences from other e-mail programs. First, it’s built to handle very large amounts of e-mail. The junk e-mail, message filtering searching functions were built for speed and efficiency. There’s also the...

  • Page 29: The Calendar

    Novell Confidential Manual (ENU) 21 December 2004 The Calendar To begin using the calendar, click Calendar in the shortcut bar. By default, the calendar shows today’s schedule on a ruled background. At the upper right, there’s a monthly calendar you can use to switch days.

  • Page 30: Command Line Options

    Novell Confidential Manual (ENU) 21 December 2004 Another advantage of the Evolution contacts tool is its integration with the rest of the application. For example, you can right-click an e-mail address in Evolution mail to instantly create a contact entry.
  • Page 31 Novell Confidential Manual (ENU) 21 December 2004 Command Description evolution mailto:joe@somewhere.net Starts Evolution and begins composing a message to the e-mail address listed. evolution -c mail Starts Evolution in mail mode. evolution -c calendar Starts Evolution in calendar mode. evolution -c contacts Starts Evolution in contacts mode.
  • Page 32 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 33: Sending And Receiving E-Mail

    Novell Confidential Manual (ENU) 21 December 2004 Sending and Receiving E-Mail This section, and Chapter 3, “Organizing Your E-Mail,” on page 49, provide you with an in-depth guide to the capabilities of Evolution as a mail client. For information about how to customize your mail account, see “Mail Preferences”...

  • Page 34: Deleting Mail

    Novell Confidential Manual (ENU) 21 December 2004 Deleting Mail After you read your mail, you might want to delete it. To delete a message, select it and press the Delete key, click the Trash button, press Ctrl+D, or right-click the message, then click Delete.

  • Page 35: Using Evolution For News

    Novell Confidential Manual (ENU) 21 December 2004 Under the Receiving Mail tab, select the type of mail file that your other mail application uses, then specify the full path to that location. A typical choice would be mbox files, with the path /home/username/Mail/.

  • Page 36: Composing New E-Mail Messages

    Novell Confidential Manual (ENU) 21 December 2004 The options available for an attachment vary depending on the type of attachment and the applications your system has installed. For example, attached word processor files can be opened in OpenOffice.org or another word processor, and compressed archive files can be opened in the File Roller application.

  • Page 37: Unicode, Ascii, And Non-Latin Alphabets

    Novell Confidential Manual (ENU) 21 December 2004 Enter an address in the To field. If you want, enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send.

  • Page 38: Sending Composed Messages Later

    Novell Confidential Manual (ENU) 21 December 2004 to use, select UTF-8, which offers the greatest range of character displays for the greatest range of languages. Using Character Sets A character set is a computer’s version of an alphabet. In the past, the ASCII character set was used almost universally.

  • Page 39: Attachments

    Novell Confidential Manual (ENU) 21 December 2004 Automatic Network State Handling Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again.

  • Page 40: Replying To E-Mail Messages

    Novell Confidential Manual (ENU) 21 December 2004 If Evolution does not complete addresses automatically, click Edit > Preferences, then click Autocompletion. There, select the groups of contacts you want to use for address autocompletion in the mailer. Alternately, you can click the To:, Cc:, or Bcc: buttons to get a list of the e-mail addresses in your contacts.
  • Page 41 Novell Confidential Manual (ENU) 21 December 2004 Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is slower to download and display. Because of this, Evolution sends plain text unless you explicitly ask for HTML.

  • Page 42: Mail Send Options

    Novell Confidential Manual (ENU) 21 December 2004 Advanced HTML Formatting Under the Insert menu, there are several more items you can use to style your e-mail. To use these and other HTML formatting tools, make sure you have enabled HTML mode by using Format HTML.

  • Page 43: Forwarding Mail

    Novell Confidential Manual (ENU) 21 December 2004 Prioritize Message: You can prioritize a message to be sent, so that the recipient sees its relative importance. To prioritize a message, click Insert > Prioritize Message in the composer window. Forwarding Mail When you receive an e-mail, you can forward it to other individuals or groups that might be interested.

  • Page 44: Imap Subscriptions Manager

    Novell Confidential Manual (ENU) 21 December 2004 Accept: Indicates you will attend the meeting. When you click the OK button, the meeting is entered into your calendar. Tentatively Accept: Indicates you will probably attend the meeting. When you click the OK button, the meeting is entered into your calendar, but is marked as tentative.

  • Page 45: Making A Gpg Encryption Key

    Novell Confidential Manual (ENU) 21 December 2004 Evolution does not support older versions of PGP, such as OpenPGP and Inline PGP. You can use encryption in two different ways: You can encrypt the entire message, so that nobody but the recipient can read it.

  • Page 46: Getting And Using Gpg Public Keys

    Novell Confidential Manual (ENU) 21 December 2004 Enter the command gpg --send-keys --keyserver wwwkeys.pgp.net 32j38dk2. Substitute your key ID for 32j38dk2. You need your password to do this. Key servers store your public keys for you so that your friends can decrypt your messages. If you choose not to use a key server, you can manually send your public key, include it in your signature file, or put it on your own Web page.

  • Page 47: Unencrypting A Received Message

    Novell Confidential Manual (ENU) 21 December 2004 Click OK. Click Close. Unencrypting a Received Message If you receive an encrypted message, you need to decrypt it before you read it. Remember, the sender must have your public key before they can send you an encrypted message.
  • Page 48 Novell Confidential Manual (ENU) 21 December 2004 Click Select next to Encryption Certificate and specify the path to your encryption certificate. Select the appropriate options. Click OK. Click Close. Evolution User Guide...

  • Page 49: Organizing Your E-Mail

    Novell Confidential Manual (ENU) 21 December 2004 Organizing Your E-Mail Whether you only get a few e-mail messages a day, or you receive hundreds, you probably want to sort and organize them. Evolution has the tools to help you do it.

  • Page 50: Sorting Mail With Column Headers

    Novell Confidential Manual (ENU) 21 December 2004 Click File > Import. Click Forward. Select Import Data and Settings From Older Programs, then click Forward. Evolution searches for old mail programs and, if possible, imports the data from them. Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import.

  • Page 51: Getting Organized With Folders

    Novell Confidential Manual (ENU) 21 December 2004 Right-click one of the messages. Click Mark for Follow Up. A dialog box opens to allow you to set the type of flag and the due date. The flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you want.

  • Page 52: Stopping Junk Mail (Spam)

    Novell Confidential Manual (ENU) 21 December 2004 Body Contains: Searches only in message text, not the subject lines. Body Does Not Contain: Finds every e-mail message that does not have the search text in the message body. It also show messages that have the search text in the subject line, if it is not also in the body.

  • Page 53: Creating New Filter Rules

    Novell Confidential Manual (ENU) 21 December 2004 Creating New Filter Rules Click Edit > Message Filters. Click Add. Type a name for the filter in the Rule name field. Define the criteria for the filter in the If section. For each of the filter criteria, you must first select which parts of the message you want to filter: Sender: The sender’s address.
  • Page 54 Novell Confidential Manual (ENU) 21 December 2004 Regex Match: If you know your way around a regex, or regular expression, this option allows you to search for complex patterns of letters, so that you can find, for example, all words that start with a and end with m, and are between six and fifteen letters long, or all messages that declare a particular header twice.

  • Page 55: Editing Filters

    Novell Confidential Manual (ENU) 21 December 2004 If you have several filters that match a single message, they are all applied to the message in order, unless one of the filters has the Stop Processing action. If you use that action in a filter, the messages that it affects are not touched by other filters.

  • Page 56: Creating A Search Folder

    Jim sets up a virtual folder for e-mail from his friend and co-worker Anna. He has another search folder for messages that have novell.com in the address and Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Evolution, it only shows up in the “Anna”...
  • Page 57 Novell Confidential Manual (ENU) 21 December 2004 Message Body: Searches in the actual text of the message. Expression: (For programmers only) Match a message according to an expression you write in the Scheme language used to define filters in Evolution.
  • Page 58 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 59: Evolution Contacts: The Address Book

    Novell Confidential Manual (ENU) 21 December 2004 Evolution Contacts: the Address Book This section shows you how to use the Evolution contacts tool to organize any amount of contact information, share addresses over a network, and save time with everyday tasks.
  • Page 60 Novell Confidential Manual (ENU) 21 December 2004 The contact editor window has three tabs: Contact: Contains basic contact information. Personal: Contains a more specific description of the person, including URLs for calendar and free/busy information. Mailing Address: Contains the individual’s mailing address.

  • Page 61: Searching For Contacts

    Novell Confidential Manual (ENU) 21 December 2004 also interacts with the File Under box to help you organize your contacts and to handle multi-word surnames.To see how it works, type a name in the Full Name field. As an example, we’ll use Miguel de Icaza.

  • Page 62: Contacts Groups

    Novell Confidential Manual (ENU) 21 December 2004 Contacts Groups The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name.

  • Page 63: Grouping With Categories

    Novell Confidential Manual (ENU) 21 December 2004 The list appears as a contact card, which you can use as you would any other card, including e- mailing the list to another person and sending e-mail to the list. To mail the list, open a new e-mail and type the name you chose for the list. Evolution addresses the message to the entire list when you send the message.

  • Page 64: Configuring Evolution To Use Ldap

    Novell Confidential Manual (ENU) 21 December 2004 Configuring Evolution to use LDAP For information about setting up Evolution to use LDAP, refer to “Contact Management” on page 108. Send Me a Card: Adding New Cards Quickly When you get information about a person in the mail or in a calendar entry, you can add it to an address card.

  • Page 65: Evolution Calendar

    Novell Confidential Manual (ENU) 21 December 2004 Evolution Calendar This section shows you how to use the Evolution Calendar to manage your schedule alone or in conjunction with peers. To learn about importing calendar data, see “Importing Single Files” on page 49, which covers the Import tool.

  • Page 66: Scheduling With The Evolution Calendar

    Novell Confidential Manual (ENU) 21 December 2004 The Prev and Next buttons move you forward and back in your calendar pages. If you are using a week or month view, you can move by week or month. To return to today’s listing, click the Today button in the toolbar.
  • Page 67 Novell Confidential Manual (ENU) 21 December 2004 If the event is not an all day event, specify a starting and ending time. Select For to specify the duration. Select Until to specify the ending time of the event. Type the time zone information in the Time Zone field.
  • Page 68 If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can check your schedule to see if you are available at any given time. If you have an appointment that is flexible or that you want to designate as Free rather than Busy time, select the Free box in the Show Time As section.

  • Page 69: Sending A Meeting Invitation

    Novell Confidential Manual (ENU) 21 December 2004 view by clicking it and typing. You can change other settings by right-clicking the appointment then choosing Open, or double-clicking the appointment. Sending a Meeting Invitation In Evolution, a meeting is an event you schedule for multiple people. Evolution can be used to schedule group meetings and help you manage responses to meeting requests.

  • Page 70: Accepting And Replying To A Meeting Request

    In addition to the standard meeting scheduling tools, you can use the Free/Busy view to check whether people are available in advance. The Free/Busy feature is normally a function of dedicated groupware servers such as Microsoft Exchange and Novell Groupwise. However, you can also publish Free/Busy information online, and access Free/Busy information published elsewhere. If not everyone you collaborate with publishes Free/Busy data, you can still use iCal event invitations to coordinate schedules with other people.
  • Page 71 This is where you compare schedules to find free time to schedule the appointment. Individuals have visible scheduling information only if they use the same Novell GroupWise or Microsoft Exchange server you do (that is, if they are in the same organization as you), or if they publish free/busy information at a URL you can reach and you have entered that URL into their contact cards using the contact editor.

  • Page 72: Searching For Calendar Items

    Novell Confidential Manual (ENU) 21 December 2004 Specify the publishing location for the upload server. Type your username and password. Click OK. To immediately publish calendar information, go to the Calendar tool and click Actions > Publish Calendar Information. NOTE: Evolution allows you to specify a template to use when posting to the Free/Busy server.

  • Page 73: Multiple Calendars, Web Calendars, And Caldav

    ® Evolution 2.6 lets you view and manage calendars on remote CalDAV servers such as Hula . For more information about Hula, see the Hula Project Web site (http://www.hula-project.org).

  • Page 74: Assigned Tasks

    Novell Confidential Manual (ENU) 21 December 2004 Select a group for the task. Type a brief summary for the task in the Summary field. (Optional) Specify a starting date and ending date for the task (Optional) Specify a starting time and ending time for the task Type the time zone information in the Time Zone field.

  • Page 75: Memos

    Novell Confidential Manual (ENU) 21 December 2004 Click the globe to customize the time zone. To hide or show the Time Zone field, click View > Time Zone. (Optional) Type a category in the Categories field. To show or hide Categories field, click View > Categories.

  • Page 76: Configuring Time Zones

    California, you need to make sure that your schedules are coordinated. Setting time zones on a per- appointment basis helps avoid that potential confusion. Marcus Bains Line The Marcus Bains Line is a marker to show the current date and time. This feature is now available in the Evolution 2.6 calendar. Evolution User Guide...

  • Page 77: Connecting To Exchange Servers

    Novell Confidential Manual (ENU) 21 December 2004 Connecting to Exchange Servers Evolution Exchange for Microsoft Exchange allows Evolution clients to access accounts on Microsoft Exchange 2000 and 2003 servers. Like Evolution, it is free software and is licensed under the GPL.

  • Page 78: Adding Your Exchange Account To Evolution

    Exchange server, so unless your system administrator has specifically turned it off, no changes should be necessary. ® Novell Web site Knowledgebase (http://support.novell.com) has additional information about checking to make sure that your Exchange server accepts connections from Evolution. Standard Configuration Tool for Evolution Exchange When you know that your server is ready for you to connect, you are ready to add your Exchange account to Evolution Exchange.
  • Page 79 Novell Confidential Manual (ENU) 21 December 2004 If the simple account configuration tool does not run automatically, you need to create an account manually. For more information on how to do this, see “Creating a New Exchange Account” on page Creating a New Exchange Account Click Edit >...
  • Page 80 Novell Confidential Manual (ENU) 21 December 2004 Type your user name, and the OWA URL. Click Authenticate, then enter the password at the prompt. The Exchange server authenticates your account. Select your authentication method. Click the Receiving Options tab, then specify how often to check for new mail, your Global Catalog server name and whether to apply filters to messages in your Inbox, check for junk, set a password expiry period, and any other settings you want to include.

  • Page 81: Accessing The Exchange Server

    Novell Confidential Manual (ENU) 21 December 2004 Use the Defaults tab to define folders, send cc: or bcc: mails to certain IDs, and set options for message receipts. Use the Security tab to set PGP and s/MIME options. Quit Evolution and restart it.

  • Page 82: Settings Exclusive To Evolution Exchange

    Novell Confidential Manual (ENU) 21 December 2004 Settings Exclusive to Evolution Exchange There are some items in Evolution that are available only with Evolution Exchange, like delegation and permissions handling, creation of “Out of Office” messages, and the option to change password and view folder sizes.
  • Page 83 Novell Confidential Manual (ENU) 21 December 2004 Click Add, then search for a contact in the Global Address List. Remember that the Global Address List (GAL) appears empty until you have searched for something in it. Select from the following access levels for each of the four types of folders: None: Do not allow this person to access any folders of this type.

  • Page 84: Subscribe To Public Folders

    Novell Confidential Manual (ENU) 21 December 2004 Subscribe to Public Folders You can subscribe to public folders available on the Exchange server. Click Folder > Subscriptions. Select the Exchange account. Select the folders you want to subscribe to by selecting them or by clicking them and selecting Subscribe.

  • Page 85: Scheduling Appointments With Free/Busy

    Novell Confidential Manual (ENU) 21 December 2004 Scheduling Appointments with Free/Busy When you schedule a meeting with your calendar on the Exchange server, you can check when other local Exchange users are busy according to their Exchange calendars. Reminders for appointments in your Exchange calendar do not work until you have run Evolution at least once after logging in.
  • Page 86 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 87: Connecting To Groupwise

    “Giving Other People Access to Your Mailbox or Calendar” on page 94 “Junk Mail Handling” on page 97 GroupWise Features Evolution connecting to GroupWise supports the following basic Novell GroupWise features: Mail Viewing mail and folders stored on the GroupWise system.

  • Page 88: Groupwise Terminology Vs. Evolution Terminology

    Novell Confidential Manual (ENU) 21 December 2004 Proxy You can assign Proxy access to other users. You can view other users’ accounts through Proxy access. There are, however, some features that are not available: Resending items Retracting items Accepting appointments or meetings in offline mode Archive GroupWise Terminology vs.
  • Page 89 Manual (ENU) 21 December 2004 Change your e-mail address as needed. Click the Receiving Email tab, then select Novell GroupWise as your server type. Type the name of your mail server, your user name, and select whether to use SSL.
  • Page 90 Novell Confidential Manual (ENU) 21 December 2004 Select if you want to check for new messages in all folders. Select if you want to apply filters to new messages in the Inbox on the server. For additional information on filtering, see “Creating New Filter Rules”...

  • Page 91: Scheduling Appointments With Free/Busy

    Novell Confidential Manual (ENU) 21 December 2004 Scheduling Appointments with Free/Busy When you schedule a meeting with your calendar on GroupWise, you can check when other local GroupWise users are busy according to their GroupWise calendars. Reminders for appointments in your GroupWise calendar do not work until you have run Evolution at least once after logging in.

  • Page 92: Confirming Delivery Of Items You've Sent

    Novell Confidential Manual (ENU) 21 December 2004 “Requesting a Reply for Items You Send” on page 93 IMPORTANT: You can manage your sent items for GroupWise e-mail only if the recipient is located on the same GroupWise system as you.

  • Page 93: Receiving Notification About Items You Send

    Novell Confidential Manual (ENU) 21 December 2004 Receiving Notification About Items You Send In the Compose Message window, click Insert > Send Options. In the Return Notification group box, specify the type of return receipt you want. Click OK. Requesting a Reply for Items You Send In the Compose Message window, click Insert >...

  • Page 94: Delegating An Item

    Novell Confidential Manual (ENU) 21 December 2004 Delegating an Item In the Calendar, right-click the meeting or appointment you want to delegate. Select Delegate, then select the contacts you want to delegate the meeting/appointment for. Click OK. Each contact gets a copy of the appointment or meeting.

  • Page 95: Adding And Removing Proxy Names And Rights In Your Proxy List

    Novell Confidential Manual (ENU) 21 December 2004 This Right Lets your proxy do this Modify options/rules/folders Change the options in your Mailbox. The proxy can edit any of your Options settings, including the access given to other users. If the proxy also has Mail rights, he or she can create or modify rules and folders.

  • Page 96: Managing Someone Else's Mailbox Or Calendar

    Novell Confidential Manual (ENU) 21 December 2004 Managing Someone Else’s Mailbox or Calendar Before you can act as a proxy for someone, that person must give you proxy rights in his or her Proxy List in Preferences. The amount of access you have depends on the rights you have been given.

  • Page 97: Marking An Item Private

    Novell Confidential Manual (ENU) 21 December 2004 You can set different colors to each user to distinguish between each users’ appointments. You can also select whether to display the appointments of a particular user or not. Marking an Item Private You can limit a proxy’s access to individual items in your Mailbox or Calendar by marking items...

  • Page 98: Adding An E-Mail Address To Your Junk List

    Novell Confidential Manual (ENU) 21 December 2004 Select if you want to enable or disable junk mail handling. Click OK. Adding an E-Mail Address to Your Junk List Right-click a message, then click Junk Mail Settings. Type the e-mail address to block in the Email field.

  • Page 99: Connecting To Hula

    Novell Confidential Manual (ENU) 21 December 2004 Connecting to Hula ® Evolution supports mail connectivity to Hula servers through IMAP and calendaring support through CalDAV. To add your Hula account to Evolution, you must create a new Hula account by performing the following steps: Click Edit, click Preferences, then click Mail Accounts.
  • Page 100 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 101: Advanced Configuration

    Novell Confidential Manual (ENU) 21 December 2004 Advanced Configuration Perhaps your mail server has changed names. Perhaps you’ve grown tired of a certain layout for your appointments. Whatever the reason, you can change your Evolution settings. “Working with Mail Accounts” on page 103 “Autocompletion”...
  • Page 102 Novell Confidential Manual (ENU) 21 December 2004 There are six items you can customize. Mail Accounts Add or change information about your e-mail accounts, such as the servers you connect to, the way you download mail, and your password authentication mode. This is the most complex item in the list, and is covered in “Working with Mail Accounts”...

  • Page 103: Working With Mail Accounts

    Receiving Email: Select the way you receive e-mail. You can download e-mail from a server ® ® (POP), read and keep it on the server (Microsoft Exchange, Novell GroupWise , or IMAP), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection.

  • Page 104: Autocompletion

    Novell Confidential Manual (ENU) 21 December 2004 Defaults: Use this section to set where this account stores the messages that it has sent, and the messages that you save as drafts. If you want to revert to the default settings, click Restore Defaults.

  • Page 105: Html Mail Preferences

    Novell Confidential Manual (ENU) 21 December 2004 New Mail Notifications: Evolution can alert you to the arrival of new mail with a beep or by playing a sound file. Choose your alert noise, or select none, as you prefer. HTML Mail Preferences The HTML Mail page has the following options: Show Animated Images: Turns animation on or off.

  • Page 106: Meetings & Tasks Preferences

    Novell Confidential Manual (ENU) 21 December 2004 Meetings & Tasks Preferences Allows you to delete messages after you have acted on an appointment. It also allows you to select calendars to search for meeting conflicts. Composer Preferences There are three pages for settings you can change for the message composer. The General page covers shortcuts and assorted behavior, the Signature page controls your signature, and the Spell Checking page controls spell checking.

  • Page 107: General

    Novell Confidential Manual (ENU) 21 December 2004 “Display” on page 107 “Alarms” on page 107 “Calendar and Free/Busy” on page 107 General The General page lets you set the following options: Time Zone: The city you’re located in, to specify your time zone.

  • Page 108: Certificates

    Novell Confidential Manual (ENU) 21 December 2004 Template: Allows you to specify a template to use when posting to the Free/Busy server. Certificates Evolution allows you to add certificates for yourself as well as for contacts. This allows you to communicate with others securely over an encrypted connection, or sign a message confirming your identity to the contact.
  • Page 109 Novell Confidential Manual (ENU) 21 December 2004 Server Name: The Internet address of the contact server you are using. Login Method: Specify whether your login is anonymous, uses an e-mail address, or uses a distinguished name. If the login is not anonymous, specify the e-mail address or distinguished name (DN) required by the server.
  • Page 110 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 111: Synchronizing Your Handheld Device

    Novell Confidential Manual (ENU) 21 December 2004 Synchronizing Your Handheld Device Synchronization presents you with three issues you need to address. First, you need to enable synchronization. Second, your computer needs to recognize and access your handheld. At this time, Evolution only supports Palm OS devices like the PalmPilot* and the Handspring Visor.

  • Page 112: Synchronizing Information

    Novell Confidential Manual (ENU) 21 December 2004 Synchronizing Information Use the following procedure to synchronize the data on your Palm OS device with the data you store in Evolution. If you want to back up your information before synchronizing, make a copy of the evolution directory inside your home directory.

  • Page 113: A Migration From Outlook To Evolution

    Novell Confidential Manual (ENU) 21 December 2004 Migration from Outlook to Evolution If you are using Microsoft Outlook, but not Microsoft Exchange, this section helps you switch to Evolution Migrating Local Outlook Mail Folders Exchange and IMAP mail is stored on the server, so you do not need to migrate it to your Linux* partition.
  • Page 114 Novell Confidential Manual (ENU) 21 December 2004 Remember, the data files are the files that have no file extension. Select the folder where you want to put the imported data file. Click OK. Repeat the import steps until you have imported all your mail.

  • Page 115: B Quick Reference

    Novell Confidential Manual (ENU) 21 December 2004 Quick Reference You can print this section to use it as a quick reference for most of the things you want to do with Evolution “Opening or Creating Items” on page 115 “Mail Tasks” on page 115 “Calendar”...

  • Page 116: Calendar

    Novell Confidential Manual (ENU) 21 December 2004 Moving the Display Up and Down in the Preview Pane Press the Spacebar to move down a page. Press Backspace to move up a page. Replying To a Message To reply only to the sender of the message, click Reply in the toolbar, or press Ctrl+R.
  • Page 117 Novell Confidential Manual (ENU) 21 December 2004 Creating a New Contact Double-click in any blank space in the contact manager to create a new address card, or right-click anywhere in the address book and select New Contact. You can also click File > New Contact or press Ctrl+Shift+C.
  • Page 118 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 119: C Known Bugs And Limitations

    Novell Confidential Manual (ENU) 21 December 2004 Known Bugs and Limitations Evolution bug tracking is done at the GNOME bug tracking System (http://bugzilla.gnome.org). You can use that, or the GNOME Bug Report Tool (known as bug-buddy at the command line) if you find bugs or want to request new features.
  • Page 120 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 121: D Authors

    Please file comments and suggestions for this manual as bugs in the GNOME bug tracking system. If you contributed to this project but do not see your name here, please contact Mark Moulder (mmoulder@novell.com) and he’ll list you. Partial list of Documentation Translators (application translated to 36 additional languages): Daniel Persson for Swedish (.se)
  • Page 122 Novell Confidential Manual (ENU) 21 December 2004 Evolution User Guide...

  • Page 123: Glossary

    Any file sent with an e-mail. Attachments can be embedded in a message or appended to it. automatic indexing ® A pre-downloading procedure that allows Novell Evolution to quickly refer to data. It enables faster searches and decreases memory usage for data displays.
  • Page 124 Novell Confidential Manual (ENU) 21 December 2004 file tree A way of describing a group of files on a computer. The top of the tree is called the root directory, and is denoted by /. The rest of the branches spread downward from the root. Don’t confuse the root directory with the root account or root’s home directory, normally /root.
  • Page 125 Novell Confidential Manual (ENU) 21 December 2004 public key encryption A strong encryption method that uses a set of two keys, one of which is made public, and one of which is kept private. Data encrypted using the public key can only be decrypted using the private key.
  • Page 126 Novell Confidential Manual (ENU) 21 December 2004 vCard A file format for the exchange of contact information. When you get an address card attached to an e-mail, it’s probably in vCard format. Contrast with search folder. Evolution User Guide...

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