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The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incor- porated.
Adobe Presenter overview About Adobe Presenter Adobe® Presenter is a software tool for creating e-learning content and high-quality multimedia presentations rapidly. Presenter uses Microsoft PowerPoint, a popular application that is part of the Microsoft Office suite, as a base. Finished presentations are in Flash® format (SWF file). Content created with Presenter is SCORM 1.2 and SCORM 2004 certified and AICC compliant.
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The latest version of Flash Player (version 9) is installed when you install Presenter. Note: Do not install Adobe Presenter 6 on your computer if you have already installed Adobe Presenter 7. (If you need a presentation to be compatible with Adobe Presenter 6, see “Saving presentations to an older version of...
The on-screen prompts vary, depending on the type of license: single-user or multi-seat. The license type has no effect on the functionality of the software. The verification process doesn’t collect, transmit, or use any information about the identity of users. For more information on this topic, go to the Adobe website. Creating presentations Presenter How To Topics •...
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Allows users to view and interact with converted Presenter presentations. Presenter viewer For content authors, all Presenter features are accessible from the Adobe Presenter menu in PowerPoint. All the options for designing a presentation are in the Adobe Presenter menu in PowerPoint XP...
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ADOBE PRESENTER 7 Using Adobe Presenter 7 All the options for designing a presentation are in the Adobe Presenter menu in PowerPoint 2007 See also “Create a Presenter presentation” on page 7 “Create a quiz” on page 37 Elements of presentations When planning, consider adding the following elements to your presentation: Title slides are usually the first or second slide in a presentation and state the subject of the content.
You can open an existing PowerPoint presentation or create a new presentation. 3. Include narration and other special elements. In PowerPoint, from the Adobe Presenter menu, add audio narration, quizzes, video, presenter information, and other options to your presentation. Include attachments, such as web pages or documents, and customize themes (the look and feel of the presentation viewer) for each presentation.
In PowerPoint, open a presentation (PPT or PPTX file) or create a new presentation by selecting File menu > New. From the Adobe Presenter menu, select the Presenter features you want to add to your presentation. You are not required to change the presentation before publishing, but adding Presenter features, such as audio narration, video files, SWF files, quizzes, attachments, and a theme, enhances the presentation and gives you the opportunity to experiment with the functionality available in Presenter.
Creating presentations for mobile devices Presenter can be used to create presentations for viewing on mobile devices that support Adobe® Flash® Lite™ 3 or higher. You can make adjustments to existing presentations so they are more suitable for mobile devices or create new presentations designed specifically for mobile devices.
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When you publish, a new folder with the same name as the presentation is created and placed in your My Documents\My Adobe Presentations folder. The new folder contains all of the presentation files, copies of attach- ments, and any audio, video, and image files that are part of the presentation.
Editing Presenter presentations Change the presentation title You can change the presentation title at any time. The title appears in the Adobe Presenter viewer. The presentation title appears at the top of the browser window and in the Viewer sidebar.
In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Select the Appearance tab. In the Summary text box, enter a description of the presentation contents and click OK.
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“Introduction,” but you can assign a navigation name such as “About Product X.” In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Slide Manager. Select a slide and click the link name to the right of Navigation Name. (If no navigation name has been set, the link says None.)
By default, slides in a presentation advance automatically. You can, however, change the default setting so individual slides advance only when users click the Next button. This is useful, for example, for a slide containing an interactive Adobe Captivate simulation that has no set play duration. In PowerPoint, open a presentation (PPT or PPTX file).
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Click Close. Set the presenter for an entire presentation In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Slide Manager. Click Select All. Click Edit. In the Presented By pop-up menu, select a name from the list.
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Attachments are files or links that give viewers of the presentation supplemental information. Use attachments to incorporate existing content, such as web pages, documents, Adobe PDFs, FlashPaper documents, SWF files, or spreadsheets, into a presentation. You can also add links to websites or documents hosted by Connect Pro Server or a third-party system.
Important: Due to security restrictions added by Microsoft, attachments to presentations that are published locally instead of to Connect Pro Server may not be displayed properly in Internet Explorer. In Adobe Presenter, a presentation that has been published locally runs in Flash Player, and Internet Explorer considers it unsafe to download a file from Flash Player.
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From the Insert menu, select Hyperlink. Navigate to the file to which you want to link and click OK. To test the link, preview the presentation by selecting Adobe Presenter > Publish. Select My Computer. Select View Output After Publishing.
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Presenter, delete the old attachment, and then add the updated attachment. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Select the Attachments tab. Select an attachment and click Edit or double-click an attachment.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Sync Audio. (PowerPoint 2007 users select Adobe Presenter > Sync.) In the Sync Audio dialog box, click Previous or Next, if necessary, to navigate to the slide containing the timing that you want to adjust.
Audio files included in presentations are saved within the audio assets folder. The PPCX file contains metadata about audio files. Presentations with a PPC file must be converted to PPCX to enable Adobe Presenter features. If you move or copy presentation files or the assets folder, be sure to include the audio assets folder. (Moving or copying the audio assets folder without the PPCX file may lead to problems.)
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ADOBE PRESENTER 7 Using Adobe Presenter 7 Select the slide to which you want to add the audio file. Click Browse and navigate to the audio file (WAV or mp3) you want to add to the slide. Select the audio file and click Open. (You can add multiple files. If you select more than one, the first audio file is added to the slide you selected in step 3, the next file to the slide immediately following, and so on.)
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In Microsoft Windows operating systems, you can usually find speaker (sound) settings by clicking Start in the lower-left corner and selecting Settings > Control Panel > Sounds. A wide range of recording software is available, including Adobe Soundbooth™ and Adobe Recording software Audition®.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Select the Quality tab.
Select Adobe Presenter > Record Audio. To set the correct recording device level, say the following sentence into the microphone until the red recording window becomes green: “I am setting my microphone recording level for use with Adobe Presenter.” When you finish, click OK.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Sync Audio. (PowerPoint 2007 users select Adobe Presenter > Sync.) If necessary, select the View Script option. Click Import Notes.
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If so, you can export the script to PowerPoint as slide notes. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Sync Audio. (PowerPoint 2007 users select Adobe Presenter > Sync.) If necessary, select the View Script option.
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In PowerPoint, open a presentation (PPT or PPTX file) containing audio files. Select Adobe Presenter > Edit Audio. From the Tools menu, select Volume. Click the volume slider on the left, and drag it up to increase volume, or down to decrease volume.
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ADOBE PRESENTER 7 Using Adobe Presenter 7 Use the buttons and menu options to make any necessary edits. You can cut and paste sections of the audio file, insert periods of silence to lengthen the audio file, adjust volume, import a different audio file, and more.
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Edit audio timing In PowerPoint, open a presentation (PPT or PPTX file) containing audio files. Select Adobe Presenter > Edit Audio. In the Audio Editor dialog box, Presenter displays any audio files incorporated into the presentation as waveforms. Slide numbers along the top of the waveform show exactly how the audio files are currently distributed across the slides.
Flash and video in presentations Add and manage SWF files in presentations Adobe Presenter enables you to add SWF files to presentations. (For information about adding video files, see “Import video” on page 32You can use a SWF file to add content or visual interest (for example, an animated...
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When you add a SWF file to a presentation, you can choose whether to control the SWF file through the Presenter playbar (Stop, Pause, Play, and so on) or the playbar in the original SWF file. For example, if you add an Adobe Captivate demonstration SWF file to the presentation, you can control the demonstration through the Presenter playbar in the viewer or the playbar in the Adobe Captivate demonstration.
MP4, MPEG, MPG, WMA, WMV, and FLV. Presenter 7 enables you to import multiple video file formats by reencoding them as On2 FLV files. The following formats can be converted: ASF, WMV, AVI, MPEG, MPE, M1V, M2V, MOD, MP2, MPV2, MP2V, MP4, DV, DVI, MOV, 3GP, 3GPP, 3GP2, and 3GPP2.
Presenter checks for Flash Player version. If the installed Flash Player is older than version 9, an error message appears and the video does not play. Note: Some H.264 encoded video files may not be recognized by Adobe Presenter and are re-encoded to On2 VP6 codec to ensure proper playback in Flash Player.
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Set options each time you capture video. In PowerPoint, open a presentation (PPT or PPTX file). Select the slide to which you want to add the video file. Select Adobe Presenter > Capture Video. Under Settings, click Video Capture Device Settings Change the options as desired.
Adding quizzes and questions About quizzes and questions You can use Adobe Presenter to create interactive e-learning presentations that are SCORM or AICC compliant for use with a learning management system. When you create e-learning content for presentations, you can create a combination of quizzes and questions.
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Quiz boundaries are important to several features in Adobe Presenter. You can have Presenter display a message to users if they try to leave the quiz boundary without attempting all questions in the quiz. The Quiz pane appears in the presentation sidebar when a user is within a quiz boundary.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) If you are creating a new presentation, you must save the presentation before you can add a quiz.
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ADOBE PRESENTER 7 Using Adobe Presenter 7 Select the options you want to incorporate into the quiz: (Optional) Enables learners to click the Back button in the playbar to move backward. Allow Backward Movement If you leave this option unchecked, learners cannot move backward when taking a quiz. (Leaving this option unchecked prevents learners from seeing quiz questions and then going back to earlier slides to look up correct answers.)
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7 in the presentation, click slide 6. Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select the quiz to which you want to add a question and click Add Question. (To quickly add a new question without specifying if the question is graded or not, click the arrow next to Add Question and select a question type.)
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ADOBE PRESENTER 7 Using Adobe Presenter 7 From the Type pop-up menu, select whether there are multiple correct responses or a single correct response. If you select multiple correct responses, be sure to return to step 11 and select the radio buttons next to all correct responses.
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Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz Manager (PowerPoint 2007 users select Adobe Presenter > Manage Quiz) and click the Default Labels tab.
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ADOBE PRESENTER 7 Using Adobe Presenter 7 In the Question text box, type the true-or-false question exactly as you want it to appear on the slide. (The Question text box cannot be left blank.) In the Score text box, type (or use the up and down arrows to specify) the number of points allocated to this question.
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Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz Manager (PowerPoint 2007 users select Adobe Presenter > Manage Quiz) and click the Default Labels tab.
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ADOBE PRESENTER 7 Using Adobe Presenter 7 The question is not graded. Create Survey Question On the Question tab, accept the default text for the name or enter a new name in the Name text box. The name appears on the question slide in the presentation.
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Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz Manager (PowerPoint 2007 users select Adobe Presenter > Manage Quiz) and click the Default Labels tab.
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7 in the presentation, click slide 6. Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select the quiz to which you want to add a question and click Add Question. (To quickly add a new question without specifying if the question is graded or not, click the arrow next to Add Question and select a question type.)
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Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz Manager (PowerPoint 2007 users select Adobe Presenter > Manage Quiz) and click the Default Labels tab.
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7 in the presentation, click slide 6. Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select the quiz to which you want to add a question and click Add Question. (To quickly add a new question without specifying if the question is graded or not, click the arrow next to Add Question and select a question type.)
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ADOBE PRESENTER 7 Using Adobe Presenter 7 In the Score text box, type (or use the up and down arrows to specify) the number of points allocated to this question. Assigning points signifies the relative importance of a question. Assigning different point values to different questions lets you, for example, give introductory questions a lower value and advanced questions a higher value.
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Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz Manager (PowerPoint 2007 users select Adobe Presenter > Manage Quiz) and click the Default Labels tab.
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7 in the presentation, click slide 6. Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select the quiz to which you want to add a question and click Add Question. (To quickly add a new question without specifying if the question is graded or not, click the arrow next to Add Question and select a question type.)
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Import Quiz. Navigate to the PPT or PPTX file containing the quiz you want to import and click Open. Under Import From, select the quiz or question you want to import.
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Do one of the following: • In the PowerPoint Outline or Slides pane, select a slide and click Delete. • Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select a question slide and click Delete.
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The text is set at the quiz level so that all questions within a quiz display the same feedback messages. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) On any quiz, click Edit.
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Question groups are sets of questions you can use to create different subsets. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select the quiz to which you want to add a question group.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Select a quiz and click Edit.
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Example showing Quiz pane displayed in sidebar In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Click the Output Options tab. Select Display Question List In Quiz Pane.
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Click OK. The Quiz pane must be enabled in the Theme Editor dialog box. Select Adobe Presenter > Presentation Settings > Appearance Tab > Theme Editor. (PowerPoint 2007 users select Adobe Presenter > Settings >...
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ADOBE PRESENTER 7 Using Adobe Presenter 7 Choose how to report data: Reports quiz reporting data to the Connect Pro Server. For example, in a presen- Report to Adobe Connect Pro tation containing quizzes, a passing grade is reported to Connect Pro Server if all quizzes are attempted. Or, if a presentation does not contain quizzes, a grade of complete is sent to Connect Pro Server when the user has viewed all slides.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) In the Quiz Manager, select a quiz and click Edit.
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This new feature enables you to change the fonts and button placement in all quizzes in one step. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Click the Appearance tab.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Click the Reporting tab. Select Enable Reporting For This Presentation.
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Presenter to Connect Pro Server. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Quiz Manager. (PowerPoint 2007 users select Adobe Presenter > Manage Quiz.) Click the Reporting tab.
Create and edit themes The primary way to design how presentations appear in the Adobe Presenter viewer is through the use of themes. Themes serve as the container for your presentation and let you add static images, colors, and sound to create dynamic and interactive presentations.
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SageModified. After you create a custom theme, it appears in the Theme Name pop-up menu and can be used with other presentations. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Click the Appearance tab. Click Theme Editor.
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You can delete a custom theme at any time. However, the default themes included with Presenter, such as Sage and Sapphire, cannot be removed. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Click the Appearance tab. Click Theme Editor.
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If you are displaying all of the panes, select from Outline, Thumbnail, Notes, and Search. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Click the Appearance tab.
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Select an appropriate template that matches the theme you have chosen for your presentation. To test the design template background with the presentation theme, publish your presentation locally and view the results. (In PowerPoint, select Adobe Presenter > Publish, select My Computer, and click Publish.) Use PowerPoint XP templates as slide backgrounds In PowerPoint, open a presentation (PPT or PPTX file).
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The name of the file is displayed in the Logo text box and a preview of the logo appears on the right side. Click OK. To preview the custom logo, publish your presentation locally and view the results. (In PowerPoint, select Adobe Presenter > Publish, select My Computer, and click Publish.) See also “Create and edit...
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Change Notes Pane Font And Size as desired. You can preview the notes by publishing your presentation locally, viewing the results, and clicking on the Slide Notes pane in the sidebar. (To publish locally, in PowerPoint, select Adobe Presenter > Publish. Select My Computer and click Publish.) This example shows PowerPoint slide notes in the Notes pane of the sidebar.
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Play button in the toolbar to start the presentation. In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Presentation Settings. (PowerPoint 2007 users select Adobe Presenter > Settings.) Click the Playback tab.
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8 Change Adobe logo By default, published presentations contain a small Adobe logo in the lower-left corner. You can substitute your organization’s logo for enhanced branding. The ideal size for the finished logo.swf file is 47 x 27 pixels.
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Change Adobe logo hyperlink By default, published presentations contain an Adobe logo in the lower-left corner. If the logo is clicked, users are taken to a web page about Acrobat Connect Pro. You can change the destination of the link.
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Click the logo to test the new hyperlink. Change SWF loading text By default, the loading screen for published presentations contains text that reads “Adobe Presenter.” You can substitute your own text, such as your organization’s name or a title, for enhanced branding.
When you publish, a new folder with the same name as the presentation is created and placed in your My Documents\My Adobe Presentations folder. The new folder contains all of the presentation files, copies of attach- ments, and any audio, video, and image files that are part of the presentation.
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About Connect Pro Server If you have Adobe Acrobat Connect Pro Server, you can publish to it so others can view your presentations. Users see your presentation in the viewer within Connect Pro Server, as part of a course or curriculum in Connect Pro Training, or with a URL provided by the Content library.
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ADOBE PRESENTER 7 Using Adobe Presenter 7 Manage the Connect Pro Server publishing list Presenter provides you with an easy way to maintain a list of Connect Pro servers that you publish to regularly. You can add one or several Connect Pro servers to the publishing list. After a server has been added to the list, it’s easy and quick to publish to that server.
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In PowerPoint, open a presentation (PPT or PPTX file). Select Adobe Presenter > Publish. On the left side of the Publish dialog box, select Adobe Connect Pro. Under Server Configuration, check that the server and URL information is correct. If the information is not correct or if you need to publish to a different server, click Edit Servers.
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Note: If you have already published the presentation to the server, you are prompted to save over the previous version or to save the presentation to a new location. In the Adobe Connect Publish screen, navigate to a folder within your Connect Pro Content library in which to store the presentation.
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When viewing the presentation in a meeting, you have complete control over the screen side, slide navigation, and audio. Note: Adobe recommends adding presentations to a Connect Pro meeting from the Content library. Presentations uploaded directly from your computer to a Connect Pro meeting do not support some Presenter features. For example, if you share the presentation PowerPoint (PPT or PPTX) file, presenter photos, presenter logos, and the Thumbnail pane are not displayed.
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You also have the option to add a presen- tation to a Connect Pro meeting directly from your computer. (For more information, see the Adobe Connect Pro User Guide.) Log in to your Connect Pro Server.
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Note: If you upload your presentations directly from your computer to a Connect Pro meeting, some Presenter presen- tation features, such as presenter photos and presenter logos, are not supported. Adobe recommends adding presenta- tions to Connect Pro meetings from the Content library.
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When slide notes appear, they are located on the right side of the presentation window. You cannot change the size of the slide Notes pane. ❖ When viewing an Adobe Presenter presentation in a Connect Pro meeting, click the Notes pane in the sidebar on the right side.
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❖ When an Adobe Presenter presentation is open in a Connect Pro meeting, view the Quiz pane in the sidebar on the right side (the presentation must be within a quiz boundary for a Quiz pane to appear). For graded questions,...
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A. Play B. Back C. Forward D. Position marker in slide progress bar E. Current slide time F. Total slide time G. Audio volume H. Attachments I. Show/Hide sidebar ❖ When viewing an Adobe Presenter presentation in a Connect Pro meeting, click any of the following buttons and features on the toolbar. Pauses and then resumes play of the current slide.
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Note: The Outline pane and Thumb pane are optional. Set panes for presentations using the Theme Editor in Presenter. ❖ When viewing an Adobe Presenter presentation in a Connect Pro meeting, do one or more of the following: • Click Previous or Next in the presentation toolbar.
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ADOBE PRESENTER 7 Using Adobe Presenter 7 Using presentations with Connect Pro Events Connect Pro Events is an application that provides tools to manage the full cycle of an event, from registration and qualification of users, to post-event follow-up. The Connect Event dashboard and reports include user demographic information, registration, and tracking at the individual user level.
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