Aticio MP 161spf Operating Instructions Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

Operating Instructions

About This Machine

Table of Contents

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Summary of Contents for Aticio MP 161spf

Page 1 Operating Instructions About This Machine Getting Started Entering Text Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine.
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See “Manuals for Machines with Copier Function Only or with the DDST Unit”.
Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 5 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine.
Page 6 What You Can Do with This Machine This section introduces the features of this machine. Note ❒ For details about additional items, see “Other Items”. ❒ Some functions may not be available depending on your machine type. Reference p.13 “Other Items” Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, facsimile, printer, and scanner functions.
Page 7: Paperless Fax Transmission
Paperless Fax Transmission You can send a file by fax without printing it. Transmission You can send a fax from your computer over the network (Ethernet, or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).
Page 8 Fax Transmission and Reception Through the Internet You can send fax documents via e-mail by specifying the recipient's e-mail ad- dress (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). You can send fax documents by specifying IP-fax destination using IP addresses (IP-Fax Transmission).
Page 9 Using the Scanner in a Network Environment You can use a scanner over the network. ARC005S • You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference. •...
Page 10 Administrating the Machine (Security Functions) You can prevent information leakage by managing the machine. ARC006S • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. See Security Reference. • By setting passwords, you can prevent unauthorized access via the network. See Security Reference.
Page 11: Monitoring The Machine Via Computer
Monitoring the Machine Via Computer You can change the machine's settings and monitor its status from a connected computer. ARC007S Web Image Monitor lets you configure and operate the machine using a Web browser on a computer. You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the machine.
Page 12: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit ....iii What You Can Do with This Machine..............iv Copier, Facsimile, Printer, and Scanner Functions........... iv Paperless Fax Transmission..................v Fax Transmission and Reception Through the Internet ..........
Page 13 2. Entering Text Entering Text ......................29 Available Characters ....................29 Keys .........................29 How to Enter Text ....................30 3. Appendix Dos and Don'ts.....................39 Software and Utilities Included on the CD-ROM ..........40 Viewing the Contents of the CD-ROM ..............41 Printer Drivers for This Machine................41 TWAIN Driver ......................42 LAN-Fax Driver ......................43 DeskTopBinder Lite....................44...
Page 15: Notice
Notice Important Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 16 This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must ac- cept any interference received, including interference that may cause undesired operation.
Page 17 Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt à...
Page 18: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of this manual. Indicates important safety notes.
Page 19: Safety Information
Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 20 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 21 R CAUTION: • Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water. • If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.
Page 22: Positions Of Rwarning And Rcaution Labels
Positions of RWARNING and RCAUTION labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ARC017S High temperature. Be careful of hot parts when clearing paper jams.
Page 23: Energy Star Program
ENERGY STAR Program ® ENERGY STAR Program ® The ENERGY STAR Program encourages energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi- function devices.
Page 24: Specifications
• Duplex Priority We recommend the duplex function. This function is less of a burden to the environ- ment. For applicable machines, duplex function (one-sided originals → two-sided copies) can be selected preferentially when the operation switch or the {Clear Modes} key is pressed, or the machine resets automatically.
Page 25: Getting Started
1. Getting Started This section describes how to start using this machine. Guide to Components This section introduces the names and functions of the components. ARC031S ARDF Internal tray Place a stack of originals here face up. Copied or printed paper or fax messages are delivered here.
Page 26 Getting Started Main power switch Control panel If the machine is not powered on after See p.15 “Control Panel”. pressing the operation switch, check that Front cover the main power switch is turned on. If it Open to access the inside of the machine. is off, turn it on.
Page 27: Other Items
Guide to Components Other Items This section introduces the names and functions of the other main items. External Items This section provides explanations about external items. ARC030S Exposure glass cover Paper tray unit (Tray 2) Lower this cover over originals. Holds 500 sheets.
Page 28 Getting Started Internal Items This section describes the items that can be installed in the machine. • Printer/Scanner unit Allows you to use the printer and scanner functions. • IEEE 1284 Interface Board Allows you to connect to an IEEE 1284 cable. •...
Page 29: Control Panel
Control Panel Control Panel This section introduces the names and functions of the components on the con- trol panel. ❖ For machines with the DDST Unit installed ARC052S ❖ For machines with fax and printer/scanner installed ARC032S {On Hook Dial} key (facsimile Receive File indicator (facsimile mode) mode)
Page 30 Getting Started {Scanner} key {Clear/Stop} key Press to activate the scanner function. See • Clear Scanner Reference. (For machines with Clears an entered numeric value. the DDST Unit, see Printer/Scanner Ref- • Stop erence.) Stops a job in progress, such as scan- ning, faxing, or printing.
Page 31 Control Panel {Sort} key (copier mode) {Pause/Redial} key (facsimile mode) Press to automatically sort printed cop- ies. See “Sort”, Copy Reference. • Pause Press to insert a pause in a fax dialing {Duplex} key (copier mode) sequence. You cannot insert a pause at Press to make two-sided copies.
Page 32 Getting Started Reference p.19 “Display” p.24 “Turning On the Power” p.29 “Entering Text” “Accessing User Tools”, General Settings Guide “General Settings/Adjust”, General Settings Guide “Clearing Misfeeds”, Troubleshooting “Original Type Setting”, Copy Reference “Sort”, Copy Reference “Duplex”, Copy Reference “One-Sided Combine”, Copy Reference “Two-Sided Combine”, Copy Reference “On Hook Dial”, Facsimile Reference “Substitute Reception”, Facsimile Reference...
Page 33: Display
Display Display The display panel shows machine status, error messages, and function menus. When you select or specify an item on the display panel, it is highlighted like Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on.
Page 34: When The Authentication Screen Is Displayed
Getting Started When the Authentication Screen is Displayed When Basic Authentication, Windows Authentication, LDAP Authentication, or Inte- gration Server Authentication is enabled, the authentication screen appears. The ma- chine is operable only if you enter a valid user name and password. If user code authentication is enabled, you cannot use the machine until you enter a valid user code.
Page 35: Login (Using The Control Panel)
When the Authentication Screen is Displayed Login (Using the Control Panel) Use the following procedure to log in when Basic Authentication, Windows Au- thentication, LDAP Authentication, or Integration Server Authentication is enabled. Enter the login user name, and then press the {OK} key. Enter the login password, and then press the {OK} key.
Page 36: Login (Using A Printer Driver)
Getting Started Login (Using a Printer Driver) If Basic Authentication, Windows Authentication, LDAP Authentication, or In- tegration Server Authentication is enabled, make encryption settings in the properties screen of the driver, and then specify a login user name and password. Note ❒...
Page 37: Changing Modes
Changing Modes Changing Modes Note ❒ You cannot switch modes during initial setup. ❒ The copy display is displayed as default after power on. You can change this default setting. For the setting procedure, see “General Features”, General Settings Guide. ❒...
Page 38: Turning On The Power
Getting Started Turning On the Power This section describes how to turn on/off the power. ❖ Power supply This machine has two power switches: operation switch and main power switch. • Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can make use of each function.
Page 39: Turning On The Power
Turning On the Power Note ❒ Do not turn off the main power switch immediately after turning it on. Do- ing so may result in damage to the memory, leading to malfunctions. ❒ When the message “ Restart is required due to a functional er- ”...
Page 40: Turning Off The Main Power
Getting Started Note ❒ Even if you press the operation switch, the indicator does not go out, but flashes in the following case: • During communication with external equipment. Turning Off the Main Power Turn off the main power as follows: Important ❒...
Page 41: Saving Energy
Turning On the Power Saving Energy This machine has the following energy saving function. ❖ Auto off (Copier only) This machine automatically turns itself off when a job is finished, after a cer- tain period of time has elapsed. This function is called “Auto off”. You can change the Auto Off time.
Page 42 Getting Started...
Page 43: Entering Text
2. Entering Text This section describes how to enter characters. Entering Text When you enter a character, it appears at the cursor position. If there is a character already at the cursor position, the newly entered character appears before it. Available Characters You can enter the following characters: •...
Page 44: How To Enter Text
Entering Text ❖ Number keys Use to enter numbers. ❖ {Quick Dial 01} key to {Quick Dial 09} key (A to Z) Press these to enter upper and lower case letters. ❖ {Clear/Stop} key Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
Page 45 Entering Text Entering letters Press the {Shift} key to switch between lowercase, uppercase, User Text, and Cyrillic characters. Press a Quick Dial key. A letter is entered and the cursor moves along one space. ❖ Keyboard Type A ARC024S...
Page 46 Entering Text ❖ Keyboard Type B Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16} to select one of its variations. ARC025S...
Page 47 Entering Text ❖ Keyboard Type C This keyboard type allows you to enter Polish, Hungarian, and Czech let- ters. Press one of the following Quick Dial keys to display a basic letter, and then press {Quick Dial 16} to select one of its variations. ARC026S...
Page 48 Entering Text ❖ Keyboard Type D This keyboard type allows you to enter Russian letters. Press the {Shift} key to enter Cyrillic character mode. To enter a letter, press the corre- sponding Quick Dial key indicated in the table below. Press the key repeat- edly until the required letter is displayed.
Page 49 Entering Text Depending on the selected keyboard type, you can enter the following symbols. ❖ Keyboard Type A AMA031S ❖ Keyboard Type B AMA032S...
Page 50 Entering Text ❖ Keyboard Type C AMA033S ❖ Keyboard Type D AMA034S...
Page 51 Entering Text Entering numbers Press the number keys. ARC038S The number is entered and the cursor moves. Deleting characters Use {W} or {V} to move the cursor to the character you want to delete. Press the {Clear/Stop} key. This will delete the character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.
Page 52 Entering Text Selecting a User Text You can select and use a User Text that is registered in [Prog/Change/Del User Text]. For details about registering User Texts, see “General Features”, General Set- tings Guide. Press the {Shift} key repeatedly to display [User Text]. Select the text you want to add using {U} or {T}, and then press the {OK} key.
Page 53: Appendix
3. Appendix This section describes Dos and Don'ts and copy paper. Dos and Don'ts The following information should be kept in mind during use of this machine. R WARNING: • Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
Page 54: Software And Utilities Included On The Cd-Rom
Appendix Software and Utilities Included on the CD- This section explains the software and utilities included on the CD-ROMs that are provided with this machine. Important ❒ Software for machines with the DDST Unit is different. See “Software for Ma- chines with the DDST Unit”.
Page 55: Viewing The Contents Of The Cd-Rom
Software and Utilities Included on the CD-ROM Viewing the Contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROMs. Insert the CD-ROM into the CD-ROM drive. The installer starts. Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM. Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system.
Page 56: Twain Driver
Appendix ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5e and PCL 6) are included. These drivers allow your computer to communicate with this machine via a printer language. ❖ RPCS printer driver This printer driver allows the computer to communicate with the printer us- ing a printer language.
Page 57: Lan-Fax Driver
Software and Utilities Included on the CD-ROM Note ❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not supported. LAN-Fax Driver This driver allows you to use LAN-Fax functions. ❖ File path The following folders are on the CD-ROM labeled “Printer Drivers and Utilities”: •...
Page 58: Desktopbinder Lite
Appendix DeskTopBinder Lite This section explains the file path and system requirements of DeskTopBinder Lite. DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with appli- cations, and existing scan files.
Page 59: Smartdevicemonitor For Admin
Software and Utilities Included on the CD-ROM SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using their IP addresses. We recommend that network administrators use this application.
Page 60: Desktopbinder-Smartdevicemonitor For Client
Appendix DeskTopBinder-SmartDeviceMonitor for Client DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print various data such as files created with an application, images scanned with a scanner, and existing images as one document. ❖ File path DeskTopBinder-SmartDeviceMonitor for Client is stored in the following folder on the CD-ROM labeled “Printer Drivers and Utilities”: NETWORK\DEVMON\CLIENT\DISK1 ❖...
Page 61: Software For Machines With The Ddst Unit
Software and Utilities Included on the CD-ROM Software for Machines with the DDST Unit This section explains the software on the CD-ROM supplied with the DDST Unit. DDST Printer Driver This driver enables a client computer to communicate with the machine via a printer language.
Page 62: Installing The Operating Instructions
Appendix Installing the Operating Instructions The supplied “Manuals” CD-ROM contains HTML format manuals. Install the manuals you want to use. Important ❒ The system requirements for installing the manuals are as follows: • Operating System: Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, or Windows NT4.0 •...
Page 63: Pdf Manuals
Installing the Operating Instructions PDF Manuals The supplied “Manuals” CD-ROM contains PDF versions of the HTML user manuals. Manuals for machines with the DDST Unit are different. See “PDF Manuals for Machines with the DDST Unit”. ❖ File path The PDF manuals are in the following folders on the CD-ROM: •...
Page 64 Appendix PDF Manuals for Machines with the DDST Unit The supplied CD-ROM contains PDF versions of the HTML user manuals. ❖ File path The PDF manuals are in the following folders on the CD-ROM: • About This Machine PDF MANUAL\US_ENG\INTRO •...
Page 65: Opening The Installed Operating Instructions
Opening the Installed Operating Instructions Opening the Installed Operating Instructions This section explains how to open installed manuals. Opening from the Icon This section explains how to open a manual using its desktop icon. Double-click the icon on your desktop. The browser opens and the manual appears.
Page 66: Opening From The Cd-Rom
Appendix Opening from the CD-ROM This section explains how to open a manual from the supplied CD-ROM. Click [Read manuals]. Click the title of the manual you want to view. The browser opens, and then the manual appears.
Page 67: Specifications For The Main Unit
Specifications for the Main Unit Specifications for the Main Unit Following describes the specification of the main unit. ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖...
Page 68 Appendix ❖ Copy paper size: " × 11"L, • Tray: A4L, A5K, B5 JIS (Japanese Industrial Standard)L, 8 " × 8 "K, 16KL " × 14"L, 8 " × 11"L, • Bypass: A4L, A5KL, B5 JISL, 8 " × 8 "...
Page 69 Specifications for the Main Unit ❖ Continuous copying count: 1 – 99 copies ❖ Copy paper capacity: • Tray 1: 250 sheets (80 g/m , 20 lb.) • Bypass: 100 sheets (80 g/m , 20 lb.) ❖ Power consumption: Main unit only Complete system Warm up Less than 900 W...
Page 70: Specifications For External Items
Appendix Specifications for External Items Following describes the items to be externally installed to the machine body. Specification values represent the values when the copy function is used. Speci- fication values may vary depending on the function used. Exposure Glass Cover Lower this over originals.
Page 71: Paper Tray Unit (Tray 2)
Specifications for External Items Note ❒ Specifications are subject to change without notice. Paper Tray Unit (Tray 2) ❖ Paper weight: 60 – 90 g/m (16 – 24 lb.) ❖ Paper size: " × 14"L, 8 " × 13"L, 8 "...
Page 72: Copy Paper
Appendix Copy Paper This section describes recommended paper sizes and types, unusable paper, and paper storage. Recommended Paper Sizes and Types The following limitations apply to each tray: ❖ Paper tray 1 Paper type and Metric version Inch version Paper weight capacity "...
Page 73 Copy Paper Note ❒ Load paper into the paper tray with the print side facing up. ❒ Load paper into the bypass tray with the print side facing down. ❒ When using the bypass tray, it is recommended that you set the paper orien- tation to L.
Page 74: Unusable Paper
Appendix Unusable Paper This section describes which types of paper are unusable on this machine. R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: •...
Page 75: Paper Storage
Copy Paper Paper Storage This section describes how to store paper. • When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or more). •...
Page 76: Index
INDEX Add Toner indicator E-mail ARDF Energy-saving Auto off ENERGY STAR Entering letters Entering numbers Entering symbols Bluetooth unit Entering text Bypass tray Enter key (# key) Error indicator Escape key Exposure glass CAUTION Exposure glass cover Characters External Items Check Destination key Clear Modes key Clear/Stop key...
Page 77 Machine features Receive File indicator Main Power Resolution key Main power indicator Right cover Main power switch RPCS Manuals Memory Trans. key Monitoring Safety Information Saving Energy Scanner Network Scanner key Number keys Scroll keys Search Destination key Security viii Selection keys OK key Shift key...
Page 78 B262-7653...
Page 79 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 80 Type for 816/DSm416/LD016/Aficio MP 161 Type for 816f/DSm416f/LD016f/Aficio MP 161F Type for 816mf/DSm416pf/LD016spf/Aficio MP 161SPF EN USA B262-7653...
Page 81 Operating Instructions General Settings Guide Connecting the Machine System Settings Copier Features Fax Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 82 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 83 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See "Manuals for Machines with Copier Function Only or with the DDST Unit".
Page 84 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 85 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine.
Page 86 TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit ....iii How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Reading the Display and Using Keys.................3 Accessing User Tools ...................4 Changing Default Settings ..................4 Exiting User Tools ......................5 Menu Protect......................5...
Page 87 User Code (For machines with copier function only or with the DDST Unit)....74 Registering a User Code..................74 Changing a User Code.....................75 Deleting a User Code....................76 Displaying the Counter for Each User Code ............78 Printing the Counter for Each User Code..............79 Clearing the Number of Prints..................80 3.
Page 88 PS Menu......................138 PDF Menu ......................139 6. Scanner Features Scan Settings ..................... 141 Destination List Settings................... 143 Send Settings ..................... 144 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..................... 147 Managing names in the Address Book ..............150 Sending fax by Quick Dial ..................150 Sending e-mail by Quick Dial .................150 Sending scanned files to a shared folder directly...........150 Preventing unauthorized user access to shared folders from the machine ...151...
Page 89 Registering a Protection Code ................. 260 Registering a Protection Code to a Single User.............260 Registering a Protection Code to a Group User.............264 Registering SMTP and LDAP Authentication..........267 SMTP Authentication .....................267 LDAP authentication ....................271 Searching......................275 Searching by Name....................275 Searching from the List ..................276 Searching by Registration Number ................277 Searching by User Code ..................278 Searching by Fax Number ..................279...
Page 90 viii...
Page 91 How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 92: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.
Page 93 Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. Using the Machine IPv4 Address setting screen as an example, this section ex- plains how to use the machine's control panel. ARH010S {OK} key Selection keys...
Page 94: Accessing User Tools
Accessing User Tools User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or {Clear Modes} key is pressed.
Page 95: Menu Protect
Select the item using {U} or {T}, and then press the {OK} key. Change settings by following instructions on the display, and then press the {OK} key. Note ❒ Press the {Escape} key to return to the previous display. ❒ To discontinue the operation and return to the initial display, press the {User Tools/Counter} key.
Page 96: Changing Default Settings Using Web Image Monitor
Changing Default Settings Using Web Image Monitor This section describes how to access the Web Image Monitor. You can also change the settings of this machine using Web Image Monitor. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.
Page 97: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. For machines with the DDST Unit, see "Confirming Connection", Network Guide, and "Connecting the machine", Printer/Scanner Reference.
Page 98: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth- ernet interface. Important ❒ If the main power switch is on, turn it off. A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable.
Page 99 Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.
Page 100: Connecting To The Usb Interface
Connecting the Machine Connecting to the USB Interface This section describes how to connect the USB2.0 interface cable to the USB2.0 port. Connect the USB 2.0 interface cable to the USB 2.0 port. ARH004S Connect the other end to the USB port on the host computer. Note ❒...
Page 101: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch on the machine is off. If the main power switch is on, turn it off. Turn off the main power switch of the host computer.
Page 102: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface This section describes how to connect to the IEEE 802.11b (wireless LAN) inter- face. Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒...
Page 103 Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b".
Page 104 Connecting the Machine ❖ When using in ad hoc mode / 802.11 ad hoc mode ZGDH600J 1. If the IEEE 802.11b interface unit is functioning, the LED lights up in or- ange. 2. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode.
Page 105: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. For machines with the DDST Unit, see "User Tools Menu (Interface Settimgs)", Network Guide.
Page 106 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Permit SNMPv3 Communictn. As required Interface Settings/Network Permit SSL/TLS Comm. As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒...
Page 107 Network Settings Menu User Tool Setting Requirements Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Interface Settings/ Communication Mode Necessary IEEE 802.11b Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required...
Page 108: Settings Required To Use Internet Fax
Connecting the Machine Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. Ethernet This section lists the settings required for using Internet FAX. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 109 Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 110 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required IEEE 802.11b Interface Settings/ Communication Speed As required IEEE 802.11b File Transfer SMTP Server Necessary File Transfer...
Page 111: Settings Required To Use E-Mail Function
Network Settings Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. Ethernet This section lists the settings required for sending e-mail with Ethernet cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 112 Connecting the Machine Reference p.48 “Interface Settings” p.55 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 113: Settings Required To Use Scan To Folder Function
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 114 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 115: Settings Required To Use The Network Delivery Scanner
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
Page 116 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the se- lected interface takes precedence.
Page 117: Settings Required To Use Network Twain Scanner
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.
Page 118 Connecting the Machine Reference p.48 “Interface Settings” IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary...
Page 119: Using Utilities To Make Network Settings
Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
Page 120 Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Config. Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 121 Network Settings ❖ [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 122 Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 123 Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 124 Connecting the Machine ❖ [IEEE 802.11b] → [Communication Mode] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 125 Network Settings ❖ [File Transfer] → [POP before SMTP] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 126 Connecting the Machine ❖ [File Transfer] → [Default User Name/PW(Send)] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 127: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor.
Page 128: Selecting The Line Type
Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using "Administrator Tools". Note ❒ This function is not available in some regions. Reference p.85 “Fax Features”...
Page 129 Connecting the Machine to a Telephone Line and Telephone ❖ Adjusting the handset bell volume ND1X00E1 Adjust the handset ringer volume using the volume switch. Note ❒ Some external telephones may not be connected or may suffer reduced func- tionality.
Page 130 Connecting the Machine...
Page 131: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under System Settings.
Page 132 System Settings ❖ Panel Key Sound The beeper (key tone) sounds when a key is pressed. The default setting is On. ❖ Warm-up Beeper (copier) You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode, or when the power is turned on. The default setting is On.
Page 133 General Features ❖ Measurement Unit You can switch the measurement between "mm" and "inch". The default setting is inch. Note ❒ If the Panel Key Sound setting is "Off", the beeper does not sound, whatever the Warm-up Beeper setting. Reference p.4 “Accessing User Tools”...
Page 134: Tray Paper Settings
System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 135 Tray Paper Settings ❖ Paper Type: Paper Tray 1-2 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the pa- per tray. • The paper types you can set are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Color Paper, Let- terhead, Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock The default setting for "Paper Type"...
Page 136: Timer Settings
System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 137 Timer Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec.. ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets.
Page 138: Interface Settings
System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Set- tings. For machines with the DDST Unit, see "Settings You Can Change With User Tools", Network Guide.
Page 139 Interface Settings ❖ IPv6 Stateless Setting Specify IPv6 Stateless Setting. The default setting is Active. ❖ DNS Configuration Make settings for the DNS server. The default setting is Specify. When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x"...
Page 140 System Settings ❖ SMB Computer Name Specify the SMB computer name. Enter the computer name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Do not set a computer name starting with RNP and rnp. Use uppercase letters for alphabets. ❖...
Page 141 Interface Settings ❖ Ping Command Check the network connection with ping command using given IPv4 address. If you fail to connect to the network, check the following, and then retry the ping command. • Make sure that "IPv4" in [Effective Protocol] is set to "Active". •...
Page 142: Parallel Interface
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK outside.
Page 143: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wire- less LAN interface board.
Page 144: Print I/F Settings List
System Settings ❖ Restore Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. Reference p.4 “Accessing User Tools” Print I/F Settings List You can check items related to the network environment. The configuration page shows the current network settings and network infor- mation.
Page 145: File Transfer
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents via the ScanRouter delivery server.
Page 146 System Settings ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On].
Page 147 File Transfer ❖ Admin. E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notifica- tion function. On e-mailed scanned documents, if the sender is not specified, this appears as the sender's address.
Page 148 System Settings ❖ Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users. •...
Page 149: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 150 System Settings ❖ Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. The following items can be registered or changed: •...
Page 151 Administrator Tools ❖ Disp./Print User Counter Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Dis- play/Print Counter].
Page 152 System Settings ❖ Program/Change Admin. For details about this function, consult your administrator. ❖ Key Counter Management Specify that functions that you want to manage with the key counter. • Copier • Facsimile • Printer • Scanner ❖ Extended Security Specify whether or not to use the extended security functions.
Page 153 Administrator Tools ❖ LDAP Search Specify whether or not to use the LDAP server for searching. The default setting is On. If you select [Off], [Search LDAP] does not appear on the searching display. ❖ AOF (Always On) Specify whether or not to use Auto Off. The default setting is On.
Page 154: Program/Change/Delete Ldap Server
System Settings Program/Change/Delete LDAP Server This section explains how to program the LDAP server settings. Programing / Changing the LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key.
Page 155 Administrator Tools Press the {OK} after setting each item. For details about specifying the settings, see "Programming the LDAP Server". Press [Exit]. Press the {User Tools/Counter} key. Reference p.66 “Programming the LDAP Server” Deleting the programmed LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 156: Programming The Ldap Server
System Settings Programming the LDAP Server This section explains how to specify the LDAP server settings. Entering an identification name Select [Name] using {U} or {T}, and then press the {OK} key. Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation.
Page 157 Administrator Tools Entering the search base Select [Search Base] using {U} or {T}, and then press the {OK} key. Select a route folder to start the search. E-mail addresses registered in the se- lected folder are search targets. Enter the Search Base, and then press the {OK} key. For example, if the search target is the sales department of ABC company, en- ter "dc=sales department, o=ABC".
Page 158 System Settings Starting SSL communication Select [SSL] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL. When SSL is set to [On], the port number automatically changes to "636".
Page 159 Administrator Tools Entering the user name and password Enter the user name, and then press the {OK} key. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search.
Page 160 System Settings Testing the connection Press [Con.Test]. Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings. Press [Exit]. Setting search conditions Select [Search Conditions] using {U} or {T}, and then press the {OK} key. If the connection test failed, check the settings, and try again.
Page 161 Administrator Tools Enter attribute, and then press the {OK} key. The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book.
Page 162: Key Operator Tools
System Settings Key Operator Tools (For machines with copier function only or with the DDST Unit) This section describes the user tools in the Key Operator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Key Operator Tools are used by the administrator. To change these settings, con- tact the administrator.
Page 163 Key Operator Tools (For machines with copier function only or with the DDST Unit) ❖ Display / Print Counter Allows you to view and print the number of prints. • Display / Print Counter Displays the number of prints for each function (Total, Copier, Printer, Du- plex).
Page 164: User Code
System Settings User Code (For machines with copier function only or with the DDST Unit) Following describes the procedure for authenticating a user code. Register user codes to restrict copier functions to certain users, and check on their use of copier functions: Registering a User Code Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 165: Changing A User Code
User Code (For machines with copier function only or with the DDST Unit) Changing a User Code Even if you change a user code, the counter value will not be cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key.
Page 166: Deleting A User Code
System Settings Enter the new user code using the number keys, and then press the {OK} key. Press the {User Tools/Counter} key. Deleting a User Code This operation also deletes user codes registered to multiple functions. User con- trol via the deleted user code is no longer possible. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 167 User Code (For machines with copier function only or with the DDST Unit) Select [Per User Code] or [All User Code] using {U} or {T}, and then press the {OK} key. When selecting [All User Code], a confirmation message appears. Press [Yes]. Enter the registered user code you want to delete using the number keys, and then press the {OK} key.
Page 168: Displaying The Counter For Each User Code
System Settings Displaying the Counter for Each User Code You can check the counter for each user code. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. Select [Counter per User Code] using {U} or {T}, and then press the {OK} key.
Page 169: Printing The Counter For Each User Code
User Code (For machines with copier function only or with the DDST Unit) Printing the Counter for Each User Code You can print out the counter for each user code. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key.
Page 170: Clearing The Number Of Prints
System Settings Clearing the Number of Prints Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key. Select [Counter per User Code] using {U} or {T}, and then press the {OK} key. Select [Clear] using {U} or {T}, and then press the {OK} key.
Page 171: Copier Features
3. Copier Features This chapter describes user tools in the Copier Features menu. For details on how to access Copier Features, see "Accessing User Tools". Copier Features This section describes the user tools in Copier Features. Default settings are shown in bold type. ❖...
Page 172 Copier Features ❖ Original Type Setting You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)]. • Text Mode 1 normal text originals •...
Page 173 Copier Features ❖ Original Count Display You can set to display the count of originals and copying pages on the display when [On] is selected. The default setting is Off. ❖ Reproduction Ratio You can select which reduce, enlarge, or input ratio is shown on the display with priority when [Reduce] or [Enlarge] is selected.
Page 174 Copier Features ❖ Letterhead Setting If you select [On] for this function, the machine rotates the image correctly. The default setting is Off. Orientation-fixed (top to bottom) or two-sided paper might not print correct- ly, depending on how the originals and paper are placed. Reference p.4 “Accessing User Tools”...
Page 175: Fax Features
4. Fax Features This chapter describes user tools in the Fax Features menu. For details on how to access Fax Features, see "Accessing User Tools". General Settings/Adjust This section describes the user tools in the General Settings/Adjust menu under Fax Features. Default settings are shown in bold type.
Page 176 Fax Features ❖ Set User Function Key1-3 Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on. The User Function keys can be programmed with the following items: • Print Journal •...
Page 177: Reception Settings
Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Fax Features. Default settings are shown in bold type. ❖ Switch Reception Mode Specify the method for receiving fax messages. The default setting is Auto Reception. ❖...
Page 178: E-Mail Settings
Fax Features E-mail Settings This section describes the user tools in the E-mail Settings menu under Fax Fea- tures. Default settings are shown in bold type. ❖ Internet Fax Settings You can select to display or not. When you want to send an Inter- net Fax, set On to display the icon.
Page 179 E-mail Settings ❖ SMTP RX File Delivery This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server.
Page 180: Ip-Fax Settings
Fax Features IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Fax Fea- tures. Default settings are shown in bold type. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if nec- essary.
Page 181 IP-Fax Settings ❖ SIP Settings Set the SIP server's IPv4 address and SIP user name. To use the SIP server, set the parameter setting list (switch 34, bit 1) to "On". The default is "Off". Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 182 Fax Features ❖ Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Reg- ister to use the gateway without using the gatekeeper/SIP server. Program/Change: Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 183: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools Settings menu under Fax Features. Default settings are shown in bold type. ❖ Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine.
Page 184 Fax Features ❖ Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For infor- mation about how to specify group destination, see "Registering a Names to a Group".
Page 185 Administrator Tools ❖ Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. The default setting is Push Phone. This function is not available in some areas. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 186 Fax Features ❖ RDS On/Off (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it.
Page 187: Registering Fax Information
Registering Fax Information Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 188 Fax Features Registering Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key.
Page 189 Registering Fax Information Programming/Changing Fax Header Select [Fax Header] using {U} or {T}, and then press the {OK} key. Enter a fax header including your Own Name and Fax Number, and then press the {OK} key. To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again.
Page 190 Fax Features Note ❒ You can register "Own Name" using up to 20 alphanumeric characters and symbols. Reference "Entering Text", About This Machine Programming/Changing Own Fax Number Select [Own Fax Number] using {U} or {T}, and then press the {OK} key. Enter the source fax number using the number key, and then press the {OK} key.
Page 191: Deleting Fax Information
Registering Fax Information Deleting Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key.
Page 192 Fax Features Press the {OK} key. Press the {User Tools/Counter} key.
Page 193: Forwarding
Forwarding Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒...
Page 194: Programming An End Receiver
Fax Features Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. How ever maximum of 100 desti- nations can be specified in a group. Select [Fax Features] using {U} or {T}, and then press the {OK} key.
Page 195: Canceling Receiver Settings
Forwarding Press the {User Tools/Counter} key. Reference p.107 “Parameter Setting” (switch 21, bit 3) p.205 “Registering Folders” Canceling Receiver Settings Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Forwarding] using {U} or {T}, and then press the {OK} key.
Page 196: Printing A Forwarding Mark
Fax Features Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments. Specify whether or not to print a Forwarding Mark in the "Parameter Setting" (switch 02, bit 0).
Page 197: Parameter Setting
Parameter Setting Parameter Setting Parameter Setting allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. ❖ Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
Page 198 Fax Features Switch Bit Item Substitute the reception when the 00: Enabled un- machine cannot print (because all conditionally paper trays have run out of paper, (Free) toner is empty, or all paper trays 01: Enabled are out of order) when Own Name / Own Fax Number is...
Page 199 Parameter Setting Switch Bit Item Sort Journal by line type Reprint documents that could not be printed using LAN-Fax Driver 5,4,3,2 Reprinting time of stored docu- 0000: 0 minute ments in memory that could not be 0001: 1 minute printed using LAN-Fax Driver 0010: 2 minutes when document reprint (switch 20, 0011: 3 minutes...
Page 200: Changing The User Parameters
Fax Features Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Setting may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and store the "Parameter Settings List" when you program or change parameter settings.
Page 201 Parameter Setting Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0. Repeat step to change another bit number for the same switch. Press the {OK} key. Repeat steps to change the switch settings.
Page 202: Printing The Parameter Settings List
Fax Features Printing the Parameter Settings List Print this list to see the current Parameter Settings. However, only items of im- portance or often-used items are included in the list. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 203: Home Position
Home Position Home Position Specify the type of original immediately after the power is turned on and when the {Clear Modes} key is pressed. ❖ Home Position • Image Density Allows one of five image density steps to be set as the home position. For details, see "Image Density (Contrast)", Facsimile Reference.
Page 204 Fax Features ❖ Home Position Parameter List For details about setting parameters, see "Parameter Setting". Do not change switches other than those listed. Switch Bit Item 3,2,1 Image density 000: Normal density 001: The lightest density 010: The darkest density 101: Lighter density 110: Darker density Resolution...
Page 205: Changing The Home Position
Home Position Changing the Home Position Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select [Home Position] using {U} or {T}, and then press the {OK} key.
Page 206 Fax Features Press the {OK} key.
Page 207: Program Special Sender
Program Special Sender Program Special Sender By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Memory Lock Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Page 208: Authorized Reception
Fax Features Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. •...
Page 209: Forwarding
Program Special Sender Forwarding Print received documents, and then transfer them to those receivers pro- grammed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this function, program your Special Senders, and then select "On" for "Forwarding"...
Page 210: Programming/Changing Special Senders
Fax Features Programming/Changing Special Senders Program and change Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 211 Program Special Sender Enter the sender name, and then press the {OK} key. Enter a destination name using Own Name or Own Fax Number. Select [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press the {OK} key. Select items using {U} or {T}, and then press the {OK} key.
Page 212: Authorized Rx (Authorized Reception)
Fax Features Authorized RX (Authorized Reception) Specify when programming a Special Sender. Select [Authorized RX] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Forwarding Specify when programming a Special Sender.
Page 213 Program Special Sender Specify an End Receiver using the Quick Dial keys or [ ], and then press the {OK} key. Press the {OK} key. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Forwarding] under [Administrator Tools].
Page 214: Memory Lock
Fax Features Memory Lock Specify when programming a Special Sender. Select [Memory Lock] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for [Program Memory Lock ID] under [Administrator Tools].
Page 215: Deleting A Special Sender
Program Special Sender Select [Initial Set Up] using {U} or {T}, and then press the {OK} key. Select [Authorized Reception] or [Special RX Function] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Press the {User Tools/Counter} key.
Page 216 Fax Features Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. Select the sender you want to delete using {U} or {T}, and then press the {OK} key.
Page 217: Printing Special Sender List
Program Special Sender Printing Special Sender List You can display programmed Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 218 Fax Features...
Page 219: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List/Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures.
Page 220: Printing The List/Test Page
Printer Features ❖ Hex Dump You can print in the Hex Dump mode. Note ❒ The layout of the list produced by the test print is fixed to A4 (letter size). We recommend you load A4 or letter size paper (plain or recycled) in one of the paper trays.
Page 221: Maintenance
Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. For machines with the DDST Unit, see "Printer Features Parameters", Print- er/Scanner Reference. Default settings are shown in bold type. ❖ List/Test Print Lock You can Lock the [List/Test Print] menu.
Page 222: System
Printer Features System This section describes the user tools in the System menu under Printer Features. For machines with the DDST Unit, see "Printer Features Parameters", Print- er/Scanner Reference. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
Page 223 System ❖ Edge Smoothing You can set to smoothen the edges of printed characters. The default setting is On. If Toner Saving is set to On, Edge Smoothing is ignored even if it is set to On. ❖ Toner Saving You can save toner.
Page 224 Printer Features ❖ Default Printer Lang. You can set the default printer language if the machine cannot find the printer language automatically. The default setting is PCL. ❖ Tray Switching You can set to switch the paper tray. The default setting is Off. ❖...
Page 225: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. For machines with the DDST Unit, see "Printer Features Parameters", Print- er/Scanner Reference. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer.
Page 226: Pcl Menu
Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page.
Page 227 PCL Menu ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Ext. A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is On, the width will be 8 inches.
Page 228: Ps Menu
Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. The default setting is TBCP.
Page 229: Pdf Menu
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...
Page 230 Printer Features...
Page 231: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features.
Page 232 Scanner Features ❖ Color Mode Priority Specify whether to scan originals in Full Color or Black & White mode. The default setting is Black & White. Reference p.4 “Accessing User Tools” "Specifying Send Options", Scanner Reference...
Page 233: Destination List Settings
Destination List Settings Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. For machines with the DDST Unit, see "Setting Originals", Printer/Scanner Ref- erence. Default settings are shown in bold type. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server.
Page 234: Send Settings
Scanner Features Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. For machines with the DDST Unit, see "Setting Originals", Printer/Scanner Ref- erence. Default settings are shown in bold type. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function.
Page 235 Send Settings ❖ Print&Del. Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 100, select whether to print the delivery journal. Depending on security settings, the journal might not be printed. The default setting is Print and Delete All.
Page 236 Scanner Features ❖ E-mail Informatn. Language Select the language in which e-mail information such as title, date, adminis- trator mail address is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
Page 237: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 238 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Settings You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol.
Page 239 Address Book ❖ Folder Information You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Register Group to You can put registered e-mail and folder destinations into a group for easier management. Note ❒...
Page 240: Managing Names In The Address Book
Registering Addresses and Users for Facsimile/Scanner Functions Managing names in the Address Book By registering a name beforehand, you can specify e-mail and folder destina- tions simply by selecting the Quick Dial keys. Reference p.152 “Registering Names” Sending fax by Quick Dial Register a fax number in the Address Book so you can specify a destination sim- ply by selecting it from destination search or selecting the Quick Dial keys when sending a fax.
Page 241: Preventing Unauthorized User Access To Shared Folders From The Machine
Address Book Preventing unauthorized user access to shared folders from the machine After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission. You can prevent unauthorized access to registered folders. Reference p.260 “Registering a Protection Code”...
Page 242: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This section describes how to register names.
Page 243 Registering Names Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. When you register a new Reg. No., currently available numbers are automat- ically displayed. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 244: Changing A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 245 Registering Names Enter the new name, and then press the {OK} key. To change a registration number, press [Reg. No.]. Using the number keys or a Quick Dial key, enter a new number, and then press the {OK} key. Press the {OK} key. Press the {User Tools/Counter} key.
Page 246: Deleting A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered Name This section describes how to delete a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 247 Registering Names Press [Yes]. Press the {User Tools/Counter} key.
Page 248: Authentication Information
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 249 Authentication Information Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 250 Registering Addresses and Users for Facsimile/Scanner Functions Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Enter the user code using the number keys, and then press the {OK} key. If you have entered a wrong code, press the {Clear/Stop} key and then enter the correct code again.
Page 251: Changing A User Code
Authentication Information Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eight-digit user code. ❒ For registration of a name, see "Registering Names". Reference p.152 “Registering Names” Changing a User Code This section describes how to change a user code.
Page 252 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 253 Authentication Information Enter the new user code using the number keys, and then press the {OK} key. Select [Function Permissions] using {U} or {T}, and then press the {OK} key. Select the function you want to change the user code for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 254: Deleting A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 255 Authentication Information Enter the registration number you want to delete using the number keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Page 256: Displaying The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user.
Page 257 Authentication Information Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key. Select [Display] using {U} or {T}, and then press the {OK} key. Select the function you want to display the counter for using {U} or {T}, and then press the {OK} key.
Page 258: Printing The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for Each User This section describes how to print the counter for each user. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 259 Authentication Information Select the user to print. , enter the user code and then press the {OK} If you select [Manual] in step key. , confirm the user code using {V} and then If you select [Display List] in step press the {OK} key.
Page 260: Printing The Counter For All User
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for All User This section describes how to print the counter for all user. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 261: Clearing The Number Of Prints
Authentication Information Press the {Start} key. Press the {User Tools/Counter} key. Clearing the Number of Prints This section describes how to clear the counter. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 262 Registering Addresses and Users for Facsimile/Scanner Functions Select [Per User] using {U} or {T}, and then press the {OK} key. Select the path destination procedure using {U} or {T}, and then press the {OK} key. Select the user to clear , enter the user code and then press the {OK} If you select [Manual] in step key.
Page 263 Authentication Information If you want to clear the counter for all users, select [All Users] using {U} or {T}, and then press the {OK} key. Select the function you want to clear the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 264: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destination if you register "Name" for the fax desti- nation.
Page 265 Fax Destination ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" be- fore it at the top of the sheet.
Page 266: Ip-Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register a fax number. Registering a Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 267 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter the fax number using the number keys, and then press the {OK} key. Specify optional settings such as "SUB Code", "SEP Code", "International TX Mode", and "Label Insertion".
Page 268 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ After entering a fax number, be sure to press the {OK} key. If you press the {Escape} key without pressing the {OK} key, the entered number is not registered.
Page 269 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 270 Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.181 “Changing a fax number” p.182 “Programming the SUB Code” p.183 “Programming the SEP Code” p.184 “Setting the International TX Mode”...
Page 271 Fax Destination Select [Register as] using {U} or {T}, and then press the {OK} key. Select [Sender Only] using {U} or {T}, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Reference p.158 “Registering a User Code” Changing a fax number Enter the new fax number using the number keys, and then press the {OK} key.
Page 272 Registering Addresses and Users for Facsimile/Scanner Functions Programming the SUB Code Press [Option]. Select [SUB Code] using {U} or {T}, and then press the {OK} key. Enter the SUB Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key.
Page 273 Fax Destination Programming the SEP Code Press [Option]. Select [SEP Code] using {U} or {T}, and then press the {OK} key. Enter the SEP Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key. Press [Exit].
Page 274 Registering Addresses and Users for Facsimile/Scanner Functions Setting the International TX Mode Press [Option]. Select [International TX Mode] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Press [Exit].
Page 275 Fax Destination Setting label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Option]. Select [Label Insertion] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Page 276 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a registered Fax Destination Important ❒ If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.
Page 277 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the fax number, then press the {OK} key. Press [End]. Press the {OK} key.
Page 278 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ When you want to delete a user code along with the user itself, see "Delet- ing a User". Reference p.156 “Deleting a Registered Name” IP-Fax Destination This section describes how to register a IP-Fax destination.
Page 279 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 280 Registering Addresses and Users for Facsimile/Scanner Functions Select the protocol using {U} or {T}, and then press the {OK} key. Enter the IP-Fax destination and then press the {OK} key. Press [Option] to select the items to be set. Press the {OK} key. Press [End].
Page 281 Fax Destination Changing a Registered IP-Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 282 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter again the item to be changed. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒...
Page 283 Fax Destination Changing a Registered IP-Fax Destination Press [IP]. Select the new protocol using {U} or {T}, and then press the {OK} key. Enter the new IP-Fax destination and then press the {OK} key. Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered personal Box, for example, cannot be delivered.
Page 284 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 285 Fax Destination Press [IP] and then press the {OK} key. Press the {Clear/Stop} key to delete the IP-Fax destination, then press the {OK} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". ❒...
Page 286: E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register "User (Destination) Name"...
Page 287 E-mail Destination Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 288 Registering Addresses and Users for Facsimile/Scanner Functions Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key.
Page 289: Changing A Registered E-Mail Destination
E-mail Destination Press the {User Tools/Counter} key. When a group is registered, other e-mail destinations can be added to the group. For the registration procedure, see "Registering a Name to Group". Note ❒ Up to 128 alphanumerical characters are usable for the mail address. ❒...
Page 290 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 291 E-mail Destination Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. Select [Send] or [Do not send] to specify whether or not SMTP server is to be used using {U} or {T}, and then press the {OK} key. Press [End].
Page 292: Deleting A Registered E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered E-mail Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 293 E-mail Destination Press the {OK} key. Press [Details]. Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the mail address, then press the {OK} key. Press [End]. Press the {OK} key.
Page 294 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name”...
Page 295: Registering Folders
Registering Folders Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. •...
Page 296 Registering Addresses and Users for Facsimile/Scanner Functions Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 297 Registering Folders Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 298 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key.
Page 299 Registering Folders Press [Com.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key. Press [End]. Press the {OK} key.
Page 300 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 301 Registering Folders Locating the SMB folder using Browse Network Select [Browse Network] using {U} or {T}, and then press the {OK} key. Select a work group using the scroll keys, and then press the {OK} key. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access.
Page 302 Registering Addresses and Users for Facsimile/Scanner Functions If a Login Screen Appears This section explains how to log in to the machine if a login screen appears when you try to access a folder by browsing the network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication.
Page 303 Registering Folders Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 304 Registering Addresses and Users for Facsimile/Scanner Functions Select [SMB] using {U} or {T}, and then press the {OK} key. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Page 305 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.210 “Locating the SMB folder manually” p.211 “Locating the SMB folder using Browse Network” p.154 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol Select [FTP] or [NCP] using {U} or {T}, and then press the {OK} key.
Page 306 Registering Addresses and Users for Facsimile/Scanner Functions Enter each item again. Reference p.219 “Registering an FTP Folder” p.230 “Registering an NCP folder” Deleting the SMB registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 307 Registering Folders Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Page 308 Registering Addresses and Users for Facsimile/Scanner Functions Press [Yes]. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name”...
Page 309: Using Ftp To Connect
Registering Folders Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see "Using SMB to Con- nect". ❒ To register a folder in an NetWare server, see "Using NCP to Connect". Reference p.205 “Using SMB to Connect” p.230 “Using NCP to Connect”...
Page 310 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 311 Registering Folders Enter the login user name, and then press the {OK} key. Press [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key.
Page 312 Registering Addresses and Users for Facsimile/Scanner Functions Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key. Enter the server name, and then press the {OK} key. If you want to change the port number, enter the new port number, and then press the {OK} key.
Page 313 Registering Folders Press [Exit]. Press the {Escape} key. Press [End], and then press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒...
Page 314 Registering Addresses and Users for Facsimile/Scanner Functions Changing the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 315 Registering Folders Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key. To change the server name, enter the new server name, and then press the {OK} key.
Page 316 Registering Addresses and Users for Facsimile/Scanner Functions To change the path, enter the new path, and then press the {OK} key. Otherwise, just press the {OK} key. Press [Com.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key. When you have finished making changes, press [End].
Page 317 Registering Folders Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.154 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol Select [SMB] or [NCP] using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Page 318 Registering Addresses and Users for Facsimile/Scanner Functions Deleting the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 319 Registering Folders Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes].
Page 320: Using Ncp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.156 “Deleting a Registered Name” Using NCP to Connect Note ❒...
Page 321 Registering Folders Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 322 Registering Addresses and Users for Facsimile/Scanner Functions Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 323 Registering Folders Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key.
Page 324 Registering Addresses and Users for Facsimile/Scanner Functions Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key.
Page 325 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ If you select [NDS] for the connection type, after the user name, enter the context name where the user object resides.
Page 326 Registering Addresses and Users for Facsimile/Scanner Functions Locating the NCP folder manually Select [Manual Entry] using {U} or {T}, and then press the {OK} key. Enter the path name, and then press the {OK} key. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume"...
Page 327 Registering Folders Search for the destination folder in the NDS tree or NetWare server, and then press [Apply]. You can press [Up] to switch between levels. Press the {OK} key. Note ❒ Only the folders you are allowed to access appear in [Browse Network]. ❒...
Page 328 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 329 Registering Folders Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key.
Page 330 Registering Addresses and Users for Facsimile/Scanner Functions Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.154 “Changing a Registered Name”...
Page 331 Registering Folders Changing the protocol Select [SMB] or [FTP] using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Reference p.205 “Registering an SMB folder” p.219 “Registering an FTP Folder”...
Page 332 Registering Addresses and Users for Facsimile/Scanner Functions Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 333 Registering Folders Select the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears. Press [Yes]. Press the {Escape} key twice. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒...
Page 334: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be reg- istered beforehand.
Page 335 Registering Names to a Group Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 336: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 337 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].
Page 338: Adding A Group To Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 339 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].
Page 340: Displaying Names Registered In Groups
Registering Addresses and Users for Facsimile/Scanner Functions Displaying Names Registered in Groups You can check the names or groups registered in each group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 341 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Programd. User/Group] using {U} or {T}, and then press the {OK} key. All the user (destination) names in the specified group appear. Press the {User Tools/Counter} key.
Page 342: Removing A Name From A Group
Registering Addresses and Users for Facsimile/Scanner Functions Removing a Name from a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 343 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name from which you want to delete using {W}, and then press the {OK} key. Press [End].
Page 344: Deleting A Group Within Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group within Another Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 345 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group you want to delete using {U} or {T}, then confirm it by pressing {W}, and then press the {OK} key.
Page 346: Changing A Group Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Group Name Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 347 Registering Names to a Group Enter the new group name using the number keys and the Quick Dial keys, and then press the {OK} key. To change the registration number, press [Regist.]. Enter the new registration number using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 348: Deleting A Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 349 Registering Names to a Group Press [Yes]. Press the {User Tools/Counter} key.
Page 350: Registering A Protection Code
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 351 Registering a Protection Code Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys. Press [Search] to search by name, destination list, registration number, user code, fax number, e-mail address, or folder destination.
Page 352 Registering Addresses and Users for Facsimile/Scanner Functions Select [None], [Destination Only ], [Sender Only] or [Dest. & Sender] using {U} or {T}, and then press the {OK} key. Select [Dest.Protect Obj.] using {U} or {T}, and then press the {OK} key. Select [Folder] or [Sender] using {U} or {T}, and then press the {OK} key.
Page 353 Registering a Protection Code Enter a protection code using the number keys, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ Specify a protection code of up to eight digits. You can also specify "Pro- tection"...
Page 354: Registering A Protection Code To A Group User
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code to a Group User Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 355 Registering a Protection Code Press the {OK} key. Press [Details]. Select [Auth. Protect] using {U} or {T}, and then press the {OK} key. Select [Folder Protect] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Select [Destination Protect] using {U} or {T}, and then press the {OK} key.
Page 356 Registering Addresses and Users for Facsimile/Scanner Functions Enter a protection code using the number keys, and then press the {OK} key. Press [Exit], and then press [End]. Press the {OK} key. Press the {User Tools/Counter}. Note ❒ Specify a protection code of up to eight digits. You can also specify "Pro- tection"...
Page 357: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒...
Page 358 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 359 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press the [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice.
Page 360 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 al- phanumeric characters.
Page 361: Ldap Authentication
Registering SMTP and LDAP Authentication LDAP authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. Important ❒...
Page 362 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-016 by pressing the Quick Dial keys.
Page 363 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice. Press [End].
Page 364 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter}} key. Note ❒ To register the name, see "Registering Names". ❒ When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program/Change LDAP Server of Administrator Tools settings applies.
Page 365: Searching
Searching Searching You can search for the user information stored in [Address Book Management] un- der [Administrator Tools] in [System Settings] by displaying a list. Alternatively, you can search by name, registration number, user code, fax number, e-mail ad- dress, or destination folder name. This section explains how to search for a user name or destination registered in the address book.
Page 366: Searching From The List
Registering Addresses and Users for Facsimile/Scanner Functions Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Reference "Entering Text", About This Machine Searching from the List Search the address book by displaying a list of registered user names and desti- nations.
Page 367: Searching By Registration Number
Searching Searching by Registration Number Search the address book using the registration number of a user or destination. Press [Search]. Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to search for using the number keys, and then press the {OK} key.
Page 368: Searching By User Code
Registering Addresses and Users for Facsimile/Scanner Functions Searching by User Code Search the address book using registered user codes. Press [Search]. Select [Search by User Code] using {U} or {T}, and then press the {OK} key. Enter the user code you want to search for using the number keys, and then press the {OK} key.
Page 369: Searching By Fax Number
Searching Searching by Fax Number Search the address book using registered fax numbers. Press [Search]. Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key. Enter the fax number you want to search for using the number keys, and then press the {OK} key.
Page 370: Searching By E-Mail Address
Registering Addresses and Users for Facsimile/Scanner Functions Searching by E-mail Address Search the address book using registered e-mail addresses. Press [Search]. Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key. Enter the e-mail address you want to search for, and then press the {OK} key.
Page 371: Searching By Destination Folder Name
Searching Searching by Destination Folder Name You can search for a destination folder name registered in the address book. Press [Search]. Select [Search by Folder Name] using {U} or {T}, and then press the {OK} key. Enter the destination folder name, and then press the {OK} key. You can also search by entering part of the destination folder name.
Page 372: Using Web Image Monitor
Registering Addresses and Users for Facsimile/Scanner Functions Using Web Image Monitor This section describes how to access the Web Image Monitor. Using Web Image Monitor, you can register names in the Address Book. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.
Page 373: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed paper by displaying the counter. For the details on how to access respec- tive settings, see "Accessing User Tools". Changing the Display Language Following describes [Language] provided for the machine.
Page 374: Counter
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. Select [Counter] using {U} or {T}, and then press the {OK} key. To print the counter list, press [Print]. Press the {Start} key. A counter list prints out.
Page 375: Appendix
9. Appendix Copyright Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 376: Netbsd
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 377 Copyright Information about Installed Software • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetB- SD Project. • This product includes software developed by the NetBSD Foundation, Inc. and its contributors.
Page 378: Sablotron
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sa- blotron 0.82 has been derived from such original code provided by Ginger Alli- ance Ltd.
Page 379: Sasl
Copyright Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 380: Md4
Appendix Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 381: Samba(Ver 3.0.4)
Copyright Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 382: Open Ssl
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 383 Copyright Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 384: Open Ssh
Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
Page 385 Copyright Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed...
Page 386 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 387 Copyright Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 388 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 389: Open Ldap
Copyright Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
Page 390 Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN- TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-...
Page 391: Index
INDEX Destination List Settings (Scanner Features) Address Book: Print List Dest. List Priority 1 Address Book Management Dest. List Priority 2 Adjust Sound Volume Display / Print Counter Admin. Auth. Management Display/Print Counter Admin. E-mail Address Disp./Print User Counter Administrator Tools (Fax Features) Divide &...
Page 392 Measurement Unit Memory Lock G3 Analog Line Memory Overflow Gateway Settings Memory Usage General Features (System Settings) Menu List General Settings/Adjust (Fax Features) Mixed Orig. Sizes Priority Multiple Lists H.323 Settings Hex Dump NCP Delivery Protocol Host Interface (Printer Features) Network (IEEE 802.11b) Host Name Network (Interface Settings)
Page 393 Printer Bypass Paper Size SMB Work Group Printer Features (Host Interface) SMTP Authentication Printer Features (List/Test Print) SMTP RX File Delivery Printer Features (Maintenance) SMTP Server Printer Features (PCL Menu) SSID Setting Printer Features (PDF Menu) Sub Paper Size Printer Features (PS Menu) Switch Reception Mode Printer Features (System) Symbol Set (PCL Menu)
Page 394 B262-7480...
Page 395 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 396 Type for 816/DSm416/LD016/Aficio MP 161 Type for 816f/DSm416f/LD016f/Aficio MP 161F Type for 816mf/DSm416pf/LD016spf/Aficio MP 161SPF EN USA B262-7480...
Page 397: Troubleshooting
Operating Instructions Troubleshooting When the Machine Does Not Operate As Wanted Troubleshooting When Using the Copy Function Troubleshooting When Using the Facsimile Function Troubleshooting When Using the Printer Function Troubleshooting When Using the Scanner Function Troubleshooting When Using the DDST Unit Adding Paper and Replacing Toner Clearing Misfeeds Remarks...
Page 398 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 399 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See “Manuals for Machines with Copier Function Only or with the DDST Unit”.
Page 400 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 401 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine.
Page 402 TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit ....iii How to Read This Manual ..................1 Symbols ........................1 Name of Major Item....................1 1. When the Machine Does Not Operate As Wanted Indicators........................3 Panel Tone......................4 When the Function Status Indicator Lights Up in Red........5...
Page 403 5. Troubleshooting When Using the Scanner Function When Scanning Is Not Done As Expected ............53 When You Cannot Send Scanned Files .............54 When You Cannot Browse the Network to Send a Scanned File ......54 When the TWAIN Driver Cannot Be Started ............54 The Network Delivery Function Cannot Be Used.............54 Operations Are Not Possible When Messages Appear ...........55 When a Message Is Displayed ................56...
Page 405: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes.
Page 407: When The Machine Does Not Operate As Wanted
1. When the Machine Does Not Operate As Wanted This section describes basic troubleshooting procedures that are applicable to all functions of this machine. Indicators This section explains the indicators that light up when the machine requires the user to remove misfed paper, add paper, or perform other procedures. h: Error indicator Appears when there is a misfeed, a cover is left open, or another problem occurs.
Page 408: Panel Tone
When the Machine Does Not Operate As Wanted Panel Tone The following table explains the various beep patterns that the machine produc- es to alert users about machine conditions. Beep pattern Meaning Cause Two long beeps. Machine has warmed After cooling or being switched on, the machine has fully warmed up and is ready for use.
Page 409: When The Function Status Indicator Lights Up In Red
When the Function Status Indicator Lights Up in Red When the Function Status Indicator Lights Up in Red If a function key is lit in red, press the key to switch to the screen for the corre- sponding function, and then follow the message that appears. Problem Cause Solution...
Page 410: When You Have Problems Operating The Machine
When the Machine Does Not Operate As Wanted When You Have Problems Operating the Machine The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Problem Cause Solution This message appears when you Wait for the machine to get ready.
Page 411 When You Have Problems Operating the Machine Problem Cause Solution Original images are You may have loaded the paper Load paper correctly. Load paper printed on the reverse incorrectly. into Tray 1-2 with the print side side of the paper. up, and into the bypass tray with the print side down.
Page 412 When the Machine Does Not Operate As Wanted Problem Cause Solution Authentication failed. The entered login user name or Ask the administrator for the cor- password is not correct. rect login user name and password. Authentication failed. Cannot access the authentication Contact the administrator.
Page 413: When A Job Is Not Performed
When a Job Is Not Performed When a Job Is Not Performed If you cannot execute a function, it may be that the machine is being held up by another function. If you cannot execute a function, terminate any other functions currently active, and then try executing the function again.
Page 414 When the Machine Does Not Operate As Wanted Note ❒ If the machine is capable of executing multiple functions simultaneously, specify which function should have priority in “Print Priority”. This setting is factory-preset to “Display mode”. For setting of Printing Priority Function, see “General Features”, General Settings Guide.
Page 415: Troubleshooting When Using The Copy Function
2. Troubleshooting When Using the Copy Function This chapter describes likely causes of and possible solutions for copier function problems. When a Message Is Displayed This section describes the machine's main messages. If other messages appear, follow the instructions they contain. Important ❒...
Page 416 Troubleshooting When Using the Copy Function Message Cause Solution The use of this function is restrict- Contact the administrator. You do not have ed to authentified users only. privileges to use this func- tion. The entered login user name or Ask the administrator for the cor- Authentication password is not correct.
Page 417: When You Cannot Make Clear Copies
When You Cannot Make Clear Copies When You Cannot Make Clear Copies This section describes likely causes of and possible solutions for unclear copies. Problem Cause Solution Copies appear dirty. Image density is too dark. Adjust the image density. See “Adjusting Image Density”, Copy Reference.
Page 418 Troubleshooting When Using the Copy Function Problem Cause Solution A shadow appears on Image density is too dark. Adjust the image density. See copies if you use past- “Adjusting Image Density”, ed originals. Copy Reference. Change the orientation of the original. Put mending tape on the pasted area.
Page 419: When You Cannot Make Copies As Wanted
When You Cannot Make Copies As Wanted When You Cannot Make Copies As Wanted This section describes causes and remedies when copy results are not as expected. ❖ Basic Problem Cause Solution Misfeeds occur frequently. The number of sheets loaded ex- Load paper only as high as the ceeds the capacity of the machine.
Page 420 Troubleshooting When Using the Copy Function ❖ Edit Problem Cause Solution When using the Duplex You set a wide erased margin. Set a narrower margin with User Margin function, parts Tools. You can set the width be- of the original image tween 0 - 50 mm (0"...
Page 421: When Memory Is Full
When You Cannot Make Copies As Wanted ❖ Duplex Problem Cause Solution Cannot print in duplex You may have loaded paper on Remove paper loaded on the by- mode. the bypass tray. pass tray. Load paper in Tray 1 - 2. Cannot print in duplex You have loaded paper exceeding Change the paper.
Page 422 Troubleshooting When Using the Copy Function...
Page 423: Troubleshooting When Using The Facsimile Function
3. Troubleshooting When Using the Facsimile Function This chapter describes likely causes of and possible solutions for facsimile func- tion problems. Adjusting the Volume The following describes how to adjust the volume. You can change the volume of the following sounds that the machine makes. ❖...
Page 424 Troubleshooting When Using the Facsimile Function Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Adjust Sound Volume] using {U} or {T}, and then press the {OK} key. Select the item you want to adjust using {U} or {T}, and then press the {OK} key.
Page 425 Adjusting the Volume Note ❒ You can also adjust the On Hook volume when you press the {On Hook Di- al} key. See “On Hook Dial”, Facsimile Reference. ❒ If the extended security function prevents you from changing this setting, contact the administrator.
Page 426: When A Message Is Displayed
Troubleshooting When Using the Facsimile Function When a Message Is Displayed This section describes the machine's main messages. If other messages appear, follow their instructions. Message Cause Solution A document jam occurred during Press [Exit], and then resend the Error occurred, Immediate Transmission.
Page 427 When a Message Is Displayed Message Cause Solution Authentication is not possible Contact the administrator. Authentication from this machine. failed. A network error has occurred and Try the operation once more. If Connection with connection has failed. the message is still shown, the LDAP server has network may be crowded.
Page 428 Troubleshooting When Using the Facsimile Function Message Cause Solution Cannot access gatekeeper. • Use your Web Image Monitor Check whether to check the gatekeeper ad- there are any dress is correctly pro- network prob- grammed. See the Web Image lems. Monitor's Help.
Page 429 When a Message Is Displayed Message Cause Solution E-mail transmission was refused • Check that the user name and Check whether by SMTP authentication, POP be- password for SMTP authenti- there are any fore SMTP authentication or login cation or POP before SMTP network prob- authentication of the computer in authentication are correctly...
Page 430 Troubleshooting When Using the Facsimile Function Message Cause Solution No POP3/IMAP4 server address • Check that the host name or Check whether is programmed. IPv4 address of the there are any POP3/IMAP4 server is cor- network prob- rectly programmed using the lems.
Page 431 When a Message Is Displayed Message Cause Solution Cannot log on to the • Check that the user name and Check whether POP3/IMAP4 server. password of the E-mail Ac- there are any count are correctly pro- network prob- grammed from [File Transfer] lems.
Page 432: When You Cannot Send Or Receive Fax Messages As Wanted
Troubleshooting When Using the Facsimile Function When You Cannot Send or Receive Fax Messages As Wanted This section describes likely causes of and possible solutions for transmission and reception-related problems. ❖ Transmission/Reception Problem Cause Solution Both transmission and The modular cable may be dis- Make sure that the modular cable reception are impossible.
Page 433 When You Cannot Send or Receive Fax Messages As Wanted Problem Cause Solution Press the {Clear/Stop} key. See Cannot cancel Internet Fax transmission. “Canceling a Transmission”, Fac- simile Reference. Canceling Internet Fax transmis- sion is possible only during scan- ning. It is impossible during communication.
Page 434 Troubleshooting When Using the Facsimile Function ❖ Printing Problem Cause Solution Print is slanted. The paper is fed in at a slant. Load the paper correctly. See p.75 “Loading Paper”. Print is slanted. The machine's cover is open. Make sure the right and lower right covers are properly closed.
Page 435 When You Cannot Send or Receive Fax Messages As Wanted Problem Cause Solution The image is too dark Using toner bottles not recom- Use only toner bottles recom- or too light. mended by the supplier or refill- mended by the supplier. ing the toner bottle may degrade the print quality or cause a mal- function.
Page 436: When Memory Is Full
Troubleshooting When Using the Facsimile Function ❖ Others Problem Cause Solution All fax documents All fax documents are lost from If any documents have been lost stored in memory have memory if the machine remains for this reason, a Power Failure been lost.
Page 437: When An Error Report Is Printed
When an Error Report Is Printed When an Error Report Is Printed An Error Report is printed if a document cannot be successfully sent or received. Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the document.
Page 438: Turning Off The Main Power / In The Event Of Power Failure
Troubleshooting When Using the Facsimile Function Turning Off the Main Power / In the Event of Power Failure This section describes the machine status when the power is turned off or if the power fails. R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
Page 439: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax When an Error Occurs Using Internet Fax This section describes reports that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message.
Page 440 Troubleshooting When Using the Facsimile Function...
Page 441: Troubleshooting When Using The Printer Function
4. Troubleshooting When Using the Printer Function This chapter describes likely causes of and possible solutions for printer function problems. When using the DDST Unit, see “Troubleshooting When Using the DDST Unit”. When a Message Is Displayed during Installation of the Printer Driver This section describes what to do if a message appears when installing the print- er driver.
Page 442: Windows Xp Home Edition
Troubleshooting When Using the Printer Function Windows XP Home Edition This section describes the procedure under Windows XP Home Edition. On the [Start] menu, click [Printers and Faxes]. Click [Add a Printer]. Follow the instructions in Add Printer Wizard. If the printer driver is on a CD-ROM, the location of the RPCS printer driver is \DRIVERS\RPCS\WIN2K_XP.
Page 443: When A Message Is Displayed
When a Message Is Displayed When a Message Is Displayed This section describes the principal messages that appear on the display panel. If a message not described here appears, act according to the message. Reference Before turning the main power off, see “Turning On the Power”, About This Machine.
Page 444: Alert Messages
Troubleshooting When Using the Printer Function Alert Messages This section describes the machine alert messages. Message Cause Solution An error may have occurred in Turn off the main power switch, Problem:Wire- the IEEE 802.11b card. and back on again. If the message less card appears again, contact your sales or service representative.
Page 445 When a Message Is Displayed Message Cause Solution Maximum capacity of PCL or Reduce the value of [Resolution] in Memory Overflow PostScript3 list display has been the printer driver, or select [Font exceeded. Priority] from [Memory Usage] in [System] (see “Printer Features”, General Settings Guide).
Page 446: Printing The Error Log
Troubleshooting When Using the Printer Function Printing the Error Log If files could not be printed due to printing errors, print the error log to identify the problem. Press the {User Tools/Counter} key. ASO032S Select [Printer Features] using {U} or {T}, and then press the {OK} key. Select [List/Test Print] using {U} or {T}, and then press the {OK} key.
Page 447: When You Cannot Print
When You Cannot Print When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 448 Troubleshooting When Using the Printer Function Problem Cause Solution Printing does not start. If the machine is operating in an Check access point settings when extended wireless LAN, the re- in infrastructure mode. Depending ceiver's MAC address may be on the access point, client access preventing communication with may be limited by MAC address.
Page 449 When You Cannot Print ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the Data In indicator does not light up or blink. Check if the print port setting is correct. When it is connected using a parallel interface, connect it to LPT1 or LPT2.
Page 450: Other Printing Problems
Troubleshooting When Using the Printer Function Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. Problem Cause Solution The print on the The paper is Use paper that has been stored in the recommended tem- entire page is damp.
Page 451 Other Printing Problems Problem Cause Solution Image is dirty. Use of non-rec- Use manufacturer-genuine toner. Contact your service ommended ton- representative. er can result in loss of print quality and oth- er problems. Print result dif- A non-Win- Check the application supports the printer driver. fers from the dows OS is be- display.
Page 452 Troubleshooting When Using the Printer Function Problem Cause Solution Some types of The correct • On the [Details...] tab, for the [Print priority according to se- data, such as printer driver lected paper] group, select [Quality], and then print. graphics data or settings are not •...
Page 453 Other Printing Problems Problem Cause Solution Print is slanted. The paper is Load the paper correctly. See p.75 “Loading Paper”. feeding in at a slant. Print is slanted. The machine's Make sure the right and lower right covers are properly cover is open.
Page 454 Troubleshooting When Using the Printer Function Problem Cause Solution There is consider- Processing time If the Data In indicator is blinking, data has been received able delay between depends on by the machine. Wait for a while. the print start in- data volume.
Page 455 Other Printing Problems Problem Cause Solution Photo images Some applica- Use the application's settings to specify a higher resolution. are coarse. tions print at lower resolution. Solid lines are Dither patterns Make the following settings with the printer driver: printed as bro- do not match.
Page 456 Troubleshooting When Using the Printer Function Problem Cause Solution Duplex printing is Duplex printing Change the Paper Type setting for the tray to [On] on the malfunctioning. cannot be done System Settings menu. See “System Settings”, General Set- with a tray for tings Guide.
Page 457: Troubleshooting When Using The Scanner Function
5. Troubleshooting When Using the Scanner Function This chapter describes likely causes of and possible solutions for scanner func- tion problems. When using the DDST Unit, see “Troubleshooting When Using the DDST Unit”. When Scanning Is Not Done As Expected This section describes causes and remedies when scan results are not as expect- Problem Cause...
Page 458: When You Cannot Send Scanned Files
Troubleshooting When Using the Scanner Function When You Cannot Send Scanned Files The following sections describe likely causes of and solutions for network deliv- ery and e-mail sending-related problems. When You Cannot Browse the Network to Send a Scanned File This section describes likely causes of and possible solutions for the browser net- work failing to operate when files are sent.
Page 459: Operations Are Not Possible When Messages Appear
When You Cannot Send Scanned Files Operations Are Not Possible When Messages Appear This section describes likely causes of and possible solutions for messages that appear when the machine fails to operate. Message Cause Solution The destination list is being up- Wait until the message disap- Updating desti- dated from the network using...
Page 460: When A Message Is Displayed
Troubleshooting When Using the Scanner Function When a Message Is Displayed This section describes likely causes of and possible solutions for error messages that may appear on the machine's display panel. When a Message Is Displayed on the Display Panel This section describes causes and remedies if an error message appears on the display of the control panel.
Page 461 When a Message Is Displayed Message Cause Solution Search results have exceeded the Search again after changing the Exceeded max. max. displayable number. search conditions. number of search results which can be dis- played. Max.: (A figure is placed at Privileges to use this function.
Page 462 Troubleshooting When Using the Scanner Function Message Cause Solution The e-mail has too many (nnn or Split the destinations into two or Cannot enter more) destinations. more groups. manually more than nnn desti- nations. (A figure is placed at The e-mail has too many (100 or Split the destinations into two or Cannot specify more) destinations.
Page 463 When a Message Is Displayed Message Cause Solution The machine is using another Retry scanning after the opera- Original is be- function such as copying. tion with the other function is ing scanned by completed. another func- tion. The memory is full. Try one of the following measures: Exceeded max.memory ca-...
Page 464: When A Message Is Displayed On The Client Computer
Troubleshooting When Using the Scanner Function Message Cause Solution The number of scanned pages ex- Select whether to send the data so Exceeded max. ceeded maximum page capacity. far. page capacity. Do you want to send the scanned data? Reference p.6 “When You Have Problems Operating the Machine”...
Page 465 When a Message Is Displayed Message Cause Solution • The machine's main power • Set the main power switch to Scanner is not switch is off. “On”. available. Check the scan- • The machine is not connected • Check whether the machine is con- to the network correctly.
Page 466 Troubleshooting When Using the Scanner Function Message Cause Solution Scanner memory is insufficient. • Reset the scan size. Insufficient memory. Reduce • Lower the resolution. the scanning ar- • Set with no compression. See TWAIN Driver help. The problem may be due to the following cause: •...
Page 467 When a Message Is Displayed Message Cause Solution A communication error has oc- Check whether the client comput- Communication curred on the network. er can use the TCP/IP protocol. error has oc- curred on the network. Memory is insufficient. • Close all the unnecessary ap- Insufficient plications running on the cli- memory.
Page 468 Troubleshooting When Using the Scanner Function...
Page 469: Troubleshooting When Using The Ddst Unit
6. Troubleshooting When Using the DDST Unit This chapter describes likely causes of and possible solutions for printer and scanner function problems when using machines with the DDST Unit. The Printer Function When a Message Is Displayed This section describes the principal messages that appear on the display panel. If a message not described here appears, act according to the message.
Page 470 Troubleshooting When Using the DDST Unit Message Cause Solution The maximum number of pages Turn the main power switch Collate: Page max. has been exceeded for collation. off, wait a few seconds, and then turn it back on. Reduce the number of pages to be printed, or, increase memory capacity.
Page 471 The Printer Function Message Cause Solution There is no paper tray that Press [JobReset] to change the Paper size/type mis- matches the paper settings se- paper tray settings, or press match. lected under Auto Tray Select. [FormFeed] to print regardless. Change settings to: xxx indicates the tray number.
Page 472: When You Cannot Print
Troubleshooting When Using the DDST Unit When You Cannot Print Use the following procedures if printing does not start even after performing [Print]. Problem Cause Solution Printing does not start. The power is off. Check the cable is securely plugged into the power outlet and the machine.
Page 473 The Printer Function ❖ When the machine is connected to the computer using the interface cable The following shows how to check the print port when the Data In indicator does not light up or blink. Check if the print port setting is correct. For USB port connection, the USB port must be set.
Page 474: Other Printing Problems
Troubleshooting When Using the DDST Unit Other Printing Problems This section describes likely causes of and possible solutions for problems that can occur when printing from a computer. Problem Cause Solution Printed images Settings for Select [Thick] in the [Type:] list on the [Paper] tab. contain blots or thick paper are patchy.
Page 475 The Printer Function Problem Cause Solution Images are print- The feed orien- Set the machine's feed orientation and the printer driver's ed in the wrong tation you se- feed orientation accordingly. See the printer driver Help. orientation. lected and the feed orientation selected in the printer driver's...
Page 476 Troubleshooting When Using the DDST Unit Problem Cause Solution Duplex printing is You have load- Specify another paper type. malfunctioning. ed thick paper , OHP transpar- encies, or labels specified as the paper type. Duplex printing is Duplex printing Select [Duplex] as the Paper Type in [Paper Input]. See “Sys- malfunctioning.
Page 477: The Scanner Function
The Scanner Function The Scanner Function When Scanning Is Not Done As Expected This section describes causes and remedies when scan results are not as expected. Problem Cause Solution No image results from The original was placed with the When the original is placed di- scanning.
Page 478: When A Message Is Displayed On The Client Computer
Troubleshooting When Using the DDST Unit When a Message Is Displayed on the Client Computer This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver. Note ❒...
Page 479: Adding Paper And Replacing Toner
7. Adding Paper and Replacing Toner This chapter describes troubleshooting procedures that are applicable to all the machine's functions. Loading Paper This section describes what to do when paper runs out and needs reloading. R CAUTION: • When loading paper, take care not to trap or injure your fingers. Note ❒...
Page 480: Loading Paper Into The Paper Trays
Adding Paper and Replacing Toner Loading Paper into the Paper Trays This procedure explains how to load paper into the paper trays. Pull the paper tray out slowly until it stops. Press the metal plate down until it clicks, and then square the paper and load it in the tray.
Page 481: Orientation-Fixed Paper Or Two-Sided Paper
Loading Paper Orientation-Fixed Paper or Two-Sided Paper This section describes loading paper that has a specified orientation and printing side (such as letterhead paper). Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, prepunched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed.
Page 482 Adding Paper and Replacing Toner ❖ Loaded paper orientation • For machine with copier function only ASS015S...
Page 483 Loading Paper • For MFP ASS016S Note ❒ In [Tray Paper Settings] under [System Settings], specify [Letterhead] for “Paper Type” of the paper tray you want to use. This setting is only available when the printer/scanner and fax units are installed. See “Tray Paper Settings”, General Settings Guide.
Page 484: Changing The Paper Size
Adding Paper and Replacing Toner Changing the Paper Size This section describes how to change paper sizes. Procedures for changing the paper size differ depending on the paper tray (Tray 1 or the optional paper tray unit). Make sure you are following the appropriate procedure before you begin. Note ❒...
Page 485 Changing the Paper Size While pressing the release lever, slide the side fences outward. ARK013S Push the metal plate down. ARK014S Square the paper and place it in the tray. Be sure to set the paper under the roller. Do not stack paper over the limit mark. ASS003S...
Page 486 Adding Paper and Replacing Toner While pressing the release lever, push in the side fences until they are flush against the paper's edges. ARK016S While pinching the release levers, set the end fence to the new paper size. ARK017S Push the paper tray in until it stops. Note ❒...
Page 487: Changing A Paper Size In The Optional Paper Tray Unit (Tray 2)
Changing the Paper Size Changing a Paper Size in the Optional Paper Tray Unit (Tray 2) This section describes how to change the size of paper loaded in the optional pa- per tray unit. Make sure the paper tray is not in use. Pull the paper tray out slowly until it stops.
Page 488 Adding Paper and Replacing Toner Push the metal plate down, and then square the paper and place it in the tray. Do not stack paper over the limit mark. ASS004S While pressing the release levers, push in the side and end fences until they are flush against the paper's edges.
Page 489 Changing the Paper Size Selecting the Paper Size with User Tools This procedure explains how to select to a paper size with User Tools. Press the {User Tools/Counter} key. ASO032S Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key.
Page 490 Adding Paper and Replacing Toner Press the {User Tools/Counter} key. ASO032S...
Page 491: Adding Toner
Adding Toner Adding Toner This section describes adding and storing toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: •...
Page 492: Replacing Toner
Adding Paper and Replacing Toner Replacing Toner This section describes how to replace the toner bottle. Removing Toner ASS005S Inserting Toner Important ❒ Do not shake the removed toner bottle. The remaining toner might scatter. ASS006S Note ❒ Do not remove the black cap before shaking. ❒...
Page 493: Sending Fax Messages When Toner Has Run Out
Adding Toner Sending Fax Messages When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send fax documents. Important ❒...
Page 494 Adding Paper and Replacing Toner...
Page 495: Clearing Misfeeds
8. Clearing Misfeeds This chapter describes what to do when paper or originals misfeed (become jammed inside the machine). Removing Jammed Paper R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.
Page 496 Clearing Misfeeds Note ❒ More than one misfeed area may be indicated. If this is the case, check every indicated area. Refer to the following charts: A, P, and Y. ❒ You can find stickers explaining how to remove misfed paper inside the right cover and on the top of the ARDF cover.
Page 497 Removing Jammed Paper • When P is displayed ASS007S • When Y is displayed ASS009S...
Page 498 Clearing Misfeeds...
Page 499: Remarks
9. Remarks This chapter describes how to maintain and operate the machine. Where to Put Your Machine This section provides precautions for installation, movement and disposal. Machine Environment Choose your machine's location carefully. Environmental conditions greatly affect its performance. Optimum Environmental Conditions The following describes precautions when locating the machine.
Page 500: Moving
Remarks Environments to Avoid • Locations exposed to direct sunlight or other sources of strong light (more than 1,500 lux). • Locations directly exposed to cool air from an air conditioner or heated air from a heater. (Sudden temperature changes can cause condensation to form inside the machine.) •...
Page 501: Power Connection
Where to Put Your Machine Power Connection The following describes power supply. R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.
Page 502: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: 6 cm (2.4") or more Front: 75 cm (29.6") or more Right: 1 cm (0.4") or more Left: 1 cm (0.4") or more Note ❒...
Page 503: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, exposure glass cover, ARDF belt is dirty, copy clarity may be reduced. Clean these parts if they are dirty. R CAUTION: • Fire and breakdown can result from heavy accumulation of dust inside this machine.
Page 504: Cleaning The Exposure Glass Cover
Remarks Cleaning the Exposure Glass Cover This section describes how to clean the exposure glass cover. Cleaning the ARDF This section describes how to clean the ARDF. ARK026S Clean 1 and 2.
Page 505 INDEX Add Toner indicator Fax error report Adjusting the screen's contrast Function status indicator ARDF ARDF belt is dirty Authentication failure Image is dirty Indicators Inserting Toner Basic Jammed paper Changing a Paper Size in the Optional Paper Tray Unit (Tray 2) Changing the Paper Size Letterhead paper Changing the Paper Size in the...
Page 506 Panel Tone Toner Paper is not fed from selected tray Transmission Paper jam Transmission/Reception Paper orientation TWAIN Parts of image not copied Two-Sided Paper Password not correct Power Connection Power Failure Report User code entry Power indicator Power supply Precautions when locating the machine Precautions when moving the machine Volume adjustment Printed image is different from...
Page 507 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 508 Type for 816/DSm416/LD016/Aficio MP 161 Type for 816f/DSm416f/LD016f/Aficio MP 161F Type for 816mf/DSm416pf/LD016spf/Aficio MP 161SPF EN USA B262-7651...
Page 509 Operating Instructions Copy Reference Placing Originals Copying Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Page 510 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 511 Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Manuals for machines with copier function only or with the DDST Unit are dif- ferent. See “Manuals for Machines with Copier Function Only or with the DDST Unit”.
Page 512 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 513 Manuals for Machines with Copier Function Only or with the DDST Unit This section describes the manuals for machines with copier function only or with the DDST Unit. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine.
Page 514 What You Can Do with This Machine Available functions differ depending on the model and options. Reference p.2 “Functions Requiring the ARDF” Types of Duplex Copies ❖ 1 Sided 2 Pages → 2 Sided 1 Page See p.41 “Duplex”. ❖ 2 Sided 1 Page → 2 Sided 1 Page See p.41 “Duplex”.
Page 515 ❖ 1 Sided 8 Pages → Combine 2 Sided 1 Page See p.47 “Two-Sided Combine”. GCSHVYAE 1 Front 2 Back ❖ 2 Sided 2 Pages → Combine 2 Sided 1 Page See p.47 “Two-Sided Combine”. GCSHVY1E ❖ 2 Sided 4 Pages → Combine 2 Sided 1 Page See p.47 “Two-Sided Combine”.
Page 516 Combining Multiple Pages onto a Single Page See p.44 “One-Sided Combine”. ❖ 1 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVY7J ❖ 1 Sided 4 Pages → Combine 1 Sided 1 Page GCSHVY8J ❖ 2 Sided 1 Page → Combine 1 Sided 1 Page GCSHVYOJ...
Page 517: Copying Onto Envelopes
❖ 2 Sided 2 Pages → Combine 1 Sided 1 Page GCSHVYBJ Copying 2-Sided Originals onto 1-Sided Pages See p.50 “Series Copies”. ❖ 2 Sided 1 Page → 1 Sided 2 Pages Copying onto Envelopes ❖ Envelope See p.30 “When Copying onto Envelopes”.
Page 518 TABLE OF CONTENTS Manuals for This Machine ..................i Manuals for Machines with Copier Function Only or with the DDST Unit ....iii What You Can Do with This Machine..............iv Types of Duplex Copies .................... iv Combining Multiple Pages onto a Single Page ............vi Copying 2-Sided Originals onto 1-Sided Pages............
Page 519: Index
3. Appendix Combination Chart....................53 Supplementary Information ................54 INDEX......................57...
Page 521: How To Read This Manual
How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.54 “Supplementary Information” Symbols This manual uses the following symbols: Indicates important safety notes.
Page 522: Functions Requiring The Ardf
Functions Requiring the ARDF The following functions are available when the ARDF is installed: ❖ Duplex • 2 Sided → 2 Sided ❖ One-Sided Combine • 2 Sided 1 Page → Combine 1 Side • 2 Sided 2 Pages → Combine 1 Side ❖...
Page 523: Display
Display This section explains how to read the display and how to use the selection keys on the copy display. Note ❒ The copy display is set as the default screen when the machine is turned on. Reading the Display ❖...
Page 524: Using The Keys On The Control Panel
Using the Keys on the Control Panel ARC033S {Escape} key Selection keys Correspond to items at the bottom line on Press to cancel an operation or return to the display. the previous display. Example: copy display {OK} key • When the instruction “press [Reduce]” Press to set a selected item or entered nu- appears in this manual, press the left meric value.
Page 525: User Tools Menu (Copier Features)
User Tools Menu (Copier Features) This section describes items you can set in the copier feature. The copier features screen can be displayed by pressing the {User Tools/Counter} key. For details about how to set up these items, see General Settings Guide. Item Description Auto Tray Switching...
Page 527: Placing Originals
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, and missing im- age area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and weights, and non-com- patible originals for the ARDF.
Page 528 Placing Originals Non-compatible originals for the ARDF Placing the following types of originals in the ARDF can cause paper misfeeds or light and black lines, or result in damage to the originals. Place these originals on the exposure glass instead. •...
Page 529: Sizes Selectable As Regular Size Originals
Originals Sizes Selectable as Regular Size Originals You can select the following original sizes on the display: " × 14"L, 8 " × 13"L, 8 " × 11"L , B5 JISL , A5KL, 8 " × 14"L, 8 " × 13"L, 8" × 13"L, 5 "...
Page 530: Missing Image Area
Placing Originals Missing Image Area Even if you correctly place originals in the ARDF or on the exposure glass, mar- gins of a few millimeters on all four sides of the original might not be copied. GCGENK2E 1 0.5-4.5 mm (0.02"-0.18") 2 1.0-5.0 mm (0.04"-0.20")* 3 0.5-3.5 mm (0.02"-0.14") 4 1.0-5.0 mm (0.04"-0.20")
Page 531: Placing Originals
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ARDF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.
Page 532: Placing Originals On The Exposure Glass
Placing Originals Placing Originals on the Exposure Glass Place originals on the exposure glass. Important ❒ Do not lift the exposure glass cover or ARDF forcefully. Otherwise, it will be damaged, or the cover of the ARDF might open. Lift the exposure glass cover or ARDF. Place the original face down on the exposure glass.
Page 533: Placing Originals In The Ardf
Placing Originals Placing Originals in the ARDF Place originals in the ARDF. Settings should be made when placing custom size originals. ❖ When placing custom size originals: See p.14 “Specifying the Original Size When a Paper Tray is Selected” and p.17 “Specifying the Original Size When the Bypass Tray is Selected”.
Page 534: Specifying The Original Size When A Paper Tray Is Selected
Placing Originals Note ❒ Originals that are 160 mm or less along the feed direction, such as A5K or " × 8 "K, may jam inside the ARDF when you make duplex copies. ❒ Thin originals (64 g/m , 17 lb. or less) that are 310 mm (13") or more along "...
Page 535 Placing Originals Select the original size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed When the regular size originals settings are registered, appears on the top of the copy display. Note ❒ To cancel the size you have set, press the {Clear Modes} key. Custom sizes When placing custom size originals on the exposure glass or in the ARDF, spec- ify the size of the originals using the number keys.
Page 536 Placing Originals Enter the horizontal size of the original (Horiz.) with the number keys, and then press the {OK} key. ARC009S 1 Vertical size 2 Horizontal size Enter the vertical size of the original (Vert.) with the number keys, and then press the {OK} key.
Page 537: Specifying The Original Size When The Bypass Tray Is Selected
Placing Originals Specifying the Original Size When the Bypass Tray is Selected You can select either regular or custom for the size of the original when the by- pass tray is selected. Regular sizes When placing regular size originals on the exposure glass or in the ARDF, select the size of the originals from the regular sizes shown on the display.
Page 538 Placing Originals Select the original size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed When the regular size originals settings are registered, appears on the top of the copy display. Note ❒ To cancel the size you have set, press the {Clear Modes} key. Custom sizes When placing custom size originals on the exposure glass or in the ARDF, spec- ify the size of the originals using the number keys.
Page 539 Placing Originals Select [Custom Size] using {U} or {T}, and then press the {OK} key. Enter the horizontal size of the original (Horiz.) with the number keys, and then press the {OK} key. Enter the vertical size of the original (Vert.) with the number keys, and then press the {OK} key.
Page 540 Placing Originals...
Page 541: Copying
2. Copying This chapter describes procedures for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs. See “Authen- tication Information”, General Settings Guide.
Page 542 Copying Press the {Start} key. ARC044S The machine starts copying. When placing originals on the exposure glass, press the {q} key after all originals are scanned. Copies are delivered face down. Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine.
Page 543: Copying From The Bypass Tray
Copying from the Bypass Tray Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, thick paper, envelopes, and paper that cannot be loaded in the paper trays. Important ❒ Paper that has a vertical length of 90-216 mm (3.55"-8.50") and a horizontal length of 139-600 mm (5.48"-23.62") can be copied from the bypass tray.
Page 544 Copying Push up the release lever. ZFOY310E 1 Release lever Align the paper guides to the paper size, and then insert the paper face down. If the guides are not flush against the paper, images might be skewed or pa- per misfeeds might occur.
Page 545: When Copying Onto Regular Size Paper
Copying from the Bypass Tray Pull down the release lever. ARC013S 1 Release lever The bypass tray is selected on the display. Select the size and type of the paper, if required. Note ❒ If the bypass tray is not selected on the display in step , select using {U} or {T}, and then press the {q} key.
Page 546: When Copying Onto Custom Size Paper
Copying Select [Regular Size] using {U} or {T}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key. The “ ” message appears. Programmed Place the originals, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings.
Page 547: When Copying Onto Ohp Transparencies
Copying from the Bypass Tray Enter the horizontal size of the paper (Horiz.) with the number keys, and then press the {OK} key. Enter the vertical size of the paper (Vert.) with the number keys, and then press the {OK} key. The “...
Page 548: When Copying Onto Thick Paper
Copying Select [Paper Type] using {U} or {T}, and then press the {OK} key. Select [OHP (Transparency)] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Select the paper size, if required. Place the originals, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings.
Page 549 Copying from the Bypass Tray Select [Thick Paper] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Select the paper size, if required. Place the originals, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings. Note ❒...
Page 550: When Copying Onto Envelopes
Copying When Copying onto Envelopes When copying onto envelopes, select the envelope size in Paper Size, and [Thick Paper] in Paper Type. Important ❒ Before loading envelopes, use a pen or similar to flatten their edges. ALZ050S ALZ051S...
Page 551 Copying from the Bypass Tray ❖ Printable area The following areas of envelopes can be printed on: ARB024S 1 Feeding direction 2 Printable area 3 10 mm (0.4") 4 10 mm (0.4") 5 10 mm (0.4") ❖ Orientation of Originals and Envelopes Originals and envelopes must be placed in the same orientation.
Page 552 Copying Load envelopes face down on the bypass tray. ARC014S 1 Release lever using {U} or {T}. Select the bypass tray Press the {q} key. Select [Paper Size] using {U} or {T}, and then press the {OK} key. Select [Regular Size] using {U} or {T}, and then press the {OK} key. Select the envelope size using {U} or {T}, and then press the {OK} key.
Page 553 Copying from the Bypass Tray Select [Paper Type] using {U} or {T}, and then press the {OK} key. Select [Thick Paper] using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Place the original, and then press the {Start} key. When the copy job is finished, press the {Clear Modes} key to clear the settings.
Page 554: Copy Functions
Copying Copy Functions Adjusting Image Density You can adjust the image density in five levels. If you want darker or lighter cop- ies, adjust the image density accordingly. Press the {Lighter} or {Darker} key to adjust the image density. The density indicator moves. ARC045S The image density changes in five increments as follows: ABU042S...
Page 555: Selecting Copy Paper
Copy Functions Press the {Original} key to select the original type. The indicator of the selected original type goes on. ARC046S Reference “Original Type Setting”, General Settings Guide Selecting Copy Paper Choose a tray containing the paper you want to copy onto: the paper trays or the bypass tray.
Page 556: Preset Reduce/Enlarge
Copying Preset Reduce/Enlarge You can select a preset reduce or enlarge ratio for copying. ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned. When the original is set on the exposure glass, the upper left corner will be the base point.
Page 557: Zoom
Copy Functions Press [Enlarge] or [Reduce]. Select a ratio using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Place the originals, and then press the {Start} key. Reference “Reproduction Ratio”, General Settings Guide “Preset R/E Priority”, General Settings Guide Zoom You can change the reproduction ratio in increments of 1%.
Page 558 Copying Select a preset ratio which is close to the desired ratio with [Enlarge] or [Re- duce], and then press [Zoom]. Specify a ratio using {U} or {T}, and then press the {OK} key. Pressing {U} or {T} changes the ratio in increments of 1%. Pressing and hold- ing down the relevant key changes the ratio in increments of 10%.
Page 559: Sort
Copy Functions Enter the desired ratio with the number keys, and then press the {OK} key. The “ ” message appears. Programmed Place the original, and then press the {Start} key. Note ❒ If you make a mistake in step , press the {Clear/Stop} key, and then enter the value again.
Page 560 Copying Place the originals. When placing originals on the exposure glass, start with the first page to be copied. When placing originals in the ARDF, set the first page on the top. Press the {Start} key. When placing originals on the exposure glass, press the {q} key after all originals are scanned.
Page 561: Duplex
Copy Functions Duplex There are two types of Duplex available. Important ❒ You cannot use the bypass tray with this function. ❖ 1 Sided → 2 Sided Copies 2 one-sided pages to 1 two-sided page. ❖ 2 Sided → 2 Sided Copies 1 two-sided page to 1 two-sided page.
Page 562 Copying Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place the originals (vertical K or horizontal L). The table shows the orientation of images on the front and back of copies, not the orientation of delivery.
Page 563 Copy Functions Select the duplex mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. Select the duplex orientation using {U} or {T}, and then press the {OK} key.
Page 564: One-Sided Combine
Copying One-Sided Combine Combines several pages to one side of a sheet. There are four types of One-Sided Combine available. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet. GCSHVY7J ❖...
Page 565 Copy Functions ❖ 2 Sided 2 Pages → Combine 1 Side Copies 2 two-sided originals to one side of a sheet. GCSHVYBJ Note ❒ The ARDF is required to scan two-sided originals. ❒ You cannot apply this function to sheets of 357 mm or longer that are fed from the bypass tray.
Page 566 Copying Placing originals (originals placed in the ARDF) • Originals read from left to right Combine5 • Originals read from top to bottom Combine6 Press the {Combine/Series} key. ARC049S The indicator goes on. Select the combine mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key.
Page 567: Two-Sided Combine
Copy Functions Select the paper size using {U} or {T}. Place the originals, and then press the {Start} key. Note ❒ To cancel the One-Sided Combine function in step , press the {Com- bine/Series} key again. Make sure the indicator goes off. ❒...
Page 568 Copying ❖ 1 Sided 8 Pages → Combine 2 Sides Copies 8 one-sided originals to one sheet with four pages per side. GCSHVYAE 1 Front 2 Back ❖ 2 Sided 2 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. GCSHVY1E ❖...
Page 569 Copy Functions Press the {Combine/Series} key. ARC049S The indicator goes on. Select the combine mode using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. Select the duplex orientation using {U} or {T}, and then press the {OK} key.
Page 570: Series Copies
Copying Note ❒ The ARDF is required to scan 2-sided originals. ❒ To cancel the Two-Sided Combine function in step , press the {Com- bine/Series} key again. Make sure the indicator goes off. ❒ To display the screens in steps , select [Always Specify] for [Orienta- tion] with Copier Features in User Tools.
Page 571 Copy Functions Select [Series:2Sided Orig.] using {U} or {T}, and then press the {OK} key. Select the original orientation using {U} or {T}, and then press the {OK} key. The “ ” message appears. Programmed Place the originals, and then press the {Start} key. Note ❒...
Page 572 Copying...
Page 573: Combination Chart
3. Appendix Combination Chart This chapter describes the copy machine's specifications and the function compatibility. The combination chart given below shows which modes can be used together. Blank : These modes can be used together. : These modes cannot be used together. The second mode selected will be the mode you are working in.
Page 574: Supplementary Information
Appendix Supplementary Information The following describes the detailed specifications of the respective functions. ❖ Bypass Tray Copy • The following paper sizes can be selected. " × 14"L, 8 " × 13"L, 8 " × 14"L, A4L, A5KL, B5 JISL, 8 "...
Page 575 Supplementary Information ❖ Inch version Original → Paper size Ratio (%) 200 (enlarge area by 4) " × 8 " → 8 " × 14" (enlarge area by 2) " × 8 " → 8 " × 11" " × 13" → 8 "...
Page 576 Appendix ❖ Combine • In this mode, the machine selects the reproduction ratio automatically. This reproduction ratio depends on paper size and the number of originals. • The reproduction ratios selectable by the machine are 50–200 %. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within the available range.
Page 577 INDEX Darker key 1 Sided 2 Pages to Combine 1 Side Display 1 Sided 4 Pages to Combine 1 Side Document guide 1 Sided 4 Pages to Combine 2 Sides Duplex 1 Sided 8 Pages to Combine 2 Sides Duplex key 1 Sided to 2 Sided Duplex Margin 2 Sided 1 Page to Combine 1 Side...
Page 578 OHP transparencies Scroll keys OK key Selecting a Paper Tray One-Sided Combine Selecting Copy Paper Orientation Selecting the Bypass Tray Orientation of Originals and Envelopes Selection keys Original Count Display Series Copies Original Orientation Sizes Selectable as Regular Size Originals Originals Sort Original size...
Page 579 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® Acrobat is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
Page 580 Type for 816/DSm416/LD016/Aficio MP 161 Type for 816f/DSm416f/LD016f/Aficio MP 161F Type for 816mf/DSm416pf/LD016spf/Aficio MP 161SPF EN USA B262-7550...

Aticio MP 161spf Operating Instructions Manual

Table of Contents

Notice

How to Read this Manual

Safety Information

Positions of RWARNING and RCAUTION Labels

ENERGY STAR Program

1 Getting Started

Guide to Components

Control Panel

Display

When the Authentication Screen Is Displayed

Changing Modes

Turning on the Power

2 Entering Text

3 Appendix

Dos and Don'ts

Software and Utilities Included on the CD-ROM

Installing the Operating Instructions

Opening the Installed Operating Instructions

Specifications for the Main Unit

Specifications for External Items

Copy Paper

Index

Table of Contents

Connecting to the Interfaces

1 Connecting the Machine

Network Settings

Connecting the Machine to a Telephone Line and Telephone

General Features

2 System Settings

Tray Paper Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

Key Operator Tools

User Code

3 Copier Features

General Settings/Adjust

4 Fax Features

Reception Settings

E-Mail Settings

IP-Fax Settings

Administrator Tools

Registering Fax Information

Forwarding

Parameter Setting

Home Position

Program Special Sender

List/Test Print

5 Printer Features

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

Scan Settings

6 Scanner Features

Destination List Settings

Send Settings

Address Book

7 Registering Addresses and Users for Facsimile/Scanner Functions

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering SMTP and LDAP Authentication

Searching

Using Web Image Monitor

Changing the Display Language

8 Other User Tools

Counter

9 Appendix

Copyright Information about Installed Software

Index