Sewosy KEOLA Technical Brochure

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Secure access control system

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TECHNICAL BROCHURE

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KEOLA_NTFRA_V01

14/11/2023

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Page 1 Secure access control system 100% connected TECHNICAL BROCHURE add the link à remplacer par QR code JP ajouter le lien à remplacer par QR code JP KEOLA_NTFRA_V01 14/11/2023...
Page 2 France, which enables you to unlock and manage your access doors with your smartphone, easily and securely. Unlock from anywhere ! Issued from several years of research and development, SEWOSY has designed its features so as to prioritise the user's experience. KEOLA is an ergonomic and intuitive system, with the users' ®...
Page 3  High levels of security thanks to the remote electronic and the encryption. Communication and connection from the Cloud to the smartphone are encrypted and include every radio communica- tion security, ensuring maximum security of the KEOLA . The chain of communication is encryp- ®...
Page 4: Table Of Contents
CONTENTS KEOLA contents ® THE SYSTEM ....................8 Reader ....................8 1) Bluetooth ® 2) Remote electronic ....................8 3) Prerequisites .......................8 4) Features ......................9 5) Principles of operations - specific cases ............11 6) The application ....................18 7) LED status ......................19 Technical characteristics ................20...
Page 5 CONTENTS The sites ......................38 1) Creating sites ....................38 2) Site options......................39 SETTINGS .....................42 1) Creating groups ....................42 2) Group options ....................44 3) Creating zones ....................45 4) Zone options......................46 5) Creating calendars ....................49 6) User menu ......................53 7) Creating readers (devices) ................55 8) Reader options ....................56 9) Events log......................60 OPERATING INSTRUCTIONS...
Page 6 CONTENTS...
Page 7 CONTENTS...
Page 8: Bluetooth ® Reader
® It allows unlocking thanks to its sensor (within a 3 to 80cm range). It features LED lights which give the precise status of the door or the KEOLA (on stand-by, connected, access autho- ® rised or denied, updating). 2) Remote electronics The remote electronic receives unlock requests from the reader and ensures communication with the Cloud.
Page 9  event logs in real time  unlock and relock access doors remotely  identify the status of your KEOLA and the status of your doors (if the option has been activated and a door contact has been installed) ®...
Page 10 KEOLA The system ® - Two types of authentication : 'single' or 'double' for enhanced security. Add further security to the management of your access doors with double authentication, by using the unlocking feature on your smartphone (code only). single authentication : single factor security ...
Page 11: Principles Of Operations - Specific Cases
KEOLA The system ® 5) Principles of operation - specific cases Principle of operation in single authentication Standard Mode - 1 door The reader is set up in standard and single authentication mode. The user has access rights to the reader.
Page 12 KEOLA The system ® Principle of operation in double authentication Standard Mode - 1 door The reader is set up in standard and double authentication mode. The user has access rights to the reader. NOTE : If the user has no access rights, connection to the reader will be impossible.
Page 13 KEOLA The system ® Principle of operation in single authentication Standard mode - multiple doors The user has access to several doors. To connect to the desired door, the application must be started and the reader must be selected from the list.
Page 14 KEOLA The system ® Principle of operation in double authentication Standard mode - multiple door The reader is set up in standard and double authentication mode. The user has access rights to the reader. NOTE : If the user has no access rights, connection to the reader will be impossible.
Page 15 KEOLA The system ® Specific case - automatic connection In this case, the user remains in front of the reader and within its range. ALIMENTATION 12-24V DC 80 cm* *La portée peut varier en fonction de l'environnement dans lequel les lecteurs sont installés...
Page 16: The Application
KEOLA The system ® The application It is essential for: the full configuration (management of the system via the admin account)  - create users, groups, sites, areas - set the timeframes for access authorisation - add/remove users - manage and register readers, WiFi configuration ®...
Page 17 KEOLA The system ® 7) Status of the LEDs FLASHING WHITE : uninitialised CONTINUOUS WHITE : initialised and on stand-by GREEN : access granted FLASHING RED : error CONTINUOUS RED : access denied connected CONTINUOUS DARK BLUE: FLASHING PURPLE : updating...
Page 18: Technical Characteristics
KEOLA Technical characteristics ® ffff General features Operating voltage : 12-24V DC Usage : 500 / 250 mA Operating temperature : -20 à +50°C Protection rating : Reader IP65 / Controller IP20 Impact protection rating : IK10 (reader only) Weight : 0,4 kg...
Page 19 KEOLA Technical characteristics ® Standards CEM Test Report n° 168286-753933-A Version 01 from 08-10-2020 LCIE Tests according to standards: EN 55032 (2015) + AC (2016) EN 55130-4 (2011) + A1 (2014) ETSI EN 301 489-1 v2.1.1 (2016-11) ETSI EN 301 489-17 v3.1.1 (2017-02) Remote electronic (controller) RADIO Test Report n°...
Page 20: Package Contents
KEOLA KEOLA Package contents ® ® 1 BLUETOOTH Reader ® 1. Peripheral pilot light 2. Central pilot light allows for the pilot light to be seen when ove- rexposure to the sun has occured 3. Infrared sensor 4. BUS RS232 cable towards remote elec- tronic (3 m) 5.
Page 21: Wall-Mounting The Reader
KEOLA Assembly ® Install the reader vertically.  The centre of the reader should not be positioned higher than 1,30 m. For wall installation only Suggested height 1,30 m 1) Wall-mounting the reader ST 4,2 x 19 mm Ø 10 mm...
Page 22 KEOLA Assembly ® ting With the KEOLA wall-moun ® bracket 4 screws and dowels not included 3 screws included 2) Mounting the remote electronic unit Junction box 111 x 111x 60 mm Réf. BOIT_PCB0095 (not included, available to order)
Page 23: Connection
KEOLA Connection ®  Connecting the remote electronic unit Screw terminal Cross-section of the conductors : max. 1mm² Screw terminal : type cage BUS RS232 cable Length of the cable between the remote electronic panel and the power supply : max. 30 m Length of the cable : 3m Possible extension of the cable : max.15m*...
Page 24: Wiring Diagrams
KEOLA Wiring diagrams ® 1) Locking emission POWER 12-24V DC  Example of connection using an electric door opener max.length 30 m Brown White Yellow Green Electric door opener max. length 15 m BUS RS232 Push button Magnetic contact * To be compliant with the standards listed in the technical details table...
Page 25: Breach Locking
KEOLA Wiring diagrams ® 2) Breach locking POWER 12-24V DC Example of connection using an  electromagnetic lock max. length 30 m Brown White Yellow Electromagnetic lock Green max. length 15 m BUS RS232 Magnetic contact Push button * To be compliant with the standards listed in the technical details table...
Page 26: Locking Of A Motorised Gate
KEOLA Wiring diagrams ® 3) Locking of a motorised gate Example of connection of  an outside gate POWER 12-24V DC max. length 30 m Brown White Yellow Motorised gate Green max length. 15 m BUS RS232 * To be compliant with the standards listed in the technical details table...
Page 27 KEOLA Dimensional drawings ® 4 x 0.22mm² L:3000 Junction box 111 x 111x 60 mm Junction box 111 x 111x 60 mm Réf. BOIT_PCB0095 (not included, available to order) Wall-mounting bracket...
Page 28 KEOLA Glossary - pictures ® Remote electronic Access control reader ® ® BLUETOOTH WiFi Cloud ® Smartphone KEOLA application Door closed Door opened Motorised gate replace with QR code JP replace with QR code JP...
Page 29 KEOLA Glossary - pictures ® Owner = Administrator Super administrator - manages the system enti- site creator rely but cannot delete sites - manages the system en- - several administrators pos- tirely including deletion of sites sible - only one possible owner Site administrators are people who are authorised to manage the site and who have unreser- ved access rights to all the readers, they can download the events log and update the readers.
Page 30 KEOLA Glossary - pictograms ® are the devices (KEOLA readers) installed at a site. ® They communicate with the smartphone via BLUETOO- and authorise or deny unlocking. ® Readers They feature LED lighting, which gives the status of the door or the KEOLA ®...
Page 31 KEOLA Glossary - pictograms ® Display menus Display the list of menus / select a menu Back Return to previous page User account View user preferences and settings KEOLA settings or options Configure generic options for several devices ® Filter events...
Page 32: General Interface Presentation
KEOLA General interface presentation ® PLEASE NOTE : Fields with the symbol must be filled in Welcome page   Display menus  User account information  List of items presented as per the menu:  - Sites - Readers (Devices) ...
Page 33: Downloading The Application
3 setup steps to follow Download Create an account Identification the application PLEASE NOTE : Internet access is required to manage the system (smart- phone and KEOLA ® Downloading the application add the link à remplacer par QR code JP Download the KEOLA application on Google play ®...
Page 34: Creating An Account
® Creating an account Creating an account is a compulsory step which enables to identify oneself to access the application. On your mobile :  Open the KEOLA application ®  The connection page will appear Click on join now ...
Page 35: Identification
KEOLA 3 setup steps to get started ® Enter and confirm your password*  * to be valid, the password must: - be between 8 and 64 characters long, - include at least 3 of the following characters : lower case letter, uppercase letter, number, symbol ...
Page 36: Creating Sites
Select the time zone in the rolling list   e.g. :  Europe/Paris Click OK  Confirming the time zone is compulsory for the proper func- tioning of the KEOLA calendar and the events reports ®  CONFIRM the creation of the new site  ...
Page 37: Site Options
KEOLA Sites ® Site options To assign options, a site must be selected. Site options are accessible from the page with the list of menus.  Go to the page listing the sites If on another page, click on Display menus The menus list will appear ...
Page 38 (enables to connect to KEOLA without requiring manual ®  access to the application) Light enables to adjust the light intensity of all KEOLA ® from the site  This is a NON BLOCKING option which can be ma- naged individually in the KEOLA settings ®...
Page 39 KEOLA Sites ®  When a site is created, the following are also automa- tically created, by default : a group named Administrator   a zone named Zone by default  a permanently accessible calendar (24/7) named  Permanent access ...
Page 40: User Profile
KEOLA User profile settings ® User profile Add a profile picture Click on the User icon   Click on + to add a profile picture   Site options : Buzzer Click on Site options   Activate the Buzzer function ...
Page 41 KEOLA User profile settings ® Site options: Notifications Click on Site options    Click on Notifications   Select the notifications you want to receive   If there is an activation or triggering, a notification from the application will be received...
Page 42 KEOLA User profile settings ® Deactivate the double authentication Click on Deactivate to stop using the double au-  thentication when connecting to your account  Deleting the user account When Delete the account is clicked, all personal  data from the client AND the events log are deleted,...
Page 43: Settings
KEOLA Application settings ® Application settings Click on Display menus The list of menus will appear  Click on the cog wheel  Click on Language   Select the language  All the terms in the application will automatically ...
Page 44: Creating Groups
KEOLA Settings ® Creating groups The 'Groups' menu allows to : - link the access calendar to the users - set the time ranges A site must have been created prior to accessing the 'Groups' menu. The maximum number of groups is 20.
Page 45 KEOLA Settings ® Fill in the name   Confirm the creation of the group by clicking CONFIRM  ...
Page 46: Group Options
KEOLA Settings ® Group options Groups options settings  When the creation of a group has been confirmed, the group options page will appear  Select your options : The 'Calendar' option enables to assign the calendars with  existing access rights (if there is no calendar, please refer to the 'Calendars' menu to create them) ...
Page 47: Creating Zones
KEOLA Settings ® Creating zones The 'Zones' menu enables to allocate the readers installed across the site to a zone. E.g. : Main building zone, warehouse zone... The zone enables to identify the users' access rights to the readers. To create a zone, first select the site to which it will be assigned ...
Page 48: Zone Options
KEOLA Settings ® Zone options Zone options settings  Once the creation of a zone has been confirmed, the options page for the created zone will appear  Select your options : The 'Calendars' option enables to make changes to exis- ting calendars : A.
Page 49 KEOLA Settings ® B. Permanent unlocking   Identify the permanent unlocking periods  Search bar that enables to look through existing calen-  dars Select the relevant calendars  CONFIRM  Confirm your selection by clicking  This option enables the door to be permanently ...
Page 50 It is not possible to deactivate the option on each indi- vidual KEOLA ® This is a BLOCKING OPTION Updating devices is used to assist with the general setup of all KEOLA in a ® specific zone These are NON BLOCKING options which can be ma- naged individually in the settings of KEOLA ®...
Page 51: Creating Calendars
A. Access rights = authorised access schedules B. Bank holidays = set the list (and timings) of bank holidays C. Permanent unlocking = enables to set a time range during which the KEOLA is permanently unlocked A. Access rights ...
Page 52 KEOLA Settings ® The selection button allows to establish if access is   authorised during the whole day (24 hour access) or not If not, set the timings for the start and the finish of au-   thorised access using the rolling lists 'hour start/finish' ...
Page 53 KEOLA Settings ®  Confirm the relevant zone(s) by selecting it/ them from the list that is displayed   CONFIRM before leaving the page  C. Permanent unlocking The permanent unlocking calendar allows to set the days during which the access is open at all times ...
Page 54 KEOLA Settings ®  In the 'Active' option, confirm if the calendar is active or  not, using the selection button. Disabling it renders it temporarily not in use (instead of deleting it permanent-  Confirm the relevant zone(s) by selecting it/them...
Page 55: Users Menu
KEOLA Settings ® Users menu The 'Users' menu allows to create users for the KEOLA in order to give them ac- ® cess rights To create a user, first select the site to which they will be  allocated Société DURAND ...
Page 56 KEOLA Settings ®  Set the users' Profile :  Owner - Administrator - User Confirm the group(s) to which the user belongs  (If there are no groups, please refer to the Groups menu to create them) pdubois@sewosy.com ...
Page 57: Creating Readers (Devices)
KEOLA Settings ® Creating readers (devices) The 'Devices' menu allows to : - save the readers (users access key) installed on a site - set the options for each reader BEWARE : Record the serial number of each reader, shown on the back of its remote electronic To create a reader, first select the site to which the rea- ...
Page 58 KEOLA Settings ®  BLE connection successful  Please note : BLE = BLUETOOTH ® Click on Wi-Fi connection  Select the Wi-Fi network to which you   would like to connect  Enter the Wi-Fi network password ...
Page 59 KEOLA Settings ®  Successful connection to the server  Verify new firmware  Download firmware   Install firmware    Please note : the installation of the firmware can take a few minutes New firmware verification successful ...
Page 60 KEOLA Settings ® KEOLA ® restart successful following  firmware installation  Setup download  Setup installation    Set up download successful  Set up installation successful ...
Page 61: Readers Options
KEOLA Settings ® Readers options Readers options settings  Return to the page listing the sites, click on a site to which a reader(s) is/are assigned  Select the reader to which you would like to assign  options by clicking the relevant box ...
Page 62   The 'door contact' function provides information : 'forced door' notification - door status (open/closed) with a message on the smartphone Light allows to adjust the light intensity of all the KEOLA  ®  from the site This is a NON BLOCKING option which can be config-...
Page 63 KEOLA Settings ® Part  You need to be located next to the reader in order to acc- cess the options below Wi-Fi option  This option allows to update the reader's Wi-Fi network  Click on Wi-Fi connection ...
Page 64 KEOLA Settings ® Updating option  This option allows to update the setup of the configuration file and the firmware file both manually and automatically If MAJ auto is activated, the reader will update as soon as a change is detected ...
Page 65 KEOLA Settings ® Setting the time option  This option allows to update the date and time in case of use in standalone mode...
Page 66 KEOLA Settings ® Reset option  This option allows to go to the Factory Reset and the Au- toprotection Reset Factory Reset : allows to reset the reader to its factory settings Autoprotection Reset : allows to reset the reader's auto-...
Page 67: Operating Instructions
* When unlocking remotely, the delay is below 1 second, the security between the cloud and the reader having already been ensured PRESENTATION OF THE UNLOCKING INTERFACE ON-SCREEN DIS- The readers' icons, that are displayed on the left in  different colours indicate the status of the KEOLA ® Grey : Out of BLUETOOTH range ...
Page 68  KEOLA Status + door unlocking button ® Grey : Out of BLUETOOTH range ®  Blue : Within BLUETOOTH range ® Alternating Orange-red : KEOLA Error ®    Forced door or autoprotection default Purple : KEOLA update ®...
Page 69: Operating Modes
Opening : Long tap on the KEOLA screen until the loading ®  screen to unlock the KEOLA is displayed ® Relocking : Another long tap on the KEOLA screen ® (relocking is possible with BLUETOOTH or remotely) ®...
Page 70 Requires a PIN to unlock the door 1. Timer mode Entrée Short tap on the KEOLA screen until the PIN input ®  screen appears to unlock the KEOLA ® Enter the PIN and confirm   2. Bistable mode Pre-requisites...
Page 71 KEOLA ® Operating schedules AUTOMATIC MODE (automatic connection) Pre-requisites - reader in single authentication and application is open on the smartphone - in the automatic connection mode, no action is required Administration des Ventes on the smartphone to connect to the reader Comptabilité...
Page 72 KEOLA ® Operating instructions Additional information unlocking in AUTOMATIC CONNECTION mode Operating details Operating the 'AUTOMATIC CONNECTION' mode: The smartphone will attempt to connect with the first reader that appears on BLUETOOTH ® Il will connect and wait for the user to be standing in front of the reader to open the door a.) Should no one stand in front of the reader within 15...
Page 73: How To Use The Application To Add Or Modify A Group
KEOLA ® Operating instructions How to use the application to add or modify a group ? To create a group, first select the site to which it will be  assigned Société DURAND  Société DUPONT LOGO  In the navigation bar, click on the icon ...
Page 74 KEOLA ® Operating instructions Enter the name   Confirm the creation of the group by clicking CONFIRM  ...
Page 75 KEOLA ® Operating instructions Group options Group options settings  When the creation of a group has been confirmed, the options page for the created group will appear  Select your options : The 'Calendar' option allows to allocate existing access ...
Page 76: How To Use The Application To Add Or Modify A Zone
KEOLA ® Operating instructions How to use the application to add or modify a zone ? To create a zone, first select the site to which it will be  assigned Société DURAND Société DUPONT  LOGO  In the navigation bar, click on the icon ...
Page 77 KEOLA ® Operating instructions Zones options Zones options settings  When the creation of a zone has been confirmed, the options page of the zone that has been created will appear  Select your options : The 'Calendars' option allows to assign existing calen- dars with : A.
Page 78 KEOLA ® Operating instructions B. Permanent unlocking   Determine the time range for permanent unlocking  Search bar enabling to search for existing calendars  Select the relevant calendars  Confirm your selection by clicking CONFIRM   This option allows the opening of the door during a ...
Page 79 It is not possible to deactivate it individually on each KEOLA ® This is a BLOCKING OPTION Updating devices is used to ease the general set up of all KEOLA across ® the zone These are NON BLOCKING options which can be ma- naged individually in the settings of KEOLA ®...
Page 80: How To Use The Application To Add Or Modify A Calendar
A. Access rights = authorised access time range B. Bank holidays = determine the list (and time range) of bank holidays C. Permanent unlocking = allows to give a time range during which the KEOLA is permanently unlocked ® A. Access rights ...
Page 81 KEOLA ® Operating instructions The selection button allows to confirm if access is au-   thorised throughout the day (24h access) or not If not, confirm the time range when access is autho-   rised, using the rolling lists with 'hour start/finish' ...
Page 82 KEOLA ® Operating instructions  Confirm the relevant zone(s) by selecting it/ them from the list that is displayed   CONFIRM before leaving the page  C. Permanent unlocking The permanent unlocking calendar allows to deter- mine the days during which the access is permanent- ly open ...
Page 83 KEOLA ® Operating instructions  In the 'Active' option, confirm if the calendar is active or  not, using the selection button. Disabling it renders it temporarily not in use (instead of deleting it permanent-  Confirm the relevant zone(s) by selecting it/them...
Page 84: How To Use The Application To Add Or Modify A User
KEOLA ® Operating instructions How to use the application to add or modify a user ? To create a user, first select a site to which they will be  assigned Société DURAND  Société DUPONT LOGO  In the navigation bar, click on the icon ...
Page 85 KEOLA ® Operating instructions  Confirm the user's Profile :  Owner - Administrator - User Confirm the group(s) to which the user belongs  (If there are no groups, please refer to the Groups menu to create them) pdubois@sewosy.com ...
Page 86: Events Log
KEOLA ® Operating instructions Events log The 'Events log' menu groups all events together. It enables to know the authorised/non-authorised entries, reader updates... To display the events log, first select the relevant site  Société DURAND  Société DUPONT LOGO ...
Page 87 KEOLA ® Operating instructions C. By USER Select the appropriate user(s)   CONFIRM before leaving the page   D. By TYPE Select the appropriate type(s) of action(s)   CONFIRM before leaving the page    Once the filters have been activated, the...
Page 88 PLASTIQUE CARTON n° tél à modifier pour l'étranger 13b rue Saint-Exupéry - ZA de l’Aérodrome - CS20152 - FR-67503 HAGUENAU CEDEX www.sewosy.com  0 891 89 95 97 (From France, 0,80€ / min + cost of the call) We reserve the right to make technical...