2nd Sight BioScience FairTrak User Manual

Flexible tracking solution

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FairTrak™

Flexible Tracking Solution

User Manual

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Summary of Contents for 2nd Sight BioScience FairTrak

Page 1 FairTrak™ Flexible Tracking Solution User Manual...
Page 2 Sight BioScience, Inc. 823 N Crestline St. Spokane, WA 99202 509-381-2112 info@2ndsightbio.com www.2ndsightbio.com Released: August 2023 Information in this document is subject to change without notice ©2023 2 Sight BioScience No part of this document may be reproduced or transmitted in any form or by any means without written permission from 2 Sight BioScience...
Page 3: Table Of Contents
RFID PVC Cards Web Portal Printers ERMS AND EFINITIONS Installation NPACKING AND NSPECTION Unpacking the RHC Box Install the FairTrak App on the RHC AUNCHING THE UP AND EATURES Config Screen Config Screen Features Auto Sync Sync Events FlexHub Printing...
Page 4 Logging a Task Hourly Tasks Batch Mode - Pieces Container Task Batch Mode - Container LOCK Clocking out Employee(s) Batch Mode - Clock out UMMARY Task Tab Employee Tab Clock out from Summary Data Tab OTES Taking Notes ECEIPTS...
Page 5: General Information
For your safety, please carefully read and follow all warnings and cautions in this manual. The FairTrak must only be used in the manner for which it is intended. Any other use of the FairTrak may cause damage to the device and harm to the user.
Page 6: System Equipment Requirements
RFID PVC Cards 13.56 MHz RFID chip technology with PVC card covering Web Portal Printers To print receipts using the FairTrak, a FairTrak user has two options, both of which are sold separately: Star Micronics Rugged Bluetooth Printer Sight FlexHub integrated printer...
Page 7: Terms And Definitions
Terms and Definitions Term Definition Any job task where the number of pieces completed or earned governs employee pay (e.g., payment for each filled apple bin). Each piece is associated with a barcode or RFID number. When a Container Task is Container Type Task logged, the Piece Rate is divided evenly among all employees working on that Container.
Page 8 Ruggedized Ruggedized pocket personal computer with RFID/barcode-scanning Handheld Computer capabilities used to run FairTrak software and other applications. (RHC) Unit of work or job an employer wishes to record, labeled either Container, Hourly, or Piece (see definitions). Users create Tasks based Task on their farm’s process via the 2nd Sight Web Portal.
Page 9: Installation
Carefully remove the RHC from the box. Install the FairTrak App on the RHC The FairTrak app, an Android-based app available on the Google Play Store, allows the RHC user to collect Task data. To download the app onto the RHC, you will need a 2 Sight Customer ID and Customer Secret, which can be found on the Customer Certificate issued upon purchase of a FairTrak.
Page 10 For more detailed information and instructions about using the RHC, refer to the RHC User Manual. Warning: Once installed, DO NOT uninstall or delete the FairTrak app unless instructed by your 2 Sight support representative. Uninstalling the FairTrak app permanently deletes all data it recorded.
Page 11 Sight’s FairTrak Flexible Tracking Solution app. You Step 7 Verify that the app is 2 should see this: Step 8 Press Install. Step 9 Press Open when the app finishes installation Note: To access the Google Play Store, you must have a Google account.
Page 12 Step 12 Enter your Customer ID and Customer Secret when prompted. You will find these on the Customer Certificate issued when you purchased the FairTrak. You can also find these codes on your Web Portal Account under the “My Account” page.
Page 13: Launching The Fair Trak App
AUNCHING THE Step 1 Power on the RHC. Step 2 Unlock the screen by pressing and sliding the circle to the right or left. Step 3 Press the FairTrak app icon to launch the app.
Page 14: Fairtrak App Set-Up And Features
FairTrak App Set-up and Features Config Screen Before using the FairTrak, you will need to configure your device. You can enable and disable certain features in the Configuration ("CONFIG") screen.
Page 15: Config Screen Features
Config Screen Features The default mode for the FairTrak is to have all features disabled (check box empty; word “Disabled” next to checkbox). To enable a feature, click on the checkbox after the feature and before the word “Disabled.”...
Page 16: Auto Sync
The electronic box to which the RHC attaches for use with various 2 FlexHub Sight labor tracking systems. FairTrak data can be printed to a stand alone mini-printer. Data can also Printing be printed on a FlexHub, which has an integrated printer.
Page 17 Auto Sync To automatically push data to the Web Portal at selected intervals, enable “Auto Sync.” With this feature enabled, data will sync with the Web Portal when the FairTrak is connected to the Internet via Wi-Fi or cellular data.
Page 18 Then, press “Done” to save this setting. Sync Events The FairTrak’s “Sync Events” feature allows two or more RHC’s to “talk” to each other. Sight recommends enabling “Auto Sync" with “Sync Events.” The FairTrak needs to be connected to the Internet for RHCs to sync to one another.
Page 19 Data from both RHC A and RHC B sync to the Web Portal. While connected to Web Portal, the RHC B detects new data from RHC A and vice versa. Then, each RHC downloads the data from the other RHC. RHC A RCH B...
Page 20: Flexhub
The FlexHub provides additional battery, external RFID badge reader, and integrated printer. Follow these steps to pair an RHC-running FairTrak to a FlexHub. For more information about using the RHC and the FairTrak app with FlexHub, refer to the FlexHub User Manual.
Page 21 Users can print on a Star Micronics Rugged Sight FlexHub (see the FlexHub User Manual) or a Bluetooth Printer, both of which are sold separately. Using a Star Micronics Rugged Bluetooth Printer Step 1 Press the Star Micronics Printer power button to turn the printer on.
Page 22 Search for and open “Settings” on the RHC. Step 2 The “Settings” screen will appear. Press Step 3 “Connected Devices.” Make sure “Bluetooth” is on, then touch the Step 4 word “Bluetooth.” Under “Bluetooth,” “On” appears with a blue dot next to it. Touch “Bluetooth” to open a screen where you will see “+ Pair New Device.”...
Page 23 Tap “Star Micronics” to open the pairing screen. Step 5 Step 6 Enter 1234 and press OK. Close “Settings,” and launch the FairTrak app. Step 7...
Page 24 Step 8 Press and hold the "CONFIG" button. Check the box next to “Printing.” When enabled, the Step 9 checkbox will appear with a check in it; will be blue, and the word “Enabled” will show next to the box. When “Printing”...
Page 25: Print On Log
The Batch Mode feature allows a field or crew boss to clock employees into a new Task, log Tasks, and clock out multiple employees without using individual employee badges. Batch Mode requires employees to initially clock in to the FairTrak using their employee badges on that day.
Page 26: Set Time
When “Batch Mode” is enabled, the user can enable this feature to allow for the separation of workers by crew. 1. Scan Key Card 2. Select Crew 3. Only employees associated with the Crew are highlighted and displayed. 4. Save as normal Set Time When “Batch Mode”...
Page 27: Employee Barcode
By default, the FairTrak app resets once the internal RHC clock goes past midnight. If your employees work beyond midnight (e.g., from 8pm - 2am), enabling “Hourly Mode” tells the FairTrak app that the work day should extend. This allows night shift workers to use the clock functions and “Summary” screen.
Page 28 Check the box next to “Hourly Mode” to enable the Step 2 feature. The checkbox will turn blue, show a check mark in it, and a number of hours will appear to the right of the checkbox.
Page 29 Step 3 Slide the bar to adjust the day adjustment time (12- 24 hours). Step 4 Press DONE to save, and return to the main screen.
Page 30: Abc Select
ABC Select This feature adds a grader to the FairTrak settings.
Page 31: Return State
Choosing “ABC Select” from the "CONFIG" screen Step 5 allows the user to include product grade information in the Log. Returning to the “Log” screen, the user tracking Step 6 picking information can choose “A,” “B” or “C” in the Log to indicate the quality of produce picked. Return State When the user has “ABC Select”...
Page 32: Notification
If a user does not need to see certain Tasks on the FairTrak, Tasks can be hidden from view by changing disabling a Task. To disable a Task, simply click the blue, checkmarked box next to the Task name.
Page 33 Step 2 a blue box with a check mark) is visible on the FairTrak device. To hide a Task when clocking in to FairTrak, uncheck the box next to the Task name in the Task selection menu. Limiting Task options can minimize user error in...
Page 34 Step 3 Press DONE to save, and return to the main screen.
Page 35: Using The Fair Trak App
SING THE After setting up the Web Portal and configuring the FairTrak app, you are ready to use the system. Upon opening the app, it is a good idea to press the “Sync” button while the RHC is within WiFi range.
Page 36: Clock In
Step 2 A confirmation screen (see below) appears showing that the sync data function worked. Step 3 If the data sync was not successful, press the “Retry” button. To return to the home screen, press “Back.” Verify that the RHC is connected to the Internet and that the internet is working.
Page 37 Step 1 On the main screen, press IN. The “Select Task” screen will appear. Select the Step 2 appropriate Task from the items shown by touching the Task name.. Step 3 The Clock In screen will appear, and you will see the Information box.
Page 39 Step 4 Once the Task has been chosen, scan an employee RFID card by holding it to the back of the RHC until the NFC reader chimes. The employee’s name and a success message appear on the screen. Step 5 Clock additional employees into the same Task by holding another RFID card to the back of the RHC until the NFC reader chimes and the success...
Page 40: Changing Tasks & Lists/List Items
Step 6 Press DONE to return to the home screen. Changing Tasks & Lists/List Items Employees can be clocked into different Tasks and/or List Items using the same device.
Page 41 Press the “Information” box. An Edit screen will Step 1 appear. Step 2 Press the box showing the Task (in this example, the black box that says “Apples - Piece”) to open the Task menu. Use the search bar to find the desired Task. Press the Task name to select it.
Page 42 Step 3 Press the second black box to open the List menu (in this example, the black box under the word “Variety”). Use the search bar to find the List Item. Press the List Item name to select it. Step 4 Press DONE to save the changes and return to the “Clock In”...
Page 43 Mode), the Batch Mode feature allows a field or crew boss to clock employees into a new Task, log Tasks, and clock out multiple employees without using individual employee badges. Batch Mode requires employees to initially clock in to the FairTrak using their employee badges on that day.
Page 44 Step 1 After employees have clocked in with their RFID cards at the start of the work day, an employee with a Key Card can use Batch Mode. The administrator/user makes key cards in the web portal and assigns them using the Registration Station.
Page 45 Step 3 Choose a Task. Step 4 Scan the Key Card. Step 5 A list of clocked-in employees will appear. Select individual employees by pressing each employee’s name. The selected employees’ names will turn green. Note: An employee will NOT appear on the list unless he or she has clocked in on the RHC with an RFID card (generally at the beginning of the work day).
Page 46 Step 6 To select or deselect all employees, press the people icon in the top right. Step 7 After selecting (or deselecting the desired employee(s)), press DONE. Step 8 Confirm that the Task and List Item information boxes are correct. If you need to alter Information, tap on the Information box to open the Edit screen where you can change Task and List Item...
Page 47 Step 9 If you need to adjust the time employees clocked in to a specific Task, tap the current time (enclosed in a green box) listed in the upper right corner. Step 10 Move the clock arm to adjust the hour. Step 11 Move the clock arms to adjust the minutes.
Page 48 Step 12 Press OK to exit the clock. Step 13 Press SAVE to complete the clock in action in Batch Mode.
Page 49: Log
The log is the list of data points that have been recorded by the FairTrak app and uploaded to the customer’s web portal. The process of logging adds data to the web portal log. Data is categorized by Tasks and information gathered depends upon the type of Task an employee is clocked into.
Page 50: Hourly Tasks
Step 2 Scan an employee badge by holding it to the back of the RHC until the NFC reader chimes, the assigned Task and name of the employee will appear on the screen. Hourly Tasks Hourly Task allows the user to update the List Items associated with the employee’s Task. Up to five Lists appear on this screen.
Page 51 Step 3 Press LOG. Scanning an employee badge on the Note: home screen will bypass the Log Task screen. Step 4 Scan an employee badge by holding it to the back of the RHC until the NFC reader chimes, the assigned Task and name of the employee will appear on the screen.
Page 52 Step 5 In the Information box, choose the List containing the List Item you wish to change. For example, you may wish to change the List Item associated with the List “Crew.” Note: In the following example, Crew 1 will be replaced by Crew 2.
Page 53 Step 7 Select the Done button to return to the Log Task screen. The employee’s Task is now associated with the “new” Crew “Crew 2.” Step 8 Press SAVE to save the data. A Success dialog box appears, indicating the data has been saved. Optional: Press BACK to exit without saving the data.
Page 54 Step 1 Once the employee has clocked into a Piece Task, press LOG. Scanning an employee badge on the Note: home screen will bypass the Log Task screen. Step 2 Scan an employee badge by holding it to the back of the RHC until the NFC reader chimes, the assigned Task and name of the employee will appear on the screen.
Page 55 Press the “Information” box. Step 3 Select the List (in this case “Apples”) to open the Step 4 List Item menu. Select the appropriate List Item, in this case “Fuji.”...
Page 56 Step 5 Select Done to return to the Log Task screen.
Page 57 Press the box that shows “0” to open the number Step 6 pad. Step 7 Enter the desired piecework count by entering the numbers using the number pad. Enter whole numbers or numbers with Note: decimals.
Page 58: Batch Mode - Pieces
Mode), the Batch Mode feature allows a field or crew boss to clock employees into a new Task, log Tasks and pieces, and clock out multiple employees without using individual employee badges. Batch Mode requires employees to initially clock in to the FairTrak using their employee badges on that day.
Page 59 Step 1 Have a Key Card ready. This is an employee badge created using the web portal and the Registration Station. For more information see the Portal User’s Manual and the Registration Station User’s Manual. Step 2 To log pieces for one or more employees using Batch Mode, press LOG.
Page 60 Step 3 Scan the Key Card by putting it up to the back of the RHC. Step 4 Select individual employees by pressing the employee’s name. When selected, the name will turn green. Step 5 Select or deselect all employees by pressing the people icon at the top right of the screen.
Page 61 Step 6 Press Done to select the employee(s). Press the box with the “0” in it to open the number Step 7 pad. Step 8 Enter a count for piecework earned by each employee.
Page 62 Step 9 Press OK to save. Step 10 To adjust the time, tap the current time listed in the upper right corner. Step 11 Move the clock arm to adjust the hour.
Page 63 Step 12 Move the clock arms to adjust the minutes. Step 13 Press OK to exit the clock. CANCEL will return the user to the LOG screen. Step 14 Press SAVE to complete the Batch action.
Page 64: Container Task
Container Task Container Tasks enable the user to update the employees’ List Items and to scan barcodes/RFID tags that are attached to a container.
Page 65 Step 1 Press LOG. Note: Scanning an employee badge on the home screen will bypass the Log Task screen. Step 2 Scan an employee badge by holding it to the back of the RHC until the NFC reader chimes, the assigned Task and name of the employee will appear on the screen.
Page 67 Step 4 Select the List containing the List Item to replace. Step 5 Select the new List Item. Step 6 Select DONE to save and return to the LOG screen.
Page 68 Step 7 Scan the employee(s) RFID card(s). To scan a container barcode, press and hold the yellow button on the side of the RHC to scan. Step 8 To scan an RFID tag, hold it to the back of the RHC until the NFC reader chimes.
Page 69 Optional: Continue scanning Container barcodes, Container RFID tags, and employee badges. Note: The system only allows a barcode to be scanned once per log event to prevent double scanning. Note: If multiple employees’ RFID cards are scanned, the Container piece rate paid will be divided between the scanned employees.
Page 70: Batch Mode - Container
Mode), the Batch Mode feature allows a field or crew boss to clock employees into a new Task, log Tasks, and clock out multiple employees without using individual employee badges. Batch Mode requires employees to initially clock in to the FairTrak using their employee badges on that day. Step 1 Have a Key Card ready.
Page 71 Step 3 Scan the Key Card. Step 4 Select individual employees by pressing the employee’s name. Step 5 Select or deselect all employees by pressing the people circle icon on the top right.
Page 72 Step 6 Press Done to select the employee(s). Step 7 Scan additional employees, barcodes, or RFID tags.
Page 73 Step 8 To adjust the time, tap the current time listed in the upper right corner. Step 9 Move the clock arm to adjust the hour. Note: “Set Time” must be enabled in “Config.” Step 10 Move the clock arms to adjust the minutes.
Page 74: Clock Out
Step 11 Press OK to exit the clock. Step 12 Press SAVE to complete the Batch clock in action. Clock Out Clock out one or more employees. Clocking out Employee(s)
Page 75 Step 1 Press OUT. Step 2 Scan an employee badge by holding it to the back of the RHC until the NFC reader chimes, a success message and name of the employee appears on the screen. Optional: In “Clock Out,” you can scan multiple employee RFID cards at one time without returning to the home screen.
Page 76 Step 3 Press the Print button if you want your employee to have a physical record of the current day’s piece work. Note: A Bluetooth printer or FlexHub printer must be connected to the RHC and “Printing” must be enabled in Config for the Print button to become active.
Page 77: Batch Mode - Clock Out
Mode), the Batch Mode feature allows a field or crew boss to clock employees into a new Task, log Tasks, and clock out multiple employees without using individual employee badges. Batch Mode requires employees to initially clock in to the FairTrak using their employee badges on that day. Step 1 Have a Key Card ready.
Page 78 Step 2 To clock out one or more employees using Batch Mode, press OUT on the main screen. Step 3 Scan the Key Card.
Page 79 Step 4 Select individual employees by pressing the employee’s name. Step 5 Select or deselect all employees by pressing the people circle icon on the top right.
Page 80 Step 6 Press Done to select the employee(s). Step 7 To adjust the time, tap the current time listed in the upper right corner. Note: “Set Time” must be enabled in “Config.” Step 8 Move the clock arm to adjust the hour.
Page 81 Step 9 Move the clock arms to adjust the minutes. Step 10 Press OK to exit the clock. Step 11 Press SAVE to complete the Batch clock out action. You cannot print when clocking out Note: using Batch Mode. To print summary receipts, press Done to return to the main screen, then press SUMMARY, then choose the Employee tab.
Page 82: Data Summary
Data Summary The SUMMARY button on the FairTrak app allows the user to view data recorded on the RHC for the day and to print individual employee receipts. When you press the SUMMARY button, a screen will open with a navigation bar at the top that says “Task,”...
Page 83: Task Tab
Task Tab Step 1 Press SUMMARY..
Page 84 Step 2 Select the Task tab to view data sorted by Task. Step 3 Press the Task name to view employee totals. The information shows that employee Paul Green had one log for the Task “Harvest - Container,” employee Fred Williams had two, and Test 9620, who is clocked into this Task, had none.
Page 85: Employee Tab
Employee Tab Step 1 Press SUMMARY.. Step 2 Press the Employee tab. Use the Search box to find employees, if necessary. Here, the red dot indicates that employees Fred Williams and Paul Green have clocked out. Employee Test 9620 is still clocked in.
Page 86 Press an employee’s name to expand and view Step 3 clock in, log, and clock out data. Step 4 The Print button becomes active when one or more employee’s data is expanded. Note: ONLY expanded employee data will print Note: Printing must be enabled in Config. Requires connection to a portable Bluetooth printer or FlexHub printer.
Page 87 Step 5 Press DONE to return to the main screen.
Page 88: Clock Out From Summary
Clock out from Summary Step 1 Press SUMMARY.. Step 2 Press the Employee tab. Use the Search box to find employees. Note:...
Page 89 Press and hold an employee’s name to clock the Step 3 employee out. The green status circle turns red. Press and hold the employee’s name again to Step 4 clock him/her back into the Task previously clocked into.
Page 90 Step 5 Press DONE to return to the main screen. Note: New data entries reflect that the employee was clocked out and then clocked back in.
Page 91: Data Tab
Data Tab The Data tab displays the last 100 clock in, clock out, and log data entries in raw, unprocessed format.
Page 92 Step 1 Press SUMMARY.. Select the “Data” tab to view the last 100 clock in, Step 2 clock out, and log data entries in raw unprocessed form.
Page 93 Step 3 Press DONE to return to the main screen.
Page 94: Notes
Notes The Note section allows a user to create notes out in the field, tag this note with a GPS location, and sync these notes up to the web portal. Taking Notes Step 1 Press the NOTE button. Step 2 Select CREATE.
Page 95 Step 3 Give the note a title and description using the RHC keyboard. Step 4 Press the blue check mark on the keyboard to close the keyboard. Step 5 Press SAVE.
Page 96 Step 6 The new note appears in the list. Press the note to expand the description. Step 7 Press and hold the note to delete it. Press YES to confirm delete.
Page 97 Printing receipts requires a portable rugged Bluetooth or 2 Sight FlexHub printer to be connected to the RHC and FairTrak app. If you plan to print receipts, verify this connection in “CONFIG.” Check that “Printing” is enabled and that the printer “Star Micronics” or “FlexHub Printer” is connected.