GSL IntelliVault Training Manual
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GSL IntelliVault Training Manual

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TRAINING MANUAL
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Summary of Contents for GSL IntelliVault

  • Page 1 TRAINING MANUAL 24 Hour Support (866) 477-2682...

  • Page 2: Table Of Contents

    Prescription Fill (Tech Fill, Pharmacist Verify) ..................12 Prescription Fill (Pharmacist-only) ...................... 14 Coupling Controlled Substances that have not gone through the IntelliVault Fill process ....14 Legend Rx Coupling (IntelliSys) ......................15 Legend Rx Coupling (WillCall Client) ....................16 Retrieve WillCall Client ........................
  • Page 3 Cleaning GSL baskets, lids, and peripheral equipment ....... Error! Bookmark not defined. FAQ ......................Error! Bookmark not defined. A. Why is an LED for an IntelliVault cell blinking? ........Error! Bookmark not defined. B. What do I do if I have an Unknown Contents Stock SmartBasket? ..Error! Bookmark not defined.
  • Page 4 Troubleshooting USB IntelliPad ............. Error! Bookmark not defined. User Permissions ..................Error! Bookmark not defined. Conversion of Stock and Prescriptions to IntelliVault ........ Error! Bookmark not defined. Initial Stock Receive (Legacy Conversion) ..........Error! Bookmark not defined. Return to Stock Controlled Rxs that are in IntelliCab prior to Conversion .... Error! Bookmark not defined.
  • Page 5 (2) this device must accept any interference received, including interference that may cause undesired operation. Per FCC 15.21 Any change or modification to this device not expressly approved by GSL Solutions, Inc. voids your authority to operate this device.
  • Page 6 Couple stock bottles to a SmartBasket, then cover with a lid and store it anywhere it fits in IntelliVault ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...
  • Page 7 ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...

  • Page 8: Login

    3. Enter password in the third field. To reset your password press the link below the password field 4. Press Enter or Login 5. To logout, press the logout button at the bottom of the green sidebar ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...

  • Page 9: Stock Receive

    4. Verify received stock against order form and supplier invoice 1. Verify receipt of meds vs. invoice (sort by NDC/Exp/Lot) 2. Print or gather DEA 222 from CSOS and attach to Supplier invoice B. RPh IntelliVault Receiving 1. Items need to be sorted by NDC, Expiration and Lot 2.
  • Page 10 Confirm All. Basket widget will turn green and will show Verified 17. Place lid on stock SmartBasket and shelve into IntelliVault Note: Must be the same person who verified the stock basket ©2020 GSL Solutions, Inc. IntelliVault Training Guide...
  • Page 11 Form# with Invoice# 19. Press Complete Invoice button 20. Press Finalize button Note: a. IntelliVault generates Stock Receive Report and adds task to Error! Reference source not found. b. Print Stock Receive Report and match each NDC to invoice and 222 ©2020 GSL Solutions, Inc.

  • Page 12: Prescription Fill (Tech Fill, Pharmacist Verify)

    Inventory Adjustment. Document the reason with the Rx number, etc. 4. Follow pick light and retrieve SmartBasket(s) above the green LED(s) B. Tech Fills Rx and returns stock to IntelliVault 1. Place stock SmartBasket on IntelliPad ©2020 GSL Solutions, Inc.
  • Page 13 Note: To cancel the fill press Cancel Fill, enter the back count, then return the stock basket to the IntelliVault. The Perpetual Log will display the prescription as “Return to Stock” and not as “Cancelled Fill”. 2. Remove QTY displayed on screen to fill Rx Note: If multiple SmartBaskets are selected for retrieval, remove the QTY displayed for each basket.

  • Page 14: Prescription Fill (Pharmacist-Only)

    Basket widget will turn green Note: To cancel the fill press Cancel Fill, the basket will be converted to stock. Shelve the basket in IntelliVault. The Perpetual Log will display the prescription as “Return to Stock” and not as “Cancelled Fill”.

  • Page 15: Legend Rx Coupling (Intellisys)

    3. Scan each Rx label to be coupled 4. Press Browse on the SmartBasket widget to view available locations 5. Select location and double click to couple 6. Place the prescription in the designated location ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...

  • Page 16: Legend Rx Coupling (Willcall Client)

    6. Place the prescription in the designated location Container Browser Rx Notes 1. Once an Rx has been coupled, click the Notes icon next to the Rx in the Associated Items field ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...
  • Page 17 This will create a custom item with the Rx number as the custom name. You will be able to scan the barcode to release the Rx when dispensing it. With this change, users should always try scanning barcodes before they ever try typing data to make progress ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...

  • Page 18: Retrieve Willcall Client

    Also referred to as “Search”. Performed in the WillCall Client (not IntelliSys). Be sure to close IntelliSys first At Any GSL Workstation, open the GSL WillCall Client (Be sure to close IntelliSys first) Press [F2] Scan ID or enter Patient’s Last Name Press on correct Patient and Press [F12] to initiate Retrieval Enter the Patient’s Date of Birth (2nd Identifier), if applicable...

  • Page 19: Autosign (Signature Capture) Willcall Client

    1. Start at the Entry [F1] screen. 2. Turn Bank Teller Mode on 3. Fill each prescription and return with them to the window 4. Scan each prescription in the Entry [F1] screen ©2020 GSL Solutions, Inc. IntelliVault Training Guide v.509.5 20201116...
  • Page 20 6. (If the CAC card does not scan, the prescriptions must be scanned into GSL. In this manual mode, once the prescriptions are handed to the patient, press the “Confirm Entire Pull” button to confirm.

  • Page 21: Recall

    5. Select item(s) or press All 6. Choose Destroy Locally or Destroy with Vendor 7. Enter demographics of 2 person (or Vendor) handling destruction. If they have a GSL badge, they may scan to enter their information 8. Select drawer(s) and press Pull 9.
  • Page 22 Note: Remove for Recall review task is added to the Error! Reference source not found.. Press Start on the tile, Finish when completed 9. Retrieve IntelliVault Return to Vendor report (Reporting > Reports) ©2020 GSL Solutions, Inc. IntelliVault Training Guide...

  • Page 23: Return To Stock - 3 Scenarios

    (Performed in WillCall Client) User must be authorized to pull controlled substances 1. Open GSL WillCall Client (not GSL IntelliSys) Note: you must close the IntelliSys Client before opening the GSL WCC Client 2. Navigate to RTS (Return to Stock) screen 3.

  • Page 24: Return Items To Stock That Were Not Filled Through Intellisys

    15. Same user authenticates at IntelliVault and shelves all SmartBaskets pulled from IntelliCab into IntelliVault Note: The IntelliVault drawer will not have a pick light, simply authenticate to the appropriate size drawer Note: There is a default 5-minute timer (this is configurable) from the time a CII is pulled from...

  • Page 25: Physical Inventory

    Note: At any time press Done for Now to pause inventory. Resume Inventory > Inventory > In Progress Note: a. IntelliVault Inventory Report is generated (Reporting > Reports) b. Compare IntelliVault Inventory Report with PMS Inventory Report (make adjustments as needed) ©2020 GSL Solutions, Inc.

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