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Populating your Inventory using Load Data and CS2000 Scanners
The Load Data module in Anthology is used to load your inventory into the computer system by way of a
small hand held scanner. You can walk around your store and scan in the ISBN's from your books, doing
about 300 at a time. You then draw the data from the scanner into your computer. Each Batch can be
verified for ISBN's that will be retrieved. Every batch created can have a Section assigned to it so you
can track what physical section the titles came from. As each batch is posted the inventory items found in
each batch will have the Section assigned to them.
Preparation Tasks
There are some things you should do a few days in advance to get ready for the Load Data.
1. Setup CD Fetch using an external Database of Books. The Load Data utility does require you have
already setup your CD Fetch using the Database of Books (DBoB) of your choosing. As of April 2007
these options are Ingram Companion, Baker & Taylor Titlesource, or Bower Books in Print. Load
Data requires a specific setup and it requires you have already setup and tested your CD Fetch
setup. Consult the Anthology Manual or your Implementation technician for details on setting up CD
Fetch.
2. Decide on Section names and populate the Section listing. Do this by going to Master Files |
Sections and pressing F4 New to add a new section. The Load Data utility looks to the Master Files
listing for its Section names.
3. Buy extra batteries. Each scanner with a fresh set of batteries should be able to do roughly 5,000
scans. Remember that a scanner can only hold about 250 scans at any given time. Symbol
recommends using 4 Energizer EPX76 batteries in each scanner for optimal performance. These are
also sold under the models 357/303, A76, AG13, LR1154, LR44, or SR44SW/W. You will need a
small crosshead/Phillips screwdriver to change the batteries. We recommend using an eyeglass
repair kit screwdriver. There is a single screw near the bottom end of the scanner. Be VERY careful
putting in the batteries. The two batteries on the left should be printed side up, and the two batteries
on the right should be printed side down. Putting in the batteries incorrectly could seriously damage
the scanner.
4. Familiarize yourself with the various barcodes being used on your inventory. Know the difference
between an EAN barcode and a UPC barcode. Information provided at the end of this document.
5. Connect the CS2000 scanners, install the driver, enter in the Authorization code and test a few
rounds of scanning items, downloading scanner contents, verifying and posting the batches. The
next few sections of this document cover these specific items.
IMPORTANT: You must be running the latest version 4.4.203 or higher.
We will now go over the specific steps to setting up and using Load Data and the CS-2000 scanner.
800 Cottageview Dr. Suite 211 Traverse City, MI 49684
Anthology, Inc.
Toll Free: 800-819-0095
Fax: 231-933-0091 Support@anthology.com
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Summary of Contents for Anthology CS2000
- Page 1 Populating your Inventory using Load Data and CS2000 Scanners The Load Data module in Anthology is used to load your inventory into the computer system by way of a small hand held scanner. You can walk around your store and scan in the ISBN’s from your books, doing about 300 at a time.
- Page 2 • Power on the computer and insert the CS2000 into its docking base. Make sure you have the scanner firmly seated. The scanner works best if the button on the scanner goes toward the front of the docking station, away from the cable.
- Page 3 Master Files, Inventory, and click F4 to add a new record. • Type in an ISBN that is not currently in the Anthology system. If Fetch is working appropriately and the title is in the external database, the title information should appear. Sometimes a title is not found via Fetch, so the program will display the “Inventory Assistant”...
- Page 4 Below is a brief list of steps to get you started on a Load Data (LD). The recommended setup information listed above is CRITICAL to doing a proper and correct LD. 1. Open Anthology, go to Tools, Load Data 2. Press F4 New to create a new Batch record. Enter a Description for your batch such as ‘Shelving Unit #3’.
- Page 5 DO NOT leave any scanner connected to the cable after the download in completed because it drains the batteries. If you have problem downloading a batch from any scanner, disconnect the scanner, close out of anthology, wait one minute and try again. •...
- Page 6 Q: My store must be open during this LD, what should we know about this? • Again, Anthology does not support or recommend doing LD during open hours. Know that most stores that attempt a LD during open hours, usually find that doing this while open is too complex and time consuming to be cost effective or accurate.
- Page 7 Q: What if I left the scanner connected for a long time after upload? • Close the LD, and Anthology. You may also need to shut down the computer for 1 minute and change the batteries as well if left for an extended period of time.
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Page 8: Special Note
Introduction to Bar Codes Anthology allows you to use a bar code reader to enter data. Within the publishing industry there are two types of bar codes commonly used EAN-13, and UPC codes. A third type exists called CODE 39. Visual Anthology uses the CODE 39 bar code when labels are generated from within the Visual Anthology system. - Page 9 Generally these books will have the EAN-13 codes inside the front cover. You can still use UPC codes with Anthology if you so choose. But you must scan the code into the ISBN/SKU field in the Inventory file record for that book before Visual Anthology will be able to recognize a scanned UPC code.
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