Hublet M2 User Manual

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Hublet M2 User Guide

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Summary of Contents for Hublet M2

Page 1 Hublet M2 User Guide...
Page 2 Versio control Versio Date Owner Note: 04.Oct.17 Petja Nykänen First version 13.Nov.17 Jari Veikkolainen New features added 13.Feb.18 Jari Veikkolainen Dock parameters change process added 22.Jan.19 Jari Veikkolainen Template updated , Email subscribtion and Battery level features added. 13/03/2019...
Page 3 How to activate the tablets on your Hublet site Ongoing operations • How to manage content and loans for the Hublet tablets • How to manage access rights to the management tool, Hublet Manager • How to benefit from the reporting features of the Hublet Manager 13/03/2019...
Page 4 Page 5: Before your Hublet arrives Page 7: Hublet Manger – Overview Page 8: Taking into use: Connecting Hublet Dock to a Network Page 12: Taking into use: Configuring allowed networks for the tablets Page 16: Managing the content with Hublet Manager: Loans...
Page 5 Before your Hublet arrives 1/2 Hublet Docking station is connected to the internet with cable or with a wireless connection. If you want to use cable, tell this to the Hublet team so that your docking station will arrive with a pre-installed cable.
Page 6 Docking station verification purpose (scanned Barcode via email). 6. Think of a location for your Hublet station. Make sure it is visible and your visitors find it well. If Hublet is a new service, you might also want to think of how you instruct your users. Hublet is happy to help you with this.
Page 7 Organization tab lets you see all the Hublets under your organization and manage them. Site is a certain location and the Site tab takes you directly to manage the Hublets in that location. In the following sections we will take a step-by-step look into the features of the Hublet Manager. Initial view in the Hublet Manager...
Page 8 Maintenance mode and configure the network settings for the dock. 2. Log in to the Hublet Manager and go to Site > Docks. 3. Click on the row of the dock you are working with. View: Hublet Manager > Site...
Page 9 3. The dock’s information will pop up and you will find the Master PIN code. 4. Plug the Hublet Dock in to the electricity network and wait for it to boot up. On the touch screen press Hublet PIN. 5. Enter the 10-digit Master PIN and press OK.
Page 10 Taking into use: Connecting Hublet Dock to a network 3/4 6. You are now on the Smartdock Maintenance screen. Press Network Settings and then Modify. 7. First select the Network Mode. To connect the dock to a WiFi network, choose Wireless and press forward.
Page 11 10. Then insert the password for your WIFI network. 11. In the last step, Hublet’s Cloud IP Address is already inserted, press forward. You’ll be directed back to the Network Settings screen where you can now see your settings. Press OK , the dock will reboot and connect to your network.
Page 12 Taking into use: Configuring allowed networks for the tablets 1/4 1. Log in the Hublet Manager and go to Site > Networks > Add Site > Networks 2. Next insert the network information: SSID (name of the network), Visibility (Broadcast/Hidden) and Security mode (Open, WPA, WPA2, WEP).
Page 13 1. When taking the tablets into use for the first time, take the tablets out of the box and turn them on by pressing the power button on the right side of the tablet. Hublet admin app will open. 2. Click Setup > Continue and the tablet will ask you to scan the QR code that you created in the Hublet Manager with your laptop (see instructions below) 3.
Page 14 6. The scanned network is the primary network used by the tablet. 7. Once the tablet gets a network connection, you will be able to add other networks in Hublet Manager without needing to scan the settings every time. Tablet: activation successful...
Page 15 Taking into use: Configuring allowed networks for the tablets 4/4 You can enter the scanning mode at any time in the Hublet admin app by pressing the power button > Hublet > Settings This might be needed if there is a network change and the tablets go offline in between.
Page 16 Managing the content with Hublet Manager: Loans When logging in the Hublet manager, you will land on the Loans tab. This tab is used to create manual PIN codes to be linked with certain user profiles for a single usage or for a longer period of time. Here you can also see the current loan sessions and check who has a missing tablet if it hasn’t been returned.
Page 17 5. The choose the loan type. A single PIN only gives out 1 tablet during its validity. A reusable PIN gives out 6 concurrent loans giving out 1 tablet each time it is used. A multi PIN lets you release as many tablets as you need during its validity. > Hublet Manager > Loans > Loan permission added Hublet Manager > Loans 13/03/2019...
Page 18 Hublet Manager > Loans > Loan permission created shows on the sub tab Loan Permissions The tablet has not been taken into loan yet even though the permission exists. When the tablet is taken to loan with the PIN code above, the loan and its validity will show here.
Page 19 (eg. Adults, Kids or English, Maths, Science) 5. If you want to use unlock buttons please contact Hublet to enable this to your Site. Currently it can only be done by Hublet. User authentication via integration to an information system 1.
Page 20 Manager 2. Site admin: can see and manage all the Hublets on a certain site. Can create new users to the Hublet manager 3. Site user: can access the loan tab of the site and create manual loan permissions (PIN codes). Can’t manage the content of the devices.
Page 21 Organization and can choose the Site you wish to edit. If you are a Site admin, you will only see the Site you have the permission to edit and configure. There are a number of sub tabs that allow you to control different aspects of your Hublet system.
Page 22 > How long the tablets stay on in the dock if not borrowed > Change the values by clicking Edit View: Hublet Manager > Site > Settings > The email notification when tablet loans expired feature enables a user or 13/03/2019 users to receive notification by email when a tablet loan is expired.
Page 23 > GO to settings tab and click pencil icon under Email Subscription settings > Select a user to subscribe to the email notification and then save a modal 13/03/2019...
Page 24 Multi release (MAX): Defines the maximum number of tablets allowed for Multi loans. If you have 2 Hublet docks on the same site, you can allow a person to create a multi loan for 12 devices to be able to release all the tablets with the same PIN code.
Page 25 Organization > Site > Networks The Networks tab let’s you define the allowed networks for your tablets. Hublet supports Open, WPA, WPA2 and WEP networks. The network can be Hidden or visible. Here’s how you add networks to the Hublet Manager: 1.
Page 26 Installing an application in Hublet Manager 1. Log in the Hublet Manager and go the Site for which you want to install the app. 2. Click Applications > Add, and choose the desired app from the list. There is a search field you can use.
Page 27 Uploading a file in Hublet Manager 1. Log in the Hublet Manager and go the Site for which you want to upload the file. 2. Click Files > Upload files, and choose the desired app from your computer and click Start upload.
Page 28 Organization > Site > Device configurations The Device configurations tab lets you create different user profiles to be used on different loan times. All the configurations you create will show in the dropdown menu Device profile on the Loans tab. Each device configuration can have different default settings and different visible content.
Page 29 Organization > Site > Device configurations > User profile Overview 1/6 After clicking the name of the profile you wish to modify or the pencil icon on its row, you will see the following view. There are six tabs that control everything in this specific user profile. Below you have an overview of these tabs: Info Choose the name and add information about your profile.
Page 30 Defines the keep alive interval for the tablets. For example: if the interval is set to 60 seconds, the tablet will contact the Hublet cloud every minute to check if there are any changes in View: Device configurations >Profile > Settings the loan od other settings.
Page 31 Organization > Site > Device configurations > User profile > Overview 3/6 Wallpaper Lets you upload background images from your computer and set them to your tablets. The checked image (green row) is the current background image. You can also see the images uploaded to the site by other admins.
Page 32 Organization > Site > Device configurations > User profile > Overview 4/6 Desktop Defines how your tablet desktop will look like and what Apps, Weblinks and Files are available for your users with the device configuration in question. You can add, move and delete items with the Add-button and dragging and dropping them on the desktop.
Page 33 Organization > Site > Device configurations > User profile > Overview 5/6 Apps This tab shows the list of apps that you selected to be installed on the tablets before in the Applications tab. Here you choose which ones are actually visible to your users. You have to enable each app you placed on the desktop and choose if you want them shown in the app drawer as well (check mark icon and eye icon).
Page 34 Organization > Site > Device configurations > User profile > Overview 6/6 Files Shows you which files are available on your site, lets you add files and manage them. 13/03/2019...
Page 35 Creating and modifying user profiles (device configurations) User profiles are known as device configurations in the Hublet Manager. You can create different profiles to offer different desktops on the same physical tablets at different times. 1. Log in the Hublet Manager and go to your Site 2.
Page 36 4. To install apps on your tablet desktop, go to Device Configurations and choose the user profile you just created, or the one you wish to modify. 5. Click Desktop to modify the tablet view. > View: Device configurations > Profile View: Device configurations View: Device configurations >...
Page 37 6. Click Add items > Apps to see the list of available apps and click the plus (+) sign to add the app icon on the desktop. The count will switch to 1. The apps shown in this menu are the ones you selected to be installed to your tablets in the Applications tab.
Page 38 7. Drag and drop the icon on the desired place on the desktop. You can also remove icons by dragging them to the removal area on the top of the editor. You have 4 desktops on which you can place items. >...
Page 39 8. Next go to Apps and find the added app on the list. On the right column under Actions, enable ( x / check icon) the app for the profile and show (eye icon) to make the app visible in the app drawer. Make sure all the desired apps are enabled.
Page 40 We will go to google.com to open the browser form this page. 4. Close the application and press the power button on the side of the tablet until Shutdown, Restart and Hublet buttons show. Choose Hublet to access the Hublet administration app.
Page 41 Saving an application status in Hublet Manager 2/4 5. Open Hublet Manager and go to Site > Applications and find the app for which you want to save the status. 6. Click on the QR code icon next to the application and a larger QR code will open.
Page 42 Saving an application status in Hublet Manager 3/4 7. Take your tablet and click Settings in the Hublet administration app and the tablet will ask you to scan a QR code. 8. Scan the the QR code and the tablet will automatically upload the application backup information to the Hublet Manager.
Page 43 Saving an application status in Hublet Manager 4/4 9. In Hublet Manager go to Device configurations > choose the desired profile > Apps. 10. Click on the settings icon on the right and a popup window will open. In the dropdown menu choose the backup file you just created.
Page 44 Organization > Site > Docks 1/4 The Docks tab shows you technical information about your Hublet docks. By clicking the row you will be able to see how long the dock has been online, it’s serial number and the Master PIN code which is needed to make changes on the network settings or updating the dock software.
Page 45 Organization > Site > Docks 2/4 On the right you can see different icons: 1. The settings icon lets you change the color and the languages of the dock, and rename it. 2. The lock icon lets you lock and unlock the station to restrict the usage. 3.
Page 46 Updating the dock software 1. Find the 10-digit Master PIN code and insert it on the dock touch screen. Use the Hublet PIN field. If you only have library card authentication available, insert it to both card number and pin code fields. The maintenance menu will open.
Page 47 3. View: Site > docks > wrench icon > eye icon > 4. Parameters and settings can be changed by 2. Hublet Dock- Authentication method > Details > Method settings / User Inputs / Pluging pressing Edit button or PEN icon. Saving...
Page 48 Organization > Site > Devices The Devices tab shows you the technical details of your tablets. You can see the serial numbers, MAC addresses, availability for loan and battery status of the tablets. On the right you can see different icons: 1.
Page 49 Organization > Site > Reporting Reporting lets you see statistics about your Hublet system and how much the tablets are used. You can choose the time period you want the statistics from and by clicking Report, the numbers will be shown. You can then sort the statistics by date, by week, by month, by year or by site.
Page 50 Demo mode (Offline Demo) > Maintenance Mode • Open MAINTENANCE MENU with Master-PIN (10 digit) to Hublet PIN view • Select 'Demo Mode' and read instructions. Then activate Demo mode by pressing “Activate” button. • "DEMO MODE" will be visible in Top left corner •...