Actia SmarTach Manual

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Foreword: Welcome

ACTIA, specialist in onboard electronics for industrial vehicles,

is marketing the digital tachograph SmarTach

in Europe.

Compliant with European Regulation No. 3821/85 Annex 1B,

SmarTach

is a reliable and secure tool designed to replace

paper disk tachographs. A real partner on the road, SmarTach

gives you information about your time spent driving and resting,

and helps you to manage your working day while respecting the

regulation.

You can view all your information on the screen, or print it out on

paper.

There is a network of workshops spread throughout Europe to

maintain the equipment and supply accessories and

consumables.

Hit the road with SmarTach

2005 ACTIA

- Foreword -

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Summary of Contents for Actia SmarTach

Page 1 ® paper disk tachographs. A real partner on the road, SmarTach gives you information about your time spent driving and resting, and helps you to manage your working day while respecting the regulation.
Page 3: Table Of Contents
1.3.1 Abbreviations.................1 ® 1.3.2 Glossary .................1 SmarTach Behaviours ........22 3.9.1 Ignition Switch OFF ............22 ® General Presentation of SmarTach ..5 3.9.2 Ignition Switch ON .............. 23 General Features ..........5 ® How to Use SmarTach Interfaces............... 5 Advanced Functions....... 25 2.2.1 Display..................5...
Page 4 ® 6.6.1 In SmarTach ............... 73 How Companies can Download Data....59 ® 6.6.2 On Driver Card..............77 4.10 How to Display SmarTach Technical Data ..60 6.6.3 On Company Card............... 79 © ii - Contents - Copyright 2005 ACTIA...
Page 5 SECURITY BREACH ...........88 ·© ·© 2 CARD FAULT ..........89 6.9.11 ·° 6.9.12 INTERNAL FAULT ............89 ·® 6.9.13 PRINTER FAULT ............89 ·¬ 6.9.14 DOWNLOAD FAULT............89 ·¯ 6.9.15 SENSOR FAULT............90 º¢ 6.9.16 DRIVE > 4h30...............90 © Copyright 2005 ACTIA - Contents - iii...
Page 7: In This Manual
® SmarTach . You will also find the general instructions you need ® to bear in mind while using SmarTach and your smart card. Universal Time Co-ordinated This document is based on the amended EEC Regulation No. 3821/85 and especially its Annex 1B and 1.3.2 Glossary...
Page 8 When the driver has not inserted his card, the computations ® An electronic data storage device built into SmarTach involved are based on the data memory recordings related to the current period where no card was inserted and related to the Downloading relevant slot.
Page 9 ® SmarTach Name for ACTIA digital tachograph. Vehicle unit forming part of the recording equipment described by Annex 1B (defined above). Electronic system that records and stores driver and co- driver activities and vehicle parameters. ® SmarTach sensor Part of the recording equipment, providing a signal that is representative of vehicle speed and/or distance travelled.
Page 11: General Presentation Of Smartach
This new system records, stores, displays, prints and outputs data related to driver activities. Such ® data must now be stored on smart cards and in SmarTach memory. For the driver For the co-driver ©...
Page 12: Keys
When working as a crew, each user shall use the slot that is dedicated to their own activity. ® SmarTach display uses pictograms that are listed in Section 6.10 List of Pictograms Used in this Manual. ® © 6 - General Presentation of SmarTach Copyright 2005 ACTIA...
Page 13: Keyboard Beep
Hold down to Hold down to • insert or withdraw your • insert or withdraw your driver card from the left driver card from the slot. right slot. Table 3 © ® Copyright 2005 ACTIA - General Presentation of SmarTach...
Page 14: Warning Light
When the warning light flashes, a beep may sound. To activate/deactivate beeps, refer to Section 4.1.6 Warning Beep. To read more about Manual entry of activities, refer to Section 4.7 How to Enter Activities Manually. ® © 8 - General Presentation of SmarTach Copyright 2005 ACTIA...
Page 15: How To Use Smartach - Basic Functions
® SmarTach use can be found. 3.1 Recommendations ® Drivers and employers must use SmarTach in conformance 3.2 For Different Users and Smart Cards with all instructions found in modified EEC Regulation No. 3821/ ® 85 and in this manual.
Page 16 Workshop approved by that Member State. Card • Identifies the cardholder. • Allows the recording equipment to be tested, calibrated and/or downloaded. Table 4 ® © 10 - How to Use SmarTach - Basic Functions - Copyright 2005 ACTIA...
Page 17: Mode Of Operation
For more details, refer to Section 6.7 Access ® Rights to Data and Section 6.1 SmarTach Functions. 3.4 How to Insert your Smart Card • The vehicle must be stationary. • The ignition switch must be turned on...
Page 18 To enter activities manually, refer to Section 4.7 How to Enter Activities Manually. The slot closes automatically. ® The following display appears to inform you that SmarTach Press to not enter activities manually. reads the card. During operation, symbols move / - \.
Page 20: How To Select Your Current Activity
Any declaration of activity is taken into account as soon as you progress. Otherwise, wait until your card has press the corresponding key. been withdrawn. ® • When the vehicle is moving, SmarTach • There must be no event/fault message automatically switches driver activity to displayed. Otherwise, press DRIVING and co-driver activity to acknowledge the warning.
Page 21: First Level Displays
Example 1 - The vehicle is moving. Example 1 bis Table 8 Partial mileage Example 2 Total mileage Example 3 Vehicle speed Example 4 Table 7 © ® Copyright 2005 ACTIA - How to Use SmarTach - Basic Functions - 15...
Page 22 Local time 14:52 Description In example 3 Table 9 First line: same as in Example 1 bis Total mileage 1661 km Local time 14:57 Table 11 ® © 16 - How to Use SmarTach - Basic Functions - Copyright 2005 ACTIA...
Page 23: How To Display The Most Useful Information
Continuous driving time and cumulative break time Example 5 Weekly and semi-weekly driving time Example 6 UTC time Example 7 Summary of driver activities Example 8 Table 13 © ® Copyright 2005 ACTIA - How to Use SmarTach - Basic Functions - 17...
Page 24 13h03 02h00 driver for current week Table 14 Your accumulated driving time as co- driver for current week and previous week 037h00 (complete) Table 15 ® © 18 - How to Use SmarTach - Basic Functions - Copyright 2005 ACTIA...
Page 25 Operational mode UTC time 11:42 Your accumulated driving time for the 01h00 Table 16 current day as driver Current daily work period amplitude 03h04 Table 17 © ® Copyright 2005 ACTIA - How to Use SmarTach - Basic Functions - 19...
Page 26: How To Acknowledge Warnings
To turn off the warning light, you may have to will correspond to acknowledgements for the number execute specific actions, as indicated in Section of warnings from the same cause. 6.9 List of Warnings. ® © 20 - How to Use SmarTach - Basic Functions - Copyright 2005 ACTIA...
Page 27: How To Withdraw Your Smart Card
Press to confirm Refer to Section 6.8 List of Countries and Press to cancel withdrawal operation. The last Regions. displayed information reappears. © ® Copyright 2005 ACTIA - How to Use SmarTach - Basic Functions - 21...
Page 28: Smartach ® Behaviours
Behaviours 3.9.1 Ignition Switch OFF This operation can take some time to finish. ® While ignition switch is turned off, SmarTach is in stand-by The selected default display from the first level appears. mode, with its screen mainly off. ®...
Page 29: Ignition Switch On
3.9.2 Ignition Switch ON ® When ignition switch is turned on, SmarTach shows presentation displays for a few seconds before going to the selected main display. Refer to Section 3.6 First Level Displays. One important presentation display summarizes the owners of cards inserted in slots 1 and 2.
Page 31: How To Use Smartach
® ® 4. How to Use SmarTach - Advanced 4.1 How to Set SmarTach Functions The following sections describe functions available to both drivers and companies. The following table explains how to go from one level of menus 4.1.1 Printouts Time Reference to another: ®...
Page 32: Local Hour/Utc Time
30 minutes. level. Limits are -23h30 and +23h30. Press to validate the change (+01h00 in this case) or to exit without change. ® © 26 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 33: Utc Time
® ® SmarTach must be on time. You can adjust SmarTach time under the following conditions: • UTC time can be adjusted by a maximum of one minute. • Only one adjustment can be made within 7 days. If you Press to select UTC TIME.
Page 34: Contrast
SETTINGS. Press to select SETTINGS. Press as many times as necessary to go to CONTRAST. Press to select SETTINGS. ® © 28 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 35: Warning Beep
In the first level of menus, press to go to the second level. The change is taken into account. The last selected main display appears. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 29...
Page 36: Speed Unit
Speed unit change is taken into account. The last selected main display appears. Press to select SETTINGS. Press as many times as necessary to go to km/h / mph setting. ® © 30 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 37: Default Activity
Availability Companies can set driver and co-driver activities automatically ® Table 19 (continued) selected by default by SmarTach when ignition is turned on or off. The following choices are possible: To set the driver and co-driver default activity, proceed as...
Page 38: Remind Beep
¦ ¥ § In the first level of menus, press to go to the second select the co-driver default activity: level. ® © 32 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 39: How To Reset The Tripmeter
• when ignition is turned off. Press to reset the tripmeter. Press to validate the selected condition. Press to validate the change or to exit without change. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 33...
Page 40: How To Get Paper Printouts
UTC time is required for tickets that can be provided to • No downloading operation must be in progress. authorities for control. Refer to Section 4.1.1 Printouts Time Reference. ® © 34 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 41: Driver And Co-Driver Activities
6.4.1 How to Change the Paper Roll, The ticket has been printed 6.4.2 How to Clean the Printer Head. ___________®____________ ® properly and fully. Refer to Section 5 SmarTach for Dangerous Goods Vehicles. Data that should have been __________!x®___________ printed are not on the ticket 4.3.1 Driver and Co-Driver Activities...
Page 42 © Driver card Slot 2: © Press to select PRINT REPORT. Co-driver card ® You can print your daily activities from SmarTach or your Table 22 driver card. Press to validate or to change your selection. In both cases, press as many times as °®...
Page 43: Events And Faults
PRINT REPORT. Press to select PRINT REPORT. Press to stop printing. ® You can print events and faults from SmarTach or your driver card. In both cases, press as many !·°® !·©® Once the printing operation has finished, the following display...
Page 44: Technical Data And Over-Speeding
During the printing operation, the following display appears: Press to select PRINT REPORT. To print technical data, press as many £ª® times as necessary to select Press to stop printing. ® © 38 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 45: How To Display Printouts
4.3.1 Driver and Co-Driver Activities, 4.3.2 Events and Faults, You can see your printouts on the display instead of having them 4.3.3. Technical Data and Over-speeding. on tickets. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 39...
Page 46: How To Declare Specific Conditions
• Total mileage: level. • Vehicle speed: Press as many times as necessary to go to SPECIFIC CONDIT. Press to select SPECIFIC CONDIT. ® © 40 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 47: Ferry/Train
SmarTach shows you the date and time at which the Ferry/ Train condition was declared. Press to confirm the Ferry/Train condition declared or to cancel. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 41...
Page 48: How To Enter Locations Where Daily Work Periods Begin/End
3.4. How to Insert your Smart Card, 3.8. How to Withdraw your Smart Card. • when you are starting or ending a daily work period while ® your card is inserted in SmarTach . In this case, proceed as described in this section. Pictogram...
Page 51: How To Enter Activities Manually
You can enter activities manually if you have performed Start date of this activity activities while away from your vehicle, your driver card not ® having been inserted in SmarTach . You were not able to Start time of this activity declare them in real time.
Page 52 • You want to enter activities having occurred during the ® Once you have started manual entry of activities, SmarTach warns current daily work period. you if you do not enter any data during a certain time, as shown in the following table.
Page 53: During The Current Daily Work Period
You want to enter your activities from 11:00 to 11:31: Do not force. Let the mechanism draw in the card. Activity Duration Availability From 11:00 to 11:10 Work From 11:10 to 11:31 Table 29 © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 47...
Page 54 The slot closes automatically. The activity entry display appears. ® The following display appears to inform you that SmarTach reads the card. During operation, symbols move / - \. The start date/time displayed is the same as the date/time your driver card was withdrawn.
Page 55 In this case, you have to enter your activities again. To confirm the start date, press The entered activities are confirmed. They are stored in your driver card. To confirm the start time, press © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 49...
Page 56: At The End Of The Previous Daily Work Period
You are starting your daily work period. April 16th, 2003 8:59 ® The following display appears to inform you that SmarTach Now, you are inserting your driver card in reads the card. During operation, symbols move / - \. April 16th, 2003 8:59 ®...
Page 57 Hold down to select time more to select WORK rapidly. Press To confirm the start date, press To confirm the start time, press © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 51...
Page 59: At The Beginning Of The Current Daily Work Period
Yesterday, you withdrew your card from a April 15th, 2003 19:13 ® SmarTach Table 31 You want to enter a work period from 7:00 to 8:57. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 53...
Page 61 You want to enter a work period from 7:00 to 8:57. To do so press as many times as necessary to select WORK . Press to validate. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 55...
Page 62: How To Manage Company Locks
Marker Description Press to confirm all data entered ® From this moment, all data recorded in SmarTach are locked by the company (as identified by its Press to cancel. company card number). Lock start marker In this case, you have to enter your activities again.
Page 63: How To Place A Lock When No Lock Has Been Placed
COMPANY LOCK. start marker was placed. Press to select COMPANY LOCK. The last selected main display appears. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 57...
Page 64: How To Place A Lock When A Lock Has Already Been Placed
The last selected main display appears. The displayed date corresponds to the date at which the marker for the start of the existing lock was placed. ® © 58 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 65: How To End A Lock
The displayed date corresponds to the date at which the device allowing data to be downloaded and stored on marker for the start of the lock was placed. computer storage media. © ® Copyright 2005 ACTIA - How to Use SmarTach - Advanced Functions - 59...
Page 66: How To Display Smartach ® Technical Data
In the first level of menus, press to go to the second level. • Characteristic coefficient of the vehicle (W) Press as many times as necessary to go to INFORMATION. ® © 60 - How to Use SmarTach - Advanced Functions - Copyright 2005 ACTIA...
Page 67: Smartach For Dangerous Goods Vehicles
INERIS 05 ATEX 0000 II 3(2) G EEx nA [ib] IIC T6 CE0080 ® • On the speed sensor connected to the tachograph ACTIA developed specific versions of SmarTach to be installed ® INERIS 05 ATEX 0000 II 2 G EEx ib IIC T4 CE0080 in dangerous goods vehicles.
Page 68: Instructions For Use In The Presence Of An Explosive Atmosphere
® its power functions, nor those relating to the driving of the Turn the ignition switch off; SmarTach goes into standby vehicle. mode while verifying whether card and printer operations are indeed complete.
Page 69 Turn on the ignition switch to resume use if necessary. • Close vehicle doors and windows. ® • Ensure that the ambient temperature around SmarTach does not exceed 50°C (maximum temperature for use in The two actions cited above must be carried out in hazardous areas) for at least 20 minutes, and that the the given order.
Page 71: Appendices
® • Function access control: controls access to all SmarTach • Time management: constantly measures UTC date and functions and to recorded data, according to the type of smart time, manages local time and checks time adjustment for cards inserted.
Page 72 ® are used to detect whether it has been opened or not. • Built-in tests: monitors proper operation of SmarTach performing self or built-in tests. Labels and seals must not be destroyed or •...
Page 73: Functions Accessible In The Company Mode Only
5 years maximum. It must not be ®' item of equipment to collect data recorded in SmarTach obtained on the basis of false declarations and/or forged memory or on an inserted smart card. A signature associated documents.
Page 74 ® Drivers must select the activity to be recorded by SmarTach cards in order to falsify, suppress or destroy data and/or using keys , and this must correspond to their printed information.
Page 75: Conditions For Secure Use
2 red ones on the sides of the front panel. It is strictly forbidden to remove these labels. ® Drivers must make certain that SmarTach internal UTC time corresponds to the real time. Drivers must only use models of paper roll type approved for ®...
Page 76: Precautions For Use
Maintenance. stationary (except for acknowledging warnings). ® Do not let liquid or foreign objects get inside SmarTach • Remove regularly paper residue from the inside of the printer Clean the front panel using a soft cloth moistened with a using a soft cloth.
Page 77 The printer door is a spare part. you, with the blank side upwards. Use the reference provided on the door to order doors. Press on the door to close it, holding the paper upwards. © Copyright 2005 ACTIA - Appendices - 71...
Page 78: How To Clean The Printer Head
® 6.4.2 How to Clean the Printer Head 6.5 SmarTach Technical Data ® If you note any printing quality problem, clean the printer SmarTach is fully operational in the temperature head with a cotton swab slightly moistened with alcohol. range -20/+70°C.
Page 79: Stored Data
® 6.6.1 In SmarTach For each insertion / withdrawal cycle: ® • Card holder’s surname and first name(s) as stored In addition to the identification data for SmarTach and the ® in the card connected speed sensor, SmarTach records the data listed in •...
Page 80 • Card type, number and issuing Member State of Storage rule: The 10 most recent events the two cards creating the conflict Storage rule: The 10 most recent events Table 34 (continued) Table 34 (continued) © 74 - Appendices - Copyright 2005 ACTIA...
Page 81 • Date and time of end of fault Table 34 (continued) • Card fault • Card type, number and issuing Member State Storage rule: The 10 most recent driver card faults Table 34 (continued) © Copyright 2005 ACTIA - Appendices - 75...
Page 82 (old and new values) Storage rule: Known calibration parameters at the Storage rule: The 20 most recent controls ® moment of activation of SmarTach , its very first Table 34 (continued) calibration following its activation, its first calibration on the current vehicle and the 5 most recent calibrations.
Page 83: On Driver Card
6.6.2 On Driver Card Data recorded Recording conditions / Storage rules ® SmarTach records the data listed in the following table on For each lock: inserted driver cards. • Lock start (lock-in) date and time The storage capacity is on average 28 days unless •...
Page 84 • A daily presence counter, increased by one for ® read on the card is For each type of event detected by SmarTach while each of these calendar days later than the • The total distance travelled by the driver during...
Page 85: On Company Card
• Period downloaded, in case of downloading • Vehicle registration number and registering Member State of the vehicle in which the control happened ® For the current session opened with SmarTach Data recorded Recording conditions, details • Date and time the session was opened Card session •...
Page 86: Access Rights To Data
® 6.7 Access Rights to Data The following table gives the operating mode for SmarTach relation to the type of valid smart cards inserted in the left and ® SmarTach users are identified thanks to their smart card. right slots: ®...
Page 87 No card is inserted in Driver related datacan be output only for the current Data download Operational mode (for remote data download only) ® and eight previous calendar days. SmarTach Table 38 Table 39 © Copyright 2005 ACTIA - Appendices - 81...
Page 88: List Of Countries And Regions
6.8 List of Countries and Regions Code Country 6.8.1 Countries Azerbaijan ® Bulgaria The different countries appear in SmarTach in the following order: Bosnia-Herzegovina Belarus Code Country Czech Republic Austria Estonia Belgium Liechtenstein Germany Croatia Denmark Kazakhstan Spain Latvia France...
Page 89: Spain Regions
6.8.2 Spain Regions Code Country ® The different regions of Spain appear in SmarTach in the Armenia following order: Switzerland Cyprus Code Region Rest of Europe Andalusia Faeroe Islands Aragon Georgia Asturias Hungary Cantabrica Iceland Catalonia Lithuania New Castile Malta...
Page 90: List Of Warnings
6.9 List of Warnings ® ® Case 1: SmarTach automatically Case 2: SmarTach does not reject !© rejects the card after having the card after having acknowledged 6.9.1 INVALID CARD acknowledged the warning the warning. Event / fault: 1. Check that it really is a The card which has just been Insertion of a non-valid card.
Page 91: Card Conflict
® ® Driver card Company card Case 1: SmarTach automatically Case 2: SmarTach does not reject rejects the card after having the card after having acknowledged Case 1: If the company card which is acknowledged the warning the warning. inserted is withdrawn automatically after having acknowledged the 4.
Page 92: Driving W/O Card
• Insert driver card in the left slot of Stop vehicle. ® ® SmarTach current SmarTach ® • After having acknowledged the warning, SmarTach does Case 2: Vehicle moves off with not allow complete manual entry of activities between undesirable combination of cards ® inserted in SmarTach withdrawal of the card and its current insertion.
Page 93: Card Ins While
Card insertion while driving. Event / fault: Causes and actions (having acknowledged warning) Over-speeding. ® A card has been inserted in SmarTach while the vehicle was Causes and actions (having acknowledged warning) already moving. The vehicle exceeded its maximum authorised speed.
Page 94: Power Interrupt
6.9.9 MOTION DATA ERROR Regulations. Event / fault: ® • There is an authentication problem between SmarTach Motion data error. the speed sensor. Causes and actions (having acknowledged warning) There are a number of possible causes: • There is a problem with the integrity of the data recorded in ®...
Page 95: Card Fault
® ® withdrawn from SmarTach • If the problem continues, SmarTach must be checked by a ® • Try to use the card again in SmarTach and/or in another workshop. ® SmarTach Refer to Section 6.2.1. Compliance with • If the problem continues, the card must be replaced.
Page 96: Sensor Fault
Causes and actions (having acknowledged warning) 6.10 List of Pictograms Used in this Manual There is a fault with the speed sensor. ® • SmarTach and the speed sensor must both be checked by a 6.10.1 Pictograms Defined by Annex 1B workshop.
Page 97: Combination Of Pictograms Defined By Annex 1B
2 Card fault (co-driver slot) ·« Display fault Cards ·¬ ¢© Downloading fault Driver card ·® © Printer fault Company card ·¯ © ---No card Sensor fault ·° ® SmarTach internal fault © Copyright 2005 ACTIA - Appendices - 91...
Page 98: Additional Pictograms
μ© 1 Update of data on card 1 before withdrawal ² 2/5Attempt 2 out of 5 to check pin code (5 attempts maximum) ² μ Company lock start μ² Company lock end © 92 - Appendices - Copyright 2005 ACTIA...
Page 99: Example: Daily Card Printouts - Drivers Working In Crew
• same vehicle and day • same vehicle and day Insertion of • at 16:20 UTC • at 16:20 UTC smard cards for second period • in slot 2 • in slot 1 Table 45 © Copyright 2005 ACTIA - Appendices - 93...
Page 101: Printouts And Detailed Explanations
Calibration date Type, Date, Time, Duration, VRN ® Control Card Identification (if any): State, Card number, Last Events and/or Faults stored in the SmarTach , Details if any: Control Date &Time, Type of control Fault Type, Date, Time, Duration, Card #...

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