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Summary of Contents for ATEN VanCryst VK430
- Page 1 ATEN VanCryst™ RBS Panel & Configurator ATEN Room Booking System User Manual...
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Page 2: Compliance Statements
ATEN Room Booking System User Manual Compliance Statements FEDERAL COMMUNICATIONS COMMISSION INTERFERENCE STATEMENT This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. -
Page 3: User Information
ATEN Room Booking System User Manual Industry Canada Statement This Class A digital apparatus complies with Canadian ICES-003. RoHS This product is RoHS compliant. User Information Online Registration Be sure to register your product at our online support center: International http://eservice.aten.com... -
Page 4: User Notice
For information about all ATEN products and how they can help you connect without limits, visit ATEN on the Web or contact an ATEN Authorized Reseller. Visit ATEN on the Web for a list of locations and telephone numbers: International http://www.aten.com... -
Page 5: Package Contents
ATEN Room Booking System User Manual Package Contents Check to make sure that all components are in working order. If you encounter any problem, please contact your dealer. VK430 1 VK430 10.1” RBS Panel with wall mount 2 LED bars ... -
Page 6: Table Of Contents
ATEN RBS App........ - Page 7 Adding API Permissions ....... . 26 ATEN RBS Configurator ........29 Panel Message .
- Page 8 ATEN Room Booking System User Manual Appendix Safety Instructions ......... . 51 General .
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Page 9: About This Manual
ATEN Room Booking System User Manual About this Manual This user manual is provided to help you get the most out of your ATEN Room Booking System. It covers all aspects of the system, including RBS Panel and RBS Configurator installation, configuration, and operation:... -
Page 10: Conventions
ATEN Room Booking System User Manual Chapter 8, Panel Operation Guides you through the operations that can be done on ATEN RBS Panels, including booking or checking into rooms. Appendix Provides specifications and other technical information regarding the ATEN Room Booking System. -
Page 11: Introduction
ATEN Room Booking System consists of VK430 RBS Panels, 1 for each room managed, and an RBS Configurator used to configure the RBS Panels and calendar server. -
Page 12: Features
Features VK430 10.1” RBS Panel 10.1” capacitive touch-screen panel Natively installed with the ATEN RBS app for integration with calendar servers Supports Power over Ethernet (PoE) — can receive both power and communication over a single Ethernet cable ... -
Page 13: Requirements
System and managing your room resources. 1. Install an ATEN RBS Panel, using the preinstalled wall mount (and 3M mount tape), for each of the room to be manged by your ATEN Room Booking System. 2. Configure all RBS Panels and the required calendar server settings via ATEN RBS Configurator. -
Page 14: Accessories
ATEN Room Booking System User Manual Accessories Optionally purchase any compatible power adapter and/or power cord if needed, as listed below. Contact your ATEN dealer for details. Model Description Region 0AD8-8012-33MG power adapter LIN2-418K-D12G power cord LIN2-418K-E12G power cord LIN2-418K-D16G... -
Page 15: Components
Chapter 1. Introduction Components VK430 RBS Panel Component Description touch screen Tap to configure or reserve the corresponding room. status LED Lights on when the touch panel is powered on. - Page 16 Connects to power. USB Micro-B port Reserved for debugging. USB type-A port Used to update the ATEN RBS app and/or firmware. LAN port with PoE Connects to the network, while receiving power via PoE. speakers Plays beep sounds to indicate operation actions.
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Page 17: Hardware Setup
Important safety information regarding the placement of this device is provided on Safety Instructions, page 51. Please review it before proceeding. This chapter guides you through the hardware setup of ATEN RBS device as well as cover some of its basic configurations. The RBS device covered includes:... -
Page 18: 10.1" Rbs Panel
10.1” RBS Panel Installation The ATEN VK430 RBS Panel comes preinstalled with a wall mount. It is also compatible with any VESA-compliant (75 x 75 mm) mounting accessory. Follow the steps below to install and mount the VK430 onto a wall. -
Page 19: Setting Static Ip
Upon first-time startup, the VK430 shall be offline and not connected to any calendar server. To set up the VK430, you shall use the ATEN RBS Configurator software to create the necessary setting profiles to be uploaded to it. See Configurator Installation, page 11. - Page 20 ATEN Room Booking System User Manual This Page Intentionally Left Blank...
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Page 21: Configurator Installation
Chapter 3. Configurator Installation Chapter 3 Configurator Installation The ATEN RBS Configurator is a GUI-based management software that helps you configure mass RBS panels for convenient management of your conference room resources against a calendar server, such as Microsoft Office 365 Calendar. -
Page 22: The Interface
3. Once the installation is completed, click Done to finish. The Interface Launch the software to start configuring your ATEN Room Booking System. Below is the general interface of RBS Configurator and its components. - Page 23 Edit Template: Defines layout designs to be applied to the RBS panels managed. Calendar Settings: Contains the required calendar server settings for integration with ATEN Room Booking System. Panel Management: Upload and/or edit setting profiles to ATEN RBS Panels via network.
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Page 24: Getting Started Tasks
ATEN Room Booking System User Manual Configuration Steps After launching the ATEN RBS Configurator, it is recommended to set up your ATEN Room Booking System in the following order: 1. In the Edit Template tab, define a desired layout and theme style to be uploaded to the ATEN RBS Panels you will be managing. -
Page 25: Panel Profile
Chapter 4 Panel Profile The Edit Profile tab, in ATEN RBS Configurator, allows you to customize layout design profiles and define booking settings to be applied to any ATEN RBS Panels managed. Editing Profile Names, Duplicating and Deleting Profiles On a panel profile, you can click the... -
Page 26: Defining Profiles
ATEN Room Booking System User Manual Defining Profiles Click on a desired profile to start. The following dialog box appears. Item Description Panel Profile Displays an example of how the panel layout would look Preview like once the profile is applied. -
Page 27: Gui Design
Chapter 4. Panel Profile GUI Design Item Sub-Item Description Date and Date Format Sets the format in which date is displayed on the RBS Time Panel. Time Format Sets the format in which time is displayed on the RBS Panel. Brand/Logo Upload Uploads a brand logo image (.jpg, .jpeg, .png, or... - Page 28 ATEN Room Booking System User Manual Item Sub-Item Description Status Color Available Sets the color of the LED bars of the RBS Panel, and its status color, when it is available for use. Reserved Sets the color of the LED bars of the RBS Panel, and its status color, when it is reserved for a meeting.
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Page 29: Calendar Server
Calendar, for convenient scheduling management of all conference rooms in the system. Microsoft Office 365 To set up a Microsoft Office 365 Calendar for managing your ATEN Room Booking System, follow the steps below. 1. Using the Microsoft Office 365’s administrator account, do the following: ... -
Page 30: Microsoft 365 Admin Center
ATEN Room Booking System User Manual Microsoft 365 admin center To start, log into https://login.microsoftonline.com using the Microsoft Office 365’s administrator account and click Admin. Adding User Accounts Add a user account for every person who is allowed to book room resources through the Office 365 calendar server, by doing the following: 1. -
Page 31: Adding Room (Resource) Accounts
Adding Room (Resource) Accounts Add a room account, and set a required password, for every conference room to be managed by ATEN RBS, by doing the following: 1. Go to Navigation Menu > Resources > Rooms & equipment and click Add resource 2. -
Page 32: Setting Administrator Account To Record Room Usage Details
ATEN Room Booking System User Manual Setting Administrator Account to Record Room Usage Details Configure the administrator account to record the necessary conference room usage details, by doing the following: 1. Go to Navigation Menu > Resources > Rooms & equipment and select... - Page 33 Chapter 5. Calendar Server 3. In the Manage delegates dropdown list, type, search for, and select the administrator account used to manage the conference rooms, and their room accounts, and then click Save changes. 4. Repeat steps 1 ~ 3 for every room account.
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Page 34: Azure Active Directory
From Microsoft 365 admin center, go to Navigation Menu > Admin centers and select Azure Active Directory. Registering Application Register to obtain an Application ID for the ATEN Room Booking System, by doing the following: 1. Go to Azure Active Directory > App registrations and click New... - Page 35 Chapter 5. Calendar Server 2. Enter a desired name, select Accounts in this organizational directory only under Supported account types, and click Register. 3. Once registered successfully, the Application ID is displayed, which shall later be entered on your ATEN RBS Configurator.
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Page 36: Adding Api Permissions
ATEN Room Booking System User Manual 4. After registering, go to Authentication, enable Allow public client flows by selecting Yes. Then click Save for the changes to take effect. Adding API Permissions After registering the application, also make sure the required API permissions have been applied to it, by doing the following: 1. - Page 37 Chapter 5. Calendar Server 2. Select and enable the following permissions: 4 Calendar permissions...
- Page 38 ATEN Room Booking System User Manual 1 Place permission 2 User permissions 3. Click Add permissions to finish. Note: If you encounter MFA (multi-factor authentication) issues, please refer https://docs.microsoft.com/en-us/microsoft-365/admin/security-and- compliance/set-up-multi-factor-authentication?view=o365- worldwide#turn-security-defaults-on-or-off to disable.
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Page 39: Aten Rbs Configurator
Item Description Admin Account Enter the Microsoft Office 365 Calendar’s administrator account. Admin Password Enter the Microsoft Office 365 Calendar’s administrator password. Application ID Enter the Application ID of the ATEN RBS as registered on the Microsoft Office 365 Calendar. -
Page 40: Panel Message
ATEN Room Booking System User Manual Panel Message The Panel Message settings allow users to define the disconnection message to be displayed on the RBS Panels managed when they are not connected to the calendar server, as well as the contact info to be displayed on the RBS Panels’... -
Page 41: Support Contact
Chapter 5. Calendar Server Support Contact Define the contact info, for support or assistance, to be displayed on the RBS Panels’ settings page, as exemplified below. Once applied, the contact info is displayed on the RBS Panels’ settings page. - Page 42 ATEN Room Booking System User Manual This Page Intentionally Left Blank...
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Page 43: Panel Management
Chapter . Panel Management Panel Management The Panel Management tab, in ATEN RBS Configurator, allows you to upload setting profiles to and configure the ATEN RBS Panels managed. RBS Panel Search To start, you can search for the RBS Panels you want to manage by 1 of the 2 following methods: ... -
Page 44: Panel Management Options
ATEN Room Booking System User Manual Panel Management Options After at least 1 RBS Panel has been found by the RBS Configurator, its related information and configuration options are displayed, as exemplified below. Item Description Model Displays the model of the RBS Panel. -
Page 45: Uploading Profiles And Setting Changes To Aten Rbs Panels
Last Update Displays the time at which the RBS Panel was last updated. Uploading Profiles and Setting Changes to ATEN RBS Panels Users can upload profiles and/or setting changes to any RBS Panel managed by doing the following: 1. First, check the RBS Panels to which you want to upload profiles and/or setting changes. -
Page 46: Batch Configure
ATEN Room Booking System User Manual 4. Type the login passwords of the RBS Panels selected in the Panel Password column, as illustrated below. Note: If the RBS Panels to which you want to upload profiles and/or setting changes share the same panel password, you can simply type that common password in the Batch Password Authentication field instead of having to type the same password repeatedly. - Page 47 Chapter . Panel Management 2. Type the login passwords of the RBS Panels selected in the Panel Password column, as illustrated below. Note: If the RBS Panels to which you want to upload profiles and/or setting changes share the same panel password, you can simply type that common password in the Batch Password Authentication field instead of having to type the same password repeatedly.
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Page 48: Upgrading Firmware / App
ATEN Room Booking System User Manual Upgrading Firmware / APP To upgrade the firmware and/or APP of the RBS Panels, follow the steps below. 1. Download and unzip the firmware / APP upgrade file from the product webpage. 2. Check the RBS Panels for which you want to upgrade firmware and/or 3. - Page 49 Chapter . Panel Management 4. Click Upgrade, select FW Upgrade or APP Upgrade and browse for the firmware or APP upgrade file. 5. Click Upgrade to finish.
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Page 51: Panel Password
Chapter 7 Panel Password This chapter guides you through how to define and change the passwords of your ATEN RBS Panels. You can define your RBS Panels’ passwords using one of the following methods: Defining the passwords directly on the RBS Panels, see page 41. -
Page 52: Changing The Passwords Of Multiple Rbs Panels Via Rbs Configurator
RBS Configurator To start, make sure all of the RBS Panels to be configured are connected within the same network as your ATEN RBS Configurator and turned on. 1. On your RBS Configurator, go to the Panel Management tab and search for the RBS Panels you want to change passwords for by 1 of the 2 following methods. - Page 53 Chapter 7. Panel Password 3. Type the login passwords of the RBS Panels selected in the Panel Password column, as illustrated below. Note: If the RBS Panels to which you want to upload profiles and/or setting changes share the same panel password, you can simply type that common password in the Batch Password Authentication field instead of having to type the same password repeatedly.
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Page 55: Panel Operation
Chapter 8. Panel Operation Chapter 8 Panel Operation This chapter guides you through the operations that can be done on ATEN RBS Panels, including booking or checking into rooms. Note: Before operating any of your RBS Panels, make sure the necessary configurations and profiles have been uploaded and applied to them. - Page 56 ATEN Room Booking System User Manual Item Description Quick Provides varying functions based on the current status of the Booking conference room: Available, Reserved, or Occupied. / Check- Available Quick Booking: Lets users start or schedule a meeting using the conference room through one of the following options: ...
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Page 57: Viewing Meeting Schedule
Today’s Scheduled Meetings To view meetings scheduled throughout the day, simply tap and drag on the ATEN RBS Panel’s Daily Schedule Area. Meetings Scheduled on Other Dates / for Other Rooms To view meeting schedules for other dates or for other conference rooms, tap the calendar icon . -
Page 58: Suggesting A Room
ATEN Room Booking System User Manual Suggesting a Room The Suggest Room function suggests conference rooms, currently available for use within the Room Booking System, to users for convenient meeting hosting. 1. From the main page of a RBS Panel, tap Suggest Room. -
Page 59: Booking A Room
The Settings page of RBS Panels contains its network and password settings. To access, tap from the RBS Panel’s main page and enter the required password. Note: For setting the password of ATEN RBS Panels, see Panel Password, page 41. - Page 60 ATEN Room Booking System User Manual This Page Intentionally Left Blank...
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Page 61: Appendix
Appendix Appendix Safety Instructions General Read all of these instructions. Save them for future reference. Follow all warnings and instructions marked on the device. This product is for indoor use only. Do not place the device on any unstable surface (cart, stand, table, etc.). If the device falls, serious damage will result. - Page 62 ATEN Room Booking System User Manual Do not attempt to service the device yourself. Refer all servicing to qualified service personnel. If the following conditions occur, unplug the device from the wall outlet and bring it to qualified service personnel for repair.
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Page 63: Specifications
Appendix Specifications VK430 Panel Specifications Display Type TFT-LCD Size 10.1” Touch Screen Capacitive Resolution 1280 x 800 Aspect Ratio 16:10 Color Depth 8 bit Contrast Ratio 800:1 Backlight Viewing Angle ±85º (H), ±85º (V) Interfaces Ethernet 1 x RJ-45 Female, 10/100/1000 BaseT 1 x USB Type-A Power Power over Ethernet (PoE) -
Page 64: Technical Support
ATEN Room Booking System User Manual Technical Support International For online technical support – including troubleshooting, documentation, and software updates: http://eservice.aten.com For telephone support, see Telephone Support, page iii: North America Email Support support@aten-usa.com Online Troubleshooting https://eservice.aten.com Technical... -
Page 65: Limited Warranty
© Copyright 2021 ATEN® International Co., Ltd. Released: 2021-12-02 ATEN and the ATEN logo are registered trademarks of ATEN International Co., Ltd. All rights reserved. All other brand names and trademarks are the registered property of their respective owners.
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