AKVIGO TABinTIME Instruction Manual

Medication management system

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INSTRUCTION MANUAL

TABinTIME Medication Management System

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Page 1 INSTRUCTION MANUAL TABinTIME Medication Management System...
Page 2 Please observe all usage and safety information important for the everyday operations of TAB in TIME. AKVIGO GmbH shall accept no liability for subsequent damages resulting from improper use. The content of this operating manual can be changed without prior notiﬁ...
Page 3: Table Of Contents
TABLE OF CONTENTS Page 6 ....... Device description and technical data 10 ......Device images 12 ......Your and our contribution to environmental protection 13 ......Safety information and warnings 13 ......... Proper use 14 ......... Children or guests in the household 15 .........
Page 4 TABLE OF CONTENTS Page 25 ......Handling the TAB in TIME 25 ......... Filling the cups 29 ......Taking medications at the right time 31 ......Deactivating the TAB in TIME when you are away 32 ......What happens if medication is not taken? 33 ......
Page 5: Device Description And Technical Data
DEVICE DESCRIPTION + TECHNICAL DATA DEVICE DESCRIPTION + TECHNICAL DATA Page 6...
Page 6 DEVICE DESCRIPTION + TECHNICAL DATA TAB in TIME is a self-contained electronic device that can be used to help patients receiving outpatient care to properly take their medications. The device is ﬁ lled with medications and water in the included cups by the user/ outpatient nursing care service.
Page 7 TECHNICAL DATA Width 200 mm Depth with swivel cover closed 460 mm Depth with swivel cover open 470 mm Height with swivel cover closed 225 mm Height with swivel cover open 463 mm Touch screen (display) 5 inches Weight (without cups) 4350 g Capacity 2 x 5 cups, for pills and water...
Page 8 DEVICE DESCRIPTION + TECHNICAL DATA SCOPE OF DELIVERY • 1 TAB in TIME medication management system • 1 instruction manual • 1 microﬁ bre cleaning cloth for the display screen • 1 plug-in power supply with cable • 1 touch pen for input (hygiene purposes) •...
Page 9 DEVICE DESCRIPTION DEVICE DESCRIPTION Exterior viewside (Figure 1) Exterior viewside/rear (Figure 2) Designation in the operating manual Designation in the operating manual Base metal housing Handles Stop edge Touch screen Sliding rail Transparent water cup Swivel cover Coloured pill cup Connection socket Document compartment (Fig.
Page 10 DEVICE DESCRIPTION Interior viewopen, from rear (Figure 3) Designation in the operating manual Swivel cover open Pusher plate Spring feed Magnetic clamp feed Sliding rail Protective cover Interior viewopen, from front (Figure 4) Designation in the operating manual Protective cover Locking bar for protective cover Locking bar catch Processor cover (rear protective...
Page 11: Your And Our Contribution To Environmental Protection
Please use ofﬁ cial, established collection and acceptance stations for recy- cling and surrendering electrical and electronic equipment, such as those in communities, at dealers, or collection by AKVIGO GmbH. You are legally responsible for deleting personal data saved on old devices before disposal.
Page 12: Safety Information And Warnings
Improper use may harm people or damage the device itself. Failure to observe this operating manual will void any warranty claims! AKVIGO GmbH accepts no liability for subsequent damages. AKVIGO GmbH accepts no liability for property damage or personal injuries resulting from improper use.
Page 13: Children Or Guests In The Household
It does not guarantee that medications will be removed or taken on time, if patient data are programmed with mistakes, or intentionally entered incorrectly. AKVIGO GmbH is not liable for incorrect operation or incorrect ﬁ lling with medications.
Page 14: Technical Safety
TAB in TIME”. • Defective components may not be replaced with components from other companies. AKVIGO GmbH can only ensure the device fulﬁ ls safety instructions in full if original replacement parts are used. DATA PRIVACY DATA PRIVACY DECLARATION AND AGREEMENT Your data, ﬁ...
Page 15: Choosing A Location For The
INITIAL COMMISSIONING INITIAL COMMISSIONING INITIAL COMMISSIONING OF THE TABinTIME Remove packaging and protective foil • Lift the TAB in TIME out of its packaging. Remove the safety sleeve and protective foil from the swivel cover. The handles attached to the swivel cover are not designed for carrying the device.
Page 16: Tab In Time
INITIAL COMMISSIONING Start-up and setting your data Please do not complete the settings or make corrections at the • same time as, or directly before you take your medications. This will interfere with the other settings, such as background, language sound (loud/quiet), symbol display •...
Page 17 INITIAL COMMISSIONING INITIAL COMMISSIONING • The “Set time” screen appears. • Use the arrow buttons (left hours / right minutes) to set the current time. • Save the settings using the Save button. • Then the “patient name” input ﬁ eld will appear. Pleas enter the patient name using the keyboard on the bottom part of the screen.
Page 18 INITIAL COMMISSIONING • Then the “primary contact” input ﬁ eld will appear. Always use the keyboard to enter your outpatient nursing care service as the primary contact, if you use a nursing service. › Use the arrow button to save. •...
Page 19 INITIAL COMMISSIONING INITIAL COMMISSIONING • Then a query will appear: Enter additional contact? If you answer “yes”, the input ﬁ eld “secondary contact 1 name” will ap- pear (e.g. Family member). Please enter the name using the keyboard. › Use the arrow button to save.
Page 20 INITIAL COMMISSIONING Then the “number of medication times” input ﬁ eld will appear. ▲ Use the arrow buttons to select a number between 1 and 5. ▼ Press “Continue” to save. The “First medication time” input ﬁ eld will appear. Use the arrow buttons (left hours / right half hours) to set the desired time.
Page 21 INITIAL COMMISSIONING INITIAL COMMISSIONING • Then check the reception strength at the set-up location. Touch the sprocket (sprocket image) Touch the “System” ﬁ eld. Page 22...
Page 22 INITIAL COMMISSIONING Touch the “System information” ﬁ eld. Beside the words “Field strength”, you will see the reception strength as a percentage. The number that appears on the screen beside “Field strength” should be higher than 11 % to guarantee an optimal connection. Page 23...
Page 23 INITIAL COMMISSIONING INITIAL COMMISSIONING • After dates and times are entered correctly, the screen will appear with the current time, e.g. 7:32 PM, and the next medication time, e.g. 8:00 PM. • After settings are changed (up to 15 minutes before the next medication time), the screen will switch to energy saving mode and will go dark.
Page 24: Filling The Cups
INITIAL COMMISSIONING HANDLING THE TABinTIME – after entering required data Filling the cups • Please open the swivel cover on the device by 90º until the stop. Once the swivel cover is open, you will hear a repeated announcement: “Device open”.
Page 25 Warning: If another person is carrying germs and comes into contact with TAB in TIME, it may be contaminated. AKVIGO GmbH accepts no liability for this. • Add a sufﬁ cient quantity of water from 200 to 250 ml (maximum). Place the cups ﬁ...
Page 26 INITIAL COMMISSIONING • The coloured cups are ﬁ lled with medications based on the physician's current medication schedule, which is always in the document compartment on the back of the device. The pharmacy, an outpatient care service, family members, or a person chosen by the patient is responsible for ﬁ...
Page 27 INITIAL COMMISSIONING INITIAL COMMISSIONING • Close the swivel cover. Use both handles to do so. This prevents you or anyone else from getting their ﬁ ngers caught while completing this step. The handles attached to the swivel cover are not designed for carrying the device.
Page 28: Taking Medications At The Right Time
HANDLING TAKING MEDICATIONS AT THE RIGHT TIME You will see the next medication time on the display. 15 minutes before the next medication time, the touch screen display will switch to green. From the set medication time, you will hear a repeated an- nouncement: “Please take medications”.
Page 29 HANDLING HANDLING Now, gently lift the coloured cup containing the medications. After you have removed it, remove the clear cup containing water. Please do not forget to drink the water! A sensor will register that both cups (with pills and water) have been removed. The next cups with pills and water will now move to the front stop edge.
Page 30: Deactivating The
HANDLING DEACTIVATING THE TAB in TIME WHEN YOU ARE AWAY To ensure you do not receive unnecessary text messages to your contact persons from the TAB in TIME when you are travelling or away from home, you can activate “Away mode”. To do so, touch the “A” on the screen. Push the slider to the right, and the ﬁ...
Page 31 WHAT HAPPENS IF A PATIENT DOES NOT TAKE THEIR MEDICATION AT THE PRESCRIBED TIME? If the patient does not remove the pills and water within 30 minutes after the medication time and after multiple repetitions of the announcement, a text message stat- ing “Patient John Doe has not taken his medication”...
Page 32 HANDLING NOTE The computer stores the number of medication and water cups programmed by the outpatient nursing care service / family member. If there are fewer cups in the device than the programmed number, a text appears, e.g. 5 medications planned, only 2 are in the device! Warning! and the announcement: Caution! Check number of cups.
Page 33 NOTE If cups are removed incorrectly, or too early, from the device, or in deviation from the programmed time, a text appears with an announcement: Incorrect removal – Do not remove – Primary contact will be informed. INCORRECT REMOVAL!!! DO NOT REMOVE!!! PRIMARY CONTACT WILL BE INFORMED!!! Page 34...
Page 34 HANDLING WARNING NOTICE Please do not place cups that were removed incorrectly or removed too early back in the device. This will endanger a safe medicating process! Page 35...
Page 35 WARNING NOTICE Just like every electronic device, the TAB in TIME screen generates heat. This heat production has been tested, and is not harmful to you, the medications or the mineral water. Page 36...
Page 36: Cleaning And Care
CLEANING AND CARE CLEANING AND CARE • TAB in TIME device is rugged, and requires almost no maintenance. Before beginning cleaning, unplug the device from the power supply. The TAB in TIME device, in particular the touch screen, should not come into contact with water.
Page 37 CLEANING AND CARE CLEANING AND CARE • The cups in the device are protected against foreign objects and dirt by a ﬂ exible protective cover (P). This ﬂ exible cover can be removed from the swivel cover (K) for cleaning with a mild household cleaner. •...
Page 38: Changing Settings
CHANGING SETTINGS CHANGING SETTINGS Tapping the sprocket symbol will send you to the Settings menu, with the four buttons “Medication time”, “Contact”, “General” and “System”. • In the “Medication time” square, you can check the times you have saved. You can use “Edit times”...
Page 39 CHANGING SETTINGS CHANGING SETTINGS • In the “General” square, you will see the “Display”, “Background/ font” and “Language/sound” menu. • You can use the “Display” menu to select symbol displays. “Medication time display”, you can display the time either ana- logue using a clock face or digital in numbers.
Page 40 CHANGING SETTINGS • In the “Language/Sound” menu, you can use the arrow to select your desired language, e.g. Ger- man or English. Regulate the volume of the an- nouncements between 1 and 5 using the slider. After you touch the slider with the touch pen, you will hear a reference tone at your set volume level.
Page 41: What Should I Do If
WHAT SHOULD I DO IF … WHAT SHOULD I DO IF … What should I do if … ... the display stays dark? Check to ensure the power supply is plugged into the outlet and the angled plug is connected to the TAB in TIME.
Page 42 In such cases, the contact persons will be informed. If the malfunction remains, inform your primary contact and/or AKVIGO service at 0 52 22/36 92 37 - 10. Medications should be taken conventionally until the problem is ﬁ xed.
Page 43 AKVIGO GmbH Am Zubringer 8 32107 Bad Salzuﬂ en Germany Tel.: 0 52 22/36 92 37 - 10 Fax: 0 52 22/36 92 37 - 12 E-mail: info@akvigo.de Web: www.akvigo.de...