Ascension Symphony Kronos Quick Reference Manual

Purpose: This guide will instruct users how to properly use the Kronos clocks.
Audience: Associates who use Kronos Time Clocks to record, review, and approve their time and request PTO.
Blue Soft Keys enable you to select
the menu options that are displayed
next to them.
Navigation Keys can also be used
to navigate through screen displays
within a view.
Back button allows you to exit
to the previous screen
Number Keypad allows you to
enter values into the entry fields of
a transaction.
Delete button allows
you to erase one
character at a time .
To clock in and out with your badge:
1. Swipe your badge in the Badge Reader slot so that the
bar code or magnetic strip is facing the badge reader
(away from you).
2. The green indicator light, a single beep will occur and
the screen will display "Accepted Punch" if the swipe is
successful.
3. The orange indicator light will flash, three beeps will
occur and the screen will display an error message if the
swipe is unsuccessful.
To cancel a meal deduction:
A meal deduction can be canceled at any time during a shift.
1. Press the blue key next to the Cancel Meal Deduction
menu option.
2. Swipe your badge to Enter Badge ID. The screen will
display "Accepted Cancel Meal Deduction".
Note: If you are canceling your meal deduction when you
are clocking out, you will need to swipe your badge again to
clock out.
To view your schedule:
1. Press the blue key next to the View Schedule menu
option.
2. Swipe your badge to Enter Badge ID. The screen will
display the Schedule from the current day plus the next
05/03/2013
KRO_003
Using Kronos Time Clocks
Quick Reference Guide
Indicator Lights - The top button will flash
green off/on for successful transactions. The
middle button will flash orange off/on for
unsuccessful transactions. The bottom button
stays green to indicate the power is on.
Badge Reader - Swipe your badge to
clock in/out or to identify yourself in a
transaction.
This button is Inactive
and will not be used.
Clear - button allows you to
remove all characters in an
entry field.
Enter - button allows you to accept the
value entered in an entry field or accept
the information on the display screen.
10 days. Use the blue Navigation Keys to scroll up and
down to view the entire schedule.
To clock in to another department, job code, or position:
1. Press the blue key next to the Labor Transfer menu
option.
2. Use the numeric keypad to enter the10-digit BU-DEPT
(business unit and department) number (such as
2802966492). Press Enter. The BU-DEPT name
displays.
If you do not know the BU-DEPT number, press the blue
key next to the List-> button to view a list of
departments. Use the blue down/up arrow keys to
navigate to desired department. Press Enter.
3. If moving to a different job type, use the numeric keypad
to enter the JOB CODE. Press Enter. The job code
name displays.
If you don't know the job code, press the blue key next to
the List-> button to view a list of job codes. Use the
blue down/up arrow keys to navigate to desired job
code. Press Enter.
Note: If you are not changing job codes, simply press
Enter.
4. If moving to a secondary (concurrent) job, use the
numeric keypad to enter your job number (such as 0, 1,
etc.) in the EMPLOYEE RECORD field. Press Enter.
Note: If this is your primary job, just press Enter.
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