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EVVA Xesar 2.0 System Manual

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Summary of Contents for EVVA Xesar 2.0

  • Page 2: Table Of Contents

    CONTENTS CONTENTS .......................................2 Introduction .....................................9 General legal notes .................................9 Customer support ................................. 10 Signs and symbols ................................12 System overview ..................................13 Xesar system requirements .............................. 15 Xesar performance features ............................. 16 User administration................................. 16 Xesar access components ............................16 Media/user administration ............................

  • Page 3: Figure 14: Software

    Xesar access component interface ..........................30 Xesar software ..................................... 31 EVVA KeyCredits ..................................32 Credit schemes ................................. 32 You can merge quantity-based and time-based credit................32 Changes charged in KeyCredits (relevant to quantity credit only) ............34 No KeyCredits deducted .............................. 34...
  • Page 4 Language-neutral drilling template ........................78 Drilling template ................................... 79 Installing the Xesar software ..............................80 Configuring Xesar software for the first time ......................85 Backing up access data and DB key ..........................87 Roles ......................................88 Xesar software ..................................... 89 Starting the program ................................
  • Page 5 Users ......................................105 Editing users ..................................106 Details ....................................107 Deactivate user ................................107 Changing access data and passwords ......................107 User groups ..................................108 Creating users..................................108 Access data ..................................109 User groups ..................................109 General rights ................................. 110 User groups ..................................
  • Page 6 Access components ..............................124 Details ....................................124 View battery status ..............................124 Creating doors ..................................125 Details ....................................125 Settings ....................................126 Editing doors..................................127 Protocol settings ................................127 Personal data (per Xesar access component) ....................128 Adding Xesar access components ..........................131 Adding Xesar access components —...
  • Page 7 Configuring office mode ............................154 Specifying the office mode period ........................154 Deleting office mode ..............................154 Specifying special days ..............................155 Activating or deactivating special days ......................156 How special days affect access components ....................156 Persons......................................157 Filtering entries ................................158 Creating persons ..................................
  • Page 8 Blocking persons ................................174 Deleting persons ................................176 Updating identification media ............................. 178 Assigning replacement media ............................. 179 About Xesar ....................................180 Restoring databases ................................181 Replacing the Admin Card ..............................182 Uninstalling software ................................183 Synchronising the Xesar software with access components ................185 Starting the application (tablet) ..........................

  • Page 9: Introduction

    General legal notes EVVA concludes the contract on the use of Xesar exclusively on the basis of its General Terms of Business (EVVA-GTB) as well as its General Licensing Conditions (EVVA-ALB) with regard for the software for the product. Please refer to http://www.evva.at/terms-and-conditions/en/...

  • Page 10: Customer Support

    EVVA and take into account all such information to comply with obligations regarding information and instructions under the Product Liability Act. Specialist retailers and installers must comply with the information in EVVA documentation and they must pass on such information to customers, if applicable.
  • Page 11 Legal notice 1. English edition, September 2014 This edition shall not longer be valid upon publication of a new system manual. All rights reserved. This system manual must not be reproduced, copied or adapted neither in full or in part using electronic, mechanical or chemical methods or any other procedures without writ- ten consent by the publisher.

  • Page 12: Signs And Symbols

    Signs and symbols Sequences of commands are illustrated as follows. Persons menu > Create person Save For instance or for commands and buttons, such as Warning, risk of material damage in the event of non-compliance with the corresponding safety measures. Notices and additional information Hints and recommendations Error messages...

  • Page 13: System Overview

    System overview Figure 1: System architecture (sample image) Xesar is the innovation from EVVA. Developed and manufactured in Austria, the electronic locking system offers companies a wide variety of products. Each Xesar access component brings about its individual benefits to profound- ly safeguard your comprehensive security demands.

  • Page 14: Figure 2: Xesar Access Components (Sample Image)

    Xesar access components at a glance Figure 2: Xesar access components (sample image) Xesar escutcheon The all-rounder with a high level of operating convenience. Its unbeaten design is univer- sally suitable, also for metal frame doors. Xesar escutcheons are also perfectly suitable for outdoor applications.

  • Page 15: Xesar System Requirements

    The installation requires approximately 1 GB free hard disk space. Input/output devices:  Keyboard | Mouse | Minimum screen resolution 1024 × 768 Internet connection to enable KeyCredits  Please check your firewall-configuration if no connection to the Xesar- software can be established: Server: licence.evva.com Port: 8072 Protokoll: https...

  • Page 16: Xesar Performance Features

    Xesar performance features User administration Assign access authorisations to software users  Different software features can be enabled per user role  Xesar access components Manual office mode -> (De)activated by an authorised Xesar identification medi-  um at the Xesar access component Temporary office mode ->...

  • Page 17: Media/User Administration

    Media/user administration Up to 65,000 persons per system  Assign one Xesar identification medium and one replacement medium per person  Time profiles can be configured for identification media:  7 weekdays, 5 special days Allows to define 50 special days (time profile) Automatically updates the Xesar identification medium upon holding it to the Xesar coding station Note:...

  • Page 18: Protocol/Events

    Protocol/events Each Xesar access component logs 1,000 events.  Events are transferred from door to software using the Xesar tablet.  It is possible to disable the collection of personal access events.  Events saved:  Access granted (person, date, time, door) Office mode (automatically and manually) Battery warnings Time change...

  • Page 19: System Accessories

    USB port of the computer where you installed Xesar software. Note: We have provided the driver required for the Xesar coding station in the download section of our homepage: http://www.evva.at/products/electronic-locking-systems-access- control/xesar/system-overview/en/. Note: Please refer to the corresponding data sheet for additional specifications at http://www.evva.at/products/electronic-locking-systems-access-...

  • Page 20: Xesar Tablet

    All Xesar access components feature an interface at the front, behind the connector cover (EVVA logo). Slightly press towards the inside on the left-hand side of the EVVA logo (near the "E") and fold out on the right-hand side (near the "A") to access it.

  • Page 21: Functional Principle

    Caution: Please note only one Xesar tablet is intended per system and the use of several Xesar tablets within the same Xesar locking system may cause malfunctions. Caution: Synchronising several different Xesar locking systems with the same Xesar tablet may cause malfunctions. For this reason, exclusively use the dedicated Xesar tablet for each Xesar locking system.

  • Page 22: Xesar Application (App)

    It enables the following: Initialising Xesar access components (upon commissioning)  Synchronising changed door parameters in Xesar access components  Transferring blacklists to Xesar access components  Battery status queries  Firmware updates (Xesar access components in battery mode are supplied with energy ...

  • Page 23: Emergency Power Device

    Figure 5: Emergency power device (sample image) All access components feature an interface at the front of the access component, below the EVVA logo. Slightly press towards the inside on the left-hand side of the logo (near the "E") and fold out on the right-hand side (near the "A") to access it.

  • Page 24: System Medium

    System medium Admin Card Figure 6: Admin Card (sample image) The Admin Card is a contact-type, electronic chip card in standard format. It enables to access the Xesar software and uniquely identifies the system. Any KeyCredits purchased to make changes to authorisations are saved on the card (also applies to KeyCredits Unlimited).

  • Page 25: Xesar Identification Media

    4 kB. Overview of available Xesar identification media Xesar EVVA Card Xesar Partner Card Figure 7: Xesar EVVA Card (sample image) Figure 8: Xesar Partner Card (sample image) Xesar key tag Xesar combi key Figure 9: Xesar key tag (sample image)
  • Page 26 Note: Please refer to the corresponding data sheet for additional specifications at HYPERLINK "http://www.evva.at/products/electronic-locking-systems-access- control/xesar/assembly-instructions-datasheets/en/" http://www.evva.at/products/electronic-locking-systems-access- control/xesar/assembly-instructions-datasheets/en/ Once your system is no longer in construction mode following commissioning, you can use Xesar identification media programmed with the Xesar coding station to open Xesar access components.

  • Page 27: Construction Card

    Construction Card Figure 11: Construction Card (sample image) The Construction Card is a contactless RFID chip based on MIFARE DESFire EV1, which is able to open Xesar access components in construction mode. Note: Construction mode is active as long as the Xesar access component has not been assigned to a system.

  • Page 28: Access With A Xesar Identification Medium

    Xesar identification media can be used to operate access components according to the same prin- ciple. The reader unit is located in the black cap above the connector cover (EVVA logo). The cor- responding access component reacts as configured once an authorised identification medium is held to the reader field.

  • Page 29: Automatic Office Mode (Schedule-Based)

    Automatic office mode (schedule-based) In addition to manual office mode, Xesar components can also be set to office mode au- tomatically. In this process, you can set a certain time window in the Xesar software. The Xesar access component indicates the status change of automatic office mode acoustically and visually (refer to Xesar access component).

  • Page 30: Xesar Access Component Interface

    The interface is located on the front of all Xesar access components, behind the connector cover (EVVA logo). Slightly press towards the inside on the left-hand side of the EVVA logo (near the "E") with your finger and fold out on the right-hand side (near the "A") and access the interface.

  • Page 31: Xesar Software

    Xesar software Figure 12: Xesar software (sample image) EVVA provides the Xesar software free of charge as an administration and management tool suit- able for the most diverse requirements. These include managing personal authorisations, creating and deleting electronic keys, managing different access components, setting up time zones de- pending on authorisations, creating and managing areas, managing schedule-based office mode options and many more functions.

  • Page 32: Evva Keycredits

    Any currently valid flat rate for time-based credit covers all authorisation changes that are subject to a charge and EVVA KeyCredits are only deducted from the quantity credit for authorisation changes that are subject to a charge once the time-based credit has expired.
  • Page 33 Functional principle EVVA KeyCredits are enabled and locally saved on the Admin Card once you have entered the code from the card in the Xesar software. Time-based, limited flat rate KeyCredits, for instance with a flat rate for either 12 or 36 months, are saved on the EVVA Server and not on the Admin Card.

  • Page 34: Changes Charged In Keycredits (Relevant To Quantity Credit Only)

    Changing personal master data  Extending the identification media validity  Additional information about EVVA KeyCredits When you load KeyCredit Unlimited, the new period is added on to any on-going  KeyCredit Unlimited product validity periods. KeyCredit codes can be redeemed only once.

  • Page 35: Software Plus Package

    By putting medium back on the coding station, events are transported back into the software. Informations about the Software plus -package The Software card can be purchased from an EVVA distributor. plus  Information about the Software is displayed on the Dashboard (homepage).

  • Page 36: Xesar Access Components

    Xesar access components Xesar escutcheon Figure 15: Xesar escutcheon (sample image) The Xesar escutcheon is a battery-operated access component suitable for indoor and outdoor use. Please use the dedicated seal enclosed with the product in the event of use outdoors or in areas that are exposed to water.

  • Page 37: Xesar Escutcheon - Functional Description

    Xesar escutcheons feature a connector located under the connector cover (EVVA logo). Slightly press towards the inside on the left-hand side of the EVVA logo (near the "E") and fold out on the right-hand side (near the "A") to access the connector.
  • Page 38 Functional principle: The outside handle is disengaged by default – operating the outside handle will not change the position of the latch. Hold an authorised Xesar identification medium to the reader unit to mechatronically engage the outside handle for five seconds. If you operate the outside handle during this period, the latch or bolt (depending on the lock type) will be retrieved.
  • Page 39 Please refer to the corresponding data sheet for additional specifications at: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/assembly-instructions- datasheets/en/ Xesar Please note the office mode function (Section: identification media) and the How Xesar access different acoustic and visual signals (Section: component indi- cate events) Please note that if access components are installed in fire doors, the certificates are exclusively valid in conjunction with approvals from the corresponding door manu- facturer.
  • Page 40 Note that in the event of a clearance within the cylinder area of the door panel you are required to seal the area using a conventional, mechanical cylinder, a blind cylinder or fire protection lami- nate. EVVA explicitly declares that this is the only method to maintain the validity of the fire pro- tection certificate for the escutcheon.
  • Page 41 Information on operation Instruct users of the electronic locking system to always keep identification media safe. In the event that Xesar identification media is lost, it must be immediately blocked using the soft- ware. The mechatronic lock cylinder must be immediately updated using the Xesar tablet. Do not carry or lift the door panel using the handle.
  • Page 42 At normal ambient temperatures, the first "Battery low" warning indicates that up to 1,000 actua- tions are still possible within the next 4 weeks. Temperatures deviating from normal ambient tem- peratures may cause the escutcheon to prematurely fail. Do not use rechargeable batteries. Please ask your specialist retailer for a list of recommended battery models.

  • Page 43: Xesar Handle

    EN 179 and fire protection doors. Please check carefully to make sure the Xesar product you selected is suitable for your application. We have made the required data sheet available in the download section of our homepage: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/assembly-instructions- datasheets/en/...

  • Page 44: Xesar Handle - Functional Description

    Xesar handles feature a connector located under the connector cover (EVVA logo). Slightly press towards the inside on the left-hand side of the EVVA logo (near the "E") and fold out on the right-hand side (near the "A") to access the connector.
  • Page 45 Functional principle The outside handle is disengaged by default – operating the outside handle will not change the position of the latch. Hold an authorised Xesar identification medium to the reader unit to mechatronically engage the outside handle for five seconds. If you operate the outside handle during this period, the latch or bolt (depending on the lock type) will be retrieved.
  • Page 46 Information regarding installation and the correct installation situation Exclusively specialist personnel must install handles according to the specifications in the assembly manual enclosed with the product. EVVA shall assume no liability for any kind for damage result- ing from improper assembly/installation.
  • Page 47 Check the lock for damage and dirt before assembling/installing the handle. Please also observe the instructions of the lock manufacturer prior to assembly/installation. EVVA recommends using correctly operating mortise locks to safeguard the handle operates correctly. Exclusively use accessories and spare parts recommended by EVVA.
  • Page 48 Cleaning information Use a soft, lint-free cloth and soapy water to clean any visible areas of the escutcheon. Do not use corrosive products or sprays that may be aggressive on metal surfaces, plastics or sealants and seals. Standards and guidelines CE tested | DIN 18273 | EN 1634: 30 minutes | EN 1634: 90 minutes | Austrian standard 3859: 30...
  • Page 49 Battery replacement procedure 1. The battery compartment is located in the outside handle of the Xesar handle. You require one type CR123A battery (please ask you retailer for a list of recommended battery mod- els) and the following tools to open the battery compartment: Allen key, 2.5. 2.

  • Page 50: Xesar Cylinder

    Xesar cylinders are available as half cylinders or double cylinders with one-sided or double-sided, electronic access. Please carefully check the Xesar cylinder you selected is suitable for your application. Please refer to the corresponding data sheet for additional specifications at: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/system-overview/en/...

  • Page 51: Xesar Cylinder - Functional Description

    Xesar cylinders feature a connector located under the connector cover (EVVA logo). Slight- ly press towards the inside on the left-hand side of the EVVA logo (near the "E") and fold out on the right-hand side (near the "A") to access the connector.
  • Page 52 Please refer to the corresponding data sheet for additional specifications at: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/assembly-instructions- datasheets/en/ Note: FZG and FAP versions do not feature a rotary damper for technical reasons.
  • Page 53 Information regarding installation and the correct installation situation Exclusively specialist personnel must install lock cylinders according to the specifications in the assembly manual which is also enclosed with the product. EVVA shall assume no liability for any kind for damage resulting from improper assembly/installation.
  • Page 54 Ensure you selected the correct cylinder length for the corresponding door configuration. In instal- lation situations or applications that are critical to security (without taking into account the thumb- turn) the cylinder must protrude from the protective escutcheon by a maximum of 3 mm. If VdS-certified mechatronic lock cylinders are installed in installation situations critical to security, the lock cylinder must be protected by VdS-certified, burglary-resistent, category B or C door plates.
  • Page 55 Please note that the corresponding IP rating of lock cylinders with elongated outside turn sleeves can only be safeguarded if the elongated outside turn sleeve protrudes from the protective es- cutcheon by a maximum of 3 mm. Information on operation Instruct users of the electronic locking system to always keep identification media safe.
  • Page 56 Note: Xesar cylinders with European profiles are equipped with a service bore at the front of the electronics module. Use it to secure the thumbturn axis with a matching metal pin and facilitate disassembly of the cylinder thumbturn. The metal pin must have a minimum diameter of 2 mm and be at minimum 40 mm long.
  • Page 57 Cleaning information Regularly lubricate lock cylinders – at minimum as part of battery replacements. For this purpose, use the lubricants recommended by EVVA only. Please refer to the Xesar system manual for more information on the exact lubrication processes. Use a soft, lint-free cloth and soapy water to clean any visible areas of the lock cylinder. Do not use corrosive products or sprays that may be aggressive on metal surfaces, plastics or sealants and seals.
  • Page 58 CE tested | EN 1634: 30 minutes | EN 1634: 90 minutes | IP65 rating | EN 15684 | suitable for locks as per EN 179/1125 (when using the FAP anti-panic function) | SKG | VdS Xesar cylinders feature an event memory for the last 1,000 events. Assemble the component as per the assembly manual enclosed with the product.
  • Page 59 Please proceed as described in the assembly manual to replace batteries in your Xesar cylinder, only in reverse order. 1. Completely position the cylinder tool on the dedicated recess on the rear of the outside thumbturn and turn the thumbturn and the tool in anti-clockwise direction. 2.

  • Page 60: Cylinder Tool

    Order the cylinder tool separately. It is not enclosed with Xesar cylinders. The cylinder tool device is optionally available. Product code: E.ZU.PZ.ZW.V1 Please note the instructions in the Xesar cylinder assembly manual or watch the video instructions: http://video.evva.com/tutorials/xesar/expzkzs/expzkz-s-1/en/...

  • Page 61: Xesar Wall Reader

    Xesar wall reader Figure 22: Xesar wall reader (sample image) Xesar wall readers are suitable for indoors and outdoors, surface-mounted or flush installation and for areas critical to security. Please use the dedicated seal enclosed with the product in the event of use outdoors or in areas that are exposed to water as well as in the event of surface-mounted installation and observe the information in the assembly manual.
  • Page 62 Please check carefully to make sure the Xesar product you selected is suitable for your application. We have made the required data sheet available in the download section of our homepage: HYPERLINK "http://www.evva.at/products/electronic-locking-systems-access- control/xesar/assembly-instructions-datasheets/en/" http://www.evva.at/products/electronic- locking-systems-access-control/xesar/assembly-instructions-datasheets/en/...

  • Page 63: Xesar Wall Reader - Functional Description

    The reader unit sensor is located behind the glass panel of the Xesar wall reader, between the EVVA logo and the LED. The status light of the Xesar wall reader lights up continuous- ly during on-going operation to facilitate localising the reader unit in dark environments.
  • Page 64 Xesar wall readers feature a connector located under the connector cover (EVVA logo). Slightly press towards the inside on the left-hand side of the EVVA logo (near the "E") and fold out on the right-hand side (near the "A") to access the connector.

  • Page 65: Xesar Wall Reader Connection Label

    Xesar product; in particular the jumper position of the JP1 jumper to prevent malfunctions. Figure 24: Xesar wall reader connection print (sample image) We have provided the assembly manual and the data sheet of the corresponding Xesar product on our homepage: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/assembly-instructions- datasheets/en/...

  • Page 66: Xesar Control Unit

    72 hours, providing the Xesar con- trol unit had been previously active for a minimum of six hours. Please refer to the product catalogue in the download section of our homepage for more detailed information: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/system-overview/en/...

  • Page 67: Xesar Control Unit Connection Configurations

    JP2 jumper (Figure 26: Diagram (sample image)). Please note the data and information in the assembly manual enclosed with your Xesar product. We have also made the required data and information available in the download section of our homepage: HYPERLINK "http://www.evva.at/products/electronic-locking-systems-access- control/xesar/assembly-instructions-datasheets/en/" http://www.evva.at/products/electronic- locking-systems-access-control/xesar/assembly-instructions-datasheets/en/...

  • Page 68: One Xesar Wall Reader -> One Xesar Control Unit

    One Xesar wall reader -> one Xesar control unit One or both relays can be switched at the same time depending on the jumper position (JP2). As a result, you can use both relays for different applications (e.g. relay 1 switches with and re- lay 2 without an external power source).

  • Page 69: Two Xesar Wall Readers -> One Xesar Control Unit (Double-Sided Access)

    Two Xesar wall readers -> one Xesar control unit (double-sided access) Depending on the jumper position (JP2) both relays can be switched by both Xesar wall read- ers, for instance to implement access from both sides. Figure 28: Two Xesar wall readers (sample image)

  • Page 70: Two Xesar Wall Readers -> One Xesar Control Unit

    Two Xesar wall readers -> one Xesar control unit Both relays can be switched differently depending on the jumper position (JP2). As a result, one Xesar control unit and two wall readers can operate two different doors. Figure 29: 2 Xesar wall reader (sample image)
  • Page 71 Note: EVVA recommends using a CAT5 cable to connect Xesar wall readers with Xesar control units. Note: Do not exceed the maximum cable length of 20 metres to safeguard correct func- tionality. Note: Maintain a minimum distance of 100 mm between Xesar wall readers to safeguard correct functionality Please check carefully to make sure the Xesar product you selected is suitable for your application.
  • Page 72 In the event that you are using a mains adapter you have not procured from EVVA, you must make sure the power supply requirements illustrated in the product catalogue are complied with.
  • Page 73 Important notice You must comply with the following warnings and information from EVVA Sicherheitstechnologie GmbH (hereinafter referred to as "EVVA") if you install, programme and use the control unit. Keep the instructions in the vicinity of the control unit. Carefully read the Xesar system manual before commissioning your Xesar locking system. It is...
  • Page 74 General legal notes EVVA concludes the contract on the use of Xesar exclusively on the basis of its General Terms of Business (EVVA-GTB) as well as its General Licensing Conditions (EVVA-ALB) with regard for the software for the product. Please refer to: http://www.evva.at/terms-and-conditions/en.
  • Page 75 Xesar wall reader Control unit Note: EVVA recommends to operate the Xesar wall reader control unit using an inde- pendent power supply and provide an uninterrupted 12 V power supply. This con- sequently prevents system failure and safeguards access. As soon as the control unit has been connected to the power supply for six hours the system ensures the time settings are maintained for a minimum period of 72 hours in the event of a power cut.

  • Page 76: Mains Adapter For Control Unit

    Figure 30: Mains adapter (sample image) The control unit mains adapter is optionally available. Product code: E.ZU.WL.NT.V1 Please refer to the product catalogue in the general download section of our homepage for more detailed information: HYPERLINK "http://www.evva.at/products/electronic-locking-systems-access-control/xesar/system- overview/en/" http://www.evva.at/products/electronic-locking-systems-access-control/xesar/system- overview/en/...

  • Page 77: How Xesar Access Component Indicate Events

    Battery inserted or Signal 8 tt—mm—hh teries, battery charge status ---- component reboot display possible Medium without EVVA segmentation; Signal 9 No signals medium faulty, other system Visual LED signals: = Red and green simultaneously  Acoustic signals h = high-pitched sound, m = medium-pitched sound, t = low-pitched sound Each signal corresponds to a duration of 50 ms.

  • Page 78: Installing Xesar Access Components

    Please note that specialist personnel must install Xesar access components as per the notes and information as well as the assembly manual enclosed with the product. Installation support EVVA provides a host of different installation support to make installing your Xesar system easier. Visit our website. Language-neutral assembly manual EVVA provides language-neutral assembly manuals on the packaging of the corresponding product or our homepage to support Xesar access component assembly.

  • Page 79: Drilling Template

    Drilling template Figure 31: Drilling template (sample image) EVVA provides a high-quality, metal drilling template to facilitate preparing the door for an assembly of any type of Xesar escutcheons and Xesar handles. An adjustable stop safeguards the holes are correctly aligned and it enables to adapt the settings to match the requirements of any door situation.

  • Page 80: Installing The Xesar Software

    Installing the Xesar software Proceed as follows to install your Xesar software: Step 1: Register to download the most recent version of the Xesar software at: http://www.evva.at/products/electronic-locking-systems-access-control/xesar/demand- xesar-software/en//. You require appropriate administrator rights on your computer to install the soft- ware.

  • Page 81: Figure 33: Welcome

    Figure 33: Welcome Accept the terms and conditions to be able to install the software  (Figure 34: Xesar installation Continue — licence agreement). Then click Figure 34: Xesar installation — licence agreement By default the Xesar software is installed in a directory on the system drive  (Figure 35: Xesar installation —...

  • Page 82: Figure 35: Xesar Installation - Selecting The Designated Directory

    Figure 35: Xesar installation — selecting the designated directory Please note that during installation with no administrative rights - no backup can created, because access privileges to the installation file path (drive C) are missing. Keep the installation path short and without special characters - an invalid path is signaled via an error message.

  • Page 83: Figure 36: Xesar Installation - Specifying The Folder

    The system automatically creates the folder for program shortcuts. If you would like to create a Install different folder, enter its name and then click . (Figure 36: Xesar installation — specifying the folder) Figure 36: Xesar installation — specifying the folder Now the system installs the Xesar software, the progress bar indicates the current activity ...

  • Page 84: Figure 38: Error Message/Installation

    Figure 38: Error message/installation Once the installation has completed, a message indicates the Xesar software has been successfully Finish installed. Click (Figure 39: Xesar installation) to complete the installation. Figure 39: Xesar installation...

  • Page 85: Configuring Xesar Software For The First Time

    Configuring Xesar software for the first time Your Admin Card is automatically checked upon starting your Xesar software. The following error message appears if you have inserted a faulty or invalid Admin Card or if no Admin Card has been inserted into your Xesar coding station: „Insert a new Admin Card ". Once you have inserted a valid Admin Card, enter the system designation and an administrator Next.

  • Page 86: Figure 40: Network Path

    Now select a path for the automatic database backup (Figure 40: Network path:). For reasons of security we recommend creating the DB backup on an external hard drive as a system hard drive failure would put your database and the backup at risk. Next.

  • Page 87: Backing Up Access Data And Db Key

    Backing up access data and DB key CAUTION: You can exclusively view your access data ONCE and only AT THIS POINT! Fehler! Textmarke nicht definiert. A confirmation prompt asking whether you have printed and archived your sys- tem information appears to prevent you from accidentally skipping this window. Figure 42: Configuration Confirm the security prompt in the Xesar | Configuration ...

  • Page 88: Roles

    Roles EVVA has assigned certain functions to specific roles to make it easier for you to use your Xesar software. Please note this during commissioning and operation. Role Function Admin Owner and administrator of the locking system. (maintenance authorization of critical settings)

  • Page 89: Xesar Software

    Xesar software Starting the program A program window appears after having started your Xesar software (Figure 43: Opening the pro- gram). The system automatically loads various software modules in the background while you see this screen. Wait until the program window has completed loading and automatically disappears. Figure 43: Opening the program...

  • Page 90: Logging In Using Admin Cards

    Logging in using Admin Cards Proceed as follows if you own a valid Admin Card: Connect the Xesar coding station and insert the Admin Card into the Xesar coding station card slot. (Figure 44: Login) Enter the information required in the "Xesar | Login" (Figure 44: Login) login window: language Select the software if you would like to use a language different to the de-...

  • Page 91: Logging In Using The Db Key

    Logging in using the DB key If you have not connected your Xesar coding station, your Admin Card is faulty or not available, the system shows the "Xesar | Configuration" (Figure 46: DB key) application window allowing you to enter the DB key to continue. Note that you will be unable to grant authorisations to per- sons/identification media without an Admin Card.

  • Page 92: Home Page

    Home page Congratulations! You have finished installing your Xesar software! Now you are on the Xesar software home page. The following prompt appears if you have not You do not have any more credits, please add new KeyCredits." loaded any KeyCredits: “ Figure 47: Home page Note: The system automatically logs off following ten minutes of inactivity for reasons of...

  • Page 93: Loading Keycredits

    Loading KeyCredits KeyCredits enable you to create and change access authorisations. Please refer to Section...

  • Page 94: Figure 48: Credit

    EVVA KeyCredits for a list of changes that are subject to a charge or changes that are free of charge as well as additional information about KeyCredits. Credit function  in the header of the page shows the amount of available KeyCredits below.

  • Page 95: Figure 50: Topping Up Credit - Invalid Input

    A message highlighted in red appears if you entered an incorrect code (Figure 50: Topping up credit — invalid input). Figure 50: Topping up credit — invalid input The Admin Card is automatically disabled after five incorrect attempts. Please con- tact our Online Support at http://support.evva.at/xesar/en/ if you encounter any issues.

  • Page 96: Administrator

    Administrator Admin Click  in the tool bar to open the overview of the administrator who is currently logged Figure 51: Changing the admin password Changing the administrator password 1. The tool bar shows the current user name . 2. Click the name – the user's application window opens. Proceed as follows to change the administrator's password who is currently logged in: Change password 3.

  • Page 97: Settings

    Settings Settings Click  (Figure 52: Settings) to open the corresponding menu. Figure 52: Settings Your Xesar software enables you to configure various parameters, such as time settings, security settings and, if required, the host name as well as IP address of your proxy server. Proceed as follows to configure settings: Time settings Summer and winter time settings...

  • Page 98: Figure 53: Time Settings

    Figure 53: Time settings...

  • Page 99: Security Settings

    This functionality represents a checkpoint within your system which forces users to regularly update their Xesar identification medium at this checkpoint. EVVA rec- ommends using a very frequently used area, such as the reception or an information point for this function.

  • Page 100: Replacement Media Validity Periods

    Note: Once the validity period has expired, the affected identification medium is unable to unlock any doors until it is updated at a coding station. Take this into account if you position an update unit indoors. The shorter the identification media validity period, the faster your system regains a secure status in the event that media are lost.

  • Page 101: Programming Device

    Please note that any database backups saved on the same hard disk will be lost in the event of a hard disk failure. For this reason, EVVA recommends you use an ex- ternal hard disk to backup the database. Archive the backups by versions to have...

  • Page 102: Administration

    Administration The Administration menu item enables to configure general system settings. Click "Administration" to open the overview (Figure 54: Administration tab). Figure 54: Administration tab Journal The Journal section records any user activities, such as login and logoff data as well as information on access to personal data.

  • Page 103: Figure 55: Journal For Personal Data

    Figure 55: Journal for personal data Filter Click the drop-down list in the  (Figure 56: Filtering journal entries) section and select the desired period to restrict the output. Click the last item in the drop-down list to activate the cal- endar function.

  • Page 104: Changing The Client Logo

    Changing the client logo If necessary, change your client logo here. The selected logo will then be shown in the program's tool bar  (Figure 57: Individual client logo). Figure 57: Individual client logo Proceed as follows to change the logo: Administration Change client logo Select...

  • Page 105: Users

    Users Users are responsible for administrative tasks within the software. Each user is assigned individual authorisations. Administrators centrally manage the system and they always have comprehensive authorisation. It is not possible to deactivate administrator accounts. Administration > User Select to view a list of all users and the user group assigned to the corre- sponding user (Figure 59: Users).

  • Page 106: Editing Users

    Filtering for active and deactivated users (Figure 59: Users) Click Active  or Deactivated  in the header of the list to filter by the corresponding us-  er group. The Status  column shows the corresponding icons for each user. ...

  • Page 107: Details

    Details Details field provides detailed information on users and gives you the option to activate or deactivate users, insofar as this function has been enabled. Description  Last login  Last edited  Edited by  Deactivate user Click to select users and deactivate them. ...

  • Page 108: User Groups

    Figure 61: Changing the password User groups User group Open the field to assign or delete users from user groups. You can also (de)activate any assigned user groups. Proceed as follows to add users to an existing user group: User groups Select the ...

  • Page 109: Access Data

    Figure 62: Creating users Access data Proceed as follows to create users (Figure 62: Creating users): User name Select  . Description If applicable, enter a  . New password Create a  as per the following specifications:  Between 6 and 20 characters, featuring upper case and lower case letter as well as digits. Your password will qualify as a "Secure password"...

  • Page 110: General Rights

    General rights General rights Select the  you would like to assign to the person. They are transferred  as specified in the users groups and cannot be adapted in this section. Save your changes confirm them.  The Xesar software home screen now confirms the changed data. User groups Specify users and user groups to manage them in the software.

  • Page 111: Deleting User Groups

    Deleting user groups You can exclusively delete user groups if no users have been assigned to them. Proceed as follows to delete user groups: Tick the check box of one or more user groups(s) to select them.  Delete user group field. Then click the ...

  • Page 112: Creating User Groups

    Creating user groups Different authorisation profiles may be required depending on the corresponding users' manage- ment tasks. Create user group Open the section to create user groups for a host of requirements and assign different authorisations to said user groups. (Figure 64: Creating user groups) Figure 64: Creating user groups...

  • Page 113: Details

    Details Details Specify the group name and description in the section. Name Specify a unique  for the user group, for instance  Facility management. Description Enter a short  of the corresponding name.  General rights This section allows to specify user rights. General rights Specify user authorisations in the ...

  • Page 114: Editing User Groups

    Editing user groups Click the user group you would like to change in the user group list (Figure 65: Editing us-  er). Check or change the details (name, description) .  Correct any activated, general rights .  Save changes .

  • Page 115: Doors And Areas

    Doors and areas Doors & areas menu item enables to view and manage any doors and areas within the Xesar locking system including all created Xesar access components. Figure 66: Doors and areas Doors and areas Doors & areas In the section, click the corresponding selection ...

  • Page 116: All Doors

    Figure 67: Doors and areas All doors All doors Click to show a list of all doors within the Xesar locking system, regardless of whether or not they have been assigned to an area. Doors within an area Doors within an area Click the door area you would like to view .

  • Page 117: Creating Door Areas

    The following functions are available: Creating door areas  Creating doors  Deleting doors  Deleting doors from a door area  Adding doors to a door area  Editing/deleting door areas  Creating door areas Proceed as follows to create door areas: Doors &...

  • Page 118: Creating Additional Doors

    Creating additional doors Proceed as follows to create an additional door: Create door Click the field  and proceed as described in Section ( ...

  • Page 119: Figure 69: Managing Doors

    Creating doors; Figure 69: Managing doors).  Figure 69: Managing doors...

  • Page 120: Deleting Doors

    Deleting doors You can also delete doors in this menu item (Figure 69: Managing doors). Click "All doors" or the area featuring the affected door.  Tick the check box next to the desired door.  Delete door Then click ...

  • Page 121: Adding Doors To Areas

    Adding doors to areas You can add one or several doors to an area. Tick the check box(es) of the affected door(s).  Then select the desired area from the drop-down list .  Figure 70: Adding doors to door areas...

  • Page 122: Listing Authorised Persons Within An Area

    Listing authorised persons within an area Door areas will automatically be highlighted in yellow once you have clicked to select them (Figure 71: Door area level 2). Doors The list of  shows all doors within thins area. Authorisations Click the ...

  • Page 123: Editing Door Areas

    Editing door areas Click the affected door area to rename it.  Then click the pen icon  (Figure 71: Door area level 2).  Name Enter the new area designation in the field of the dialogue window (Figure 72: Re- ...

  • Page 124: Editing Doors

    Editing doors Doors & areas > Doors  Click the desired door in the menu to open the application win- dow. Edit doors „ enables to change door configurations. Access components  Click the icon of the corresponding access component to open the access component overview window of this door.

  • Page 125: Creating Doors

    Creating doors Doors & areas Create doors You can configure doors in this section. For this purpose, select > Save Subsequently click to save any changes. Figure 74: Creating doors Details Door designation When you create doors it is important to enter a unique ...

  • Page 126: Settings

    Settings Areas Select the areas to which you would like to add doors in the field  . You can also create additional areas in this section (Figure 74: Creating doors). Manual office mode manual office mode Click  to specify whether or not to enable with an authorised identification medium.

  • Page 127: Editing Doors

    Editing doors Edit door menu item allows to edit all settings for the Xesar access components within the context of the affected door (Figure 75: Creating doors and logging personal data). Figure 75: Creating doors and logging personal data Protocol settings Events Protocol settings The "Edit doors"...

  • Page 128: Personal Data (Per Xesar Access Component)

    Personal data (per Xesar access component) On/Off Select  to specify whether or not to enable to log personal data at this door. However, the affected persons must additionally give their consent for you to be able to view their personal data.
  • Page 129 Log personal data If the function  (Figure 76: Showing the personal data protocol) is on, you Show protocol can click to view the protocol list for this door  (Figure 77: Access events — show protocol). Figure 76: Showing the personal data protocol...

  • Page 130: Figure 77: Access Events - Show Protocol

    Figure 77: Access events — show protocol Restrict period Click to specify a period within which to search for a certain event entry. Click the Access and opening processes Rejections and deletions Door configuration and Information Warnings and errors buttons to filter for various event categories.

  • Page 131: Adding Xesar Access Components

    Adding Xesar access components Proceed as follows to add a Xesar access component to your Xesar locking system: Adding Xesar access components — step 1 New access component Click to add a Xesar access component to your locking system  (Figure 78: Assigning Xesar access components).

  • Page 132: Selecting Escutcheon, Handle Or Cylinder - Step 2A

    Selecting escutcheon, handle or cylinder — step 2A Xesar access component Type In the application window you can now select the  (Figure  78: Assigning Xesar access components) for your desired Xesar access component. Status Firmware version Hardware version fields are automatically completed as ...

  • Page 133: Option B 2X Xesar Wall Readers With The Xesar Control Unit)

    Option B 2x Xesar wall readers with the Xesar control unit) Create two new doors (refer to: ...

  • Page 134: Option C 1X Xesar Wall Reader (Existing)/1X Xesar Wall Reader (New) <-> 1X Xesar Control Unit

    Creating doors).  New access component Click  and select the Xesar wall reader from the drop-down list  after having created the second door. Relay 1  (Figure 79: Connecting Xesar wall readers) is automatically assigned to the wall ...

  • Page 135: Added Xesar Access Components On The Door List

    Added Xesar access components on the door list After having added Xesar access components, they appear on the door list in the status line as icons (Figure 80: Door list status). For example: As you selected Option B on both doors  B (Two Xesar wall readers connected to your Xesar control unit), the system indicates this with the icon at both affected doors.

  • Page 136: Door List Icons

    Door list icons This section lists all icons shown on the door list: Product icon: -> Xesar cylinder  -> Xesar escutcheon  -> Xesar handle  -> Xesar wall reader  -> 2x Xesar wall readers  Status information: ->...

  • Page 137: Initialising Xesar Access Components - Step 3A

    Initialising Xesar access components — step 3A Synchronise the Xesar tablet with the Xesar software to transfer the most recent data to the Xesar tablet. After having created doors within the system and having assigned or changed Xesar access com- ponents, you must initialise Xesar access components directly at the component (for this reason, usually at the corresponding door).

  • Page 138: Figure 82: Synchronising Data With The Xesar Tablet

    Synchronise Xesar tablet Connect your Xesar tablet to your PC and click  (Figure 82: Synchronis- ing data with the Xesar tablet) to start synchronisation. Figure 82: Synchronising data with the Xesar tablet A notice appears in the software and on the Xesar tablet once synchronisation between PC and Xesar tablet has been completed successfully.

  • Page 139: Figure 83: Xesar Tablet - Initialising Xesar Access Components

    You have now prepared your Xesar tablet for the initialisation of your Xesar access components. The first initialisation of a Xesar access component is shown on the Xesar tablet in the mainte- nance tasks as "Initialise Xesar access component". Connect your Xesar access component to your Xesar tablet using the connection cable ...

  • Page 140: Figure 84: Xesar Tablet - Entering The Initialisation Pin

    Figure 84: Xesar tablet — entering the initialisation PIN The system will give feedback if your input is correct.  (Figure 85: Xesar tablet - process completed successfully Figure 85: Xesar tablet - process completed successfully You have now added the Xesar access component to your Xesar locking system ...

  • Page 141: Figure 87: Xesar Tablet - Security Violation Message

    Note: An error message appears if your input is incorrect. Note: The data on the Xesar tablet is deleted after having entered an incorrect PIN five times due to a security violation. In this case, you must once again synchronise the information with the Xesar software.

  • Page 142: Initialising Two Xesar Wall Readers For One Control Unit - Step 3B

    Initialising two Xesar wall readers for one control unit – step 3B If two wall readers have been connected to one control unit, both wall readers must be initialised one after the other. For this purpose, select the corresponding component on your Xesar tablet. There is no specific sequence in this process.

  • Page 143: Removing Xesar Access Components

    Xesar tab- let with the Xesar software. Otherwise your Xesar access component will be ren- dered unusable and must be reset by EVVA. Forcing disassembly Use this function if you would like to remove a faulty Xesar access component from the Xesar software.

  • Page 144: Undoing Assembly

    Undo assembly function if you have already initialised the Xesar access component, but you have subsequently failed to synchronise the Xesar tab- let with the Xesar software. Otherwise your Xesar access component will be ren- dered unusable and must be reset by EVVA. Proceed as follows: Doors & areas Select ...

  • Page 145: Figure 89: Undoing Assembly

    Figure 89: Undoing assembly...

  • Page 146: Removing Xesar Access Components

    Removing Xesar access components Proceed as per the three steps described below to remove a Xesar access component from the locking system if the access component has already been initialised. Note: Please note that this requires procedures in the software and the Xesar access component.

  • Page 147: Removing Xesar Access Components From The Xesar Software - Step 1

    Removing Xesar access components from the Xesar software — step 1 Proceed as follows to remove the access component from the Xesar locking system using your Xesar software (Figure 90: Removing Xesar access components): Doors & areas Click the menu item. ...

  • Page 148: Figure 91: Xesar Tablet - Removing Xesar Access Components

    Figure 91: Xesar tablet — removing Xesar access components If the data is transferred correctly, the Xesar application on your Xesar tablet shows a message (Figure 92: Xesar tablet — successfully removing Xesar access components). The corresponding entries in the door list are updated once you have synchronised the Xesar tab- let with the Xesar software.

  • Page 149: Re-Synchronisations With The Xesar Software - Step 3

    Re-synchronisations with the Xesar software – step 3 After the maintenance tasks you must synchronise the information of the Xesar tablet with the Xesar software to update your Xesar software (Figure 93: Door list after having removed the Xesar access component): Connect the Xesar tablet to your Xesar software.

  • Page 150: Forcing Disassembly

    You will be unable to re-install a Xesar access component removed from the Xesar Force disassembly software using the function. The access component must be reset by EVVA. Exclusively use this function if the Xesar access component is actually faulty. Proceed as follows: Doors & areas Select ...

  • Page 151: Figure 94: Replacing Thumbturns

    Replace the faulty thumbturn with a new replacement thumbturn. In this process, proceed as de- scribed in the assembly manual. The assembly manual is enclosed with every cylinder. It is also available at any time at: http://www.evva.at/products/electronic-locking-systems-access- control/xesar/assembly-instructions-datasheets/en/ Figure 94: Replacing thumbturns...
  • Page 152 Proceed as follows (software): (Figure 94: Replacing thumbturns) Doors & areas Open the menu item.  Select the door from which you would like to remove the Xesar cylinder thumbturn  and click it. Click the door to select it. Replace thumbturn Click the Xesar cylinder thumbturn and subsequently select ...

  • Page 153: Automatic Office Mode (Schedule-Based)

    Automatic office mode (schedule-based) Automatic office mode enables to automatically lock or unlock a Xesar access component at certain times. As a result, it will be possible to unlock access components without using identifica- tion media. You can define unlocked and locked periods using a schedule which is divided into weekdays and special days, identically to the schedules for persons.

  • Page 154: Configuring Office Mode

    Configuring office mode Press and hold the mouse button  (Figure 95: Specifying the office mode period) over  the period for the desired weekdays or click an individual day to select it.  Note: The doors will be unlocked during the specified times for office mode and no iden- tification media will be required for access.

  • Page 155: Specifying Special Days

    Specifying special days You also have five categories for special days. Special days enable to specify an exception from conventional calendar days. For example: Office mode has been set to every Monday from 8 am to 5 pm except on public holidays. If you save the date of the public holiday as a special day, the door component will react differently (as specified) on the public holiday.

  • Page 156: Activating Or Deactivating Special Days

    Activating or deactivating special days access components persons You can assign special days to and in this process, they fulfil different functions. Enter a date or several dates for a special day (Figure 97: Configuring special days) to activate the special day function. Figure 98: Assigning special days How special days affect access components access components...

  • Page 157: Persons

    Persons Persons menu item allows to manage persons and identification media. It also provides an overview of the persons and identification media within your locking system. Figure 99: Persons tab Figure 100: Persons list...

  • Page 158: Filtering Entries

    Filtering entries You have various functions available to filter entries. Click the corresponding field to select the following filters. You can activate several filters simultaneously. For update  Shows persons with expired Xesar identification media or persons who are required to update their media at Xesar coding stations following a change.

  • Page 159: Creating Persons

    Creating persons Persons Create person > menu item enables you to conveniently create persons within your locking system. Figure 102: Creating persons Note: Within your Xesar locking system you can create each person only once in combi- nation with all three criteria and for this reason, the entries must be unique. Proceed as follows to create a person: Details First name...

  • Page 160: Authorisations

    Authorisations Settings manual office section  allows you to determine whether or not to enable the mode function to the corresponding person. Manual office mode On/Off Manual office mode Click the field to specify whether or not the function is available to the corresponding person.

  • Page 161: Importing Persons From Csv Files

    Importing persons from CSV files You can use an existing CSV file to facilitate creating existing personal data in Xesar software. Note: The columns in the CSV file can be in any order. When creating the CSV file, please note that the following fields can exclusively be imported: First name, Last name and Additional information.

  • Page 162: Figure 104: Import Wizard

    Select file Now click  to import your CSV file (  Figure 104: Import wizard).  Figure 104: Import wizard After having selected and successfully uploaded the file, the status message  appears.

  • Page 163: Figure 105: Import Wizard - Format

    Continue Click  to open the Import wizard format settings (  Figure 105: Import  wizard — format Figure 105: Import wizard — format The first row of the CSV file can optionally be skipped as part of the import configuration.

  • Page 164: Figure 106: Import Wizard - View

    separator/type set Select the desired from the drop-down list to adapt the format – a  preview of the imported persons will appear ( Figure 105: Import  wizard — format Continue. Then click  Figure 106: Import wizard — view All persons for import are shown as part of the last step in the Import wizard.
  • Page 165 Import Then click to complete the CSV file import. (  Figure 106: Import  wizard — view...

  • Page 166: Authorisations

    Authorisations Authorisations application window enables you to configure authorisations. If you use quantity credit, a notification appears after having assigned authorisations (saving your Save authorisation input). Click  and one KeyCredit will be deducted from your account. Figure 107: Saving authorisations Editing authorisations Edit authorisations Open the...

  • Page 167: Masterkey Authorisation

    MasterKey authorisation Caution: MasterKey authorisations are equivalent to a master key as they enable you to access your operational and initialised Xesar locking system at any time, regardless of any restrictions. One particular characteristic is that MasterKey authorisations also allow to unlock access components that were added to the system after having issued the identification medium.

  • Page 168: Adding Access Authorisations

    Adding access authorisations Available doors and door areas Click to select the applicable entries from  in the over-  view list. Click the >> field  to assign them to persons.  To remove doors and door areas from the overview list , you must highlight them and ...

  • Page 169: Special Days

    Figure 109: Specifying personal access authorisations Special days permanent access periodic access Special days In addition to selecting  and personal  the function allows you to grant or revoke persons' access to your Xesar locking system on selected days. For this purpose, please note the following section:...

  • Page 170: Figure 110: Assigning Special Days

    Specifying special days Figure 110: Assigning special days...

  • Page 171: How Special Days Affect Periodic Access Authorisations

    How special days affect periodic access authorisations periodic access authorisations In conjunction with special days can deactivate access or, depend- access authorisations ing on the configuration of the special day , activate temporary access authorisations Special days take priority over periodic and for this reason, access authorisations on active special days periodic...

  • Page 172: Editing Persons

    Editing persons Persons Edit person Click any person in the menu item to open the menu (Figure 111: Editing persons). Figure 111: Editing persons Details Settings Identification media You can configure various changes and settings in the fields.

  • Page 173: Details

    Details First name Last name are mandatory fields  The last name is also used as a sorting criterion for the person list. Code . Enter additional information here, such as the staff number.  Settings Expiration date Settings Specify the expiration date for a person's account in the field.

  • Page 174: Managing Identification Media

    Managing identification media You can assign a Xesar identification medium to every person within your Xesar system using the Xesar software. You can issue a temporary replacement medium if a person has forgotten their identification medium. If persons lose their identification media, you can block the media in the software and issue a new identification medium.

  • Page 175: Withdrawing Identification Media

    The status line confirms having successfully completed the write process  (Figure 113: Access medium created successfully). The Xesar identification medium is now ready for operation. Figure 113: Access medium created successfully Caution: Please note that if you make any changes to authorisations and click Save to con- firm them, you will be deducted one KeyCredit from your account (not with KeyCredit Unlimited).

  • Page 176: Figure 114: Withdrawing Access Media

    Proceed as follows: Persons Select the menu item.  Double-click the person whose Xesar identification medium you intend to withdraw.  Place the Xesar identification medium on the coding station.  Withdraw access medium Select  (Figure 114: Withdrawing access media). ...

  • Page 177: Blocking Persons

    Blocking persons If an identification medium is no longer available, you can remove the identification medium from the Xesar locking system by blocking the person which has been assigned this particular identifi- cation medium. The block will withdraw all identification media from a person and put them on a blacklist.

  • Page 178: Figure 115: Blocking Xesar Identification Media

    Figure 115: Blocking Xesar identification media...

  • Page 179: Deleting Persons

    Deleting persons Deleting persons is a very complex procedure that affects many areas and for this reason, we would like to ask you to carefully read the following information. Any protocol entries of the deleted person will be rendered anonymous and remain avail- ...

  • Page 180: Figure 117: Deleting Persons

    Tip: Collect Xesar identification media or block access. If you block Xesar identification media, all information on the identification media will be deleted upon updating at a Xesar coding station. Personal entries remain saved in the database. Proceed as follows to delete a person: Persons >...

  • Page 181: Updating Identification Media

    Updating identification media It is also required to update identification media after having changed authorisations. A corre- sponding notification appears in the identification media overview  of the Xesar software dash- board. Figure 118: Home page with identification media overview Update Click .

  • Page 182: Assigning Replacement Media

    Assigning replacement media You can issue replacement media to persons who are temporarily unable to access their personal identification media, e.g. because they left their Xesar identification medium at home. Proceed as follows to issue replacement media (Figure 120: Assigning replacement media): Persons Click ...

  • Page 183: About Xesar

    About Xesar About Xesar menu item provides information regarding the installed software version. Figure 121: Xesar software version...

  • Page 184: Restoring Databases

    Restoring databases If you have activated the corresponding function, your Xesar software creates a backup in a loca- tion you specified upon closing the software. Please note the backup must be for the same software version as your Xesar soft- ware.

  • Page 185: Replacing The Admin Card

    Replacing the Admin Card Make sure you immediately replace any lost or faulty Admin Card. You must initialise the new Admin Card you received. For this purpose, proceed as follows. Credit KeyCredit Card For this purpose, please also refer to Section ( schemes Insert your new Admin Card into the Xesar coding station.

  • Page 186: Uninstalling Software

    Uninstalling software Reset all Xesar access components and Xesar identification media to construction mode (factory state) before you uninstall the Xesar software. Note that uninstalling the software will delete any system-specific data. Xesar access components that have not been removed from the locking system or active Xesar identification media will be rendered irrevocably unusable upon unin- stalling the software.

  • Page 187: Figure 123: Uninstalling Xesar

    Figure 123: Uninstalling Xesar Continue The system now correctly uninstalls the software. Once the process is complete, click Finish. to confirm, then click...

  • Page 188: Synchronising The Xesar Software With Access Components

    Synchronising the Xesar software with access components The Xesar tablet is required to transfer information between Xesar software and Xesar access components, for instance to add new access components to a Xesar locking system, to obtain the battery status or protocol data or to run firmware updates. You must initially transfer the most recent data (e.g.

  • Page 189: Starting The Application (Tablet)

    Starting the application (tablet) Click the Xesar icon to start the Xesar application. (Figure 125: Xesar tablet – home screen). If the APPS Xesar icon is not available on the start screen, open the menu item on your tablet and se- lect the Xesar icon in this section to start the app.

  • Page 190: Synchronising The Xesar Software With The Xesar Tablet

    Synchronising the Xesar software with the Xesar tablet Figure 126: Synchronising the Proceed as follows to synchronise components ( Xesar software): Connect the Xesar tablet to the PC where you installed your Xesar software. For this  purpose, use the enclosed USB cable Synchronise Xesar tablet Click in your Xesar software.
  • Page 191 A notification in the Xesar software appears following successful synchronisation (Figure 127: Xesar tablet synchronised successfully). If your Xesar application is open now, a notification window will also appear (Figure 128: Xesar tablet — maintenance tasks, updated door data). Figure 127: Xesar tablet synchronised successfully Figure 128: Xesar tablet —...

  • Page 192: Maintenance Tasks

    Maintenance tasks Maintenance tasks are defined as tasks relating to contents which are relevant to security, such as initialisation data for Xesar access components, blacklist updates, configuration changes, changes to special days, changes to automatic office mode, etc. Make sure you complete maintenance tasks immediately to keep your Xesar locking system up to date.

  • Page 193: All Tasks

    All tasks All tasks section lists Xesar access component maintenance tasks relevant to security and also tasks to synchronise data collected for the purpose of information, such as battery states or per- sonal protocols (Figure 130: Xesar tablet — all tasks). Figure 130: Xesar tablet —...

  • Page 194: Maintenance Tasks

    Maintenance tasks Synchronising the Xesar software Proceed as described in Section to transfer maintenance tasks to your Xesar tablet. You can subsequently proceed as described below for all tasks and maintenance tasks. Maintenance tasks All tasks Select  Figure 131: Xesar tablet — selecting Xesar access components Select the correct Xesar access component and the desired task you would like to run ...

  • Page 195: Figure 133: Xesar Tablet - Entering The Initialisation Pin

    Now go to your selected Xesar access component.  Open the EVVA cover on the Xesar access component. For this purpose, use your finger to  slightly press the flap to the left of the letter E towards the inside and subsequently pull the cover carefully towards the outside to the right of the letter A.

  • Page 196: Figure 134: Xesar Tablet - Successful Initialisation

    After having completed the tasks, carefully disconnect the connection cable from your Xe-  sar access component and once again seal the connection socket using the EVVA cover. Subsequently go to the next Xesar access component on the list and repeat the process ...

  • Page 197: Activating Access Media Blocks At The Access Component

    Activating access media blocks at the access component Block- If you have already blocked a Xesar identification medium in your Xesar software (Section persons), you must subsequently synchronise all Xesar access components to which this per- son was authorised to also transfer the changes to the affected Xesar access components. Maintenance For this purpose, proceed as described in Section tasks.

  • Page 198: Figure 136: Xesar Tablet - Showing The Battery Status

    Figure 136: Xesar tablet — showing the battery status...

  • Page 199: Figure 137: Xesar Tablet - Showing The Battery Status

    A corresponding OK message will appear if the battery status is OK. Figure 137: Xesar tablet - showing the battery status If the battery is empty the system indicates "Battery status: empty. Immediately replace the batter- ies. Please refer to the description of the corresponding Xesar access component for more de- tailed information.

  • Page 200: Additional Maintenance Tasks

    1,000 actuations or four weeks before the battery is empty. Battery replacements: Always replace batteries with batteries that have been approved by EVVA. Do not use rechargeable batteries. Rechargeable batteries typically demonstrate a different discharge curve and cause premature "Battery status: low" messages.

  • Page 201: Figure 139: Timeout Error

    Time out error message The following error message will appear if the Xesar tablet was unable to identify the Xesar access component: Timeout error: If you have not connected the Xesar tablet correctly, the Xesar access components will not give any feedback regarding the configuration. Figure 139: Timeout error In this case, disconnect the connection cable, re-connect it and attempt to synchronise.

  • Page 202: Xesar-Tablet Error Messages

    Xesar-tablet error messages You may experience different error messages, due to mishandling or technical problems. The following table provides an overview of error messages and tips to avoid them Error Event XTDE01 Wrong type of component XTDE02 USB not connected XTDE03 No responce XTDE04...

  • Page 203: Xesar's Virtual Network (Xvn)

    Xesar’s virtual network (XVN) The Xesar virtual network uses the issued identification media to exchange information between software and doors to always keep the system up to date. Figure 141: system overview | virtual network Identification media are provided with update information (blacklist) from the central coding sta- tion.

  • Page 204: Software Plus Package (Virtual Network)

    To use the virtual network, please activate the software -package. The Software plus card can be purchased from an authorized EVVA-distributor, the code on the back of the card can be activated just like any KeyCredit. Figure 142: Software plus...

  • Page 205: Transferring Access Events Using Identification Media

    Transferring access events using identification media The most recent access events (access granted, access denied, battery low, etc.) of the door com- ponent are transferred to identification media as part of every second identification process, e.g. when a door component is unlocked using identification media. Note: this process does not require users to be logged in to the software and the Admin Card must not be in the coding station - it is sufficient to only launch the software.

  • Page 206: Transfer "Unlocking Attempt By Medium" Notifications Using Identification Media

    Transfer "Unlocking attempt by medium" notifications using identification media A medium that has been blocked in the software can open the corresponding door components as long as it is still valid. This type of information is critical to security and the data is collected by other identification media within the system before it is transferred to the Xesar software using the coding station.

  • Page 207: Transferring "Identification Medium Deleted By Door Component" Notifications

    Transferring "Identification medium deleted by door component" notifications The identification medium is deleted from the door component upon attempting to unlock a door component (with an up-to-date blacklist) using an identification medium that has been blocked in the software. As a consequence, this medium can now no longer open doors with an out-of-date blacklist (Xesar 1.1.x.x already features this function) The new feature is that the information about a deleted medium is returned to the Xesar software by other identification media within the system via the virtual network.

  • Page 208: Transferring The Battery Status Using Identification Media

    Transferring the battery status using identification media Identification media in circulation also return battery information to the Xesar software via the virtual network. Administrators are notified in due time if batteries must be replaced. System administrators have the option to indirectly influence update cycles using identification media's validity periods.

  • Page 209: List Of Illustrations

    Figure 5: Emergency power device (sample image) ....................23 Figure 6: Admin Card (sample image) ..........................24 Figure 7: Xesar EVVA Card (sample image) ........................25 Figure 8: Xesar Partner Card (sample image) ....................... 25 Figure 9: Xesar key tag (sample image) .......................... 25 Figure 10: Xesar combi key (sample image) .........................
  • Page 210 Figure 38: Error message/installation ..........................84 Figure 39: Xesar installation ..............................84 Figure 40: Network path: ............................... 86 Figure 41: Access data ................................86 Figure 42: Configuration ................................. 87 Figure 43: Opening the program ............................89 Figure 44: Login ..................................90 Figure 45: Xesar | Login ................................
  • Page 211 Figure 77: Access events — show protocol ....................... 130 Figure 78: Assigning Xesar access components ....................... 131 Figure 79: Connecting Xesar wall readers ........................132 Figure 80: Door list status ..............................135 Figure 81: Door list with status information ......................137 Figure 82: Synchronising data with the Xesar tablet .....................
  • Page 212 Figure 116: Filtered persons list ............................176 Figure 117: Deleting persons ............................177 Figure 118: Home page with identification media overview ................178 Figure 119: Persons list with Xesar identification media requiring an update .......... 178 Figure 120: Assigning replacement media ......................... 179 Figure 121: Xesar software version ..........................

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