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Simavita SIM User Manual

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© Simavita Pty Ltd, 2011. All Rights Reserved
SKinsella@simavita.com Page 1 of 191

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Summary of Contents for Simavita SIM

  • Page 1 © Simavita Pty Ltd, 2011. All Rights Reserved SKinsella@simavita.com Page 1 of 191...
  • Page 2 Copyright 2013 Simavita Pty Ltd. All rights reserved. SIM™ and SIM™ with logo are trademarks of Simavita Pty Ltd. The information contained in this User Guide is the sole property of Simavita and may not be duplicated without permission. This User Guide manual may be revised or replaced by Simavita Pty Ltd at any time and without notice.

  • Page 3: Table Of Contents

    3.2 Connect SIM™ pod to SIM™ sensor ....................25 3.3 Disconnect the SIM™ pod from the SIM™ sensor ................26 3.4 Apply the SIM™ sensor and pants to the resident ................27 4.0 Getting Started with Components - Software .................... 29 4.1 Overview of Tab Menu ........................
  • Page 4 11.0 SIM™ Installation, Maintenance and Disposal ..................107 Installation ............................. 107 IT Fact Sheet – IT requirements to support SIM™ ................. 108 Instructions For Disposal ........................147 Install Note 1: Instructions to install IIS7 and all Application Development Services......148 Install Note 2: Instructions to install Microsoft .NET Framework ............

  • Page 5: Preface

    Before operating the SIM™ system, read, understand, and strictly follow the information contained in Chapter 1, “Safety Information”. QUALIFICATION OF PERSONEL Installation and maintenance of the SIM™ system must be made by authorized and trained personnel using original components and respecting the quality assurance and traceability rules approved by Simavita. WARRANTY Information regarding your product warranty is available from your sales representative or Simavita.

  • Page 6: Copyright Information

    This Page is Intentionally Blank SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 7: Table Of Contents

    SECTION 1 SAFETY INFORMATION SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 8: Safety Information

    A CAUTION indicates a condition that can damage the equipment. Note: A Note indicates points of particular emphasis that make the operation of the SIM™ system more efficient or convenient. In order to use the system correctly and efficiently, and to help prevent incidents please pay particular attention to sections 1.2 “Warnings”...

  • Page 9: Warnings

    SIM™ components, discontinue use and contact Simavita.  If a resident develops a skin irritation as a result of wearing the SIM™ sensor, discontinue use and the resident’s carer should continually monitor and interact with the resident, and refer to 12.0 SIM™...
  • Page 10 The SIM™ pod, SIM™ dock and SIM™ sensor most not be stored or placed close to radiant heat sources, such as a lit fireplace.  The SIM™ pod, SIM™ dock and SIM™ sensor must not be stored or placed close to sources of steam, such as steam kettles. ...

  • Page 11: Cautions

    General Precautions for Use CAUTION  The SIM™ pod and SIM™ dock may be damaged by excessive force being applied during cleaning. The cleaning procedures specified in this User Manual must be adhered to prevent damage.  The components of the SIM™ system may be damaged through the use of harsh cleaning products.
  • Page 12 CAUTION  The connection of SIM™ pod to an IT network that includes other equipment could result in previously unidentified risks to resident, operators or third parties. The IT administrator should identify, analyse, evaluate and control these risks before connecting the SIM™ pod to the network. IEC 80001-1:2010 provides guidance for the IT administrator to address these risks.

  • Page 13: Symbols And Markings

    ISO 7000-2607 The date after which the medical device is not to be used. This symbol appears on all SIM™ sensor packaging and packaging label. The date will be adjacent to the symbol in the YYYY-MM format. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 14 This symbol appears on all SIM™ devices. CE Marking. Declares that the product conforms to the essential requirements of the applicable EC directives. This symbol appears on all SIM™ pod and SIM™ dock, and all accompanying documentation and packaging. United States FCC This SIM™...
  • Page 15 This symbol appears on the SIM™ pod to signify that the product is certified to UL standards for Medical Equipment WITH RESPECT TO ELECTRICAL SHOCK, FIRE AND MECHANICAL HAZARDS ONLY IN ACCORDANCE WITH ANSI/AAMI ES60601-1 (2005+C1+A2), CSA C22.2 No 60601.1...
  • Page 16 This symbol appears on the SIM™ pod-dock packaging and the SIM™ sensor packaging Indicates that the packaging should be recycled. This symbol appears on the SIM™ pod-dock packaging and the SIM™ sensor packaging SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 17: Labels

    1.5 LABELS Various labels and specific markings are affixed to the SIM™ system components that describe precautions and contribute to traceability of the product. The labels are identified in the table below with illustrations of their location. Label Description Location SIM™...

  • Page 18: Standards And Compliance And Iec Classification

    1.6 STANDARDS AND COMPLIANCE AND IEC CLASSIFICATION The SIM™ system was developed in accordance with pertinent North American and International standards. The SIM™ pod with SIM™ sensor IEC 60601-1/EN 60601-1 classification is as follows: Description Specification Model Number 6019 Mode of Operation...
  • Page 19 SECTION 2 OVERVIEW SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 20: Overview

    (SIM™ sensor Figure 1) worn by the resident during the assessment period. All incontinence events are detected and transmitted by a small pod (SIM™ pod) attached to the front of the SIM™ sensor pad worn by the resident during the assessment.
  • Page 21 Figure 3 SIM™ assist application When a SIM™ assessment has been completed, data can be viewed in a comprehensive bladder diary. The SIM™ manager software provides a structured decision support process to guide the development of effective individualised continence care plans for each assessed resident.
  • Page 22 Figure 5 Sample of the Bladder and Assessment Chart SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 23: Indications For Use

    (patient) in long term care facilities, skilled nursing facilities, rehabilitation facilities and hospitals. 2.3 CONTRAINDICATIONS There are no known contraindications. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 24: The Sim™ Technology Components

    2.5 THE SIM™ TECHNOLOGY COMPONENTS SIM™ operates over a Wi-Fi network, but does not require continuous connection. The SIM™ pod is capable of completing an entire assessment without connection to a network via Wi-Fi, but requires such a connection in order to upload all collected information.
  • Page 25 SIM™ pods must be configured to use the facility’s Wi-Fi network prior to use; configuration can be done using a client PC connected to the server and the SIM™ pod via a USB cable and is only required once, unless Wi-Fi network changes are made.
  • Page 26 SIM™ manager An element of the SIM™ system software which provides a user Care staff interface through a web browser. SIM™ manager allows for resident and staff profiles to be managed and assessments and continence care plans to be created, monitored and reported.
  • Page 27 SECTION 3 GETTING STARTED WITH COMPONENTS – Hardware OMPONENTS SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 28: Getting Started With Components - Hardware

    A SIM™ pod that has been in storage without charging for a period of six months or more may require more than 3 hours to fully charge. Simavita recommends that when a SIM™ pod is not in use it should be placed on the SIM™...

  • Page 29: Connect Sim™ Pod To Sim™ Sensor

    3.2 Connect SIM™ pod to SIM™ sensor To connect the SIM™ pod to the SIM™ sensor, follow these steps: Step 1 Check that the pod number on the back of the SIM™ pod matches the number allocated for that SIM™ assessment.

  • Page 30: Disconnect The Sim™ Pod From The Sim™ Sensor

    3.3 DISCONNECT THE SIM™ POD FROM THE SIM™ SENSOR To disconnect the SIM™ pod from the SIM™ sensor, follow these steps: Step 1 Disconnect the SIM™ sensor from the SIM™ pod by hooking your index finger behind the clip while placing your thumb firmly on the front of the clip.

  • Page 31: Apply The Sim™ Sensor And Pants To The Resident

    Follow these steps to apply the SIM™ sensor and pants to the resident. WARNING  The SIM™ sensor is not recommended for use with residents that have a pre-existing skin condition including but not limited to a rash, sores and/or compromise of skin integrity. Step 1 Apply the SIM™...
  • Page 32 SECTION 4 SIM™ MANAGER SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 33: Getting Started With Components - Software

    Administration Tab A range of essential system elements must be setup. These include details of the facility which will run SIM™ manager, a list of users who will use the system (including the SIM™ assist device), shift schedules for resident care and a continence products list for selection in the continence care plan phase.

  • Page 34: User Levels And Access

    Exit SIM™ without logging out. 4.4 THE SERVER SOFTWARE VERSION AND TIME ZONE The information above the tab provides the users with the date and time the SIM™ manager server is operating under and the version number of the SIM™ software.
  • Page 35 This Page is Intentionally Blank SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 36 SECTION 5 SIM™ MANAGER – for the Administrator SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 37: Sim™ Manager - For The Administrator

    5.0 SIM™ manager – for the Administrator 5.1 ADMINISTRATOR LOGIN Administration tab in SIM™ manager can only be accessed by a supervisor given administration authority. Click the SIM™ icon on your computer desktop and enter Step 1 the Administrator user name and password. For example...

  • Page 38: Administrator Set-Up Activities

    Calculation Type’ and ‘Continence Aid Capacity Type’ to enable the system to automatically recommend a product type (continence product) in the care plan. Default values are entered; however alterations to each setting can be made as required. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 39 Fluid Output Calculation Type –is used by the SIM™ manager to determine the recommended continence product capacity and applies different safety factors to the shift volume. It takes into consideration preferences to prescribe continence products based on maximum, weighted or average urine output at different times of the day.
  • Page 40 Note Input information in ‘top to bottom’ order, starting with building, then wing and then room. If not, the box below will be locked out. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 41 Return to the facility settings section and take note of the temporary password to provide the user to allow them to login for the first time and set up their own password. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 42 The facility can import a user data base import’ button to upload the data base. If a sample of the data base import file is required, select ‘Download a sample import format’ SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 43 Residents’ screen will appear. Select the ‘Choose a File for import’ button to upload the data base. If a sample of the data base import file is required, select ‘Download a sample import format’ SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 44 (bottom right of screen). A new line appears, enter the shift name. To delete shifts, click the button (end of each time period). The existing time line will disappear. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 45 Click the Save button. CONTINENCE AIDS For the SIM™ assessment and continence care planning, continence products will be selected that meet the resident’s individual needs. As the administrator, you will need to setup the product choices that are available at your facility.
  • Page 46 Maximum capacity of product before it needs replacement Waist Size Size of product relating to small, medium, large etc Cost Per Piece Cost of the continence aid per piece SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 47 Select the ‘Choose a File for import’ button to upload the data base. If a sample of the data base import file is required, select ‘Download a sample import format’ SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 48 NOTIFICATIONS The Notifications tab allows selection of the types and frequency of notifications to the SIM™ assist application (hand held device) or to the SIM™ manager. Notifications may relate to pod status or observations associated with the SIM™ assessment. Administration...
  • Page 49 Note: Repeat for all other alerts SIM™ manager Notifications sent to will be visible to staff in the and click Save. Assessments tab in the Notifications box. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 50 This is a list of hardware devices, the version of software for each, serial numbers and which resident the devices are allocated to during an assessment. SIM™ Devices Administration To sort the data in ascending or descending order, simply click the column heading. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 51 SECTION 6 SIM™ MANAGER – Assessment Coordination SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 52: Sim™ Manager - Assessment Coordination

    Reports: Review of relevant reports The Administration tab is only available for the users with assigned admin privileges. For more details see section SIM™ manager – for the Administrator. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 53: Dashboard Tab

    Residents – number of residents currently being assessed. Site Overview – facility details. Message Board – notes and alerts. SIM™ Status and Residents contain data which comes into view as ‘hover text’ when leaving the mouse cursor over the words. SIM™ pod Status - hover text Check SIM™...
  • Page 54 The hover text appears showing information of running services. Resident summary Risk-of-Leakage Measure This indicates when a SIM™ sensor reaches full capacity. Colours indicate the following: SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 55: Resident Tab

    First tab General Information: The minimum information required is marked with a red asterisk*. First Name; Last Name, Date of Birth, Gender and Waist Size are mandatory entries. Resident’s room details are also entered on this tab. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 56 Questions and Observations: A preliminary background on a resident’s continence status can be obtained by a set of questions. Skin Condition: Provides for recording of the resident’s current skin condition and risk of skin breakdown due to the continence condition. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 57 After saving the details of a new resident, a header is generated displaying a summary of the resident’s general information relevant to the continence care. It will appear in the Assessment and Continence care planning tabs for the selected resident. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 58 After completing the updates click Save, or Cancel to discard. In the top left corner of this section, click to expand or collapse the header. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 59 Waist size Select from the drop down menu. Location Building; Wing; Room are selected by clicking the down arrow select from drop down menu. Press to remove previously selected. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 60: Assessment Tab

    The Assessment tab is used to start a new resident assessment and review information relating to current or past assessments: 6.4.01 Start a new assessment. 6.4.02 Record/edit/discard observations 6.4.03 General assessment information 6.4.04 Print/Extend/Abort Assessment SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 61 The header section now appears with the Resident’s name. The Assessment section underneath will show previous SIM™ assessments conducted. Step 2 Click on the button and the ‘Create a Continence Assessment’ window appears. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 62 SIM™ pod by selecting another pod number from the drop down list. After setting up a new assessment click the save button at the bottom right of the screen or click cancel to discard. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 63 Select the staff member name from the drop down menu; the date by clicking on the calendar and time by clicking on the clock icon. Click on the relevant observation and select data fields. Click Save or Cancel to discard. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 64 Select the observations required in the Observation History section and click Edit. The Observation box opens, click the button on the bottom left corner of the box. Click OK and the observation has now been discarded. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 65 6.4.03 GENERAL ASSESSMENT INFORMATION The Assessment tab also provides general information on the SIM™ pod status, Notifications, Activity log, activities graph and fluid balance chart. The SIM™ pod status provides general information about the SIM™ pod during an assessment. Notifications: Provides a list of the various...
  • Page 66 Click the assessment report icon The initial message box will allow the user to select the observations to be shown on the assessment report. After the selections have been made, press View report and the SIM™ assessment report will be displayed. The following icon will be displayed at the top of the report page allowing refreshing, printing, exporting and saving.
  • Page 67 It is not possible to change the start time of an assessment once the assessment has already commenced. Click to Save, or Cancel to discard. Note: It is recommended that the assessment is extended if it is discovered that the SIM™ pod has been disconnected from the resident. Aborting an assessment If there is a reason to abort an assessment, this can be done as follows.
  • Page 68 SECTION 7 SIM™ Data Collection SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 69: Sim™ Data Collection

    The SIM™ assist app on the device does not need to be in a Wi-Fi network to function. Information that is recorded while outside the network is stored and then is transferred automatically via Wi-Fi when the device comes back into range.

  • Page 70: Main Screen - Resident List

    Step 2 Enter a username and password than select ‘Login’. SIM™ assist should stay on during a shift to allow continuous transmission of data to SIM™ manager. 7.3 MAIN SCREEN – RESIDENT LIST After logging in, the screen will display all the residents currently undergoing a SIM™...

  • Page 71: Sim™ Assist Screen Navigation

    If you decide you wish to keep the observation, select the red X and you will return back to the observation input screen. Press to confirm SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 72: Sim™ Assist Notifications

    7.5 SIM™ ASSIST NOTIFICATIONS The SIM™ assist app will send notifications during the assessment which require attention regarding the resident or the assessment. The notification icon will appear as a red exclamation mark next to the resident’s photo. To open the notification(s) touch the resident’s name.

  • Page 73: Recording Resident Observations

    Repositioning assistance • Therapeutic massage There is a comments field in the right/bottom corner for additional information to be recorded that may not have been covered under other icons. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 74: Observation Icons

    After making all the selections for this observation, touch the green tick to save Note: The information recorded under this icon will assist in completing a bowel assessment. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 75 This observation records the status of a resident’s SIM™ sensor in relation to capacity filled and if any leakage has occurred (onto clothing or bed linen). Select the ‘Sensor Check’ icon. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 76 If yes, select the type and size from the Bristol stool chart. After making all the selections for this observation touch the green tick to save the data SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 77 SIM™ sensor removed from the resident (three types). Light: Light capacity SIM™ sensor Moderate: Moderate capacity SIM™ sensor Heavy: Heavy capacity SIM™ sensor Note: Scales must be used to weigh the SIM™ sensor. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 78: Observation History

    7.9 OBSERVATION HISTORY The Observation History within the SIM™ assist app shows a record of assessment observations recorded and messages sent by the SIM™ manager. Step 1 Select the resident from the main screen...
  • Page 79 The history screen displays observations entered over the assessment period. To view messages sent by the SIM™ manager during the assessment you can click a second time on the message history icon. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 80 SECTION 8 SIM™ CONTINENCE CARE PLAN SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 81: Sim™ Continence Care Plan

    8.1 SIM™ CONTINENCE CARE The continence care plan is development in 3 stages: 1- 8.2 Create a continence care plan 2- 8.3 Continence care plan Under-Evaluation 3- 8.4 Continence care plan In-Use SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 82: Create A Continence Care Plan

    Select a resident from the left section and click the horizontal tab. SIM™ manager displays a continence care plan template by default. Step 2 Step 3: Click to display the edit care plan page. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 83 Click Fluid Output Table: The table displays per continence product shift (Morning/Afternoon/Night), the fluid output that was recorded per day from the measured weight of the SIM™ sensor and the voided volume measured by the specipan/hat during a toileting event.
  • Page 84 A toileting time drops down near the word Toileting Repeat for more toileting times. Note: You can drag the toileting time box to a new time or select X to remove it. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 85 Product Type: Automatically Recommended SIM™ will automatically recommend a product type for each shift, based on certain inputs from the resident tab, the local product catalogue range, and a completed SIM™ assessment. The principle of the product recommendation is to select the most suitable product from the local product catalogue that meets the resident individual care needs determined from the assessment.
  • Page 86 Transfer Assistance – e.g. Supervision Toilet Use – e.g. Independent Cognitive Skill – e.g. Severely impaired Ability to Understand – e.g. understands SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 87 Click to expand table and click to close The assessment information recorded on the SIM™ sensor removal volume is summarised in this table. The system also uses this information to make a continence aid recommendation that matches the continence product capacity need for the resident per shift ( a shift calculates the total recorded void volumes over the specified time range) SIM™...
  • Page 88 A drop down box will list all the product types the user can select. Select the Product type Click Product selected is displayed in on the continence care plan chart. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 89 Select Skin Care product type A drop down box lists a range of skin care product types Select product type and duration, either ongoing or select a date to stop using the product SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 90 Product Recommendation Click . This will make (or reinstate) a continence product recommendation or reinstate the product recommendation previously made by the SIM™ system. A text box will appear stating the existing continence products will be reinstated by clicking Yes.
  • Page 91 Click to save or cancel all the fields selected. A summary box is displayed showing all the items selected. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 92 The user can select outcome(s) for the resident to be achieved in the continence care plan including a target date and description. A summary box is displayed showing all the items the user selected SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 93: Under Evaluation

    The following buttons will appear under the Under Evaluation Continence care plan at the bottom right corner. The user can edit the continence care plan and save changes as needed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 94 A notes area allows the user to record the date when the continence care plan will be next reviewed to evaluate if goals were achieved and nursing interventions were effective. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 95: Continence Care Plan In Use

    Step 1 Click to save the continence care plan as draft. The Continence care plan header will now state Draft. To edit the Draft Continence care plan click SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 96: Continence Care Plan History Box

    History’ box to select from the drop down list The recent continence care plan is displayed first. Select the continence care plan that needs to be edited then click the Edit button. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 97 SECTION 9 REPORTS SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 98: Reports

    You can alternatively click and drag the bar to customize size or manually type in the window. To exit a report click on the close button on the bottom right. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 99: Assessment Reports

    Select this report from the Assessment Reports category Click on to generate the report Step 1 Scroll down the list to find the wing of the facility that you require and click View. Step 2 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 100 SIM™ assessment Report This report shows assessment information recorded and analysed by the SIM™ manager providing an accurate continence profile for each resident and can be used to develop an individualised continence care plan. Three charts are included in this report: •...
  • Page 101 Fluid Balance Chart Below the pictorial SIM™ assessment chart is the fluid balance chart. This used to review the overall hydration of the resident and giving important feedback on volumes of input and output at different times of the day.

  • Page 102: Continence Care Plan Reports

    This report provides an overview of the resident’s continence care plan, including a summary of the resident’s profile and assistance level for mobility and toileting. It shows the recommended toileting program, continence care plan goal and SIM™ assessment details. This report is able to be saved or printed for documentation requirements.
  • Page 103 Included in the report is detail of the resident’s incontinence type, incontinence evidence, related diagnosis, other plans and possible nursing intervention. The report also includes the assessment report information data to validate the continence care plan. SIM™ assessment chart SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 104 Select this report from the Continence care plan Reports category. From the reports list, scroll down and select the row containing the resident Name and assessment Start date you require and click view. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 105 From the reports list, scroll down and select the row containing the resident Name and assessment Start date you require and click view. If the resident is highlighted in red the resident has not yet completed a SIM™ assessment Note.
  • Page 106 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 107 This Page is Intentionally Blank SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 108 SECTION 10 SIM™ CLEANING INSTRUCTIONS SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 109: Sim™ Cleaning Instructions

    The water temperature must not exceed 40°C or 104°F. 3. The SIM™ pod indicator lights will flash orange when placed in water, which is a normal safety function of the SIM™ pod. The orange flashing will only occur if sufficient battery charge remains.
  • Page 110 SECTION 11 SIM™ INSTALLATION, MAINTENANCE AND DISPOSAL INSTRUCTIONS SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 111: Sim™ Installation, Maintenance And Disposal

    CAUTION  SIM™ is intended to be incorporated into an IT-network that is not validated by Simavita, the details in this section describe the steps required to install SIM™ as intended by Simavita. Please refer to Chapter 1.3 Cautions for General Precautions Related to the incorporation into the IT-network.

  • Page 112: It Fact Sheet - It Requirements To Support Sim

    SECTION A – SERVER HARDWARE PREPARATION AND SERVER SOFTWARE PRE-INSTALLATION To prepare the server hardware prior installing the SIM™ software, please follow the IT Fact Sheet below and ensure the checklist is completed before proceeding to subsequent installation procedures. IT FACT SHEET – IT REQUIREMENTS TO SUPPORT SIM™...
  • Page 113 Internet Explorer 10 ☐ Microsoft Silverlight browser plug-in (Version 5.1.x and is available ☐ from http://www.microsoft.com/getsilverlight) Screen Resolution: 1280 x 800 (or higher) ☐ PDF Reader (Adobe or similar) ☐ SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 114 Run the “SIMSetup.exe” file from where it resides. In this example, the file resides on the desktop. b. The following screen will appear. Wait until it finishes loading. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 115 The following screen will appear. Check that each of the server requirements is satisfied by checking each check box to enable the Next button. Click Next to proceed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 116 The following screen will appear. Click Install to proceed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 117 The following screens will appear and disappear in sequence. No intervention is required. The process may take several minutes to complete. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 118 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 119 Several DOS screens similar to the one below will appear and disappear. No intervention is required. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 120 This WinZip window may remain visible after the unzip step is complete. DO NOT CANCEL. You can move the window as needed. Select Yes to accept the Microsoft Visual C++2005 Runtime Libraries license agreement. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 121 Accept all the default prompts for the Matlab installation. Click Finish to continue. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 122 If desired, the SIM™ software can be configured by entering the facility data and creating a new account with administration privileges. Notice that this step is optional and configuration can be performed after installation by running SIM™ Configuration (refer to Section C Configuring SIM™...
  • Page 123 SIM™ Configuration is desired to be run after this screen. Click Finish to continue. m. If “Launch SIM™ Configuration now” was selected in the previous screen, the Internet Explorer browser will be launched to access SIM™ Configuration. Otherwise, the next screen will be shown.
  • Page 124 However, if SIM™ Configuration is running, do not restart until the SIM™ Configuration is complete! o. After installation, new SIM™ software related shortcuts created in a folder called “SIM” will be found on the desktop, along with a new folder called “External Report Templates”.
  • Page 125 Section C Configuring SIM™ for first use. Unless you completed the user and facility setup in Step k as above you will not be able to login to SIM™ manager at this time. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 126 Run the “SIMSetup.exe” file from where it resides. In this example, the file resides on the desktop. b. The following screen will appear. Wait until it finishes loading. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 127 The following screen will appear. Click Next to proceed. d. The following screen will appear. Select the “Repair” option and click "Next" to continue. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 128 The following screen will appear. Click Install to continue. The following screen will appear. Select the “Automatically close and attempt to restart applications” option and click OK to continue. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 129 The following screen will appear. Wait until it finishes loading. h. The following screens will appear and disappear in sequence. No intervention is required. The process may take several minutes to complete. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 130 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 131 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 132 The Matlab Compiler Runtime executable will unzip and install. Follow the on screen prompts to install the package. Note: This WinZip window may remain visible after the unzip step is complete. DO NOT CANCEL. You can move the window as needed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 133 Select Yes to accept the Microsoft Visual C++2005 Runtime Libraries license agreement. Accept all the default prompts for the Matlab installation. Click Finish to continue. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 134 If the SIM™ software has never been configured before, facility data and new administration account details can be entered at this screen. Notice that this step is optional and configuration can be performed after re-installation by running SIM™ Configuration (refer to Section C Configuring SIM™...
  • Page 135 If “Launch SIM™ Configuration now” was selected in the previous screen, the Internet Explorer browser will be launched to access SIM™ Configuration. Otherwise, the screen in the next step will be shown. o. To complete the re-installation the server will need to be rebooted. Click ‘Yes’ to reboot the server.
  • Page 136 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 137 Section C Configuring SIM™ for first use. Unless you completed the user and facility setup in Step k as above you will not be able to login to SIM™ manager at this time. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 138 4. Uninstallations a. Run the “SIM Setup.exe” file from where it resides. In this example, the file resides on the desktop. b. The following screen will appear. Wait until it finishes loading. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 139 The following screen will appear. Click ‘Next’ to proceed. d. In the following screen, select Remove and click ‘Next’ to proceed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 140 If files to be removed are in use by the server, the following screen will appear. Select “Automatically close and attempt to restart applications” and click OK to continue. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 141 The following screen will appear. Wait until it finishes. h. Several DOS screens similar to the one below will appear and disappear. No intervention is required. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 142 The SIM™ Setup program also completes. Click Finish to exit. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 143 It is recommended that the SIM™ databases (SIMdb30 and SIMdb30Audit) are backed up at least weekly. b. The SIM™ databases are backed up (if they exist) at each execution of the SIM™ Setup Install, Re-install or Remove operation. The location of the backup files is C:\Databasebackup.
  • Page 144 (you may need to choose the “Save as” option). Note, This file is only required if you are configuring SIM™ pods. If you are not configuring SIM™ pods, the download and installation of the SIM™ pod libraries can be skipped.
  • Page 145 Note: If the SIM™ pods and the SIM™ assist tablets are to be used in a different Wi-Fi coverage area than the area used during setup, you will first need to configure the pods for the available Wi-Fi network, verify that the system is operational and then re-configure the pods and tablets for the Wi-Fi network where the system will be used.
  • Page 146 SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 147 Under Internet Options/Security Tab/Custom Level/Miscellaneous, select “Access data sources across domains” Enable. b. Under Internet Options/General Tab/Browsing History Settings, select “Check for newer versions of stored pages” Every time I visit the webpage. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 148 13. When configuring SIM™ pods for the first time, you will need to attach SIM™ pod numbered identifying labels to the individual pods and assign them a number in the configuration screen. Please refer to the diagrams below and the instructions in the SIM™...
  • Page 149 14. When a new firmware is required to be uploaded to the SIM™ pods, please refer to the diagram below and the instructions in the SIM™ configuration tool. a. Select a firmware from the firmware list. This will enable the “Program” button.
  • Page 150 19. To complete the “SIM™ manager” setup, click on “SIM™ assists” at the top of the screen. 20. Set up SIM™ assist applications on table devices as described on the “SIM™ assist” screen. To set up a tablet, a link is provided to be accessed directly from the tablet device. This provides a means to download the installation file for the tablet.

  • Page 151: Instructions For Disposal

    The SIM™ pod has a useful service life of three (3) years, the SIM™ dock has a useful service life of three (3) years and the SIM™ sensor has a useful shelf life of five (5) years.

  • Page 152: Install Note 1: Instructions To Install Iis7 And All Application Development Services

    INSTALL NOTE 1: INSTRUCTIONS TO INSTALL IIS7 AND ALL APPLICATION DEVELOPMENT SERVICES Disclaimer notice: The following screenshots were taken from a typical installation run at Simavita Pty Ltd. Actual screenshots may vary. Install Note 1.1 Go to “Server Manager” and click “Add Roles”;...
  • Page 153 Install Note 1.3 Select “Web Server (IIS)” in the check box list, and click the “Next” button; Install Note 1.4 Click “Next”; SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 154 Install Note 1.5 Make sure you check all selections in “Common HTTP Features” & “Application Development”. Then click “Next”. Install Note 1.6 Click “Install”. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 155: Install Note 2: Instructions To Install Microsoft .Net Framework

    Install Note 1.7 Click “Close”. INSTALL NOTE 2: INSTRUCTIONS TO INSTALL MICROSOFT .NET FRAMEWORK Disclaimer notice: The following screenshots were taken from a typical installation run at Simavita Pty Ltd. Actual screenshots may vary. Install Note 2.1 Execute the .net Framework setup file. Click “Run”.
  • Page 156 Install Note 2.2 Check the box “I have read and accept the license terms”. Then click “Install”. Install Note 2.3 The product is successfully installed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 157: Install Note 3: Instructions To Install Microsoft Sql Server 2008 R2 Sp1 Express Edition

    INSTALL NOTE 3: INSTRUCTIONS TO INSTALL MICROSOFT SQL SERVER 2008 R2 SP1 EXPRESS EDITION Disclaimer notice: The following screenshots were taken from a typical installation run at Simavita Pty Ltd. Actual screenshots may vary. Install Note 3.1 Go to the Microsoft site to download the following SQL Server setup file.
  • Page 158 Install Note 3.3 Choose “I accept the license terms”. Then click “Next”. Install Note 3.4 Select all “Instance Features” and “Shared Features”. Then click “Next”. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 159 Install Note 3.5 Please make sure the Named instance is “SIMserverDV3”. Click “Next”. Install Note 3.6 Click “Next” on the following screen. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 160 Install Note 3.7 Click “Next” on the following screen. Install Note 3.8 Choose “Install the native mode default configuration” and then click “Next”. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 161 Install Note 3.9 Click “Next” on the following screen. Install Note 3.10 The product is successfully installed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 162: Install Note 4: Instructions To Install Report Builder 3.0

    INSTALL NOTE 4: INSTRUCTIONS TO INSTALL REPORT BUILDER 3.0 Disclaimer notice: The following screenshots were taken from a typical installation run at Simavita Pty Ltd. Actual screenshots may vary. Install Note 4.1 Go to the Microsoft site to download SQL server 2008 R2 Report Builder 3.0.
  • Page 163 Install Note 4.3 Execute the downloaded file and click “Run”. Install Note 4.4 Click “Next”. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 164 Install Note 4.5 Choose “I accept the terms in the license agreement”, and then click “Next”. Install Note 4.6 Click “Next” in the following screen. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 165 Install Note 4.7 Click “Next” in the following screen. Install Note 4.8 Click “Next” in the following screen. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 166 Install Note 4.9 Click “Install”. Install Note 4.10 The product is successfully installed. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 167 SECTION 12 SIM™ CONTACT AND SUPPORT SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 168: Sim™ Contact And Support

    Unable to view past assessments or resident not showing up in reports e.g. Wing toileting report. Unable to allocate SIM™™ pods to start an assessment (unable to see available SIM™ pods in set up screen) SIM™ manager is not showing the correct time after the computer has been corrected for time zones.

  • Page 169: Troubleshooting Guide

     The assessment status is stuck on ‘retrieving’ Call your IT support officer to restart the server and report to SIM™ customer service. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 170 Check if pod is still allocated to another assessment (unable to see available SIM™ pods in resident  set up screen) Check if there is a current assessment running with that pod allocated SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 171 Check that the tablet is connected to the Wi-Fi network.  Check that you have clicked on “connection” within the SIM™ assist app.  Check that the SIM™ assist is synchronising in SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 172 I do not recognize. with “demonstration resident data”. This data will clear as soon as the SIM™ assist application connects to your server. Please connect the SIM™ assist to the server. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 173 Ensure SIM™ pod is fully charged before using complete (solid green light)  If SIM™ pod has been in storage for a period of 6 months or more without being charged, the capacity of your SIM™ pod battery may have dropped. Discharging and recharging the pod may improve the pod’s battery life.
  • Page 174 USB connected pod (in Windows Device Manager the pod is listed as a HID compliant device).  Confirm that SIM™ pod libraries were installed as Administrator (right-click the .exe file and SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 175  Ensure the SIM™ pod is placed into the pocket of the SIM™ pants as this is less noticeable to the resident. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 176: Accessories

    ACCESSORIES To order new SIM™ components or accessories, please contact your sales representative or Simavita with the model number information defined below. Country specific orders will be processed internally at Simavita. Model Number Description 6019 SIM™ pod 6020 SIM™ dock FRA012-S05-I SIM™...

  • Page 177: Contact And Support

    CONTACT AND SUPPORT Please contact Simavita or your authorised distributor. via the contact information provided for assistance, if needed, in setting up, using or maintaining the SIM™ system or to report unexpected operation or events. Customer Service Contact - Australia...
  • Page 178 Appendix A SIM™ SPECIFICATIONS SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

  • Page 179: Sim™ Physical Specifications

    The SIM™ pod must be recharged in between assessments Note: The minimum operating time for a SIM™ pod that has been in storage without charging for a period of six months or more may be less than 72 hours. Simavita recommends that SIM™ pod is charged every three months.

  • Page 180: Sim™ Pod Wireless Specifications

    (± 2 dBm) 13 dBm for 802.11b CCK 13 dBm for 802.11g/n OFDM WARNING The SIM™ pod may be interfered with by other equipment, even if that other equipment complies with CISPR EMISSION requirements. SIM™ POD INDICATOR LIGHT COLOURS Power...

  • Page 181: Sim™ Environmental Conditions

    -152 m to 3964 m (-41 °F to +104 °F) (8.7 psi to 16.0 psi) (-500 ft to 13,000 ft) The environmental conditions for the charging of the SIM™ pod are as follows. Temperature Humidity +5 °C to +40 °C Atmospheric Pressure Altitude (-41 °F to +104°F)

  • Page 182: Sim™ Patient Environment

    SIM™ dock as information technology equipment WARNING  In order to ensure that patient safety is maintained at all times the SIM™ dock or other electrical equipment must not be placed within the patient environment as defined and illustrated below. ...

  • Page 183: Sim™ Manufacturers Declaration

    (4) consult the dealer or an experienced radio or TV technician for help. The SIM™ pod with FCC ID XF6-RS9110N1122 is subject to Part 15 Subpart C. This transmitter must not be co- located or operated in conjunction with any other antenna or transmitter.
  • Page 184 The SIM™ system is intended for use in the electromagnetic environment specified below. The customer or user of the system should assure that it is used in such an environment Title and Relevant Standard Classification Comment RF emissions Group 2 The SIM™...
  • Page 185 Guidance and manufacturer’s declaration – electromagnetic immunity The SIM™ system is intended for use in the electromagnetic environment specified below. The customer or the user of the SIM™ system should assure that it is used in such an environment. IMMUNITY TEST...
  • Page 186 RF transmitters, an electromagnetic site survey should be considered. If the measured field strength in the location in which the SIM™ system is used exceeds the applicable RF compliance level above, the SIM™ system should be observed to verify normal operation. If abnormal performance is observed, additional measures may be necessary, such as re-orientating or relocating the SIM™...
  • Page 187 Recommended separation distances between portable and mobile RF communications equipment and the SIM™ system devices The SIM™ system is intended for use in an electromagnetic environment in which radiated RF disturbances are controlled. The customer or the user of the SIM™ system can help prevent electromagnetic interference by maintaining a minimum distance between portable and mobile RF communications equipment (transmitters) and the SIM™...

  • Page 188: Fact Sheet - It Requirements To Support Sim

    Screen Resolution: 1280 x 800 or higher PDF Reader (Adobe or similar) REMOTE ACCESS For support purposes (clinical support, maintenance, and software updates), Simavita requires a reliable method of remote access to the server. Simavita uses Teamviewer (default port 80). Note: Teamviewer is a highly secure remote access and support tool.
  • Page 189  SSID and passkey will be required during system setup and configuration The Wi-Fi network must have access to and be accessible from the server for multiple devices (SIM™ pods and mobile devices running the SIM™ assist application) DNS, ROUTER AND FIREWALL SERVER CONFIGURATION To facilitate SIM™...

  • Page 190: Glossary

    Media Access Control Address RCM: Regulatory Compliance Mark Radio Frequency SIM: Smart Incontinence Management Structured Query Language Uniform Resource Locator Universal Serial Bus WEEE Waste Electrical and Electronic Equipment SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...
  • Page 191 MADE IN AUSTRALIA by Simavita Pty Ltd., L6 56 Berry Street, North Sydney, NSW 2060, Australia. www.simavita.com for more information. SIM™ User Manual | Ref Code: SUM | GEN4_0024| Version: 8...

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