Related Manuals for Card System Technologies 510ARcs
Summary of Contents for Card System Technologies 510ARcs
- Page 1 510ARcs Reference Manual Volunteer/Community Service Application Issued 12 June 2016 Software Release 17 May 16 (Check 510AR.com for revisions)
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Page 2: Table Of Contents
Card System Technologies 2012A Morris Ave Union, NJ 07083 Ph: 908-686-7220 Web: 510AR.com for ordering equipment and supplies 510AR.com Copyright © 2016 Card System Technologies All Rights reserved. Official site of 510AR JD 163 Contents Operation Procedures What is included Installation... - Page 3 Sample Time Pull Sheet To print Who’s at work now Report Site setup and auto functions To set auto functions To Purge Volunteers Who Comported Service Reports Preloaded 500 Profiles ARcs Table of Function Codes Volunteer AR Procedures Guide Addendum I Communications Please read before using The 610AR replaces manual sign-in log sheets used to calculate Volunteer hours worked for entry into a spreadsheet maintained for a school, food bank, or other...
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Page 4: Operation Procedures
Court or Parole Officer for completion of Court-ordered Community Service The AR has the option of using a telephone line or a direct communication feature to connect to a PC. A number of formatted files, including Pull Sheets, can be accessed for storage and later retrieval. CSTI’s optional PC UTILITY program enables remote telephone polling, or a local direct connection to the AR Time Recorder. -
Page 5: What Is Included
AR is retained in the event of a power outage. The Volunteer application functions as a Monthly or Continuous (for court mandated Community Service) attendance recorder. Each Volunteer has a page or “pull sheet”, identified by their ID number that can be printed at any time. The AR allows instant, real-time printing selected reports using the current Punch File or a saved Punch File (from the previous period). -
Page 6: Day End
Key-enter the ID number or swipe a magnetic card followed by the green ENTER key. Current punch status is displayed below the Volunteer name and a down arrow points to the next punch option. In the example shown, the Volunteer is punching IN by pressing the left purple key below the down arrow. -
Page 7: Manager Access Functions
Manager Access Functions Press the left purple key or swipe the manager access card to enter the management mode: print reports, register Volunteers, etc. Access using the left purple can be disabled using the restricted function described below. Note that once entering the management mode, you have 1 minute to start functions before the AR reverts back to the default idle prompt. - Page 8 Press F4 RESTRICTED to clear names and punches and reset the AR. The AR allows for training of employees on the use of the recorder. Clearing is protected with pass code 9086867220. Entering pass code 7424 disables use of left purple key for manager access, 14 removes SUN-MON subtotals on selected reports, and 7 restores them.
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Page 9: Selected Function Codes
Selected Function Codes Swipe Manager Access Card, Press F2 to direct enter a code 1 Add/Edit. Volunteer. Add New Volunteers to the Profile File or Edit Existing Volunteers 2 Delete/Chg Punch ID. Delete Terminate Volunteers or change a Punch ID. Deleted Volunteers Remain in the Database Until Code 25 Clears the Time Cards 3 Print Flash Report. -
Page 10: Volunteer Profiles
38 Card Reader Off. Disables Card Reader No Icon on Idle Prompt 75 Save Period Data. Saves Current Punch File as Saved Punch File 78 Set/Edit Header Text. Enter 3-Line Header Text (First Line Prints On Receipt and Label) 79 Set Auto Functions. Set Functions Scheduled Performed Automatically by Day and Time 82 Print Function Code List. -
Page 11: To Enable Automatic Daylight Savings Time
1 = Q Z . 2 = A B C 3 = D E F 4 = G H I 5 = J K L 6 = M N O 7 = P R S 8 = T U V 9 = W X Y 0 = - space * = , ‘... -
Page 12: To Terminate (Delete) Or Change Punch Id
DEPT: up to 4 alpha/numeric char or ENTER to skip OPTIONS: up to 8 alpha char or ENTER to skip START TIME: hh:mm or ENTER to skip SWIPE MAG CARD: or ENTER to skip Note: Use the DEPT field to enter required service hours for Court Mandated Community Service Volunteers Press F1 to clear or press yellow backspace key to edit. -
Page 13: Activate Magnetic Card Reader
R Round punch to 1/4 hr, default punch is exact time The options field can be used to replace the Name with a generic (anonymous) name S = Staff V = Volunteer P = Partner in Ed C = Community Service L = Local Board M = Military G = Group... -
Page 14: Current Recording Month
Make sure there is no activity on the card. Do not activate or re-use a card until the former Volunteer has been deleted (code 2). Swipe Manager Access Card Press F2 Enter code 1 ADD/EDIT VOLUNTEER Select F2 EDIT EXISTING EMP Follow prompts, delete the former Volunteer, when completed press the left purple key to SAVE or the right purple key to CANCEL... -
Page 15: To Terminate (Delete) Or To Change Punch Id
and then entering total time worked. This feature can also be used to enter total hours for a Volunteer that has not punched. Note that the code is additive, and if used more than once for a single day, the hours entered on that day will be added together Press F1 to re-print corrected saved Time Cards To Terminate or to Change Punch ID ( code 2) -
Page 16: To Print Reports
Label on shirt held by adhesive carrier ½ in adhesive carrier attached to top of receipt To Print Reports Swipe Manager Access Card Press F2 Enter the code for desired report (most often used codes are printed on the Manager Card, all codes are listed in the back of this instruction). -
Page 17: Site Setup And Auto Functions
Site Setup and Auto Functions Code 10 prints the AR default values for options O, E, N, the auto events set times and other defaults specific for your machine. APPLICATION NOTE The AR can be set to perform up to 25 functions automatically from a time schedule that is set with Code 79 (Code 80 prints available options). -
Page 18: To Purge Volunteers Who Comported Service
Volunteer 201 signed up for 100 hours and has recorded 108 hrs. This Volunteer has completed his service: Enter code 6 and print a pull sheet for ID 201 and placed in his file. The last receipt printed by ID 201 should be taken by the Volunteer to his patrol officer to get a release. -
Page 19: Reports
REPORTS The following reports can be printed at any time 3 Print Flash Report Total number OFF CLOCK, ON CLOCK, Day Hours, Period Hours, FTPs (failed to punch), MCs (manager corrections) 4 Print Who's IN List Prints All Volunteers Currently Logged IN 5 Print All Time Cards (Pull Sheets) Prints All Active Volunteers Time Cards (Volunteers not Logged IN/OUT during the Period Do Not Print) 6 Print Individual Time Card (pull Sheet) Prints Individual Pull Sheet... -
Page 20: Preloaded 500 Profiles Arcs
Preloaded 500 Profile ARcs Models 510ARcs, 570ARcs, and 610ARcs have the capacity to process 500 profile accounts with a punch file of 30,000 entries. The units are loaded with 450 accounts 101 to 554 with the generic name “VOLUNTEER”. The remaining 50 accounts are reserved for other entries. -
Page 21: Table Of Function Codes
----AUTO FUNCTION CODES---- --OTHER FUNCTION CODES-- ---- HOST ONLY ------ 03 Flash Report 01 Add/Edit Employee #41 Load A Punch Record 04 Who's IN List 02 Delete / Chg Punch ID #88 Send Saved Staffing 05 Print All Pull Sheets 06 Individual Time Card Report 07 Day Hours Report... -
Page 22: Volunteer Ar Procedures Guide
Volunteer AR Procedures Guide Function codes performed automatically, daily and monthly, are listed in the 10 Site Information report. Swipe Manager Access card and select F2 to access Function codes} Daily (Note that the AR should be sorted in ID order (code 14) to reduce any delay) Monthly Prints all active Volunteer pull sheets (Volunteers that have not... -
Page 23: Addendum I Communications
Addendum I Communications The AR’s are standalone units and do not require a PC or Internet connection to operate. They also have two active communication ports that allow a PC (laptop or desktop) to transmit and receive formatted text files to be stored in the PC. One port is a telephone connection and the other is a serial RS232 port. - Page 24 Card System Technologies 2012A Morris Ave Union, NJ 07083 Ph: 908-686-7220 Web: 510AR.com for ordering equipment and supplies Web: CardSystemTechnologies.com © 2016 Card System Technologies...