Attendance on Demand IDpunch 7 User Manual
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Attendance on Demand IDpunch 7 User Manual

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IDpunch 7 User Guide for Attendance on Demand
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http://www.attendanceondemand.com/IDpunch7_userguide.pdf
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Summary of Contents for Attendance on Demand IDpunch 7

  • Page 1 IDpunch 7 User Guide for Attendance on Demand (Latest update: http://www.attendanceondemand.com/IDpunch7_userguide.pdf...
  • Page 2 Quick Workgroup Transfer on page 28.  New clock menu items are available, for example, Restart Terminal, Software Update, HTTP Timout and so on. The IDpunch 7 menu structure is updated in Appendix A: IDpunch 7 Menu Structure on page 14. ...
  • Page 3 © Attendance on Demand, Inc. 2010 All Rights Reserved Attendance on Demand is a registered trademark of Attendance on Demand, Inc. All other company and product names are registered trademarks or trademarks of their respective holders. Information in this document is subject to change without notice.

  • Page 4: Table Of Contents

    When a Badge Label Becomes Damaged ..................13  Appendix A: IDpunch 7 Menu Structure ................. 14  Appendix B: IDpunch 7 Station Properties in Attendance on Demand ....... 18  Attendance on Demand Professional Edition 1.0 ................. 18  Basic Tab ............................18 ...
  • Page 5 Appendix E: Printing Badge Labels in Attendance on Demand ........... 30  Configuring Badge Label Printing ....................... 30  Printing Badge Labels Using a Template ..................... 32  Appendix F: Issuing a Badge to a Single Employee in Attendance on Demand ....33  ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 6: Introduction

    Introduction The IDpunch 7 time recorder is a simple, low-cost way to gather employee In and Out punches and perform many comprehensive functions using a badge or PIN entry. This manual covers installation and daily use of IDpunch 7 time recorders, as well as maintenance.

  • Page 7: Meet The Idpunch 7

    Meet the IDpunch 7 The IDpunch 7 is a time recorder with streamlined technology that is easy to use and easy to configure. Let’s review the basic parts of the time recorder. Clock Face  Display. It displays time, information, and instructions for the user.

  • Page 8: Clock Bottom

    RS232, half-duplex RS485 port. It is not used. Maintenance of the IDpunch 7 The IDpunch 7 works well in any temperature-controlled environment. No special care is required for badges. The keypad and LCD screen should maintain their new appearance with proper use. We recommend using a small amount of hexane or 90% alcohol on a piece of cotton to clean the LCD or keypad, if necessary.

  • Page 9: Idpunch 7 Lifecycle

    IDpunch 7 Lifecycle Several steps are required in order to use the IDpunch 7. Understanding the steps helps you to have a great experience with the clock. Customer Steps You must complete some steps before supervisors and employees can use the clock.

  • Page 10: Using The Idpunch 7

    IDpunch 7. QuickStart Guide for Using IDpunch 7 To use IDpunch 7 clocks in HTTP mode with the hosted system, a few steps are required. This section gives an overview of the process. 1. Scan employee badges at the clock. See Registering Badges in the System on page 11.

  • Page 11: Working With Proximity Badges

    Badges must be registered in the system so employees can easily be assigned an appropriate badge number. This operation is performed at the IDpunch 7. 1. Press MENU on the IDpunch 7. If needed, identify an administrator at the clock with a PIN. 2. Use the arrow keys to navigate to Settings and press OK.

  • Page 12: Issuing Badges To Employees

    Use Add New Employee Wizard to issue a badge to a new employee when he/she is added in Attendance on Demand. Printing Badge Labels The IDpunch 7 comes packaged with label sheets. To print labels from Attendance on Demand, see Appendix E: Printing Badge Labels in Attendance on Demand on page 30. Changing Badge Assignments Badge assignments must occasionally be changed when an employee leaves the company, no longer punches, or loses or damages a badge.

  • Page 13: When An Employee Loses A Badge

    Attendance on Demand on page 33. When a Badge Label Becomes Damaged If a badge label becomes damaged, see Appendix E: Printing Badge Labels in Attendance on Demand on page 30 on how to print a badge label. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 14: Appendix A: Idpunch 7 Menu Structure

    Appendix A: IDpunch 7 Menu Structure This appendix describes the IDpunch 7 menu structure, menu items and operations. o Allocate Badges o Volume Settings o Home Clock o Emp. Count o Time Restr. o Trans. Count o Emps by Badge...
  • Page 15 Displays the clock serial number. Flash Version Displays the clock flash version. App Version Displays the clock application version. Operations Menu Hosting Mode Displays the question “Use Attendance on Demand?” Press the OK button for Yes. ©2010, Attendance on Demand®, Inc. All Rights Reserved.
  • Page 16 Please note: This operation removes all transactions and configurations in the clock, for example, configured function keys, supervisor PINs, DHCP mode and so on. This operation sets Attendance on Demand as the hosting mode. To avoid data loss, press the synchronization button to perform a data synchronization operation first before reverting to defaults.
  • Page 17 Enter a number with a range of 1 to 999. This number combined with host name (idpunch7) is used to differentiate multiple terminals on the same network. For example, an IDpunch 7 with a terminal id of "86" has a host name of "idpunch7- 86".

  • Page 18: Appendix B: Idpunch 7 Station Properties In Attendance On Demand

    If you use Attendance on Demand Professional Edition 1.0: 1. Click System Maintenance in the left-hand menu. 2. Click Time Clock Stations. 3. Click the IDpunch 7 station. See the following tabs to help them define the clock properties and view station activities. Basic Tab...

  • Page 19: Recent Activity Tab

    The time recorder’s internal station number. This number can not be changed. It can be re-issued if a station is removed and re-added. Type The type of station. L-App 1.0 is selected for the IDpunch 7. Serial No. The serial number of the time recorder.

  • Page 20: Attendance On Demand Professional Edition 1.1

    1. Click System Maintenance in the left-hand menu. 2. Click HTTP Clocks tab. 3. See the following instructions to help them define the clock properties in the IDpunch 7 station area. The Basic area. Click the Change link to modify the following properties in the table.
  • Page 21 Log Loading Rejections When enabled, records when the time recorder rejects an attempt to assign an employee to an IDpunch 7 station. The Supervisor area. This area presents a list of employees that have the authority to access the MENU items or function keys.

  • Page 22: Station Activities

    Station Activities To view the communication activities between the IDpunch 7 and the hosted system: 1. Click Station Logs in the left-hand menu. 2. Select IDpunch 7 station name from the Station drop down menu. 3. Select options from the Activity drop down menu and Periods drop menu.

  • Page 23: Appendix C: Supervisor Menu

    The Add Schedule operation allows the supervisor to add a standard schedule for an employee. The new schedule replaces any previous schedules the employee had on the selected date. See Add Schedule on page 25. Overrides Menu ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 24: Add Punch

    3. In the Badge Number prompt, enter the employee badge number to credit hours for. Press the synchronization button to erase the number and re-enter it. 4. In the Choose a Date prompt, use the Up and Down arrows to change the day on which to credit the ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 25: Credit Dollars

    A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times. When an employee attempts to punch during a restricted period, the ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 26: Lift Badge Restriction

    3. At the Enter Badge/ID number prompt, you can wave the employee’s badge in front of the reader, or type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 27: Appendix D: Employee Menu

    3. In the ENTER TIPS prompt, enter dollars to be credited. The maximum amount that you can enter is $999.99. To correct the amount, type numbers to represent the dollars and cents in order. Press the synchronization button to erase the number and re-enter it. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 28: Simple Workgroup Entry

    MENU key to navigate among OK, Cancel and the edit field. 3. The specified workgroups are displayed and scrolled line by line on the screen. Select the workgroup to transfer to. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 29: Callback Transaction

    2. At the Enter Badge/ID number prompt, you can wave the employee’s badge in front of the reader or type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 30: Appendix E: Printing Badge Labels In Attendance On Demand

    Appendix E: Printing Badge Labels in Attendance on Demand To print badge labels in Attendance on Demand, configure the badge label template first, and then print labels. Configuring Badge Label Printing 1. Click Global Setup in the Configuration menu group in Attendance on Demand.
  • Page 31 The distance (vertically) from the top margin of the page to the beginning of an individual label. Column Separator Spacing The distance (horizontally) from the right border of an individual label to the left edge of the label to its immediate right. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 32: Printing Badge Labels Using A Template

    Note: If this report is saved to the “My Reports” area and is re-executed from this area, the same number of labels is skipped. 6. Click Run Report to generate a PDF file. ©2010, Attendance on Demand®, Inc. All Rights Reserved.

  • Page 33: Appendix F: Issuing A Badge To A Single Employee In Attendance On Demand

    Employee in Attendance on Demand This procedure is used to assign an unregistered badge to an employee in Attendance on Demand. Note: When new employees are added to the system using the Add New Employee wizard, a registered badge is recommended for you (if badges are allocated using the procedure Registering Badges in the System on page 11).
  • Page 34 3. If an employee has a badge number of zero and inactive badges are available for use in the system, the Assign link is available. Use the Assign Badge window to assign an inactive badge to an employee. 4. Check to make sure the employee is assigned to one of the clock groups assigned to the IDpunch 7. ...

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