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Summary of Contents for TRAKA21 KC-1-0156
- Page 1 TRAKA21 USER GUIDE UD0130 09/01/2015 VERSION 1.2 This Document is the subject of copyright and must not be copied or otherwise reproduced either in whole or in part without the express written permission of TRAKA.
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Page 2: Version History
VERSION HISTORY Version Date Description of Changes Approved By 14/11/14 Initial version of document 12/12/14 Added information on the location of FCC E-Label 09/01/15 Removed FCC logo and added additional text for FCC approval. V1.2 09/01/15 UD0130 Page 2 of 63... -
Page 3: Table Of Contents
CONTENTS Version History ................................... 2 Contents ..................................... 3 Introduction ................................6 Summary of Traka21 ............................6 Glossary Overview ............................. 6 Traka21 Overview ............................... 7 The Touch Screen .............................. 7 2.1.1 Screen Saver..............................7 2.1.2 Touch Commands ............................7 Identification ..............................7 Using the System ................................ - Page 4 Exporting Reports ............................41 Import................................43 4.6.1 Entering details into the Spreadseet......................43 4.6.2 FAQ’s ................................44 4.6.3 Importing the Information to Traka21 ......................45 Export ................................47 General ................................49 Time ................................. 50 4.10 Setup Wizard ..............................51 Replacing iFobs ................................. 54 Traka21 Technical Details ............................
- Page 5 Declaration of Conformity ..........................61 FCC Compliance ............................... 62 9.2.1 Information in the Traka21 Application ...................... 62 Industry Canada .............................. 63 Technical Support ..............................63 V1.2 09/01/15 UD0130 Page 5 of 63...
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Page 6: Introduction
INTRODUCTION This User Guide has been prepared to assist you (the end user) with the operating basics of the Traka21. Please keep this guide handy for those times when you need to remember how to Add Users, Add Keys or run Reports. -
Page 7: Traka21 Overview
THE TOUCH SCREEN 2.1.1 SCREEN SAVER If the Traka21 system is not active for 30 seconds, then the system will go into ‘power save’ mode. To use the system again simply press anywhere on the touch screen. 2.1.2 TOUCH COMMANDS Click –... -
Page 8: Using The System
USING THE SYSTEM To use Traka21 a user with the correct credentials must login at the system. LOGGING INTO THE SYSTEM 1. Touch the screen to bring the system out of power save mode. 2. Enter your PIN. 3. Press (enter) to confirm your PIN. -
Page 9: Removing & Retuning Keys
REMOVING & RETUNING KEYS 3.2.1 REMOVING KEYS Removing a key is a one handed operation. 1. Enter your PIN at the system. 2. The door will open. 3. Authorised iFob slots will be illuminated green. Unauthorised iFob slots will be illuminted red. 4. -
Page 10: Returning Keys
3.2.2 RETURNING KEYS You must return the key to the correct receptor slot. 1. Enter your PIN at the system. 2. The door will open. 3. Positions illuminated Orange indicate the iFobs held by the current user. 4. Insert iFob into matching receptor slot. NOTE: If you return the iFob to the incorrect slot, the touch screen will notify you and request that you remove the key and return it to the correct slot as indicated. -
Page 11: Ifob In Wrong Slot
In addition to the touch screen giving you instructions, the receptor positions will illuminate and guide you to the correct slot as shown below. NOTE: This is a configurable option that can be selected on or off for all users in the general settings of Traka21. Please view section 4.8 for more details. -
Page 12: Ifobs Status Icons
IFOBS STATUS ICONS Please see below descriptions of each iFob status in the Traka21 system. The green circle with a white tick symbol indicates that the user has access to the iFob. The red circle with a white line shows that the user does not have access to the iFob The orange circle with a white tick indicates that the iFob is out of the system to the currently logged in user. -
Page 13: Ifob Lookup
IFOB LOOKUP When a user is logged in they can click the search icon and look up the details of an iFob. 1. Click the search button from the logged in screen 2. Select which key you wish to search for. The search will detail the following information... -
Page 14: Change Pin
CHANGE PIN A user can change their PIN by selecting the change PIN button once they have logged in. 1. Click the change PIN icon from the logged in screen 2. A message will appear asking if you wish to change your PIN. Click Yes. 3. -
Page 15: Admin Menu
ADMIN MENU This section of the user guide will take you through the admin menu and all of its features. To access the admin menu, a user with admin access will need to identify themselves at the system and select the admin button. KEYS From the admin menu select the Keys button. - Page 16 3. Select the desired iFob using the touch screen. 4. The iFob will then be released from the system. NOTE: If at any time you wish to exit the Key Wizard, close the door or select the Exit button. 5. Remove the iFob from the system. The touch screen will display an orange ‘removed’ icon for the iFob you have taken.
- Page 17 Crimp this line gently with a pair of scissors. ENSURE THAT YOU DO NOT CUT THROUGH THE SECURITY SEAL 7. You will be prompted to enter a description for the key(s). Click save when you have finished. 8. When you have finished, return the iFob to the system. The orange ‘removed’ icon will now become green again as you have returned it to the system.
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Page 18: Swap Key Positions
4.1.2 SWAP KEY POSITIONS The swap key positions feature is very beneficial if you wish to reorganise the keys in the system. Using the swap key feature, you won’t need to cut or re-crimp any security seals; the system will reassign the iFobs to new positions. 1. - Page 19 5. Select the second iFob and it will release from the system. 6. Now that both iFobs are out of the system, you can return them to the system in their new positions. 7. The system will recognise the swap and will accept both iFobs. 8.
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Page 20: Users
USERS From the admin menu click the user’s button. To add, edit or delete a user, login to the system and navigate to the admin menu. From the admin menu select the user’s button. 4.2.1 ADDING A STANDARD USER A standard user does not have access to the admin menu or any reports. This user will only be able to remove and return keys. - Page 21 4. At the options page you can set the following... User Expiry Date – Here you can set the date and time the users profile expires and becomes inactive at the system. Force user to change PIN on next login? – enabling this option will force the user to change their PIN when they next attempt to log onto the system.
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Page 22: Adding An Admin User
4.2.2 ADDING AN ADMIN USER An admin user can remove and return keys as well as access the admin menu and run reports. 1. Select the Add Admin User button. 2. The user details window will appear allowing you to enter the user’s forename, surname, contact number and PIN. - Page 23 At the options page you can set the following... User Expiry Date – Here you can set the date and time the users profile expires and becomes inactive at the system. Force user to change PIN on next login? – enabling this option will force the user to change their PIN when they next attempt to log onto the system.
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Page 24: Edit Users
4.2.3 EDIT USERS You can edit a user’s details... 1. Select the Edit User button. 2. The current user list will appear. Highlight the desire user and click the forward button. 3. The user’s forename, surname, contact and PIN will then appear. Make any changes you need and click the forward arrow. - Page 25 5. Next edit the user options. Here you can... Change the expiry date of the user. Select/deselect the force user to change PIN option. Select/deselect Allow admin access option. Edit the desired options and click the forward button. 6.
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Page 26: Delete Users
4.2.4 DELETE USERS You can delete a user from the system... 1. Select the Delete User button. 2. The current user list will appear. Highlight the desire user and click the forward button. 3. A message will appear asking if you wish to delete the user. Click Yes. 4. -
Page 27: Permissions
PERMISSIONS From the admin menu select the permissions button. The permissions section allows you to view all the current users in the system and grant/revoke their access rights without having to edit their individual user details. From the admin menu select the permission button. 2. -
Page 28: Help
HELP The Traka21 has embedded help topics that will assist you with the everyday tasks of using the system. The help page can be viewed from two locations, the main login screen and the admin menu. Every user will be able to view the help page from the login screen;... - Page 29 Regulations – This page will give you all the information on the compliances that the Traka21 adheres 3. Select the desired button to open the topic. 4. To return to the help screen, click the back button.
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Page 30: Admin User Help
A standard user does not have access to the admin menu or and reports. This user will only be able to remove and return keys. An admin user has access to all aspects of the Traka21 system, users, keys, admin menu and reports. ... - Page 31 Returning Keys - Will give you a pictorial overview on how to return a key to the system. Help Contact – Will allow you to enter new details that change the help section that is displayed to the standard user .
- Page 32 Change Timeout – The timeout is a user definable period of time that when reached will send the system into power save mode. This can be changed in the general settings under the admin menu. Correct Wrong Position - Explains how you can allow a user to correct an iFob in Wrong Slot.
- Page 33 If you select no then the system will ask you to remove the iFob. Regulations – This page will give you all the information on the compliances that the Traka21 adheres 3. Select the desired button to open the topic.
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Page 34: Reports
2. In the Users category, select the ‘Who’s got a Key?’ button. 3. Traka21 will then generate a list of all the users who currently have any iFob’s out of the system. 4. You can export this information to a USB memory stick by clicking the Export button. Please review the Exporting Reports topic at the end of this section for more details. -
Page 35: Who's Had A Key
4.5.2 WHO’S HAD A KEY? This report will allow you to see the history of a particular key, i.e. which users have had it out of the system. 1. From the admin menu select the reports button. 2. In the Users category, select the ‘Who’s had a Key?’ button. 3. - Page 36 The ‘Today’ button will provide data for selected report beginning at 00:00 of today’s date and end at the current time you are running the report. The ‘Last 7’ button will provide data for the selected report from the last seven days. ...
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Page 37: What Keys Has Someone Had
4.5.3 WHAT KEYS HAS SOMEONE HAD? This report will allow you to see all the keys a particular user has had out of the system. 1. From the admin menu select the reports button. 2. In the Users category, select the ‘What Keys Has Someone Had?’ button. 3. - Page 38 The pre-set buttons will automatically select the date range for you as follows... The ‘Today’ button will provide data for selected report beginning at 00:00 of today’s date and end at the current time you are running the report. ...
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Page 39: System Events
4.5.4 SYSTEM EVENTS This report will allow you to see all system related events e.g. admin access, reports access, door opened manually etc. 1. From the admin menu select the reports button. 2. In the System category, select the ‘System Events’ button. 3. - Page 40 8. Once you have selected your desired date range, click the forward button. 9. The report will now generate and display all the events that have happened at the system between the selected date range. E.g. Report Access, Admin Access, Door Open, Door Closed, USB Inserted etc. NOTE: The key position is noted at the top of the page each time the report is run.
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Page 41: Exporting Reports
4.5.5 EXPORTING REPORTS Once you have run a report you can export the data to a USB memory stick. 1. Run a report as instructed in the previous sections. 2. On the results page there is a button in the bottom right hand called Export. 3. - Page 42 7. You can now close the door to finish or click the Exit button to go back to the Reports menu. V1.2 09/01/15 UD0130 Page 42 of 63...
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Page 43: Import
To use the import feature, you would first need to enter all the required user/key details into a Traka Spreadsheet. To obtain the Spreadsheet you can download it at the Traka21 website www.traka21.com. Alternatively you can export your current user/key lists and use the Spreadsheet that provides you with. Please review the section ‘Export 4.7’ for more details. -
Page 44: Faq's
4.6.2 FAQ’S Overwriting Users – When you enter a user’s details into the Spreadsheet and that user already exists in the Traka21, the user credentials from the Spreadsheet will be taken as the most recent edits and will overwrite the systems information. -
Page 45: Importing The Information To Traka21
1. Navigate to the admin menu and select the import button. 2. Insert the USB stick into the system. 3. Traka21 will display a list of compatible files on the USB stick and prompt you to select one. Make your selection and click confirm. - Page 46 Once complete the table will display the records that were imported and if it was a success. All the new users/key details will now be in the Traka21 system. You can now remove the USB memory stick. Click the exit button to go back to the admin menu. From there click exit again to be taken back to the login screen.
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Page 47: Export
It is possible to export and import users to a USB memory stick from the Traka 21 application. When using the export feature, Traka21 it will export the current user and key details to a Spreadsheet on a USB memory Stick. The Spreadsheet can then be updated and imported to update the system. - Page 48 4. Once the exporting process has finished you can remove the USB stick. 5. Click the exit button to go back to the admin menu, from there click exit again to be taken back to the login screen. V1.2 09/01/15 UD0130 Page 48 of 63...
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Page 49: General
GENERAL The general screen allows you to set three common settings of the system, the default language, system log out time and iFob in wrong slot condition. 1. From the admin menu select the general button. 2. From here you can select the following options. Default language Simply scroll through to find the desired langue. -
Page 50: Time
TIME Here you can set the date and time of the system. 1. From the admin menu select the time button. 2. To change the date and time simply scroll through the menus and click the save button to keep you changes. 3. -
Page 51: Setup Wizard
From the admin menu select the setup wizard. The setup wizard option will mimic the initial setup that occurred when the Traka21 was first switched on. It will allow you to reselect the language and the date & time of the system. It will also show you all of the information screens you saw when you setting up the system originally. - Page 52 4. Read the second terminology page and click the forward button. 5. This page explains the difference between standard and admin users. Read this page and click the forward button. 6. The basic setup is now complete. This window will give instructions on what you need to do next. Read this then click the forward button.
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Page 54: Replacing Ifobs
If the need to replace an iFob should arise i.e. an iFob has been broken or lost, you should follow the steps below to to replace the old iFob with a new one. NOTE: As the Traka21 is provided with 21 iFobs you will need to order more iFobs from Traka or your distributor/supplier. -
Page 55: Traka21 Technical Details
Depth – 90.40mm SYSTEM WEIGHT Traka21 with iFobs (without keys or optional battery) is 3.94Kg. Optional battery is an additional 0.63 Kg POWER DETAILS Traka21 uses a 15 ~ 24W AC-DC Single Output power supply. Please see the technical details below. -
Page 56: Backup Battery
BACKUP BATTERY The Traka21 is supplied with an optional backup battery with systems inside the UK. A system outside the UK will need to source a battery using the information in the Battery Specification section below. BATTERY SPECIFICATIO N The backup battery is kept charged by the system when running from the mains so that it is ready to be used should there be a power failure. -
Page 57: Battery Installation
BATTERY INSTALLATION To install the battery you will need to remove the top panel of the system. 1. Unscrew the cover plate using a 2mm Allen Key. 2. Remove the cover plate and screws. V1.2 09/01/15 UD0130 Page 57 of 63... - Page 58 3. Place the battery inside the compartment. Inside the system, embedded into the material are + and – symbols to help you properly orientate the battery correctly. The red terminal of the battery should face the + and the black terminal should face the -. 4.
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Page 59: How To Remove Keys In A Power Failure
HOW TO REMOVE KEYS IN A POWER FAILURE If there should be a power failure and your system does not have a battery. You will need to manually access and remove the keys. 1. Insert the override key into the bottom of the system. 2. - Page 60 4. Using a pair of heavy duty cutters, you will need to cut the security seals for the keys you require. 5. Remove the Keys from the security seal. V1.2 09/01/15 UD0130 Page 60 of 63...
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Page 61: Regulatory Notices
Traka 30 Stilebrook Road Olney Bucks MK46 5EA DECLARE UNDER OUR SOLE RESPONSIBILITY THAT THE PRODUCTS Traka21 TO WHICH THIS DECLARATION RELATES IS IN CONFORMITY WITH THE FOLLOWING STANDARD(S) OR OTHER NORMATIVE DOCUMENT(S) IEC/UL/EN 60950-1 Safety Testing EN 301 489-1/3... -
Page 62: Fcc Compliance
Consult the dealer or an experienced radio/TV technician for help. FCC ID: 2ADNX-KC10156 Model: KC-1-0156 9.2.1 INFORMATION IN THE T RAKA21 APPLICATION FCC regulatory information may be accessed directly on the product by viewing the appropriate help topic. Any user can access this information by selecting the help button from the login screen. -
Page 63: Industry Canada
3. At the help screen there are four options to choose from, select the Regulations button. 4. You will be taken to the FCC compliance page. If you require more information please visit www.traka21.com. INDUSTRY CANADA This Class B digital apparatus complies with Canadian ICES-003.
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