Fiscal VL Odotrack Technical Manual

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Odotrack ‐ Documentation technique

Odotrack – Technical Guide

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Summary of Contents for Fiscal VL Odotrack

Page 1 Odotrack ‐ Documentation technique Odotrack – Technical Guide ...
Page 2: Table Of Contents
Maker of Odotrack Systems Summary I. Terminology ............................ 3 II. Preparation ............................ 4 1. Charging the device........................... 4 2. Features ............................ 4 3. Car adaptor ............................ 5 4. Unit placement .......................... 5 5. Trips .............................. 5 6. Regular conditions for use of your Odo‐10 .................. 6 7. Practical advice .......................... 6 8. Frequently asked questions (FAQ) .................... 7 III. Verification of Trips ........................... 8 1. Authentication on the Web site ...................... 8 1. Verification of trips ........................... 9 ...
Page 3: Terminology
Maker of Odotrack Systems Terminology Description Odo‐10 Device which records and stores your trips. OdoPremium Odo‐10 automatically forwards your data to the servers via the cellular network. OdoSync Application that sends, using the Internet, the displacements stored in the OdoLite Plus. OdoLite Plus Odo‐10 records and stores your trips in the device. A manual synchronization is necessary to forward the data to Odotrack servers Odotrace Software module which allows real time view of the vehicles displacements. 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 3 ...
Page 4: Preparation
Maker of Odotrack Systems Preparation 1. Charging the device Charge the battery with the cable you have been provided. Connect the charger to the mini‐USB situated at the bottom of the device. It is recommended you charge the device for 12 hours. Now you are ready to use Odotrack. 2. Features Buttons Description « Power » Button Hold button down to turn on/off « Business trip » Button Press on the “business trip” button (suitcase) for all of your business trips « Personal trip » Button Press on the « Perso » for all of your personal trips « End trip » Button Press on the “End trip” button to manually end your trip. Note that this feature is activated automatically after being immobile for 5 minutes Other buttons No functions 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 ...
Page 5: Car Adaptor
4141 Hig ghway 440 West t, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec c H7P 4W6 www.odotrack k.ca Office : (514 4) 388‐7734 info@odotrac k.ca Toll Free: 1 87 7 388‐0810 Fax: (450 0) 988‐4449 5 ...
Page 6: Practical Advice
• Place e your Odo‐10 0 in an easily accessible pla ace so you ca an readily pre ess the option n button – busin ness or perso nal. 4141 Hig ghway 440 West t, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec c H7P 4W6 www.odotrack k.ca Office : (514 4) 388‐7734 info@odotrac k.ca Toll Free: 1 87 7 388‐0810 Fax: (450 0) 988‐4449 6 ...
Page 7: Frequently Asked Questions (Faq)
Maker of Odotrack Systems • Do not place the Odo‐10 on the dashboard. If it is exposed to the sun for a prolonged period, the UV rays will seriously harm the product. • If you change vehicles, you simply have to unplug the unit from the old vehicle and plug it in the new one. Don’t forget to change your vehicle manually in your user account. • If you make a stop of less than 5 minutes and you want it to appear as a trip, just press the “end Trip” button. 8. Frequently asked questions (FAQ) 1. Why do I hear a beeping sound even after I selected the type of trip? The beeping sound is completely independent of the selection; it goes off when you start up your vehicle. 2. Does the unit record my trips only after the beeping sound goes off? No, your trips start being recorded as soon as your vehicle starts moving. The beeping sound is just to remind you to select a type of trip if it is not already done. 3. Is it possible to reduce the beeping sound or turn it off? Yes, but only at request. You have to contact the technical support to make the request. 4. When I press a button, I cannot press another one immediately after. There is a 3 second delay between each action to limit errors. 5. What happens if I selected the wrong type of trip? No problem, if your trip has not ended you can change it at any time; the unit will record your trip according to your last selection. If by consulting your account you realise you have not chosen the right type, you can change it manually. To do so, you have to select the trip in question and double‐...
Page 8: Verification Of Trips
Maker of Odotrack Systems III. Verification of Trips 1. Authentication on the Web site 1. Go to www.odotrack.ca 2. Click on the link « Log In ». 3. Click on the green button « Launch Odotrack ». A window will open. 4. You must identify yourself. For User Name, enter your email address followed by your password. Click on “Log In”. 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 8 ...
Page 9: Verification Of Trips
Maker of Odotrack Systems 1. Verification of trips To consult your trips, click on “Trips” in the navigation menu on the left. Your trips will be listed in descending order, from the most recent to the past. By default, the trips for the last 7 days are listed since the last trip. Above the list of trips, you will find a tool to filter out the criteria that you wish to see. 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 9 ...
Page 10: Forgotten Password
Maker of Odotrack Systems Features Description Vehicles By default, all vehicles are selected. This feature permits listing of trips for one or more vehicles. Start Date Lists trips having a start date on or after the date selected. End Date Lists trips having an end date on or before the date selected. Trip Type Options : « All », « Business », « Personal ». Active Options : « Yes », « No ». « Yes » : registered trips « No » : trips deleted by User Status Options : « All », « OK », « Attention », « Error », « Odometer ». « All » : lists all trips « OK» : lists all valid trips « Attention » : specifies the departure trip and corresponds more of less with the preceding arrival trip « Error » : lists trips with zero distance « Odometer » : a trip is entered under this classification when the client updates the odometer reading Synch. batch This list features all synchronizations done by the OdoSync. 2. Forgotten password If you have forgotten your password, go to the authentication page, click on “Forgot your password” situated under “Connect”. A window will open and will ask you your email address. The technical support department will send you your password by email. ...
Page 11: Frequently Asked Questions (Faq)
Maker of Odotrack Systems 3. Frequently asked questions (FAQ) 1. The time of my trip is incorrect. Why? You have to make sure that your computer is set on the right time zone. To do so, press on “time zone” and select Eastern Time (GMT‐05:00). Moreover, it is important to check the box for the automatic adjustments when we change the time. 2. Some trips are registered even if I did not use my vehicle. You should always leave the Odo‐10 in the car. If you take it out and walk with it or ride with it in a mode of transportation other than your motor vehicle, you will create anomalies and record invalid trips. Also, make sure to keep the Odo‐10 away from other electronic devices like GPS and cell phones. If you have more than one vehicle, make sure that the Odo‐10 is assigned to the right vehicle. 3. Some trips seem incorrect ‐ more or less mileage appears or a trip has not registered. We have created a comfort zone within a radius of 50 km. Therefore, if the unit does not start operating immediately due to extremely cold temperatures, battery failure or because the unit is turned off, Odotrack will compensate with a linear trip starting at the last location to the present one. This trip will show a warning sign ( ). If you go beyond the 50 km comfort zone, you will see an error ( ). The user must then adjust the mileage manually. Go to your account, click on Trips. In the Action menu, you can adjust the mileage. You can also adjust the differences between the mileage registered and your odometer in the Vehicles section. (Actual odometer reading) 4. Why is one trip registered as 2 short trips? This may happen when you are stuck in heavy traffic and you move only a short distance in 4 minutes. It can also happen if you are going around in circles within a given area: i.e. on a highway interchange or if you are driving around in town within the same 250 meter radius. You can also verify the “end trip” parameters in the Odo‐10 section of WEB Odotrack. 5. Can my employer track my personal trips? ...
Page 12: User Management
Maker of Odotrack Systems User management You own many vehicles? Odotrack allows different access to the users according to their status in the business. It is possible to give an employee access to one vehicle while the manager has access to a group of vehicles. Your role can be found in the « Account » section. The value is displayed in the left column of your personal profile. 1. Roles Role Description Administrator Role assigned by default to the person who provides themselves with the Odotrack technology. This status allows access to all functionalities. Manager Role with the same right as the administrator’s except that the access can be limited to a part of the vehicles. User Role allowing access to one vehicle. As a user, can I prevent my administrator and my manager from seeing my personal trips? Yes, in the options of your account, uncheck the box “Allow my manager to see my personal trips”. As a manager, can I prevent my employee from modifying his trips? Yes, select the account of your employee in “Account” and in the options, check the box “Do not allow the change or removal of trips”. This picture shows the access or right of a person according to their status. Action ...
Page 13: Role Assignment
Maker of Odotrack Systems employees Make changes to trips Yes Yes Yes Track the trips of another employee Yes Yes No Prevent a manager from accessing personal N/A N/A Yes trips Prevent a user from changing their trips. Yes Yes N/A 1‐Only for the group they are in charge of. 2‐Yes, if the user gives their manager access to their personal trips. 2. Role assignment • There can only be one Manager by account. • There can only be one Manager for a Group. • When an account is created, the status by default is User. ...
Page 14 Maker of Odotrack Systems Your manager will see the time of your personal trips but will not have access to addresses, maps and itineraries. Also, the manager will not be able to change the type of trip to “business” in order to try to have access to those details. In Odotrace, the module allowing to track the trips of an employee, the personal trips will be marked with an orange circle. The location of the vehicle and the itinerary will not be visible on the map. 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 14 ...
Page 15 Maker of Odotrack Systems Restricted access to the modification of trips Only a manager can forbid prevent a user from making changes. In “Contacts” under the user’s file, check the box “Do not allow user to add or modify trips”. When the user accesses their trips, the “Action” menu in the top right corner will not show. 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 15 ...
Page 16: Contact
Maker of Odotrack Systems Contact Do not hesitate to contact us for any question or commentary. It will be our pleasure to give you the information you need. Office: (514) 388‐7734 Toll free: 1 877 388‐0810 Fax: (450) 988‐4449 Customer service: (514) 388‐7734 Technical support: (514) 388‐7734 extension 2181 Email: support@odotrack.ca 4141 Highway 440 West, Suite 200 Logiciel Fiscal VL inc. Laval, Quebec H7P 4W6 www.odotrack.ca Office : (514) 388‐7734 info@odotrack.ca Toll Free: 1 877 388‐0810 Fax: (450) 988‐4449 16 ...