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OPENSTAGE Octopus F100 Operating Instructions Manual

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Octopus F100/200/400/650
Octopus F IP-Netpackage
Octophon F615 TDM
Operating Instructions
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Summary of Contents for OPENSTAGE Octopus F100

  • Page 1 Octopus F100/200/400/650 Octopus F IP-Netpackage Octophon F615 TDM Operating Instructions ================!"§==...

  • Page 2: Important Information

    Important information Important information Never open the telephone or a key module. Should you encounter any problems, contact the responsible service personnel. Use only original accessories. The use of other accessories may be hazardous and will render the warranty, extended manufacturer’s liability and the CE marking invalid. Trademarks The device conforms to the EU directive 1999/5/EC as attested by the CE marking.

  • Page 3: Location Of The Telephone

    Important information Location of the telephone • The telephone should be operated in a controlled environment with an ambient temperature between 5°C and 40°C. • To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone distance is 50 cm.

  • Page 4: Table Of Contents

    Contents Contents Important information ......2 Trademarks ..............2 Location of the telephone .
  • Page 5 Inhaltsverzeichnis Basic functions ....... 21 Answering a call ..............21 Answering a call via the handset .
  • Page 6 Contents Enhanced phone functions..... . 34 Answering calls ..............34 Accepting a specific call for your colleague .
  • Page 7 Inhaltsverzeichnis Displaying and assigning call charges ... . 66 Displaying call charges............66 Displaying call charges for another telephone .
  • Page 8 Ringing group ..............107 Controlling relays (only for Octopus F100/200/400/650) ......108 Opening a door .
  • Page 9 Inhaltsverzeichnis Testing the phone ......113 Phone functions, testing............113 Checking the key assignment .

  • Page 10: General Information

    General information General information About this manual This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective features must therefore be individually de- fined in the terms of the contract. If a particular function on your phone is not available to you, this may be due to one of the following reasons: •...

  • Page 11: Intended Use

    General information Intended use The Octophon phone was developed as a device for speech transmission and should be placed on the desk or mounted on the wall. Any other use is regarded as unauthorized. Telephone type The phone name data can be found on the name plate on the base of the device; The exact product name and serial number are specified here.

  • Page 12: Getting To Know Your Octophon Phone

    Getting to know your Octophon phone Getting to know your Octophon phone The following sections describe the most frequently used operating elements and the dis- plays on your phone. The user interface of your Octophon F615 TDM 1 You can make and receive calls as normal using the handset. 2 The display permits intuitive operation of the phone Page 17.

  • Page 13: Key Module For Octophon F615

    Getting to know your Octophon phone key module for Octophon F615 The key module is a key module attached to the side of the phone that provides an additional 18 illuminated, programmable sensor keys. Like keys on the phone, these keys can be programmed and used according to your needs Page 15.

  • Page 14: Keys

    Getting to know your Octophon phone Keys Audio keys Function when key is pressed Reduce volume and set contrast brighter Page 110. Turn speaker on/off (with red LED key) Page 23. Increase volume and set contrast darker Page 110. Mailbox key and Menu key Function when key is pressed Open mailbox (with red LED key) Page 18.

  • Page 15: Programmable Function Keys

    Getting to know your Octophon phone Programmable function keys Your Octophon F615 TDM has eight illuminated keys to which you can assign functions or numbers. Increase the number of programmable function keys by connecting a key module Page 13. Peter Fox Destinations? Depending on how they are programmed, you can use the keys as: •...

  • Page 16: Keypad

    Getting to know your Octophon phone Keypad In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeatedly.

  • Page 17: Display

    Getting to know your Octophon phone Display Your Octophon F615 TDM comes with a black-and-white LCD display. Adjust the contrast to suit your needs Page 110. Idle mode Your phone is in idle mode when there are no calls taking place or settings being made. Example: Time Date...

  • Page 18: Mailbox

    Getting to know your Octophon phone Mailbox Depending on the type and configuration of your communications platform (contact the rel- evant service personnel), messages from services, such as IVM are displayed in this applica- tion in addition to messages received. Messages You can send short text messages to individual internal stations or groups.

  • Page 19: Caller List

    Getting to know your Octophon phone Caller list If you are unable to accept an external or internal call, the call attempt is stored in the caller list. Answered calls can also be saved (contact your service personnel). Your telephone stores up to ten calls in chronological order. Each call is assigned a time stamp.

  • Page 20: Program/Service Menu

    Getting to know your Octophon phone Program/Service menu Use the N menu key to reach the Program/Service menu for your communication system. The menu key LED remains red as long as you are in this menu. Example: Menu title Program/Service: *7=Use speed dialing? Further entries are available Menu option...

  • Page 21: Basic Functions

    Basic functions Step by Step Basic functions Please read the introductory chapter "Getting to know your Octophon F615 phone" Page 12 carefully before per- forming any of the steps described here on your phone. Answering a call Special default ring signaling is set for your telephone: •...

  • Page 22: Answering A Call Via The Loudspeaker (Speakerphone Mode)

    Basic functions Step by Step Answering a call via the loudspeaker (speakerphone mode) Suggestions for using speakerphone mode: • Tell the other party that you are using speakerphone mode. • The speakerphone works bests at a low receiving volume. • The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx.

  • Page 23: Switching To Speakerphone Mode

    Basic functions Step by Step Switching to speakerphone mode Prerequisite: You are conducting a call via the handset. Hold down the key and replace the handset. Then release the key. if nec. Set the call volume. Keep pressing the key until the desired volume is set.

  • Page 24: Making Calls

    Basic functions Step by Step Making calls Off-hook dialing Lift the handset. Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer or is busy: Replace the handset. On-hook dialing internal: Enter the station number.

  • Page 25: Redialing A Number

    Basic functions Step by Step Redialing a number The last three external telephone numbers dialed are stored automat- ically. If this feature is configured (contact your service personnel), account codes entered are also saved Page 68. You can redial them simply by pressing a key. Displaying and dialing saved station numbers Prerequisite: The "Redial"...

  • Page 26: Reject Calls

    Basic functions Step by Step Reject calls You can reject calls which you do not wish to take. The call is then sig- naled at another definable telephone (contact your service person- nel). Prerequisite: The "Disconnect" key is configured. The phone rings. The caller appears on the screen.

  • Page 27: Calling A Second Party (Consultation)

    Basic functions Step by Step Calling a second party (consultation) You can call a second party while a call is in progress. The first party is placed on hold. Confirm the option shown. Consult? Call the second party. Return to the first party: Confirm, Return to held call? select and confirm the option shown...

  • Page 28: Transferring A Call

    Basic functions Step by Step Transferring a call If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. Confirm the option shown. Consult? Enter the number of the party to which you want to transfer the call. Announce the call, if necessary.

  • Page 29: Call Forwarding

    Basic functions Step by Step Call forwarding Using variable call forwarding You can immediately forward internal or external calls to different in- ternal or external telephones (destinations). (External destinations re- quire special configuration in the system.) When call forwarding is active, a special dial tone sounds when you lift the handset.

  • Page 30: Using Call Forwarding No Reply (Cfnr)

    Basic functions Step by Step Using call forwarding no reply (CFNR) Calls that are not answered after three rings (=default, can be adjust- ed by service personnel) or that are received while another call is on- going can be automatically forwarded to a specified telephone. Press the key shown.

  • Page 31: Forwarding Multiple Subscriber Numbers (Msn)

    Basic functions Step by Step Call forwarding in the carrier network and forwarding multiple subscriber numbers (MSN) If this function has been configured (contact your service personnel), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network. For example, you can forward your phone line to your home phone after business hours.

  • Page 32: Using Callback

    Basic functions Step by Step Using callback You can request a callback if the internal station called is busy or if no- body answers. This also applies for external calls via ISDN exchang- es. This feature saves you from having to make repeated attempts to reach the user.

  • Page 33: Viewing And Deleting A Stored Callback

    Basic functions Step by Step Viewing and deleting a stored callback Open the idle menu Page 17. Select and confirm the option shown View callbacks? Select and confirm to display additional entries. Display next? Deleting a displayed entry Confirm the option shown. Delete? Ending retrieval Select and confirm the option shown.

  • Page 34: Enhanced Phone Functions

    Enhanced phone functions Step by Step Enhanced phone functions Answering calls Accepting a specific call for your colleague You hear another telephone ring. Press the key shown. Select and confirm the option shown. more functions?f Select and confirm the option shown *59=Accept, directed? if nec.

  • Page 35: Using The Speakerphone

    Enhanced phone functions Step by Step Using the speakerphone A colleague addresses you directly over the speaker with a speaker call. You hear a tone before the announcement. The other party’s name or station number appears on the screen. You can conduct the call with the handset or in speakerphone mode. Lift the handset and answer the call.

  • Page 36: Answering Calls From The Entrance Telephone And Opening The Door

    Enhanced phone functions Step by Step Answering calls from the entrance telephone and opening the door If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to ac- tivate a door opener. If you have the proper authorization (contact your service personnel), you can activate the door opener, enabling visitors to open the door themselves by entering a 5-digit code (using a DTMF transmitter or...

  • Page 37: Accepting A Call From An Answering Machine

    Enhanced phone functions Step by Step Activating the door opener Press the key shown. Select and confirm the option shown. *89=Door opener on? Dial the entrance telephone number. Enter the five-digit code. Default code = "00000". Select the displayed function and press the "OK" dialog key to 3=Change password? change the code.

  • Page 38: Making Calls

    Enhanced phone functions Step by Step Making calls En-bloc sending/correcting numbers If this feature is configured (contact your service personnel), a con- nection is not attempted immediately when a station number is en- tered. This means that you can correct the number if necessary. The station number is only dialed at your specific request.

  • Page 39: Using The Caller List

    Enhanced phone functions Step by Step Using the caller list Detailed information, as well as a sample display entry are provided Page 19. Retrieving the caller list Prerequisite: Service personnel has set up a caller list for your tele- phone. Open the idle menu Page 17.

  • Page 40: Dialing A Number From The Internal Directory

    Enhanced phone functions Step by Step Dialing a number from the internal directory The internal directory contains all station numbers and system speed-dial numbers assigned to a name. Contact your service per- sonnel to find out if one was configured for your system. Prerequisite: Names have been assigned to the station numbers stored in the system.

  • Page 41: Using The Ldap Directory

    Enhanced phone functions Step by Step Using the LDAP directory If configured (ask your service personnel), you can search for direc- tory data in the LDAP database and dial the number of any subscriber you find there. Prerequisite: The LDAP search feature has been configured in the system.
  • Page 42 Enhanced phone functions Step by Step The result is displayed If only one name is found, it is displayed. Confirm the option shown. Call? If several names are found (max. 50), the first name is displayed. Scroll to next or previous entry, confirm, Scroll forward? select and confirm the option shown...

  • Page 43: Making Calls Using System Speed-Dial Numbers

    Enhanced phone functions Step by Step Making calls using system speed-dial numbers Prerequisite: You know the system speed-dial numbers (consult your service personnel). Press the key shown. Select and confirm the option shown *7=Use speed dialing? Enter a three-digit speed-dial number. if nec.

  • Page 44: Talking To Your Colleague With A Speaker Call

    Enhanced phone functions Step by Step First enter the external code and then the external station number. Confirm the option shown. save If you make a mistake: Select and confirm the option shown. This deletes all entered digits. Back? Confirm the option shown. next destination? Select and confirm the option shown.

  • Page 45: Talking To Your Colleague With Discreet Calling

    Enhanced phone functions Step by Step Talking to your colleague with discreet calling If this function has been configured (ask your service personnel), you can join an ongoing call conducted by an internal user at a system telephone with display. You can listen in unnoticed and speak to the internal user without be- ing overheard by the other party (discreet calling).

  • Page 46: Assigning A Station Number

    Enhanced phone functions Step by Step Assigning a station number If this function has been configured (contact your service personnel), you can selectively assign a specific number (DID number) to your telephone before making an external call. The assigned number then appears on the called party’s display.

  • Page 47: During A Call

    Enhanced phone functions Step by Step During a call Using call waiting (second call) Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can ignore or accept the second call. When you accept the waiting call, you can either end the first call or place it on hold and resume the call later on.

  • Page 48: Preventing And Allowing Call Waiting (Automatic Camp-On)

    Enhanced phone functions Step by Step Preventing and allowing call waiting (automatic camp-on) If this function has been configured (ask your service personnel), you can prevent or allow a second call Page 47 from being signaled by automatic camp-on during an ongoing call. Press the key shown.

  • Page 49: Parking A Call

    Enhanced phone functions Step by Step Parking a call You can park up to ten calls, either internal, external, or both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Prerequisite: You are conducting a call.

  • Page 50: Holding External Calls

    Enhanced phone functions Step by Step Holding external calls If you have programmed a hold key on your phone Page 59, you can put external calls on hold. Then all other stations can accept the call on the assigned trunk. Press the "Hold"...

  • Page 51: Conducting A Conference

    Enhanced phone functions Step by Step Conducting a conference In a conference call, you can talk to as many as four other parties at the same time. These may be internal or external users. You can only add parties to or remove them from a confer- ence if you initiated the conference.
  • Page 52 Enhanced phone functions Step by Step Leaving a conference Select and confirm the option shown. Leave conference? Replace the handset, if this feature is configured (contact your ser- vice personnel). Ending a conference Select and confirm the option shown. End conference? Replace the handset, if this feature is configured (contact your ser- vice personnel).

  • Page 53: Activating Tone Dialing/Dtmf Suffix-Dialing

    Enhanced phone functions Step by Step Activating tone dialing/DTMF suffix-dialing You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine or automatic information sys- tem. Press the key shown. Select and confirm the option shown. *53=DTMF dialing? You can use the keys 0 through 9, ) and ( to trans- mit DTMF signals.

  • Page 54: Recording A Call

    Enhanced phone functions Step by Step Recording a call If configured (contact your service personnel for details), you can record an active call. Prerequisite: You are on a call, the "Recording" key is configured Page 59. Press the "Recording" key. The LED lights up. You and the other party hear an announcement that recording has started and as long as recording is still running, you hear an acoustic signal approx.

  • Page 55: Transferring A Call After A Speaker Call Announcement In A Group

    Enhanced phone functions Step by Step Transferring a call after a speaker call announce- ment in a group If this function has been configured (contact your service personnel), you can use a speaker call (announcement, Page 99) to an- nounce a call in progress to a group of users Page 44.

  • Page 56: Send Trunk Flash

    Enhanced phone functions Step by Step Send trunk flash To activate ISDN-type services and features through the network car- rier’s analog trunks or those of other communications platforms (such as "consultation hold"), you must send a signal to the trunks be- fore dialing the service code or telephone number.

  • Page 57: If You Cannot Reach A Destination

    Enhanced phone functions Step by Step If you cannot reach a destination Call waiting (camp-on) Prerequisite: You have dialed an internal number and hear a busy sig- nal. It is important that you reach the called party. Wait (approx. 5 seconds) until "Camp-on" appears on the display and Camp-on the busy tone is followed by the ringtone.

  • Page 58: Using Night Answer

    Enhanced phone functions Step by Step Using night answer When night answer mode is active, for example during a lunch break or after office hours, all external calls are immediately forwarded to a specific internal telephone (night station). The night station can be defined by service personnel ( standard night answer service) or by you ( temporary night answer service).

  • Page 59: Programming The Function Keys

    Programming the function keys Step by Step Programming the function keys You can program frequently used functions, station numbers or pro- cedures onto the function keys on your Octophon F615 TDM or key module. Configuring function keys See also Page 15. A list of all available functions is displayed, see the overview Page 60.

  • Page 60: Overview Of Functions

    Programming the function keys Step by Step Overview of functions The functions are split into the following menus: • Destinations • Control relays • PIN and authorization • Calls • More features The available functions depend on your configuration. If a function is missing, contact your service personnel.
  • Page 61 Programming the function keys Step by Step Trunk group key: At least one trunk is free. All lines in this trunk group are occupied. View call charges: No chargeable calls have been set up since the last check. Chargeable calls have been set up since the last check. Call forwarding, Forward line: Flashing slowly - your line is a call forwarding destination.

  • Page 62: Programming A Procedure Key

    Programming the function keys Step by Step Programming a procedure key Numbers and functions which require further input, i.e. which con- tain several operating steps, can be saved on a key on your tele- phone. The relevant service personnel must be granted appropriate authorization.
  • Page 63 Programming the function keys Step by Step Select the saved procedure by pressing the key. Procedures with activatable/deactivatable functions are acti- vated with one press of the button and deactivated with the next. You can press the procedure key during a call to automatical- ly send the saved digits as DTMF signals Page 53.

  • Page 64: Configuring Repdial Keys

    Programming the function keys Step by Step Configuring repdial keys You can also program internal and external station numbers on the second level. The LED function is not available for internal station numbers on the second level. To program the second level, you must program a "Shift"...

  • Page 65: Deleting Function Key Programming

    Programming the function keys Step by Step Deleting function key programming Open the Program/Service menu Page 20. Select and confirm the option shown. *91=Prog. feature key Press and hold the assigned key. Select and confirm the option shown. Delete key...

  • Page 66: Displaying And Assigning Call Charges

    Displaying and assigning call charges Step by Step Displaying and assigning call charges Displaying call charges For the current call: Call charges are shown by default on the display when a call ends. If you want to display call charges as they occur during a chargeable call, your service personnel must request this option from the net- work operator.

  • Page 67: Displaying Call Charges For Another Telephone

    Displaying and assigning call charges Step by Step Displaying call charges for another telephone If configured (contact your service personnel), you can also display and print chargeable calls for another phone (for instance for a pay phone). Prerequisite: You have programmed the function "Show call charges" on a key Page 59.

  • Page 68: Dialing With Call Charge Assignment

    Displaying and assigning call charges Step by Step Dialing with call charge assignment You can assign external calls to certain projects. Prerequisite: Your service personnel have defined account codes for you. Press the key shown. Select and confirm the option shown. *60=Account code? Enter the account code.

  • Page 69: Privacy/Security

    Privacy/security Step by Step Privacy/security Turning ringer cutoff on and off If you do not wish to take calls, you can activate the ringer cutoff func- tion. Calls are only identified by one ring signal, and they are shown on the display. Activating Open the idle menu Page 17.

  • Page 70: Activating/Deactivating "Do Not Disturb

    Privacy/security Step by Step Activating/deactivating "Do not disturb" If you do not wish to take calls, you can activate do not disturb. Inter- nal callers hear the busy tone, external callers are connected to an- other phone, which you can specify (contact your service personnel). Activating Open the idle menu Page 17.

  • Page 71: Caller Id Suppression

    Privacy/security Step by Step Caller ID suppression You can prevent your station number or name from appearing on the displays of external parties you call. The feature remains active until you deactivate it. Activating Open the idle menu Page 17. Select and confirm the option shown.

  • Page 72: Monitoring A Room

    Privacy/security Step by Step Monitoring a room You can use a phone to monitor a room. This function must be en- abled on the monitoring phone. When you call this phone, you can immediately hear what is happen- ing in that room. Activating the telephone to be monitored Press the key shown.

  • Page 73: Locking The Telephone To Prevent Unauthorized Use

    Privacy/security Step by Step Locking the telephone to prevent unauthorized use You can prevent unauthorized parties from using your phone during your absence. Locking the phone Open the idle menu Page 17. Select and confirm the option shown. Lock phone? select and confirm the option shown Unlock phone? Enter code (telephone lock)

  • Page 74: Locking Another Telephone To Prevent Unauthorized Use

    Privacy/security Step by Step Locking another telephone to prevent unauthorized use If configured (contact your service personnel), you can lock and un- lock other telephones to prevent unauthorized access. If a phone user locks his or her phone and forgets the personal lock code, you can use this function to unlock the phone.

  • Page 75: Saving Your Pin

    Privacy/security Step by Step Saving your PIN Enter the lock code to use the functions • for locking the telephone to prevent unauthorized use Page 73 • for using another telephone like your own Page 80. • Change number Page 81 You can save this code.

  • Page 76: More Functions/Services

    More functions/services Step by Step More functions/services Appointments function You can configure your phone to call you to remind you about appointments Page 77. You must save the required call times. You can enter a single appoint- ment that will take place in the next twenty-four hours or you can enter a daily recurring appointment.

  • Page 77: Using Timed Reminders

    More functions/services Step by Step Using timed reminders Prerequisite: You have saved a reminder Page 76. The saved time arrives. The phone rings. The appointment time is displayed. Timed reminder at 12.00 Press key twice. Lift the handset and replace it again. If you do not answer the timed reminder, it is repeated five times and then deleted.

  • Page 78: Viewing And Editing Incoming Messages

    More functions/services Step by Step Displaying and deleting messages you have sent Prerequisite: The recipient has not yet accepted a sent message. Open the idle menu Page 17. Select and confirm the option shown. Sent messages? Confirm the option shown. Text? The text message is displayed.

  • Page 79: Leaving An Advisory Message

    More functions/services Step by Step Leaving an advisory message You can leave messages/advisory messages on your phone’s display for internal callers that wish to contact you in your absence. When you receive a call, the message appears on the caller’s display. Open the idle menu Page 17.

  • Page 80: Displaying The Number Of Waiting Calls/Overload Display

    More functions/services Step by Step Displaying the number of waiting calls/ overload display You can show the number of external waiting calls on the display if you programmed the "View number of calls" key Page 59. Press the " Calls in Q" key. If the number of waiting calls exceeds a preset limit while you are en- gaged in another call (overload), the LED on the key lights up.

  • Page 81: Change Number (Exchanged Phone/Move/Relocate)

    More functions/services Step by Step Change number (exchanged phone/ move/relocate) When configured (consult your service personnel), you can move your number to any other phone. Your present phone is then assigned with the old number of your new phone. The number and settings of the phone (e. g. programmed keys) are exchanged.

  • Page 82: Resetting Services And Functions (System-Wide Cancellation For A Telephone)

    More functions/services Step by Step Resetting services and functions (system-wide cancellation for a telephone) A general reset procedure is available for initiated functions. The fol- lowing functions are deleted, if enabled: • Forwarding on • Advisory msg. on • Ringing group on •...

  • Page 83: Activating Functions For Another Telephone

    More functions/services Step by Step Activating functions for another tele- phone If configured (contact your service personnel), you can activate and deactivate the following functions for other phones (associated ser- vice): • Do not disturb, code: 97/#97 Page 70 • Call forwarding, code 13/#1 Page 29 •...

  • Page 84: Using System Functions From Outside Disa (Direct Inward System Access)

    More functions/services Step by Step Using system functions from outside DISA (direct inward system access) If configured (contact your service personnel), you can use an exter- nal phone like an internal station to set up an outgoing external con- nection via the system. You can also activate or deactivate the follow- ing system functions: •...

  • Page 85: Using Functions In Isdn Via Code Dialing (Keypad Dialing)

    More functions/services Step by Step Wait for the continuous tone (if necessary, switch phone to tone dial- ing) and enter the internal number assigned to you and the corre- sponding PIN. Enter the code (only required if programmed in the system). Wait for the dial tone and enter the code for example, 97 for Do not disturb on.

  • Page 86: Controlling Connected Computers/Programs/Telephone Data Service

    More functions/services Step by Step Controlling connected computers/pro- grams/telephone data service If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone. Prerequisite: You have set up a connection.

  • Page 87: Communicating With Pc Applications Over A Csta Interface

    More functions/services Step by Step Communicating with PC applications over a CSTA interface If configured (contact your service personnel), you can use your phone to communicate with PC applications (CSTA = Computer Sup- ported Telecommunications Applications). You send information to the application and receive information from the application, for example, via your phone display.

  • Page 88: Controlling Relays

    More functions/services Step by Step Controlling relays If this function has been configured (contact your service personnel), you can use up to four relays to enable/disable different devices (such as a door opener). Depending on how you program the relays, you can activate and de- activate them manually them or configure them to activate and deac- tivate automatically (after timeout).

  • Page 89: Paging Persons

    More functions/services Step by Step Paging persons If radio paging equipment (PSE) is connected to your system (contact your service personnel), you can locate people via their pocket re- ceivers. Pocket receivers signal a call request to the person you want to page. This person can then answer the page at the nearest phone.

  • Page 90: Secretary Configuration

    Making calls in the team/executive/secretary configuration Step by Step Making calls in the team/executive/ secretary configuration If configured (consult your service personnel), you belong to a team of subscribers with multiple lines (multi-line Page 11). Your phone features trunk keys (MULAP keys) Page 91.

  • Page 91: Trunk Keys

    Making calls in the team/executive/secretary configuration Step by Step Trunk keys The programmable sensor keys on multi-line phones function as trunk keys. Every sensor key programmed as a "Trunk key" (key label: Transfer Trk) corresponds to a trunk with the result that you can con- figure up to eight trunks in Octophon F615 TDM.

  • Page 92: Answering Calls With The Trunk Keys

    Making calls in the team/executive/secretary configuration Step by Step Answering calls with the trunk keys Prerequisite: Your telephone rings or the trunk key flashes quickly. if nec. Press the trunk key that is flashing quickly. (not necessary if "Prime Line" is active). Lift the handset.

  • Page 93: Making Calls On Multiple Lines Alternately

    Making calls in the team/executive/secretary configuration Step by Step Making calls on multiple lines alternately Prerequisite: You are conducting a call via one of your group’s trunks. Another trunk key is flashing. Press the flashing trunk key. The first call party is on hold on the other trunk.

  • Page 94: Direct Station Selection Key

    Making calls in the team/executive/secretary configuration Step by Step Direct station selection key Each team member has a direct station selection key for every other team member. This means that each team member can be reached directly by other team members at the touch of a button. Understanding LED messages from DSS keys LED on the DSS key is off - the team member is not engaged in a phone call.

  • Page 95: Transferring A Call In Progress

    Making calls in the team/executive/secretary configuration Step by Step Transferring a call in progress Press the DSS key and announce the call if necessary. Replace the handset. Press the key shown. Accepting a call for another team member Press the flashing DSS key or trunk key. Lift the handset.

  • Page 96: Forwarding Calls On Trunks

    Making calls in the team/executive/secretary configuration Step by Step Forwarding calls on trunks You can immediately forward internal or external calls to different in- ternal or external telephones (destinations). (External destinations re- quire special configuration in the system). Activating call forwarding for one trunk activates the function for all trunk keys assigned to this trunk in your group.
  • Page 97 Making calls in the team/executive/secretary configuration Step by Step Deactivating call forwarding Open the Program/Service menu Page 20. Forward Line: Off Select and confirm the option shown. Press the required trunk key. Enter the required trunk number. If available, press the "CFW MULAP" key. If you have activated call forwarding for a trunk, a special dial tone sounds when the line is seized.

  • Page 98: Transferring Calls Directly To The Executive Phone

    Making calls in the team/executive/secretary configuration Step by Step Transferring calls directly to the executive phone Normally, all calls for the executive are audibly signaled only by the secretary phone. You can set audible signaling so calls are signaled only by the exec- utive phone or by a second phone assigned to it.

  • Page 99: Using Team Functions

    Using team functions Step by Step Using team functions If configured (consult your service personnel), your telephone is part of a team. The team consists of internal phones that are able to use certain functions. Activating/deactivating a group call Special features must be taken into consideration if your tele- phone operates with IP-Netpackage (system networking via PC network) Page 104!
  • Page 100 Using team functions Step by Step You belong to multiple groups Open the idle menu Page 17. Select and confirm the option shown Group call off? select and confirm the option shown Group call on? Press the "Hunt group". If an "X" appears between group/trunk number (such as 301) and 301 X Group name group name, the audible tone is active for this group or trunk.

  • Page 101: Accepting A Call For Another Member Of Your Team

    Using team functions Step by Step Accepting a call for another member of your team You can use your own telephone to accept calls for other telephones in your team, even while on a call (call pickup groups; contact your service personnel).

  • Page 102: Uniform Call Distribution (Ucd)

    Using team functions Step by Step Uniform Call Distribution (UCD) If configured (consult your service personnel), you may belong to a group of stations (agents), to which calls are distributed. An incoming call is always assigned to the agent idle the longest. Logging on and off at the beginning and end of your shift Press the key shown.
  • Page 103 Using team functions Step by Step Requesting and activating a work time You can request/activate work time to ensure you have enough time to wrap up the last call. Your phone is excluded from call distribution for a set period or until you log back on. Press the key shown.

  • Page 104: Special Functions In The Lan

    Octopus F100/200/400/650: Open the idle menu Page 17. Select and confirm the option shown. Internal DISA? Enter the (DISA) call number of the other Octopus F100/200/400/ 650. Confirm your entry. Enter the (DISA) station number of your phone. Confirm your entry.

  • Page 105: Setting Up "Follow Me" Call Forwarding

    Page 29 environment. Open the idle menu Page 17. Select and confirm the option shown. Internal DISA? (DISA) station number of the Octopus F100/200/400/650. Confirm your entry. Enter the (DISA) station number of your phone. Confirm your entry. Activating Open the idle menu Page 17.

  • Page 106: Using Night Answer

    Page 58. Open the idle menu Page 17. Select and confirm the option shown. Internal DISA? Enter the (DISA) call number of the other Octopus F100/200/400/ 650. Confirm your entry. Enter the (DISA) station number of your phone. Confirm your entry.

  • Page 107: Ringing Group

    Special functions in the LAN Step by Step Ringing group You can have calls for your telephone signaled audibly at external telephones or at telephones in other Octopus F100/200/400/650 communications platforms Page 101. Saving, displaying, and deleting telephones for the ringing group Press the key shown.

  • Page 108: Controlling Relays (Only For Octopus F100/200/400/650)

    Page 17. Select and confirm the option shown. Internal DISA? Enter the (DISA) station number of the Octopus F100/200/400/650 where you wish to control the relay. Confirm your entry. Enter the (DISA) station number of the phone you wish to use to con- trol the relay.

  • Page 109: Opening A Door

    Page 17. Select and confirm the option shown. Internal DISA? Enter the (DISA) station number of the Octopus F100/200/400/650 where you wish to control the door opener. Confirm your entry. Enter the (DISA) station number of the phone you wish to use to con- trol the door opener.

  • Page 110: Individual Phone Configuration

    Individual phone configuration Step by Step Individual phone configuration Setting contrast The display has four contrast levels that you can set according to your light conditions. Press one of the keys shown in idle mode. Select and confirm the option shown. Display contrast? Change the display contrast.

  • Page 111: Adjusting The Ring Tone

    Individual phone configuration Step by Step Adjusting the ring tone Press one of the keys shown in idle mode Page 17. Select and confirm the option shown. Ring tone? To adjust the ring tone: Keep pressing the keys until the desired tone is set.

  • Page 112: Activating/Deactivating The Ringer

    Individual phone configuration Step by Step Activating/deactivating the ringer Hold down the key shown. Language for system functions Press the key shown. Select and confirm the option shown. more functions?f Select and confirm the option shown. *48= Select language? Select the language you wish to use (e. g. "Spanish") and press the 15=Spanish? "OK"...

  • Page 113: Testing The Phone

    Testing the phone Step by Step Testing the phone Phone functions, testing You can test your phone’s functionality. Prerequisite: The phone is in idle mode. Press the key shown. Select and confirm the option shown. more functions?f Select and confirm the option shown. *940=Phone test? If everything is functioning correctly: •...

  • Page 114: In A Octopus F900 Environment

    Differing display view in a Octopus F900 environment Step by Step Differing display view in a Octopus F900 environment Depending on the system configuration, some functions may not al- ways be offered in the display as described in this document. In addition, display texts may differ from those described in this doc- ument according to the system configuration.

  • Page 115: Fixing Problems

    Fixing problems Step by step Fixing problems Responding to error messages Invalid entry Possible causes: Station number is incorrect. Possible reactions: Enter correct station number. Not authorized Possible causes: Locked function selected. Possible reactions: Apply to service personnel for authorization for relevant function. Possible causes: Currently not possible Dialed a non-existent station number.

  • Page 116: Troubleshooting

    Fixing problems Step by step Troubleshooting Pressed key does not respond: Check if the key is stuck. Telephone does not ring: Check whether the "Do not disturb" function is activated on your tele- phone ( Seite 70). If so, deactivate it. You cannot dial an external number: Check whether your telephone is locked.

  • Page 117: Labeling Keys

    Fixing problems Labeling keys You can chose from the following options to label the keys with the functions/call numbers saved (, page 59): Labeling • by hand: Labeling strips are delivered with your Octophon F615 and key module for Octophon F615.

  • Page 118: Index

    Index Index parking ............49 rejecting ............26 retrieving from park .........49, 50 transfer after announcement ......55 transfering ........... 28 Accept (Call) ..........34, 101 transferring ..........95 Account code ..........68 using DSS keys in a team ......94 Activating door opener ........
  • Page 119 Index Details, fax Fax details ............81 ............81 Dial Forwarding ............29 with en-bloc dialing multiple subscriber numbers (MSN) ........38 ....31 Dialing Forwarding MSN in CO ........31 from the caller list Forwarding multiple subscriber numbers (MSN) .........
  • Page 120 Index key module for Octophon F615 Name plate ......13 ............11 Key modules Navigation keys ............ 13 ..........14 Keypad Night answer ............16 ............ 58 Keypad dialing Number ..........85 Keys assigning ............. 46 programming correcting ..........59 ............
  • Page 121 Index Program/Service menu Speakerphone mode ........20 ........22, 23 Programmable function key function ......15 ............23 Programming free keys information ........59 ......... 3, 11, 22 Programming your telephone set room character ......110 ........111 Project calls setting the volume .............
  • Page 122 Index .............. 102 Unanswered calls ..........19 User support ............ 10 Variable call forwarding ........29 Volume keys ............14 Waiting calls ............ 80 Work time ............103...

  • Page 123: Overview Of Functions And Codes

    Overview of functions and codes Overview of functions and codes The following table lists all available functions, as shown on the display. If configured (contact your service per- sonnel), functions can be activated interactively (select and confirm) via the Program/Service menu (select and confirm or enter a code).
  • Page 124 Overview of functions and codes Functions ... Interactively ... Via the Program/Service menu (=display) Seite 20 <: <: Code Control Relay On Control Relay Off Data I/O Service DISA DISA intern Discreet calling Do not disturb on DND off Door opener Door opener on Door opener off DTMF dialing...
  • Page 125 Overview of functions and codes Functions ... Interactively ... Via the Program/Service menu (=display) Seite 20 <: <: Code Lock phone Unlock phone Change PIN Mute on Mute off Night answer on Night answer off Page Answer page Park a call Retrieve call Phone test Phonebook...
  • Page 126 Overview of functions and codes Functions ... Interactively ... Via the Program/Service menu (=display) Seite 20 <: <: Code Send message View sent message View messages Mailbox Show call charges (own phone) Silent monitor * 944 Speaker call Suppress call ID Restore caller ID Tel.
  • Page 127 Important telephone numbers For problems: For questions regarding sales: Upon delivery of the equipment, please enter telephone numbers! Issued by: Deutsche Telekom AG Right of modification reserved. Reference number: A31003-T9000-U115-1-7619 SW version: 8.0 Status: 12/2009 Printed on environmentally compatible recycled paper.

This manual is also suitable for:

Octopus f400Octopus f650Octopus f ip-netpackageOctophon f615 tdmOctopus f200

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