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T-COM T-Octophon F 50 Operating Instructions Manual

T-octopus f 200/400/600/650
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T-Octopus F 200/400/600/650
IP Netpackage
T-Octophon F 50
T-Octophon F key module
Operating Instructions
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Summary of Contents for T-COM T-Octophon F 50

  • Page 1 T-Octopus F 200/400/600/650 IP Netpackage T-Octophon F 50 T-Octophon F key module Operating Instructions ==!"§==Com=...

  • Page 2: Before You Begin

    Before You Begin These operating instructions describe the T-Octophon F 50 telephone on your T-Octopus F 200/400/600/650, IP Netpackage. They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the following reasons: •...

  • Page 3: Table Of Contents

    T-Octophon F 50 Control Panel ........
  • Page 4 Contents Turning Ringer Cutoff On and Off ..........25 Trace Call: Identifying Anonymous Callers .
  • Page 5 Contents Dialing from the Internal Directory ..........46 Dialing from the Telephone Database (LDAP).
  • Page 6 Contents Call Forwarding ....... . 73 Using Variable Call Forwarding ........... 73 Using Night Answer .
  • Page 7 Contents Using DSS Keys ..............97 Using DSS Keys to Answer Calls .
  • Page 8 Contents Local Settings ..............138 Adjusting the Display Contrast .

  • Page 9: Basic Operating Instructions

    Basic Operating Instructions Basic Operating Instructions T-Octophon F 50 Control Panel Illuminated touchscreen display, Key field fixed function keys: – 320 x 240 pixel Program/Service Redial Operating pen Mute or Internal Speaker LEDs Key field – Keypad freely programmable keys...

  • Page 10: How To Use These Operating Instructions

    Basic Operating Instructions Step by Step How to Use these Operating Instructions You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols: Lift the handset (off-hook). Replace the handset (on-hook). Conduct a call.

  • Page 11: Screen Displays

    Basic Operating Instructions Step by Step Screen Displays The graphics-enabled touchscreen display shows: • Data from the internal telephone directory page 46 or the call- er list page 43 • Requests and acknowledgement messages, depending on the situation • Selection options for functions that you can confirm with .

  • Page 12: With Function Keys

    Press the Mute key to execute the function ... Via the Large Graphics Display In addition to situation-dependent functions, T-Octophon F 50 also lets you use and access local applications, such as the personal tele- phone directory, via the large graphics-enabled display with its touch- screen functionality.

  • Page 13: Display With Touchscreen Functionality

    Basic Operating Instructions Display with Touchscreen Functionality In addition to situation-dependent functions, you can also use and access local applications in T-Octophon F 50, such as the personal telephone directory, for example, via the large graphics-enabled display with touchscreen functionality. Overview...
  • Page 14 Basic Operating Instructions The Applications tab contains local applications, such as: • Personal directory: personal telephone directory page 112 • Corporate directory: corporate telephone directory page 126 • Web access: WAP browser page 130 • Extended Applications: interface for Java midlets page 132 •...

  • Page 15: Functions You Can Use

    • User-friendly options for searching and dialing from a LAN server’s corporate directory page 126 • A WAP browser for accessing information on your intranet page 130 • A menu with a wide variety of options for locally configuring your T-Octophon F 50 page 138...

  • Page 16: Using The Telephone Efficiently

    63). • You can save additional names, station numbers, and calling party data in the personal directory of your T-Octophon F 50 telephone page 112. A well maintained directory will save a great deal of effort in searching for lost phone numbers.

  • Page 17: Making And Answering Calls

    Making and Answering Calls Step by Step Making and Answering Calls Special default ring signaling is set for your telephone: • When you receive an internal call, your telephone rings once ev- ery four seconds (single-tone sequence). • When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence).

  • Page 18: Open Listening In The Room During A Call

    Making and Answering Calls Step by Step Notes on speakerphone mode: • Tell the other party that you are using speakerphone mode. • The speakerphone works best at a low receiving volume. • The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm (approx.

  • Page 19: Switching To Speakerphone Mode

    Making and Answering Calls Step by Step Switching to Speakerphone Mode Precondition: You are conducting a call with the handset. Hold down the key and replace the handset. Speaker Then release the key and continue the call. Switching to the Handset Precondition: You are engaged in a call in speakerphone mode.

  • Page 20: Preventing And Allowing Call Waiting (Automatic Camp-On)

    Making and Answering Calls Step by Step Placing the first call on hold and answering the second call: > Select and confirm. Call waiting? Press the key. The LED lights up. Enter the code. Program/Service You are connected to the call waiting party immediately. The first par- ty is placed on hold.

  • Page 21: Turning The Call Waiting Tone On And Off

    Making and Answering Calls Step by Step Turning the Call Waiting Tone On and Off You can suppress the call waiting tone (every six seconds) for exter- nal calls. A one-time special dial tone then alerts you to the waiting call.

  • Page 22: Rejecting Calls

    Making and Answering Calls Step by Step Rejecting Calls You can reject calls which you do not wish to take. The call is then sig- naled at another definable telephone (contact your service personnel). The telephone rings. The caller is displayed. Press the key.

  • Page 23: Using Timed Reminders

    Making and Answering Calls Step by Step Using Timed Reminders Precondition: You must have saved a timed reminder page 71. The current time is the time stored. The telephone rings. The timed reminder appears on the screen. Reminder: Press the key twice. Speaker Lift the handset and replace it again.

  • Page 24: Enabling And Disabling Handsfree Answerback

    Making and Answering Calls Step by Step Enabling and Disabling Handsfree Answerback Select and confirm. > HF answerback on? > HF answerback off? Enter the code for "on" or "off". Answering a Call With a Headset Precondition: Your telephone rings. If the "Headset"...

  • Page 25: Turning Ringer Cutoff On And Off

    Making and Answering Calls Step by Step Turning Ringer Cutoff On and Off You can activate the ringer cutoff function if you do not want the re- ceive any calls. Calls are only identified by one ring signal, an indica- tion on the display, and a key which has been programmed to flash (such as a trunk key).

  • Page 26: Turning The Microphone On And Off

    Making and Answering Calls Step by Step Turning the Microphone On and Off To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the tele- phone speaker (speaker call, page 23).

  • Page 27: Answering Calls From The Entrance Telephone And Opening The Door

    Making and Answering Calls Step by Step Answering Calls from the Entrance Tele- phone and Opening the Door If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to ac- tivate a door opener.

  • Page 28: Accepting A Call From An Answering Machine

    Making and Answering Calls Step by Step Opening the door with a code (at the door): After ringing the bell, enter the five-digit code (using the keypad or a DTMF transmitter). Depending on how the door opener has been pro- grammed, a doorbell call signal may or may not be forwarded.

  • Page 29: Display Number Of Waiting Calls And Overload Indication

    Making and Answering Calls Step by Step Display Number of Waiting Calls and Overload Indication You can show the number of external waiting calls on the display by pressing the "View number of calls" key page 66. Press the "Waiting calls" key. If the number of waiting calls exceeds a preset limit while you are en- gaged in another call (overload), the LED on the key lights up.

  • Page 30: Making Calls

    Making Calls Step by Step Making Calls Off-Hook Dialing Lift the handset. Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer or is busy: Replace the handset. On-Hook Dialing Internal calls: Enter the station number.

  • Page 31: En-Bloc Sending/Correcting Numbers

    Making Calls Step by Step En-Bloc Sending/Correcting Numbers If this feature is configured (contact your service personnel), a con- nection is not attempted immediately when a station number is en- tered. This means that you can correct the number if necessary. The station number is only dialed at your specific request.

  • Page 32: Caller Id Suppression

    Making Calls Step by Step Caller ID Suppression You can prevent your station number or name from appearing on the displays of external parties you call. The feature remains active until you deactivate it. Select and confirm. > Suppress call ID? >...

  • Page 33: Activating Tone Dialing (Dtmf Suffix-Dialing)

    Making Calls Step by Step Activating Tone Dialing (DTMF Suffix-Dialing) You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine or automatic information sys- tem. Press the key. The LED lights up. Program/Service > Select and confirm 53=DTMF dialing? Enter the code.

  • Page 34: Reserve Trunk

    Making Calls Step by Step Reserve Trunk If this feature is configured (contact your service personnel), you can reserve a busy trunk for your own use. When the trunk is free, you receive a call and a message appears on the display.

  • Page 35: Trunk Flash

    Making Calls Step by Step Trunk Flash To activate ISDN-type services and features through the network car- rier’s analog trunks or those of other communication platforms (such as "consultation hold"), you must send a signal to the trunks before di- aling the service code or telephone number.

  • Page 36: Associated Dialing/Dialing Aid

    Making Calls Step by Step Associated Dialing/Dialing Aid If this function has been configured (contact your service personnel), you can use a dialing aid to dial numbers and set up calls for your telephone. The operating procedure depends on whether the dialing aid is con- nected to the S bus or the a/b (T/R) port.

  • Page 37: Calling Multiple Parties Simultaneously

    Calling Multiple Parties Simultaneously Step by Step Calling Multiple Parties Simultaneously Calling a Second Party (Consultation Hold) You can call a second party while engaged in a call. The first party is placed on hold. Confirm. Consult? Call the second party. Return to the first party: Confirm.

  • Page 38: Conducting A Conference

    Calling Multiple Parties Simultaneously Step by Step Conducting a Conference In a conference call, you can talk to as many as four other parties at the same time. These may be internal or external users. Call the first party. > Select and confirm.

  • Page 39: Removing Parties From The Conference (Initiator Only)

    Calling Multiple Parties Simultaneously Step by Step Removing Parties from the Conference (Initiator Only) > Select and confirm. View conf parties? The stations appear on the screen. Click on softkeys or press keys to select the relevant parties (square at the start of the line). >...

  • Page 40: After A Speaker Call (Announcement) In A Group

    Calling Multiple Parties Simultaneously Step by Step ...After a Speaker Call (Announcement) in a Group If this function has been configured (contact your service personnel), you can use a speaker call (announcement, page 32) to an- nounce a call in progress to a group of users page 100.

  • Page 41: Parking A Call

    Calling Multiple Parties Simultaneously Step by Step Parking a Call You can park up to ten calls, either internal, external, or both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Precondition: You are conducting a call.

  • Page 42: Placing External Calls On Hold

    Calling Multiple Parties Simultaneously Step by Step Placing External Calls on Hold If you have programmed a key on your telephone as a hold key page 66, you can place external calls on hold. This enables all other parties to retrieve the call on the assigned line. Press the "Hold"...

  • Page 43: Making Calls To Stored Destinations

    Making Calls to Stored Destinations Step by Step Making Calls to Stored Destinations Redialing a Number The last three external telephone numbers dialed are stored automat- ically. You can redial them simply by pressing a key. The station number appears on your screen for two seconds and is then dialed.

  • Page 44: Retrieving The Caller List

    Making Calls to Stored Destinations Step by Step Retrieving the Caller List Precondition: The service personnel in charge set up a caller list for your telephone. Select the Phone tab. Phone Select and confirm > Caller list? Enter the code. Show navigation softkeys.

  • Page 45: Checking The Call Time/Additional Call Information

    Making Calls to Stored Destinations Step by Step Press the key. The LED lights up. Speaker Checking the Call Time/Additional Call Infor- mation Precondition: You have retrieved the caller list, the call you want is dis- played. Select and confirm. >...

  • Page 46: Dialing From The Internal Directory

    Making Calls to Stored Destinations Step by Step Dialing from the Internal Directory If this function has been configured (ask the service personnel), all in- ternal call numbers and central speed-dial numbers for which a name was assigned are stored in your internal directory. Precondition: Names have been assigned to the station numbers stored in the system.

  • Page 47: Dialing From The Telephone Database (Ldap)

    Making Calls to Stored Destinations Step by Step Press keys to enter the first letters of a name. Every letter entered nar- rows down your selection. Up to five of the names found are dis- played at a time. Click on softkeys or press keys page 111 to mark the name you want from the list of names displayed (square at the start of the line).
  • Page 48 Making Calls to Stored Destinations Step by Step In large databases, the results of the search may be incom- plete if too few characters are entered Page 48. Confirm. Search? The name is searched for. This may take a few seconds. The result is displayed: If only one name is found, it is displayed.

  • Page 49: Dialing From The Personal Directory

    Making Calls to Stored Destinations Step by Step Dialing from the Personal Directory Precondition: The personal directory contains entries/names with call numbers page 113. Select the Personal tab. Personal The personal directory opens: Entry field Personal directory Search by name Abbot, Nicola Abbots, Richard Ablett, Natalie...
  • Page 50 Making Calls to Stored Destinations Step by Step Dialing the default call number: Precondition: One of the call numbers entered for the marked name was set as the default call number page 114. Otherwise select the call number to be dialed (see below). Confirm.

  • Page 51: Dialing From The Corporate Directory

    Making Calls to Stored Destinations Step by Step Dialing from the Corporate Directory Precondition: You can access a corporate directory via LAN; the dial- ing rules have been entered correctly Page 144.. Ask the service personnel about availability and dialing rules. Select the Corporate tab.

  • Page 52: Using Repertory Dialing Keys

    Making Calls to Stored Destinations Step by Step Dialing a call number: if necessary If there is more than one suitable entry/name, select the entry you want (reverse-video). Click on the softkey. The call numbers entered for the name are dis- Details played.

  • Page 53: Using Station And System Speed-Dial Numbers

    Making Calls to Stored Destinations Step by Step Using Station and System Speed-Dial Numbers Precondition: You have stored station speed-dial numbers page 65 or the service personnel has stored system speed-dial numbers. Press the key. The LED lights up. Program/Service Confirm 7=Use speed-dialing? Enter the code.

  • Page 54: Displaying And Assigning Call Charges

    Displaying and Assigning Call Charges Step by Step Displaying and Assigning Call Charges Displaying Call Charges For the current call: The display usually shows call charges at the end of a call (default set- ting). If you wish to display charges continuously during a call in progress, service personnel must request this feature from your carrier.

  • Page 55: Displaying Call Charges For Another Telephone

    Displaying and Assigning Call Charges Step by Step Displaying Call Charges for Another Telephone If this function is configured (contact your service personnel), you can display and print the chargeable calls for other telephones (such as a pay phone) Precondition: You have programmed the function "View call charges" on a key page 66.

  • Page 56: Dialing With Call Charge Assignment

    Displaying and Assigning Call Charges Step by Step Dialing with Call Charge Assignment You can assign external calls to certain projects. Precondition: Service personnel has set up account codes for you. Press the key. The LED lights up Program/Service > Select and confirm.

  • Page 57: If You Cannot Reach A Destination

    If You Cannot Reach a Destination ... Step by Step If You Cannot Reach a Destination ... Using Callback If a user is busy or is not answering, you can store an automatic call- back. This feature saves you from having to make repeated attempts to reach the user.

  • Page 58: Call Waiting (Camp-On)

    If You Cannot Reach a Destination ... Step by Step Deleting a displayed entry: Press the "OK" dialog key to confirm your selection Delete? Ending callback display: Select and confirm. > Exit? Press the key. The LED goes out. Program/Service Press the key.

  • Page 59: Telephone Settings

    Telephone Settings Step by Step Telephone Settings For information on other settings for T-Octophon F 50, see page 138. Adjusting the Ring Volume Press these keys while the phone is idle. Confirm. Ring volume? To raise or lower the volume: Keep pressing the keys until the desired volume is set.

  • Page 60: Adjusting The Speakerphone To The Room Acoustics

    Telephone Settings Step by Step Adjusting the Speakerphone to the Room Acoustics To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Normal room" and "Noisy room". Press one of these keys while the phone is idle.

  • Page 61: Locking The Telephone To Prevent Unauthorized Use

    Telephone Settings Step by Step Locking the Telephone to Prevent Unau- thorized Use You can prevent unauthorized persons from using your telephone and its electronic notebook during your absence. Precondition: You must have configured a personal identification number (PIN) for your telephone page 62.

  • Page 62: Saving Your Pin

    Telephone Settings Step by Step Saving Your PIN To use the functions • to prevent unauthorized persons from using your telephone page 61 • to use another telephone like your own page 81 • to change your call number page 83 you need to enter a personal identification number, which you can save yourself.

  • Page 63: Saving Station Numbers, Functions, Procedures And Appointments

    Saving Station Numbers, Functions, Procedures and Appointments Step by Step Saving Station Numbers, Functions, Procedures and Appointments You can save a frequently-dialed number, or frequently-used func- tions/procedures (comprising several operating steps) to any free key on your telephone or add-on device. Saving Repertory Dialing Numbers on a You can program keys on two separate levels (switching levels, sav- ing the Shift key...
  • Page 64 Saving Station Numbers, Functions, Procedures and Appointments Step by Step The system telephone automatically recognizes if you want to save an internal or an external station number. The options "Save without LED" or "Save with LED" are only available for internal station numbers. Confirm.

  • Page 65: Storing Station Speed-Dial Numbers

    Saving Station Numbers, Functions, Procedures and Appointments Step by Step Storing Station Speed-Dial Numbers You can store the ten numbers which you use the most and dial them using your own station speed-dial numbers: 0 through page 53. Press the key. The LED lights up Program/Service >...

  • Page 66: Assigning Functions To Keys

    Saving Station Numbers, Functions, Procedures and Appointments Step by Step Assigning Functions to Keys Press the key. The LED lights up Program/Service > Select and confirm. 91=Prog. feature key? Enter the code. Press the key. If the key is already in use, its assignment appears on the screen.
  • Page 67 Saving Station Numbers, Functions, Procedures and Appointments Step by Step Meaning of LED Signals for Saved Functions: Call forwarding, Forwarding - trunk, Forward Line, Night Service, Do not disturb, Changeover, Advisory message, Ringer cutoff, HF ans- werback on/off, Hunt group join/leave, Caller ID suppression, Call wait.term., Waiting tone off, Ring Transfer, Door opener on/off, Control Relay, Ringing group on, Shift Key, UCD (Available on/off, Work on/off, Night answer on/off):...
  • Page 68 Saving Station Numbers, Functions, Procedures and Appointments Step by Step Flashing rapidly- A call has arrived on this line; press the key to pick up the call. Flashing slowly - A call on this line was placed on hold. Trunk group key At least one trunk is free.

  • Page 69: Assigning A Procedure (Operating Steps) To A Key

    Saving Station Numbers, Functions, Procedures and Appointments Step by Step Assigning a Procedure (Operating Steps) to a Key Station numbers and functions which require additional inputs, i.e. comprise several operating steps, can be saved to a single key on your telephone. Using the associated dial function, for example page 36, you can save all the remaining inputs required (station number of the calling...
  • Page 70 Saving Station Numbers, Functions, Procedures and Appointments Step by Step Select the stored procedure by pressing a key. Procedures containing functions which can be switched on/ off can be activated by pressing the key, and deactivated by pressing the same key again. You can also press a procedure key during a call.

  • Page 71: Saving Appointments

    Saving Station Numbers, Functions, Procedures and Appointments Step by Step Saving Appointments You can tell your telephone to give you a call when you want to be re- minded of an appointment page 23. To do this, you need to save the time you want the call to be made. You can enter a single appointment that will take place in the next twenty four hours, or you can enter a daily recurring appointment.

  • Page 72: Testing The Telephone

    Testing the Telephone Step by Step Testing the Telephone Testing the Telephone Functions You can test your telephone functions. Precondition: Your telephone is idle. Press the key. The LED lights up. Program/Service > Select and confirm. 940=Phone test? qmhd Enter the code. If everything is OK, •...

  • Page 73: Call Forwarding

    Call Forwarding Step by Step Call Forwarding Using Variable Call Forwarding You can immediately forward internal or external calls to different in- ternal or external telephones (destinations). (External destinations re- quire special configuration in the system.) Special features must be taken into consideration if your tele- phone operates with IP Netpackage (system networking via PC network) page 146!

  • Page 74: Using Night Answer

    Call Forwarding Step by Step Using Night Answer When night answer mode is active, for example during a lunch break or after office hours, all external calls are immediately forwarded to a specific internal telephone (night station). The night station can be defined by the service personnel (standard night answer service) or by you (temporary night answer service).

  • Page 75: Call Forwarding In The Carrier Network And Forwarding Multiple Subscriber Numbers (Msn)

    Call Forwarding Step by Step Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (MSN) If this function has been configured (contact your service personnel), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network. For example, you can forward your phone line to your home phone af- ter business hours.

  • Page 76: Call Forwarding In The Event Of A Telephone Malfunction

    Call Forwarding Step by Step Call Forwarding in the Event of a Tele- phone Malfunction HFA connections only (ask the service personnel). If this feature is configured (ask the service personnel), you can de- fine an internal or external call forwarding destination that becomes effective when your telephone is not working.

  • Page 77: Using Other Functions

    Using Other Functions Step by Step Using Other Functions Sending a Message You can send short text messages (infotexts) to single users or groups of users who have system telephones. On system telephones with no display (e.g. T-Octophon F 10), on ISDN, pulse or tone dialling telephones, transmitted text messages will be saved as a callback request.
  • Page 78 Using Other Functions Step by Step Entering text via the keypad Enter text (max. 24 characters) via the keypad. Digit keys must be pressed a specific number of times to enter letters. Example: "R" = Press the key once and the key three times.

  • Page 79: Deleting/Displaying The Message Sent

    Using Other Functions Step by Step Deleting/Displaying the Message Sent Select and confirm. > View sent message? Enter the code. > Follow the display prompts. Texts sent to groups can be deleted only by the originator. Answering Messages "Messages received:" appears on your screen, along with an indica- tion of the length.

  • Page 80: Leaving An Advisory Message

    Using Other Functions Step by Step Leaving an Advisory Message You can leave an advisory message on your telephone screen for in- ternal callers who want to reach you while you are away from your desk. When another party calls you, the message appears on the caller’s screen.

  • Page 81: Using Another Telephone Like Your Own For A Call

    Using Other Functions Step by Step Using Another Telephone Like Your Own for a Call Other people can temporarily use your telephone for outgoing calls as though it were their own. Press the key. The LED lights up Program/Service Select and confirm. >...

  • Page 82: Using Another Telephone Like Your Own For An Extended Period Of Time (Mobility)

    Page 83. P0/E If this feature is configured, you can use a random T-Octophon F 50 as your own telephone. Your station number including all settings (for example, programmed keys) are transferred. Precondition: You have received a mobile station number and, where applicable, a password (ask the service personnel).

  • Page 83: Change Call Number (Relocate)

    Using Other Functions Step by Step Change Call Number (Relocate) Only for U connections (ask the service personnel). P0/E For HFA connections, see page 83. You can put your call number on every other available telephone when it is set up (ask the service personnel). Your previous telephone then receives the old call number of your new telephone.

  • Page 84: Fax Details And Message On Answering Machine

    Using Other Functions Step by Step Fax Details and Message on Answering Machine If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to a programmable key page 66, the key lights up when a fax or a message has been re- ceived.

  • Page 85: Monitoring A Room

    Using Other Functions Step by Step Monitoring a Room A telephone can be used to monitor a room. The function must be ac- tivated on the telephone that you want to monitor. Calling this telephone lets you hear what is going on in the room. Activating the telephone to be monitored: Press the key.

  • Page 86: Activating Functions For Another Telephone

    Using Other Functions Step by Step Activating Functions for Another Telephone If this function has been configured (contact your service personnel), you can turn the following functions on and off for other telephones. This feature is also known as associated service. •...

  • Page 87: Locking Another Telephone To Prevent Unauthorized Use

    Using Other Functions Step by Step Locking Another Telephone to Prevent Unauthorized Use If this function has been configured (contact your service personnel), you can lock other telephones to prevent unauthorized use, and lat- er unlock them again. You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs.
  • Page 88 Using Other Functions Step by Step • Group ringing, code: 81/#81 page 100 • Group call, code: 85/#85 page 100 • Suppress caller ID, code: 86/#86 page 32 • Waiting tone, code: 87/#87 page 21 • Open door, code: page 27 •...

  • Page 89: Using Functions In Isdn Via Code Dialing (Keypad Dialing)

    Using Other Functions Step by Step Using Functions in ISDN via Code Dialing (Keypad Dialing) If authorized (contact your service personnel), you can set ISDN func- tions via code dialing in some countries. Press the key. The LED lights up. Program/Service Confirm.

  • Page 90: Controlling Connected Computers Or Other Programs And Telephone Data Service

    Using Other Functions Step by Step Controlling Connected Computers or Oth- er Programs and Telephone Data Service (T-Octopus F 400/600/650 Only) If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone.

  • Page 91: Controlling Relays

    Using Other Functions Step by Step Controlling Relays If this function has been configured (contact your service personnel), you can turn up to four relays on and off to control different facilities (such as a door opener). Depending on how they are programmed, you can switch the relays on and off or switch them on and have them switched off automati- cally after a timeout.

  • Page 92: Simple Paging Equipment

    Using Other Functions Step by Step Simple Paging Equipment Paging: To be paged, you must have activated a call ringing group page 102, call forwarding page 73, or call redirection (ask the service personnel) to the internal station number of your paging equipment.

  • Page 93: Team And Executive/Secretary

    Team and Executive/Secretary Functions with Trunk Keys Step by Step Team and Executive/Secretary Functions with Trunk Keys If this function has been configured (contact your service personnel), you belong to a team of users for whom special keys were pro- grammed: •...

  • Page 94: Answering Calls With Trunk Keys

    Team and Executive/Secretary Functions with Trunk Keys Step by Step Answering Calls with Trunk Keys Precondition: Your telephone is ringing and/or the trunk key is flash- ing rapidly. If necessary Press the rapidly flashing trunk key. This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the "Speaker"...

  • Page 95: Switching Between Phone Calls On Multiple Trunks

    Team and Executive/Secretary Functions with Trunk Keys Step by Step Switching Between Phone Calls on Multiple Trunks Precondition: You are conducting a call over a trunk in your group. Another trunk key starts flashing. Press the flashing trunk key. The first party is placed on hold on the other trunk.
  • Page 96 Team and Executive/Secretary Functions with Trunk Keys Step by Step Confirm. Save? If available. Press the "Forward Line" key. (You have stored the call for- warding type and destination on the "Forward Line" key page 66.) Deactivating call forwarding: Press the key. The LED lights up Program/Service Select and confirm.

  • Page 97: Using Dss Keys

    Team and Executive/Secretary Functions with Trunk Keys Step by Step Using DSS Keys Each team member has a DSS key for every other member in the team. This enables every team member to reach all other members of the team directly, simply by pressing a key. Meaning of LED Indications on DSS Keys LED on the DSS key is off - the team member is not engaged in a phone call.

  • Page 98: Transferring A Call In Progress

    Team and Executive/Secretary Functions with Trunk Keys Step by Step Transferring a Call in Progress Press the DSS key and announce the call, if desired. Replace the handset or press the key. Accepting a Call for Another Team Mem- Press the flashing DSS key or trunk key. Lift the handset.

  • Page 99: Transferring Calls Directly To The Executive (Only In An Executive/Secretary Group)

    Team and Executive/Secretary Functions with Trunk Keys Step by Step Transferring Calls Directly to the Executive (Only in an Executive/Secre- tary Group) Normally, audible signaling of all calls for the executive is heard only in the secretary’s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it.

  • Page 100: Using Other Team Functions

    Using Other Team Functions Step by Step Using Other Team Functions Turning Group Call On and Off If this function has been configured (contact your service personnel), you belong to one or more groups of users who can each be reached under a hunt group or group call number.
  • Page 101 Using Other Team Functions Step by Step You belong to multiple groups or to one group with trunk keys (in- cluding executive/secretary teams). Select and confirm > Leave group? > Join group? Enter the code for "leave" or "join". Press the "Hunt group join/leave" key. If an "x"...

  • Page 102: Accepting A Call For Another Member Of Your Team

    Using Other Team Functions Step by Step Accepting a Call for Another Member of Your Team You can accept calls for other telephones in your team from your tele- phone even while engaged in another call. To do this, contact your service personnel to find out if a pickup group has been configured.

  • Page 103: Uniform Call Distribution (Ucd)

    Using Other Team Functions Step by Step Uniform Call Distribution (UCD) If this function has been configured (contact your service personnel), you belong to a group of users (agents) to whom calls are distributed. An incoming call is always assigned to the agent who has had the longest break without a call.
  • Page 104 Using Other Team Functions Step by Step Requesting and activating a work time: If you want to follow-up on the last call you answered without being disturbed, you can request and activate a work time. This removes your telephone from the call distribution cycle for a programmable period of time until you log back on.

  • Page 105: Use Of Pc Mouse And Keyboard

    PC via a special user interface. Prerequisites • The PC and the T-Octophon F 50 must be connected to the same LAN and configured correctly. If you have any queries concerning connection or configuration, please consult your service personnel).
  • Page 106 Use of PC mouse and keyboard Step by Step A dialogue box will come up for you to enter your user password. Alternatively Enter your personal password if you have one (standard password: 123456) and click "OK". To change your password page 142.

  • Page 107: Operation

    The following functions are available: • Input from the PC keyboard will be transferred to the T-Octophon F 50 if the client window is active (program in the "foreground"). This functionality is comparable to operation via an external keyboard, see page 111.

  • Page 108: Using Local Applications

    Softkey for showing and hiding the touchscreen keypad Softkeys for shifting between upper and lower case and shifting to numerical signs, punctuation marks and symbols. The positioning of the alphanumeric keys depends on the lo- cal language settings for the T-Octophon F 50 page 140.
  • Page 109 Using Local Applications Step by Step e.g. Enter alphanumeric characters and symbols. Switch to diacritical marks. The option for entering characters, such as " è ", is active when the rel- evant softkeys appear on the touchscreen (e.g. " e " is displayed as "...

  • Page 110: Entering Characters Via The Keypad

    Using Local Applications Step by Step Entering Characters via the Keypad The table shows how to enter characters in a local application’s text fields (e.g. in the personal directory page 112) using the keys on the dialing keypad. Example: "+" = press the key 10 times.

  • Page 111: External Keyboard

    Using Local Applications Step by Step External Keyboard Key functions are easy to use with the optional external keyboard. Toggle between the Phone tab, the Applications tab and the Menu key in the Display menu (for information on the Display menu, see page 13).

  • Page 112: Personal Directory

    Using Local Applications Step by Step Personal Directory The Personal function on your T-Octophon F 50 enables you to save telephone numbers and further information about other parties, e.g. addresses and fax numbers of calling parties. Three different call numbers and four additional information items can be entered for each name/entry.

  • Page 113: Creating A New Entry

    Using Local Applications Step by Step Creating a New Entry Click on the Personal tab. Personal The personal directory opens. Click on the softkey. Editor If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit" until the softkey is displayed. if necessary Enter the password (default password: 123456) and confirm with To change the password...
  • Page 114 Using Local Applications Step by Step On page 1 you can enter a name and up to three telephone numbers, on page 2 you can enter any additional information such as company and department names. • "Name" is the only field that may not be left empty. You can enter any combination of letters, numbers and symbols in this field •...

  • Page 115: Selecting/Finding An Entry To Be Modified Or Deleted

    Using Local Applications Step by Step Selecting/Finding an Entry to be Modified or Deleted Precondition: The personal directory contains entries/names with call numbers page 113. Click on the Personal tab. Personal The personal directory opens. Click on the softkey. Editor If the "Editor"...
  • Page 116 Using Local Applications Step by Step Mark the name you want. A scroll bar is displayed if more than six names are saved. You can browse the list by dragging the scroll bar. Enter the name you want or just the initial letters in the "Search by name"...

  • Page 117: Editing/Deleting/Changing An Entry

    Using Local Applications Step by Step Editing/Deleting/Changing an Entry Precondition: You have marked an entry/name and clicked on the "Edit" softkey page 49 or page 115. The name is displayed with all additional information: Edit directory entry Selected entry is: Sanders, Thomas Siemens Werk Süd...
  • Page 118 Using Local Applications Step by Step Change directory entry 1 of 2 Name Sanders, Thomas Office Default 089-012345678 Mobile 0170-701071170 Private 089-876543210 Cancel Editor Save Next Phone Personal Softkeys Click on the required field and make your changes (Entering charac- ters page 108).

  • Page 119: Displaying An Entry

    Using Local Applications Step by Step Displaying an Entry Precondition: You have marked an entry/name and clicked on the "Details" softkey page 49. The first page of the two-page "Directory entry details" appears show- ing detailed information. Directory entry details 1 of 2 Name Sanders, Thomas...

  • Page 120: Displaying The Number Of Existing Entries

    Using Local Applications Step by Step Displaying the Number of Existing Entries Click on the Personal tab. Personal The personal directory opens. Click on the softkey. Editor If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit", until the softkey is displayed. if necessary Enter a password (default password: 123456) and confirm with To change the password...

  • Page 121: Importing Or Exporting A Personal Directory Via Usb

    Importing or Exporting a Personal Directory via USB You can transfer all your personal directory entries from your PC to your T-Octophon F 50 and use your T-Octophon F 50 to save these entries on your PC. Preconditions: A USB connection is active between the PC and your T-Octophon F 50 and the "ENB Update Tool comfort"...

  • Page 122: Importing/Exporting The Personal Directory Via Lan

    LAN You can transfer all personal directory entries from a server in your LAN to your T-Octophon F 50 and use your T-Octophon F 50 to save these entries on the LAN server. Precondition: LAN-based transmission must have been configured correctly page 123.
  • Page 123 Using Local Applications Step by Step Settings for data transfer via LAN Incorrect settings for the transfer of data via LAN will cause problems when importing and exporting personal directory data page 121! Click on the Service tab. Service Click on the menu item "Personal options" or enter the code. if necessary Enter a password (default password: 123456) and click "OK".

  • Page 124: Changing Captions

    Using Local Applications Step by Step Changing Captions You can change the captions such as "Name" or "Mobile" that desig- nate the details of a directory entry page 119. Click on the Service tab. Service Click on the menu item "Personal options" or enter the code. if necessary Enter the password (default password: 123456) and click "OK".
  • Page 125 Using Local Applications Step by Step The following softkeys are available: Cancel the display. If you have made any changes, confirmation will Cancel be requested. The display changes to the "Personal Directory Options" menu. Save changes to data (page 1 and 2 of the form). This softkey is only Save available if changes have actually been made.

  • Page 126: Corporate Directory

    Using Local Applications Step by Step Corporate Directory The "Corporate directory" application’s start display features a search mask which provides a simple and user-friendly means of finding and directly dialing entries in your corporate directory (fast search page 51). Requirements: You can access a corporate directory via LAN: the di- aling rules are entered correctly page 144.

  • Page 127: Advanced Search

    Using Local Applications Step by Step Advanced Search In comparison to the fast search page 51 the advanced search provides options for searching on the basis of additional corporate di- rectory fields (max. 5). Click on the Corporate tab. Corporate The corporate directory opens.
  • Page 128 Using Local Applications Step by Step The following softkeys are available: Cancel the display. Cancel The display changes to fast search page 126. Delete the texts in the input fields (apart from the default entries " * "). Delete Start the advanced search page 128.
  • Page 129 Using Local Applications Step by Step Displaying an entry Precondition: You have marked an entry/name and clicked on the "Details" softkey page 49 or page 129. The first page of the two-page "Corporate directory" appears show- ing detailed information. Corporate directory 1 of 2 Name Sanders, Thomas...

  • Page 130: Wap Browser

    If you have any questions regarding availability, please con- tact the responsible experts. The WAP browser can be password-protected on your T-Octophon F 50. For information on enabling, changing or disabling password protection, see page 142. A suitable user name and password may be necessary for accessing the contents of the WAP browser page 143.
  • Page 131 Using Local Applications Step by Step Your WAP browser can be configured in a way that the brows- er shows continually changing WAP pages ("WAP-Push"). Ad- dress any questions about WAP-Push to your service person- nel. WAP browser Options menu The following functions can be performed on every WAP page via the WAP browser’s Options menu (example): Back...

  • Page 132: Using Java Midlets

    Click on Register to call up the list of midlets available in your Extended Applications T-Octophon F 50. "SpeedDialApplet" " is offered as standard. To load other midlets onto the T-Octophon F 50 you will need to ask the qualified staff in charge. Extended Applications...
  • Page 133 Deleting a midlet The selected midlet is permanently deleted from the memory of the Delete T-Octophon F 50 without requesting confirmation. The "SpeedDialApplet" midlet page 134 can not be delet- ed. If you want to upgrade this midlet please ask your service personnel.

  • Page 134: Example Application: Speed Dial List

    Using Local Applications Step by Step Example Application: Speed Dial List Installed in your T-Octophon F 50 is an example application for creat- ing and selecting speed dial entries (if not, please ask your service personnel). The midlet shown here can deviate from the version installed on your T-Octophon F 50.
  • Page 135 Using Local Applications Step by Step Creating/changing an entry First you will see the following display with all speed dial fields empty. Speed Dial Applet 1 of 5 empty empty empty empty empty empty empty empty Previous Next Exit Edit Back to menu Phone Ext.
  • Page 136 Using Local Applications Step by Step Enter the name to be displayed for this number (max. 11 digits; char- acter input page 108). Enter a dialable number which you wish to be able to call using the speed dial key and confirm. Save the entry.
  • Page 137 Using Local Applications Step by Step Import an entry from the Personal directory Precondition: There are already entries in your Personal directory page 113. Start the "SpeedDialApplet" midlet page 134 and activate the Edit Mode. Select any field to import an entry and select "Import Entry from ENB" empty from the Action menu.

  • Page 138: Local Settings

    Local Settings Besides options for personal directory settings ( page 120 on- wards), the "Service" application features options for making T-Octophon F 50-specific settings. For other telephone settings, please see page 59. Adjusting the Display Contrast You can adjust the display contrast to any of nine levels to suit your individual lighting conditions.

  • Page 139: Calibrating The Touchscreen

    Using Local Applications Step by Step Calibrating the Touchscreen By calibrating the touchscreen of your T-Octophon F 50 you can cus- tomize the dimensioning and alignment between your input and the image on the display. This helps to eliminate problems in operation such as those caused by parallax.

  • Page 140: Selecting Your Operating Language

    Using Local Applications Step by Step Selecting your Operating Language You can change the language of the menus and text output in local applications. The following languages can be selected (language group A): • English UK • English US • German •...

  • Page 141: Selecting A Language For The External Keyboard

    Using Local Applications Step by Step Selecting a Language for the External Keyboard Your T-Octophon F 50 tries to automatically detect the language type used by the external keyboard connected via USB page 111. If this is not possible, you can set the keyboard language manually.

  • Page 142: Setting A Password For Personal Options

    Using Local Applications Step by Step Setting a Password for Personal Options You can change or delete the default password for accessing the "Personal options" areas and the directory editor. If a password is not set, password-protection is not enabled for these areas.

  • Page 143: Setting Web Access Parameters

    Using Local Applications Step by Step Setting Web Access Parameters If WAP server access is password-protected, you must enter the ac- cess data here. Click on the Service tab. Service Click on the menu item "Personal options" or enter the code. if necessary Enter a password (default password: 123456) and click "OK".

  • Page 144: Setting Dialing Rules

    126 are available in the internationally-standardized canonical format. In or- der for T-Octophon F 50 to be able to dial these numbers correctly, the dialing rules (conversion information) must be defined. If you have any questions regarding the dialing rules, please contact the responsible experts.

  • Page 145: Special Function In The Lan (Pc Network)

    Special Function in the LAN (PC Network) Step by Step Special Function in the LAN (PC Network) If your telephone is operating in a IP Netpackage environment, multi- ple T-Octopus are interconnected via a LAN (Local Area Network, e.g. proprietary PC network). Your telephone calls are conducted via the LAN (PC network).

  • Page 146: Transferring Call Forwarding

    Special Function in the LAN (PC Network) Step by Step Transferring Call Forwarding You can activate/deactivate call forwarding page 73 for your tele- phone from other IP Netpackage telephones. Select and confirm. > Internal DISA? Enter the code. Enter the (DISA) call number of the T-Octopus F 200/400/600/650 to which your telephone is connected.

  • Page 147: Using Night Answer

    Special Function in the LAN (PC Network) Step by Step Using Night Answer If authorized (contact your service personnel), you can define tele- phones in other T-Octopus F 200/400/600/650 communications platforms as the night answer page 74. Select and confirm. >...

  • Page 148: Activating And Deactivating A Ringing Group

    Special Function in the LAN (PC Network) Step by Step Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at external telephones or at telephones in other T-Octopus F 200/400/600/650 communications platforms page 102. Saving the telephones for the ringing group: Press the key.

  • Page 149: Controlling Relays

    Special Function in the LAN (PC Network) Step by Step Controlling Relays If this feature is configured (contact your service personnel), you can also control relays page 91 in other T-Octopus F 200/400/600/ 650 communications platforms. Select and confirm. > Internal DISA? Enter the code.

  • Page 150: Opening The Door

    Special Function in the LAN (PC Network) Step by Step Opening the Door If this feature is configured (contact your service personnel), you can also activate the door opener page 27 in other T-Octopus F 200/400/600/650 communications platforms. Select and confirm. >...

  • Page 151: Different Displays

    Different Displays (T-Octopus F 900 Environment) Step by Step Different Displays (T-Octopus F 900 Environment) A number display texts differ from those described in this document depending on the system configuration. The following table provides an overview of these differences: T-Octopus F 200/400/600/650 Display T-Octopus F 900 Display Description...

  • Page 152: Labeling, Documentation And Accessories

    63): Labeling • by hand: Labeling strips are deliverd with your T-Octophon F 50. Write the function or a name on the matching strips within the white field and attach them to your T-Octophon. • with a computer: You have avail of a CD Rom (ask the service personnel) with the electronic operating in- structions for your T-Octopus F 200/400/600/650, IP Netpackage page 153.

  • Page 153: Attaching A Station Number Label

    Labeling, Documentation and Accessories Attaching a Station Number Label Self-adhesive call-number labels are also delivered with your T-Octophon. Write on the call-number label (fire brigade, police, own telephone numbers), then remove and stick it in the recess on the telephone when the handset is lifted. Documentation You can find these operating instructions in the Internet in PDF format under http://www.telekom.de/...

  • Page 154: Accessories

    Labeling, Documentation and Accessories Accessories The following accessories help you customize your telephone to your individual preferences. Octophon adapters are modules which can be plugged into the option bays at the bottom of Octophon. T-Octophon F key module: Key module with 16 programmable keys. You can connect up to two key modules to your tel- ephone.

  • Page 155: Fixing Problems

    Fixing Problems Fixing Problems Telephone Maintenance • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. • If the telephone is very dirty, clean it with a diluted neutral cleaner containing sur- factants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).

  • Page 156: Responding To Error Messages On The Screen

    Fixing Problems Step by Step Responding to Error Messages on the Screen Possible cause: Incorrect entry The station number is incorrect. Possible response: Enter a correct station number. Possible cause: Access denied You tried to activate a disabled function. Possible response: Ask the service personnel to authorize you to use the function.

  • Page 157: Restart The Telephone

    Fixing Problems Step by Step Possible cause 1: Key affects other layer If "Delete other layer" appears on the menu: you tried to program a function or internal station number with LED on a key that is already programmed on the second layer (for exam- ple, external station number).

  • Page 158: Index

    Index Index call forwarding ..........73 in the event of telephone malfunction ..... 76 MSN in CO ........... 75 call request ............43 call signal ............17 accessories ........... 154 call transfer ............39 account code ........... 56 call waiting activating door opener ........
  • Page 159 Index dialing distributing calls ..........103 en-bloc do not disturb ............31 ........... 24 from the caller list door opener ......... 45 ............. 28 from the corporate directory ......51 from the internal directory ......46 from the LDAP telephone database ....
  • Page 160 Index IP Netpackage actuators mailbox ........... 149 ............22 group call making calls ..........145 hunt group on-hook dialing ..........145 ..........30 night answer to stored destinations ..........147 ........43 opening the door using redial ........150 ..........43 relays with the dialing aid ............
  • Page 161 Index Shift ..............52 Shift key parking a call ............52 ........... 41 silent monitor PDF format ........... 84 ............ 153 simple paging equipment personal directory ........92 .......... 112 speaker personal directory statistics ............17 ......120 speaker call personal identification number .............
  • Page 162 Index using a temporary phone ........81 testing the telephone ........72 testing the telephone functions ......72 text message answering ............ 79 deleting/displaying ........77 receiving ............. 79 sending ............77 three-party conference ........37 time-dependent hotline ........33 toggle .............

  • Page 163: Overview Of Functions And Codes (Alphabetical)

    Overview of Functions and Codes (Alphabetical) Overview of Functions and Codes (Alphabetical) The table below lists all available functions as they appear on the display. Functions that have been configured (contact your service personnel) can be activated interactively (select + save) via the Program/Service menu (se- lect + save or enter a code), or by pressing function keys, provided that the functions have been configured (con- tact your service personnel).
  • Page 164 Overview of Functions and Codes (Alphabetical) Functions ... Interac- ... Via the ... With (display) tively Program/Service menu function keys Program/Service <> <> Code Phonebook 1=internal 2=LDAP En-bloc sending Dial DISA DISA internal DND on DND off Door opener on Door opener off DTMF dialing Forwarding on...
  • Page 165 Overview of Functions and Codes (Alphabetical) Functions ... Interac- ... Via the ... With (display) tively Program/Service menu function keys Program/Service <> <> Code Mute on Mute off Night answer on Night answer off Open door Override Page Answer page Park a call Retrieve call Phone Test...
  • Page 166 Overview of Functions and Codes (Alphabetical) Functions ... Interac- ... Via the ... With (display) tively Program/Service menu function keys Program/Service <> <> Code Send message View sent message Display Messages Mailbox Keypad dialing Shift Key Show call charges (own telephone) View call charges (other party’s telephone) Speaker call Suppress call ID...
  • Page 167 Important telephone numbers For problems: For questions regarding sales: Upon delivery of the equipment, please enter telephone numbers! The equipment referred to in these instructions conforms with the requirements of the EU directive: 1999/5/EG - Directive on radio equipment and telecommunications terminal equipment and mutual recognition of conformity.

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