StartStop HTH-VIS-1 Instruction Manual

Voice input station digital recording system

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Instruction Manual for the

Start Stop Voice Input Station Digital

Recording System

http://www.startstop.com

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Page 1 Instruction Manual for the Start Stop Voice Input Station Digital Recording System http://www.startstop.com Page 1...
Page 2: Table Of Contents
CONGRATULATIONS!............... 4 POWERFUL FEATURES INCLUDE: ..........4 WHAT YOU’LL NEED TO USE THE SS-VIS ........8 Voice Station - Model #HTH-VIS-1............8 Voice Station w/ Andrea USB Audio Adapter - Model #HTH-VIS-1B 8 HOW TO USE THE SS-VIS ............... 11 User Controls –...
Page 3 File “Recover Temporary Files” Menu Options ........51 File “Close” Menu Options..............52 File “Exit” Menu Options ..............52 File “Recently Opened Files” Menu Options ........52 APPENDIX B ..................53 Command-Line Mode (for Advanced Users and Integrators) ..... 53 http://www.startstop.com Page 3...
Page 4: Congratulations
Created for the Voice Input Station hardware, which connects to your PC, bridging your VIS handset and the dictation software, complete with optional voice prompts. • Manual Slide Switch for quick, easy dictation and movement within the file. http://www.startstop.com Page 4...
Page 5 Log events files are created daily, one for each day. The user has the ability to view the log event file by check marking the “View Event log” on the main screen. These files can also be opened by your favorite word processor. http://www.startstop.com Page 5...
Page 6 PC’s hard drive capacity. • Three ways to configure the file naming convention of your audio files. • Beginning, Ending, Play, Pause, Step Forward, Step Backward, Stop and Rewind functions via console or VIS handset. http://www.startstop.com Page 6...
Page 7 Decrypting files from Start Stop Universal, Start Stop Transport or another Start Stop VISDR location is now seamless. SSVISDR now can store as many encryption keys as you like to allow the user to manually decrypt files. http://www.startstop.com Page 7...
Page 8: What You'll Need To Use The Ss-Vis
…a PC running Windows 98 SE, XP or 2000 with Sound Card, One USB port and …..Software on CD-ROM (provided) WHAT IS INCLUDED WITH YOUR SS-VIS: Voice Station - Model #HTH-VIS-1 Description 1. Voice Input Station Base and Handset 2. User Manual and CD-ROM with Software Voice Station w/ Andrea USB Audio Adapter - Model #HTH-VIS-1B 1.
Page 9 The Start Stop Voice Input Station Digital Recorder System Install Software will appear on your screen. 4) Follow the on-screen instructions, and answer “OK” or “Yes” to questions asked. When the FINISH button appears, be sure to reboot your PC. http://www.startstop.com Page 9...
Page 10 Selecting the drop down menu option “Defaults” will display three default options. Select the appropriate menu option. Voice Station - Model #HTH-VIS-1 6) Connect the SS-VIS’s green plug to the SPEAKER output jack of your PC’s sound card (usually also colored green).
Page 11: How To Use The Ss-Vis
HOW TO USE THE SS-VIS User Controls – Base Unit http://www.startstop.com Page 11...
Page 12: User Controls- Handset
User Controls- Handset http://www.startstop.com Page 12...
Page 13: How To Dictate Using The Voice Input Station
(this is the Instant Review feature). Tip: You can alternate between REC/STOP/LISTEN as often as you like- the SS-VIS will continue to add to your recording in a standard record/pause manner, just like a tape recorder. http://www.startstop.com Page 13...
Page 14: Ins/Ovr Button (Insert/Overwrite Button)
SS-VIS base unit’s speaker. We recommend leaving this control all the way up (to the left = loudest). INS/OVR Button (Insert/Overwrite button) This convenient feature lets you add new dictation or sentences into something you’ve just dictated, or dictated previously. http://www.startstop.com Page 14...
Page 15: Normal Mode
The SS-VIS was designed to be operated without the need to constantly watch or refer to the screen that is displayed on your computer. Most users simply will launch the program at the beginning of the day, then leave it either minimized or showing normally, as illustrated below. http://www.startstop.com Page 15...
Page 16 Audio Position – Shows the current position within the recording, expressed in terms of Hours/Minutes/Seconds. This applies to both recording and playback modes. Main Button Control Bar (Beg = Beginning, End, Play, Pause, Step Back, Step Fwd = Step Forward, Stop and Record) http://www.startstop.com Page 16...
Page 17 If you select “Line in Jack”, then if your PC is equipped with a separate “Line” or “Aux” input sound jack, you can record from another source, such as a telephone conversation (using the optional LRX-35 Telephone adapter from http://www.startstop.com), or any other audio source. – controls how much the playback goes forward or...
Page 18 These files can also be opened by your favorite word processor. This allows the user to see the steps that occurred for a given day in order to help solve problems. Log events are great when using the command line function. http://www.startstop.com Page 18...
Page 19 Page 19...
Page 20: Using The Multi-Functional Buttons On The Base Unit
Factory Default button assignments are explained below: Button 1= New File for Recording Pressing Button 1 will bring up a NEW FILE dialog box, giving the user the opportunity to type in any file name desired: http://www.startstop.com Page 20...
Page 21 In addition to saving your recording to the default location (for example, your hard drive), you can also send the dictation to any destination or path you specify (see section on “Explanation of Optional Settings”). Button 7 = Send to Destination #2 http://www.startstop.com Page 21...
Page 22 (see section on “Explanation of Optional Settings”) Button 8 =Delete Current File Prompts you if you want to delete the current file. http://www.startstop.com Page 22...
Page 23 EOL (End of letter) function, so you can dictate, review, and save/forward your dictation seamlessly with foot pedal only. HTH Engineering, Inc. also carries the external CM-909 microphone that plugs into the back of the VIS for recording a group of people. http://www.startstop.com Page 23...
Page 24: Optional Industry-Standard Foot Pedals
OPTIONAL INDUSTRY-STANDARD FOOT PEDALS You can use the HTH VIS Recording Software with industry standard USB, Serial or Gameport pedals (sold by HTH Engineering, Inc http://www.startstop.com) for hands-free dictation as well. This is selected by clicking on Defaults from the main screen, then “Select External Foot Pedals”.
Page 25: Explanation Of Optional Settings
You may not ever need to change these settings, but the SS-VIS Defaults Screen makes it easy to customize where files are saved, recording quality and file type (WAV, MP3, WMA, VOX, etc.), and how the saved dictations are named. http://www.startstop.com Page 25...
Page 26 Change. If you want to return the default directory (“c:\Recordings”), just click the “Restore Default Directory” button. -The initial default directory is C:\Recordings. - Selecting the change button can change the default setting. Select a current folder on the hard drive or http://www.startstop.com Page 26...
Page 27 Text box. You can also select to have files sequentially numbered, or instead the file name can start with a Date-Time stamp that will be unique to each recording created. If selecting sequentially numbered files, you can http://www.startstop.com Page 27...
Page 28 The default volume control is valid with the program is first started. If the user changes the volume on the first screen, the next time the program is started it will default back to defaults. -External/Internal Microphone http://www.startstop.com Page 28...
Page 29 You will always know that your dictation arrived successfully. Start Stop now has the power to optionally email or FTP your file as well as sending to the above destinations. http://www.startstop.com Page 29...
Page 30: Pop3/Smtp Setup
User Name = the user name your Network Administrator or ISP issued you to sign on to the mail server. Password = the password your Network Administrator or ISP issued you to sign on to the mail server. http://www.startstop.com Page 30...
Page 31: Advanced Email Options
This may also be defined as “Outgoing Server” Relay Port = the port your ISP gave your Network Administrator or your ISP issued you to send email through. Not all ISP’s require this to send email. Advanced Email Options http://www.startstop.com Page 31...
Page 32: Default Outgoing Smtp Server Options
To ensure delivery of a message, it is best to contact your Network Administrator or your ISP to see if the server requires authentication. Information must be entered in the POP Server/SMTP setup before information is displayed on this screen. http://www.startstop.com Page 32...
Page 33: Contact Setup
Now you can select the default email to use when sending files via email on the defaults form. Use the drop down arrow on the box “Select Default from available emails”. Only one email can be active at a time. http://www.startstop.com Page 33...
Page 34: Auto Send Ftp
IP address or the FTP address to create a new FTP site. The IP or FTP address will automatically be displayed in the FTP Server box. When finished keying in the IP or ftp address, hit enter. You are now ready to enter other needed information. http://www.startstop.com Page 34...
Page 35: Tcp Communications
Hit the save button or exit (exit will not save information) TCP Communications Advanced Users Only – Built in TCP Client for sending custom message strings for each of the 8 console buttons, plus EOL button. Leave the “Activate” button unchecked. http://www.startstop.com Page 35...
Page 36 If the user has Host IP software to communicate, then there is the opportunity to send a file or a message to this location. http://www.startstop.com Page 36...
Page 37: Activate Recovery Module
The file will be overwritten with no other warnings. THIS OPTION SHOULD BE LOOKED AT CAREFULLY. Activate Automatic File Deletion If this item is checked marked the files in the file path designated by the “File” , “Delete Files” menu options http://www.startstop.com Page 37...
Page 38: Overwrite Auto At Current Position Option
Overwrite (Check marked) capabilities on a file being recorded or a pre-recorded file is overwriting from current position causing any previous recording from the current position to be erased. i.e. Before: The rain in Spain falls mainly on the plain. (The current position is http://www.startstop.com Page 38...
Page 39: Automatic Rewind Overwrite/Insert Audio At Current Position Option
Add decryption keys. This option is used to enter encryption keys from files sent to the user by Start Stop Universal, Start Stop Transport or another location of Start Stop VIS Digital Recorder. http://www.startstop.com Page 39...
Page 40 You may enter in as many encryption keys as you like. Then you can manually decrypt a file using the file Decrypt Encrypted file menu option from the main screen. http://www.startstop.com Page 40...
Page 41: Defaults "Reset Defaults" Menu Options
Defaults “Reset Defaults” Menu Options This option is used to reset options that have been changed in a session back to the original settings. View “Thin Interface” Menu Options This option changes the face of Transcription Express to a “Thin” face. http://www.startstop.com Page 41...
Page 42: Delete Files After "N" Number Of Days
RUN, the files older than “N” days will be deleted. If you want this action to be automatic, go to Defaults…..File Save Options….from the Main screen, the check the box at the bottom of the form that says “Check Mark to Activate Automatic File Deletion” http://www.startstop.com Page 42...
Page 43: Detailed Explanation Of Menu Functions Of Ss-Vis Detailed
There will be a status pop up window that will remain on the screen until the user performs the action. b. Bottom of form 1 panel will give the recorded file path and name. http://www.startstop.com Page 43...
Page 44 Audio may be inserted at the beginning of the file by: i. Moving the manual slider to the beginning of the file then Selecting the “Add Comments To Beginning Of File” button on the console. . Then select the “RECORD” button on the http://www.startstop.com Page 44...
Page 45 “BEEP”. The console will also state which mode the user has selected. Then select the “RECORD” button on the console. The user may get a pop message to move the VIS handset switch to the record http://www.startstop.com Page 45...
Page 46 Then select the “RECORD” button on the console. The user may get a pop message to move the VIS handset switch to the record position. The console will state which mode the user has selected. http://www.startstop.com Page 46...
Page 47: File "Delete Files" Menu Options
“BEGINNING” button. This will give you an opportunity to start recording at the beginning of the file. File “Delete Files” Menu Options 1. To change the location path of the files to be deleted select the change button and choose a new path. http://www.startstop.com Page 47...
Page 48 2. To restore factory default select the “Restore Default Directory Button” 3. The file date equal to and less than will be delete when the run button is selected. To change the date http://www.startstop.com Page 48...
Page 49: File "Open" Menu Options
All recording functions apply to a pre-recorded file. File “Decrypt Encrypted File” Menu Options Then you can manually decrypt a file using the file Decrypt Encrypted file menu option. http://www.startstop.com Page 49...
Page 50: File "Set Default Folder" Menu Options
Enter in the new folders name and select OK. The folder will now be available to select for the default folder path. b. You may also create a new folder at this time. i. Select a current folder on the hard drive or http://www.startstop.com Page 50...
Page 51: File "Save As" Menu Options
To recover files hit the “Red” button that says “Restore Temporary Files” All files will be recovered to the current format. The files will be placed in the Save directory. Note: If you have no desire to restore temporary files just exit out of the program. http://www.startstop.com Page 51...
Page 52: File "Close" Menu Options
1. This option will display the last 15 files that have been opened. This also includes recorded files. If a file is selected the file will open and all options that were available when the “File Open” command was executed will also be available through this option. http://www.startstop.com Page 52...
Page 53: Command-Line Mode (For Advanced Users And Integrators)
Users can re-open an existing dictation for editing, via command line. Operation is the same as described. User must include the full path and file name, including extension. The HTH VIS will open itself (if not already launched) and load the file for re-dictation/editing. http://www.startstop.com Page 53...
Page 54 TECH SUPPORT: Please visit http://www.startstop.com/techsupport.asp and click on Email Tech Support. You will be given a small form to fill out which will assist us in helping you as quickly as possible. Toll-Free Tech Support Call us toll-free (USA 48 States) 1 (866) 254-0714 Monday - Friday 8:30 AM - 6:00 PM Eastern Time (Florida - within the USA).