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Codex VAULT 2 Administrator's Manual

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USER GUIDE

VAULT 2
ADMINISTRATOR GUIDE
REVISION 06.08.2013
CODEX VAULT 2 -
ADMINISTRATOR GUIDE
REV 06.08.13
PAGE 1

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  • Page 1: User Guide

    USER GUIDE VAULT 2 ADMINISTRATOR GUIDE REVISION 06.08.2013 CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 1...

  • Page 2: Safety Warnings

    Disclaimer Codex products are continually developed to remain at the forefront of the industry, and as such the information in this guide is subject to change without notice. Whilst Codex endeavour to ensure that all documentation provided is correct at the time of writing, this document is not guaranteed to be error-free.

  • Page 3: Table Of Contents

    24. Using a keyboard and mouse with the Vault software ......................75 25. Supported media types and file formats ..........................76 26. Cleaning the Process Module Air Filter .............................77 27. Setting up the Vault for a single tape Archive ........................79 CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 3...

  • Page 4: Introduction

    Clip – a clip represents a take, normally from “Roll Camera!” to “Cut!”. The term Shot rather than Clip is used in Codex software, but they are essentially interchangeable. A Shot/Clip will contain image data, metadata, and possibly audio.

  • Page 5: Product Elevations

    3. Product Elevations Top Elevation Showing touchscreen interface and LED Status ring. Right Elevation Sony AXSM Capture/Transfer Drive REDMAG ____ Process Module ____ Storage Module ____ Archive Module ____ Base CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 5...
  • Page 6 Left Elevation Rear Elevation CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 6...

  • Page 7: Modules

    There are several modules that can be used to build a Vault system. These are: • Process module – depending on the configuration this allows loading of various media such as Codex Datapacks, Capture/Transfer Drives, SxS cards, AXSM cards, RED mags and SSDs.

  • Page 8: Starting Up

    When the Vault is started you will need to log in, with details provided by the owner of the Vault. Once logged in with an Administrator account you can set up accounts for other Users as detailed in the later section ‘Settings’ in this guide. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 9: Loading And Unloading Media

    Following the correct procedures for loading and unloading media is very important. Failure to do so may result in damage to the media and/or compromise data integrity. WARNING: Do not unload media when it is reading or writing. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 10 8.2 Capture Drive / Transfer Drive Loading – gently insert the Capture Drive fully into one of the Codex ports. The loading process will begin, and during this time the LED on the Capture Drive will flash blue. When the Capture Drive has loaded the LED will flash green.
  • Page 11 Storage screen. Unloading – go to the Storage screen of the Vault User Interface, select the drive, and press Eject. Now disconnect the drive or pull to remove it from the SSD port. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 12: The Main Menu

    After logging in you will be shown the Task Scheduler screen. This is where you can monitor the progress of any Tasks that are running, so the screen is initially empty. Select the blue Codex ring at the bottom of the screen to bring up the Main Menu (the blue Codex ring is available from any of the main screens of the user interface): The Main Menu provides access to the following: Task Scheduler –...

  • Page 13: Preparing The Vault For A New Project

    (i.e. since it was last cleared). It is therefore important to keep a copy of this file for future reference. The _settings.tgz contains the Work Package Templates and other more general settings files. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 14 When formatted in this way, the Internal storage can contain material recorded to other types of recording system such as ARRI ALEXA XT or SxS (ProRes), Sony SR Memory, AXSM, RED drives, etc. It cannot contain material recorded in the Codex Intermediate Format using a Codex Onboard M, Onboard S, or ALEXA XT camera (ARRIRAW).
  • Page 15 3. Set the Name of the Internal storage (this is limited to 8 characters). 4. Set the Type as either ‘RAID-3 Codex Internal’ or ‘RAID-5 XFS Internal’ depending on the requirement for your workflow. 5. Press OK and a progress bar will be shown as the drives are formatted as the selected type. Once complete the message “Volume created successfully”...

  • Page 16: During A Project - Clearing Space On The Internal Storage

    1. For safety, go to the Storage screen and eject all other media from the Vault, so that only the Internal storage is loaded: 2. Open the Main Menu and go to the Library. Press the + icon and then set Filter on Media to the Internal storage: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 17 6. Press Delete Selected. You will be shown a list of the shots that will be deleted. Press the Delete button to proceed, or if you are not sure press Cancel. Note: the Delete Selected function in the Library is only available to Administrator accounts. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 18: Work Templates

    Note: only Administrator accounts can edit the Work Templates. The Work Templates screen may initially be empty: 12.1 Creating a Work Template Select ‘Create a New Template’ and the Template Builder screen is shown: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 18...
  • Page 19 Marks that all required tasks are completed with media so it can be cleared. Import Imports files from an external disk or LTFS tape The next image shows the Template builder screen with Media Check and Archive Tasks that have been added: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 19...
  • Page 20 (e.g. power loss). If this happened the Vault would still proceed with subsequent tasks in the template (because you may still want an Archive to LTFS despite the disk issue). It is therefore important to confirm on the Task Scheduler that tasks have completed as expected CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 21 Active. If a Work Template is set to start Manually then it will only be shown on the Manual Jobs screen when it is Active. You can also choose to Edit or Delete any Work Template from this screen. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 22: From And To Expressions

    In the ‘From:’ and ‘To:’ fields for a Task we can set expressions, which are used to define where the source and destination media are loaded. Next to the ‘From:’ or ‘To:’ fields there is an ‘Add expression’ button: Select the Add expression button to open a list of categories for different media ports on the Vault: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 23 Choose the relevant category and then select the media port you would like to use. You can select a specific media port or in some cases select to use any of a particular type of media port: In the From: field the full expression will then be automatically inserted. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 24 In addition to an input expression the Media Clone Task also requires an output expression in the ‘To:’ field, as shown here: This Task will clone material from the media loaded in the CODEX 1 port to the Internal 1 (Storage Module).
  • Page 25 {PreviousTaskMULList} in the From expression for the next task means this will also process the same shots. Use of {PreviousTaskMULList} in expressions is detailed in the next section. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 26 6. You can use (brackets) in the expression too. For example: ({MediaPort} = “Vault Onboard data pack” or {MediaPort} = “Vault Codex data pack 1”) and {MediaEmpty} = “1” This could be used, for example, to run a Media Clone on an Onboard Datapack or Capture Drive in port 1, only if it was empty.

  • Page 27: Task Types

    The Tasks will now be discussed in more detail. They are presented on the Vault screen in alphabetical order, but they will be discussed in the order they are more likely to be used. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 28 This shows a Media Check where no issues have been found. The User could optionally press to view the Library (as described in the later section), where they can check metadata, view on screen playback, and sync audio. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 29 WARNING X/Y shots have timecode clashes if normalised to 24fps SMPTE WARNING X/Y shots have timecode breaks/repeats WARNING X/Y shots names are not unique The image below shows a Media Check where issues have been found: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 29...
  • Page 30 There is an Eject Output option for a Clone Task – if this is highlighted then the target media will be automatically ejected from the system once the Clone task has finished. For Capture Drives in the Codex Intermediate Format the Clone Task will read the source data and create CRC32 samples that are compared to CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 31 The Clone Task can be used to clone data to two targets at the same time. This can only be set up for cloning between media formatted as Codex Intermediate Format. It cannot be used when cloning from third party media (SxS, SR Memory, AXSM, REDMAG).
  • Page 32 For material stored on XFS formatted Vault Internal storage the file types and directory structure are copied directly onto the disk/tape when the Archive task is done. For material stored on Codex Intermediate Format drives the file types and directory structure for the Archive Task is as follows: File Type...
  • Page 33 Generate Tasks to run in a sequence as part of your Work Template. 14.5.1 Settings for different file types The table below shows the different image/audio file types and options available for them: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 34 ✔ <User Specified Burn-In> Roll transform This option can be used for multi-channel shots (Stereo rig, or A/B cameras, to a Codex recorder), so that files for each camera have unique Roll metadata in the file header. ✔ ✔ ✔...
  • Page 35 If the mounted device/directory is always the same then the exact path can be specified in the Directory field when setting up the Generate Task. Click the ... symbol to choose a directory: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 36 Each Generate Task automatically creates an ALE (Avid Log Exchange) file called generate.ale in the main generate folder. The ALE can be used to bring all the original shot metadata into Avid. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 37 The Vault can apply 1D LUTs, 3D LUTs, and burn-ins to deliverable files. The most common use of this feature is for editorial and dailies files to have a colour corrected image, optionally with production information and a watermark. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 38 EI3200_EL_codex3d.lut Click the Add Lut button to open a browser and highlight/Select a LUT file from those loaded on the Vault. Repeat this process to add multiple LUTs to a file type: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 39 To apply one of the pre-installed LUTs based on the Exposure Index metadata of the clip, change the value in the filename to be {ExposureIndex} as shown below: If the clips were recorded with CDL Data, click the Add CDL button to burn this look into the files: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 40 Logo_Medium_Transparent_Centre.xml Large_Tranparent = 50% of image width, 10% opaque Logo_Small_Opaque_BottomLeft.xml Medium_Transparent = 25% of image width, 10% opaque Logo_Small_Opaque_BottomRight.xml Small = 10% of image width, 100% opaque Logo_Small_Opaque_TopLeft.xml Logo_Small_Opaque_TopRight.xml logo.png CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 40...
  • Page 41 Click the Add box next to the Burn-In field to open a browser and highlight/Select from the files available on the Vault. Repeat this process to add multiple Burn-Ins to a file type: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 42 CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 42...
  • Page 43 • Capture Drive • Transfer Drive If the files were archived from Codex formatted storage they should be imported to Codex formatted storage. Similarly, if they were archived from XFS formatted storage they should be imported to XFS formatted storage.
  • Page 44 Shot Report – provides a PDF report of the shots on the media, with key metadata such as Roll, Timecode, Duration, File size, and Format. Here is an example of a Shot Report: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 45 Vault in this way can stop the system from working. For further details on connecting to samba shares refer to the Codex guide “Getting Logs and Loading LUTs, Burn-Ins, and sysconfigs”.
  • Page 46 If this is set to Yes the user will be asked to input a new Roll number for the media. If this is set to No the Vault will automatically create a new Roll with a length of 8 characters on Codex media, incremented from the previous Roll number.
  • Page 47 If a Media Sign Off has not been completed before the Media Clear then a prominent warning will be displayed as shown below: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 47...

  • Page 48: Task Scheduler

    The Vault cannot be powered off when there are tasks running. Wait for the tasks to finish, or cancel them before powering off. Ensure a reliable power source because if power is lost during the middle of a Job it will have to be started again. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 49 When a Work Template is set up to be triggered manually, it is available on the Manual Jobs screen, and the User can press Start to begin any job: If the required media is not available to start a manual job then an error message will be displayed. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 50 If there are Alerts that require a response from the User than an ‘alert!’ button is shown on the Task Scheduler screen: To view a full list of alerts press the Alerts View button: Press ‘Open Prompt’ for a to view details and make a decision on the specific alert. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 51: Library

    To view/edit metadata for a shot click on the thumbnail so the shot is highlighted in blue. Alternatively to work on multiple clips, select and highlight several thumbnails. Then click the Manage button and click Edit Metadata: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 52 • Project: a selection of metadata that is the same for all clips on a Roll, and less likely to be edited • All: every metadata item stored with the shot(s) • Shot Info: general metadata information that is not editable (except in the case of Pixel Aspect) CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 53 SUP8.0 it is not possible to set this in the camera). For material recorded on the Codex Onboard S there is an Aspect setting that can be set prior to recording. However, if this setting was not correct at the time of recording it can be changed on the Vault.
  • Page 54 Select the Pixel Aspect field and a pop-up box will show the settings that can be applied to one or more of the selected shots: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 54...
  • Page 55 Choose the required setting and a summary box will show how many shots the selected changes will apply to: Select Save, and then Save & Finish to apply the changes. Back in the Library the shot thumbnails will change to indicate the new aspect. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 56 When the Manage options are opened there is also the option to Delete Selected, which deletes any selected shots. This option is only available to Administrator accounts. WARNING: Deleting a shot is an irreversible process so be very sure you want to delete a shot when selecting this option! CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 57: Audio Sync And On-Screen Proxy Playback

    When in the Library, select the shots you want to work with so they are highlighted blue, then click the Manage button and then Audio Sync. If your shots were not recorded with audio the waveform area at the bottom of the screen will be empty: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 58 Click the Open List button and this will show a view of the available audio files. This will initially be empty: Click the Fetch More... button to load files from an attached device, e.g. USB drive. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 59 Press the Play shot button to check the sync has been successful. You can step through using the Forward 1 frame and Back 1 frame buttons to confirm this with accuracy and monitor via the headphone output of the Vault. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 60 If there is more than one audio file matching to a particular shot, click the More button to choose which audio file to sync. Once the sync on all shots has been checked press the Finish Sync button and then Confirm to finalise the changes: This screen will then be shown: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 61 To continue working with just the audio sync’d versions of the shots for subsequent tasks (e.g. Archive or Generate) select the copy of the shots CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 62 (original) added to the name and delete them from the Library. Note: if the audio file is longer than the video file the later part of the audio waveform will be shown in grey: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 63: Filter In The Library

    At the top of the list are the options to Filter on Datapack (physical media) and Filter on Source MUL (if there is material from multiple MULs on a single media – this is most likely with the Internal Storage): CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 64 Click the Filter button to turn the filter on and off. Values can be entered for multiple metadata items and shots will only be shown that match the values entered for all items. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 65 The setting on the right of the screen shows which previous Task must finish before that particular Task can begin. In the above image, by changing this setting to None, it means the Archive Task does not need to wait for the Generate Task to complete: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 66 Now the Generate and Archive Tasks can run from the Internal Storage in parallel. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 66...

  • Page 67: Storage

    There are also options to Create, Load, and Eject: The Create option can be used on unformatted Codex media to apply a name and specify the RAID type in order that it can be used by the Vault, Onboard S recorder or Alexa XT.

  • Page 68: Settings

    21.1 Project Here the Administrator can set the ‘Shot naming rule’ for the project. When using Codex Onboard S or M recorders, this setting on the Vault should be set to match the Setup->Slate->Shot naming rule on the recorder(s).
  • Page 69 Click to choose if a Network port is Static or DHCP. When set to static you must manually enter the rest of the settings. When set to DHCP the Vault should be connected to a DHCP server and it will be assigned network settings automatically. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 70 Set the details for the Access Point to make it secure, and only provide these details to authorised users of the Vault. The password must be between 8 and 63 alphanumberic charaters, with no spaces. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 71 The Access Point can operate at 2.4GHz or 5GHz. Click the 2.4GHz button to change this setting: Note: when the Access Point is set to 5GHz, equipment that can only operate up to 2.4GHz will not be able to connect. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 72 This screen is used for saving system log files, adding feature licences, and adjusting the system date/time. If logs are requested by Codex support they will specify if they require Default level or Full level logs. To save the logs to a USB stick plug it in and then click the Save...
  • Page 73 On this screen the Vault can be set to automatically lock after a specified amount of time. Once the Vault is locked then a user account and password is required to log back in. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 74: Info

    With the Vault connected to a network with internet access click Start and a 9 digit ID should be displayed in the Remote Connection box. From another computer you can then run the TeamViewer software and enter this ID and the password codex to connect to the Vault.

  • Page 75: Using Media With A Clashing Name

    If you want to use a USB keyboard and mouse with the Vault, connect them and then press ctrl-T on the keyboard. This disables the touchscreen allowing a keyboard and mouse to be used. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 76: Supported Media Types And File Formats

    12-bit and 16-bit EPIC REDMAG REDCODE (RAW) 12-bit and 16-bit Support audio files for Audio Sync are Broadcast Wave Files with timecode at 48KHz, 16/20/24/32 bit, from 1 to 8 channels. CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 PAGE 76...

  • Page 77: Cleaning The Process Module Air Filter

    Remove the air intake grill. It is clipped in place but can be freed with a small amount of wiggling. A pair of needlenose pliers can be used for this, holding the grill near to the central disk: With the air intake grill removed the filter material is visible. Carefully remove the filter material: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...
  • Page 78 Clean the filter material using a vacuum, can of air duster from the inner side, or similar: Then refit the filter material. When refitting the air intake grill, note the locating pin. This should be at the top of the grill when refitted: CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13...

  • Page 79: Setting Up The Vault For A Single Tape Archive

    To set the Vault to use only one LTO drive for archiving, follow the instructions below: 1. Connect a USB keyboard to the Vault 2. Open a terminal window by pressing CTRL+ALT+F2 and 3. Login as user=root, password=codex 4. Type the following command and press enter: vi /etc/codex/ltfs_offloader.conf 5.
  • Page 80 TEL +44 207 292 6918 CODEXDIGITAL.COM INFO@CODEXDIGITAL.COM CODEX VAULT 2 - ADMINISTRATOR GUIDE REV 06.08.13 Codex Digital Limited reserve the right to alter the specification at any time and without prior notice. © Copyright Codex Digitial Limited January 2013. PAGE 80...

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