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mca CERS Port User Manual

Mca cers port user manual
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CERS PORT

USER MANUAL

Edition Number:
0
Revision Number:
3
Revision Date:
17 December 2007
Prepared For:
Prepared By:
Engineering Ingegneria Informatica S.p.A.
Defense & Aerospace Division
Via San Martino Della Battaglia, 56
00185 - Rome
ITALY
1

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  • Page 1: User Manual

    CERS PORT USER MANUAL Edition Number: Revision Number: Revision Date: 17 December 2007 Prepared For: Prepared By: Engineering Ingegneria Informatica S.p.A. Defense & Aerospace Division Via San Martino Della Battaglia, 56 00185 - Rome ITALY...

  • Page 2: Table Of Contents

    Table of Contents ...3 NTRODUCTION TARTING OF APPLICATION NEW A NTERING A RRIVAL NEW R NTERING A EPORTABLE EPORTING OF NFRINGEMENTS ANCEL OR EDIT OYAGE NOTIFICATIONS ASTE NFRINGEMENT REPORTING ARRIER NFRINGEMENT REPORTING OYAGE ANAGEMENT OYAGE DETAIL PAGE NFRINGEMENT ANAGEMENT OGOUT AND TIME OUT PROCEDURES APPENDIX I –...

  • Page 3: Introduction

    Introduction The European Union (EU), through a variety of EU Directives, has placed a requirement on Member States to work with the European Commission and co-operate on data exchange by implementing a system to capture data on vessel movements, dangerous cargoes, vessel safety, security information and the disposal of waste within European waters.

  • Page 4: Starting Of Application

    Starting of application Starting the To begin with, you should open an internet browser and navigate to the CERS start page: Application https://cers.mcga.gov.uk/cerssvd/ This screen offers 2 options: 1. Full-Screen Option. When clicked a new customised window is opened through which the User can login to the system.
  • Page 5 Logging-in to To Login: the Application 1. Enter your login Username and Password. 2. Click Login. Login page...
  • Page 6 Wrong Login Unsuccessful login will result in an Error Message – Invalid username or password. A or Password total of three login attempts are permitted before access to the system is denied. Should access to the system be denied, please contact Aberdeen MRCC, details available on the first chapter of the user-guide or available on the login page of the CERS application.
  • Page 7 Organisation Following a successful login, you will be presented with the CERS Home page. of the Home Page This page consists of 4 parts: 1. The upper part, the Header, contains useful control links to the My Settings section, a link to the Help system and an option to Logout of the application.
  • Page 8 Hide To obtain more space you can hide the left navigation menu by clicking on the ‘Hide Menu’ Navigation button located on top of the navigation menu. Menu To un hide the navigation menu click on the button with the ‘Menu’ label on your top left corner of the screen.
  • Page 9 My Settings Clicking on the ‘My Settings’ link you will be presented with a page containing your personal details and settings. You can change them as required. To record the changes click on the save button located on the bottom of the page. Changing Password To change your password simply fill-in both ‘Password’...
  • Page 10 Logout Click on the ‘Logout’ link when you want to exit from the system. This will redirect you back to the login page. Message Below the Header on each and every page there is a section devoted to providing Dialog continuous feedback to the User.
  • Page 11 Connection The Connection Status of the application is displayed within the upper right corner of the Status page to indicate to the User whether the application is maintaining a successful connection with the server. This continuously monitors the connection to ensure that the server is running and that a viable network connection is present.

  • Page 12: Entering Anew Arrival Notification

    Entering a NEW Arrival Notification Introduction Arrival Port Notifications must be entered onto CERS for: - 1) Every sea-going merchant vessel (equal to or greater than 300 GT) arriving at a UK port. 2) Any sea-going merchant vessel (irrespective of size) arriving at a UK port from outside the EU and carrying dangerous or polluting goods The operator, agent or master of such a ship must provide the required port arrival notification to the port authority at least 24 hours in advance of ship arrival or at the latest at...
  • Page 13 New arrival To insert an arrival notifications simply enter either the IMO#, MMSI# or Call Sign of the notification. Vessel of interest and then click the Lookup button. Step1 The vessel details will be retrieved and displayed on screen. Should the vessel not be found within the system, this will be indicated through the Message Dialog Box providing you with the option to attempt a new query.
  • Page 14 New Arrival notification. Step 2 This page is composed of three main sections. VESSEL IDENTIFICATION The first section initially displays the Vessel details as retrieved by the system. ARRIVAL INFORMATION The second section provides a form defining the details that should be entered in order to record a new Arrival Notification.
  • Page 15 the EU. To add the DPG Notification, you should expand the section by clicking the add icon shown on the left hand side of the Dangerous and Polluting Goods heading. This will cause the DPG Notification form fields to be displayed, which should then be completed as detailed below.
  • Page 16 Additional To add the Dangerous and Polluting Goods Notification (HAZMAT), you should expand the Information pertinent section by clicking the add icon provided within the heading. This will cause the Notification form fields to be displayed, which should then be filled. In order to remove the Dangerous Notification, you should collapse the pertinent section by clicking on the remove icon and Polluting...
  • Page 17 CERS – New Arrival notification with Hazmat exemption If such a message appears on screen there is no requirement to complete the dangerous and polluting goods notification, only the arrival notification.
  • Page 18 New Arrival The system will display a Summary page for the Arrival Notification that you have entered. At notification. the top of this page a message will also be displayed within the Message Dialog box indicating the success of the operation. Step 3 This page is composed of three main sections: The first section displays all of the Vessel details that were provided.

  • Page 19: Entering Anew Reportable Departure Notification

    Entering a NEW Reportable Departure Notification Introduction A Reportable Departure Notification (Hazmat) must be entered onto CERS for: - Any sea-going merchant vessel (irrespective of size) departing a UK port and carrying dangerous or polluting goods. The operator, agent or master of such a ship must provide the required departure hazmat notification to the port authority* prior to departure of the vessel from the loading port or, if the destination is unknown at departure then as soon as this information becomes available.
  • Page 20 Reportable To insert a reportable departure notifications simply enter either the IMO#, MMSI# or Call Departure Sign of the Vessel of interest and then click the Lookup button. Notification. Step1 The vessel details will be retrieved and displayed on screen. Should the vessel not be found within the system, this will be indicated through the Message Dialog Box providing you with the option to attempt a new query.
  • Page 21 Reportable Departure Notification. Step 2 This page is composed of three main sections. The first section initially displays the Vessel details as retrieved by the system. If appropriate you may amend the vessel details at this point. IMO # – 7 digit unique IMO number for the Vessel MMSI # –...
  • Page 22 A.T.D. – Optional date and time for Actual Time of Departure from the Last Port of Call Next Port of Call – Mandatory choice from the Worldwide Port List Persons on Board – Mandatory number of people of board E.T.A. – Mandatory date and time for Estimated Time of Arrival E.T.D.
  • Page 23 Additional The Dangerous and Polluting Goods notification requires the user to provide information of the where the Manifest details can be obtained. The user has three different options: Dangerous and Polluting 1) Provide the WEB LINK to the Manifest details – URL Goods 2) Provide Contact details The user must select only one of the above options.
  • Page 24 CERS – Reportable Departure notification with Hazmat exemption Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid. If at any point the User wishes to cancel the update, they simply click the previous icon A confirmation dialog box will be presented requiring the User to confirm their intention, in order to prevent the un-intentional loss of unsaved data.
  • Page 25 Reportable The system will display a Summary page for the Notification that you have entered. At the Departure top of this page a message will also be displayed within the Message Dialog box indicating Notificaion. the success of the operation. Step 3 This page is composed of three main sections: The first section displays all of the Vessel details that were provided.

  • Page 26: Reporting Of Infringements (For Non-Reportable Voyages)

    Reporting of Infringements (for Non-reportable voyages) Introduction The VTM Directive requires that fishing vessels, traditional ships and recreational craft (≥45 m in length) and merchant vessels (≥ 300 GT) must provide an arrival notification prior to entry into ports of the Member States . Smaller Vessels have no such arrival notification requirement but there remains a need for Users to be capable of adding Infringements against them.
  • Page 27 Step1 To insert a non-reportable voyage simply enter the Name of the Vessel and then click the Lookup button. CERS – New Non Reportable Voyage (STEP 1) Any Vessels matching the Ship Name or partial Ship Name that you provided will then be listed in a tabular format providing summary details that can be used for distinguishing and identifying the Vessel of interest.
  • Page 28 New Non Reportable Voyage. Step 2 This page is composed of two main sections. The first section initially displays the Vessel details as retrieved by the system or if you had chosen to enter a new voyage, the fields of this section will initially be blank. To proceed, you should either confirm these details or in the case of a new voyage simply enter the details requested within the data fields.
  • Page 29 A.T.D. – Optional date and time for Actual Time of Departure from the Last Port of Call Once all of the mandatory information has been entered along with any optional information, you should click on the Save button to store the details in the system. Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid.
  • Page 30 New Non Following the save operation, the system will display the Voyage Detail page listing all of the Reportable details that have been entered. At the top of this page a message will also be displayed Voyage. within the Message Dialog component indicating the success of the operation. Step 3 The Voyage displayed can now be managed, permitting the User to add the infringement to the Vessel (see chapter related to how to add Infringements to the voyage of interest).

  • Page 31: Cancel Or Edit Voyage Notifications

    Cancel or edit Voyage notifications Introduction To cancel or edit an Arrival/Departure Notification you should first select the voyage of interest through the search functionality available and then perform the changes required (See chapter 9 on how to search and select the voyage of interest).
  • Page 32 Editing a Voyage By choosing to Edit the displayed Voyage, you will be presented with the pertinent form for changing the details of the particular Voyage type represented. i.e. By choosing to edit an Arrival-type Voyage, you will be presented with a form that permits for the changing of the Voyage details as well as the Additional Notifications should they be applicable to the Voyage type.
  • Page 33 Cancel a In order to cancel a Voyage, it must first be identified within system. Once identified, the Voyage Voyage Detail page provides Users, who possess the required capability, with the ability to delete the displayed Voyage. By clicking on the Cancel Voyage button, you will first be asked to confirm that you want to delete the displayed Voyage through the use of a confirmation dialog box.

  • Page 34: Port Waste Infringement Reporting

    Port Waste Infringement reporting Introduction The requisite requirements for reporting are contained with The Merchant Shipping and Fishing Vessels (Port Waste Reception Facilities) Regulations 2003 [SI 2003 No 1809]. In essence the requirements specify that Port & Harbour Authorities and Terminal Operators (i.e.
  • Page 35 intended for sports or leisure purposes. Also, Exemptions from the above requirements may also be given to specific “ships” if: (a) the ship is engaged in scheduled traffic with frequent and regular port calls; and (b) there is sufficient evidence of an arrangement ensuring the delivery of ship-generated port and payment of charges in a port along the ship's route.

  • Page 36: Bulk Carrier Infringement Reporting

    Bulk Carrier Infringement reporting Introduction The Merchant Shipping (Safe Loading and Unloading of Bulk Carriers) Regulations 2003 [SI 2003 No 2002] implements in the United Kingdom Directive 2001/96/EC of the European Parliament and of the Council of 4 December 2001 (establishing the harmonised requirements and procedures for the safe loading and unloading of bulk carriers).
  • Page 37 "bulk carrier" bears the meaning given to it in Regulation IX/1.6 of the 1974 SOLAS Convention and interpreted by Resolution 6 of the 1997 SOLAS Conference, namely: - a ship constructed with single deck, top-side tanks and hopper-side tanks in cargo paces and intended primarily to carry dry cargo in bulk, or - an ore carrier, meaning a sea-going single deck ship having two longitudinal bulkheads and a double bottom throughout the cargo region and intended for the carriage of ore cargoes in...

  • Page 38: Voyage Management

    Voyage Management Introduction Arrival and Departure Notifications along with Non-Reportable Voyages define the central entities of the CERS system. In fact, almost all functions within the system are carried out by manipulating the Voyage information and associating them with the other details including Infringements and Exemptions etc.
  • Page 39 Search by In order to search the system for a Voyage based on the Voyage Date, you should first open Date the Voyages section of the collapsible Navigation Menu and then choose Search by Date. You will then be presented with a screen that can be used for searching the system for the recorded Voyages.
  • Page 40 Search by You will then be presented with a screen that can be used for searching the system for the Vessel recorded Vessels. To perform this query, you should enter IMO number or the Ship Name to which you would like to limit the search and then click the Search button. Step 1 NB These fields are Wildcard-enabled and as such you may specify all or part of either if these fields in conjunction with the use of the wildcard character.
  • Page 41 Search by Vessel Step 2 This page is composed of two main sections. The first section displays the Vessel Details of the Vessel you have chosen. The second section provides a search panel that can be used for searching the system for any Voyages that are recorded against the specific Vessel.

  • Page 42: I Nfringement

    10. Voyage detail page (Voyage dashboard) Introduction The Voyage Detail page represents a central point of the system through which most management functions relating to Voyages can be carried out, as such it is also referred to as the Voyage Dashboard. This page is composed of five main sections. The first two sections pertain to the Vessel and Voyage details respectively.

  • Page 43: Oyage Dashboard )

    Voyage Detail Page (Voyage Dashboard). Within the toolbar section at the top of the page, buttons are also provided for the management of the Voyage including the ability to Edit the Voyage details and Cancel the Voyage from the system. Please also note that expired Voyages that have already been completed can be neither edited nor canceled and in this situation, these buttons will be disabled.
  • Page 44 Vessel details The Vessel Detail panel displays the details of the Vessel under consideration. These details include: IMO # – the unique IMO number of the Vessel Ship Name – the Vessels registered name MMSI number – the unique MMSI number of the Vessel Call Sign –...
  • Page 45 Voyage details The Voyage Detail panel displays the details of the Voyage under consideration and the specific details displayed here will depend on the type of Voyage being displayed. For all Voyage types, the following details are provided: Voyage Type – indicating whether the Voyage is recorded as an Arrival, Departure or Non- Reportable.
  • Page 46 Infringement From the infringement panel, the User is be able to view a list of all of the infringements section recorded in relation to the Voyage displayed. They will also be able to record new Infringements against the Voyage (see infringement management for more detail on how to record a new infringement).

  • Page 47: Infringement Management

    11. Infringement Management Introduction Infringements represent events that have occurred in relation to a specific Voyage and as such are managed through the Voyage Dashboard within a self-contained panel – List of Events. Through this panel, a User will be able to view a list of all of the Events that have occurred in relation to the Voyage displayed.
  • Page 48 The infringements are recorded in a similar fashion, the Port Waste Infringement types will be used here as an example but the following discussion is equally applicable to the other Bulk Carrier Loading Deficiencies.
  • Page 49 Adding a New In order to record a new Event against a Voyage, you should first choose the type of Event Event you wish to add from the Dropdown List of available infringements and click on the Add button. This page is composed of three main sections. The first two sections pertain to the Vessel and Voyage details.
  • Page 50 First Name – Mandatory first name for the point of contact Surname – Mandatory surname for the point of contact Phone # - Mandatory phone number for the point of contact Mobile # - Optional mobile number for the point of contact Email –...
  • Page 51 Editing an In order to edit an event already recorded against a Voyage, it should first be identified Event through the List of Events panel and selected. This will provide you with a detailed Event View and by clicking on the Edit button included within the toolbar section of the page you will be directed to Edit Infringement form for the specific event.
  • Page 52 Refer to Add New Event functionality for an explanation of the individual fields. Once all of the mandatory information has been entered along with any optional information, you should click on the Save button to store the changed details in the repository. Validation of specific fields is carried out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid.

  • Page 53: Logout And Time Out Procedures

    12. Logout and time out procedures To logout from the application you can click on the ‘Logout’ tap situate on the top left corner Logout of the page. This will redirect you back to the login page. You can now close safely your internet web browser.

  • Page 54: Appendix I - Common Icons And Graphics

    APPENDIX I – Common Icons and Graphics Icon Meaning Wildcard icon – indicates that the field is wildcard enabled Mandatory icon – indicates that the field is required in order to proceed Previous/Cancel icon – clickable button that returns the User to the previous page Next icon –...

  • Page 55: Appendix Ii - General Principals

    APPENDIX II – General Principals Introduction Throughout the CERS/SVD system, there is a consistent model used for permitting the User to carry out common functionality. This section of the document will provide you details for the following functionalities: - Searching and use of wildcards - Tabular-data paging and sorting of information Searching The CERS system provides multiple interfaces for searching different types of entities.
  • Page 56 Tabular data Tables are used throughout the application to display sets of information in an easily comprehensible fashion and these tables share similar functionality for the most part. The column headings of the tables contain a title for each column. In most situations these * Sorting * titles are clickable, such that when the User clicks on the title of a particular column the information displayed in the table will be Sorted based on that column.
  • Page 57 above these tables. The Paging control will list the number of pages that are available and the User simply clicks on the relevant number to view the subset of data that is presented on that page. The User also has the option of scrolling through the available pages using the indicator arrows provided.

  • Page 58: Appendix Iii - Flow Chart Diagrams

    APPENDIX III – Flow Chart diagrams Introduction The following chapter includes a set of flowcharts representing the different use cases of the system. This includes: - Port Users CERS/SVD Start Application - New Arrival notification - New Departure notification - Reporting of infringements (for non-reportable voyages) - Search Voyages (By-Date and By-Vessel) - Edit or Cancel Voyage details - Adding or editing Events (PW Infringements and BCL Deficiencies)
  • Page 59 Port User – New Arrival Notification...
  • Page 60 Port User – New Reportable Departure Notification...
  • Page 61 Port User – Reporting Of Infringements...
  • Page 62 Port User – Search Voyages...
  • Page 63 Port User – Edit or Cancel Voyages Port User – Add or Edit Infringements...

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