Toshiba e-STUDIO550 Operator's Manual
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Toshiba e-STUDIO550 Operator's Manual

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Download this manual See also: Service Handbook, Operator's Manual
DIGITAL PLAIN PAPER COPIER
OPERATOR'S MANUAL
FOR PRINTER FUNCTION
NETWORK PRINTER BOARD GA-1140
ADMINISTRATOR'S GUIDE

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  • Page 1 DIGITAL PLAIN PAPER COPIER OPERATOR'S MANUAL FOR PRINTER FUNCTION NETWORK PRINTER BOARD GA-1140 ADMINISTRATOR'S GUIDE...
  • Page 2 Copyright © TOSHIBA TEC Corp. 2002 All Rights Reserved. Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TOSHIBA TEC. No patent liability is assumed, with respect to the use of the information contained herein.

  • Page 3: Software License Agreement

    Electronics For Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and assign your rights under this Agreement to a transferee of all of your right, title and interest in and to the controller GA-1140 for TOSHIBA e-STUDIO550/650/ 810 Series provided the transferee agrees to be bound by all of the terms and conditions of this Agreement.
  • Page 4 IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE CONTROLLER GA-1140 FOR TOSHIBA e-STUDIO550/650/810 Series REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.
  • Page 5 ADMINISTRATOR’S GUIDE explains the instructions for administrators to set up and manage the GA- 1140 printer. Read this guide before setting up and printing to your e-STUDIO550/650/810 with the GA-1140 Network Printer Board. Keep this guide within easy reach, and use it to configure quality printing environment and make the best of your printer’s functions.

  • Page 6: Table Of Contents

    Table of Contents I I I I I Introduction .................. 9 About the Documentation ................10 About this Guide ..................10 About Other Manuals ................. 10 I I I I I Preparing for GA-1140 Setup............ 11 About Setup and Administration ..............12 Easy Setup Flow ...................
  • Page 7 I I I I I Setting up the Network Setup Options ........41 Setting up the Port Options ................42 Setting up the Ethernet Options ..............42 Setting up from Touch Panel Display ............42 Setting up from TopAccess ..............43 Setting up the Parallel Port Options ............
  • Page 8 Displaying the Print Log ................118 Printing Test Pages .................. 119 Setting Administrator Password ............... 121 Changing the TOSHIBA MFP Logo Web Link .......... 123 Restoring the Factory Defaults ..............124 Resetting the GA-1140 ................125 Restarting the GA-1140 ................126...
  • Page 9 Displaying and Managing the Counter ............. 128 Displaying the Drawer Counter ............. 128 I I I I I Troubleshooting ............... 129 Maintaining Optimal Performance ............... 130 Troubleshooting during Setup ..............131 Runtime Error Messages ................132 Touch Panel Display Messages ............... 132 TopAccess Messages ................

  • Page 11: I I I I I Introduction

    Introduction...

  • Page 12: About The Documentation

    TOSHIBA GA-1140 Network Printer Board as a high-performance printer. The term “GA-1140” is used in this manual to refer to the TOSHIBA GA-1140 Network Printer Board. Convention indicates features that require the PS3 Upgrade option.

  • Page 13: I I I I I Preparing For Ga-1140 Setup

    Preparing for GA-1140 Setup...

  • Page 14: About Setup And Administration

    About Setup and Administration The GA-1140 provides following tools to configure the GA-1140 network and printer settings: Touch Panel Display You can configure the GA-1140 from the Touch Panel Display on the copier. Since TopAccess, which is another tool to set up the GA-1140, is enabled only on the TCP/IP network, setup operation from the Touch Panel Display is useful when you setting up the GA-1140 for the first time, or when the GA-1140 is connected to your computer directly using the printer cable.

  • Page 15: Easy Setup Flow

    Easy Setup Flow This chapter describes the minimum setup flow to configure the GA-1140 to use for printing. Setup Flow for Windows Environments For Parallel Printing Step 1 : Connecting the GA-1140 to the parallel port. P24 “Connecting to the Parallel Port” Step 2 : Installing the printer driver for parallel printing.

  • Page 16: For Ipp Printing

    For IPP Printing Step 1 : Connecting the GA-1140 to the network. P25 “Connecting to the Network” Step 2 : Setting up the TCP/IP to enable TopAccess. P46 “Setting up the TCP/IP Options” Step 3 : Installing the printer driver for IPP printing. Refer to User’s Guide .

  • Page 17: Setup Flow For Mac Os Environments

    Setup Flow for Mac OS Environments The PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is required for printing from a Mac OS computer. Step 1 : Connecting the GA-1140 to the network. P25 “Connecting to the Network” Step 2 : Setting up the TCP/IP to enable TopAccess.

  • Page 18: How To Setup From Touch Panel Display

    How to Setup from Touch Panel Display The Touch Panel Display (on the Control Panel on the front of the copier) enables you to set options and view information about jobs printed to the GA-1140. The Touch Panel Display also displays status information and Setup options.
  • Page 19 Index keys Index keys are used to access to specific function stage on the Touch Panel Display. The displayed Index keys vary the GA-1140 is currently On-line or Off-line. When it is On-line, only the [PRINT] key ([PRINT/SCAN] key when the PS3 Scan & HDD Upgrade is installed) and [ON/OFF] key are displayed. When it is Off-line, the [SETTING] key and [UTILITY] key are additionally displayed.

  • Page 20: Accessing Setting Menu

    Accessing Setting Menu In order to operate the GA-1140 Setup from the Touch Panel Display, you should log into as an administrator on the Touch Panel Display and access the Setting menu. When you want to access to the Setting menu on the Touch Panel Display, follow the procedures below.
  • Page 21 Press [ADMIN]. • The screen to enter an administrator password is displayed if the administrator password has already been set. If not, the Setup Options menu is displayed. SUPPLEMENT: When you set up the GA-1140 for the first time, an administrator password is not set. If you want to set the administrator password first, see “Setting Administrator Password”.

  • Page 22: Switching On-Line/Off-Line

    Switching On-line/Off-line You can switch the connection status of the GA-1140. When the connection status is On-line, users can print to the GA-1140. When the connection status is Off-line, users cannot print to the GA-1140. When you configure the settings from the Touch Panel Display, the connection status is Off-line. After you finish a setup, you should switch to On-line to enable printing.

  • Page 23: How To Setup From Topaccess

    Function Tab Select Language Menu Operation Area TOSHIBA MFP Logo Select Language Select the language in which TopAccess will be displayed. Menu Click the menu link to access to each function. When clicking on the menu, the page displayed in the...
  • Page 24 Display the details of the page that you access by clicking on the menu and function tab. TOSHIBA MFP Logo Go to the TOSHIBA TEC Web site by clicking on this. The update information about TOSHIBA TEC products is available on this Web site.

  • Page 25: Accessing Topaccess For Administrator

    Accessing TopAccess for Administrator In order to operate the GA-1140 Setup from TopAccess, you should access to the TopAccess home page for Administrator. Start the Internet browser on your computer. Enter “http://[IP address or DNS name]/adm” in the Address entry field of the browser, and press [Enter].

  • Page 26: Connecting To The Parallel Port

    Connecting to the Parallel Port The following describes how to connect the printer (PC/AT machine, or its equivalent) to a computer using a printer cable (so-called “parallel connection”). PREPARATION: The IEEE 1284 compatible printer cable is an optional item. Please obtain one that is compatible with your computer.

  • Page 27: Connecting To The Network

    Connecting to the Network The following describes how to connect the printer to a network. PREPARATION: The 10BASE-T or 100BASE-TX cable is an optional item. Please obtain one that is compatible with your computer. Turn OFF the power of the printer. Remove the cover of connector portion located on the right-rear side of the printer body.

  • Page 29: I I I I I Setting Up The Network Servers

    Setting up the Network Servers...

  • Page 30: About Network Servers Setup

    About Network Servers Setup This chapter describes environments that typically include one or more network servers—Novell NetWare servers and Windows NT 4.0 servers—that will share printing to the GA-1140. It describes setting up servers that use IPX/SPX or TCP/IP protocols for communicating with the GA-1140. In addition, it includes some guidelines for setting up direct communication from Windows NT 4.0 workstations, where a network server is optional.

  • Page 31: Windows Nt 4.0/2000 Server Setup

    Windows NT 4.0/2000 Server Setup When a Windows NT 4.0/2000 computer is configured to connect to the GA-1140 using TCP/IP, it can print directly to the GA-1140. If the computer shares the printer over the network, it is acting as a print server to Windows NT 4.0/2000 clients.

  • Page 32: Configuring A Windows Nt 4.0/2000 Server

    Configuring a Windows NT 4.0/2000 Server To configure a Windows NT 4.0/2000 server to communicate with the GA-1140, follow these general steps. More detail is provided in subsequent sections. • Load the TCP/IP network protocol on the server and configure it with an IP address, subnet mask, and gateway.

  • Page 33: Installing The Ga-1140 As A Shared Printer

    Installing the GA-1140 as a Shared Printer The first step in creating a printer is installing the Windows NT printer drivers. The installation instructions in User’s Guide can be used for every workstation that will print directly and independently to the GA-1140. However, if you are an administrator running Windows NT 4.0/2000 Server, Windows NT 4.0 Workstation, or Windows 2000 Professional, you can also create a printer and share it with clients on the network.

  • Page 34: Configuring Clients Of A Windows Nt 4.0 Server

    Configuring Clients of a Windows NT 4.0 Server Each client of a Windows NT 4.0 server is already using a network protocol to communicate with the server. Each client can print to the GA-1140 if it has been shared by a Windows NT 4.0 Server or Windows NT 4.0 Workstation computer.

  • Page 35: Netware Server Setup

    NetWare Server Setup NetWare 5.x Server Setup with NDPS To setting up the GA-1140 on a NetWare 5.x network with NDPS, the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) must be installed on the GA-1140. The GA-1140 supports printing over a NetWare 5.x network running either the TCP/IP protocols or the IPX protocol.

  • Page 36: Configuring A Netware 5.X Server With Ndps

    Configuring a NetWare 5.x Server with NDPS The following procedure assumes NDPS has been installed during NetWare 5 installation and that a Broker is running on the server. Unless you have manually unloaded the Broker, it loads and runs when you install NDPS. Make sure you are using NetWare 5.x Service Pack version 3.0 or later, and the Novell Gateway version 2.0.3 or later.

  • Page 37: Netware 3.X Or 4.X Server Setup

    NetWare 3.x or 4.x Server Setup The NetWise™ software built into the GA-1140 supports the following network operating environments: • NetWare 4.x—Novell Directory Services (NDS) • NetWare 3.x—Bindery services • Servers running NetWare 4.x in bindery emulation mode NOTE: Setting up a NetWare environment correctly requires the presence and active cooperation of the Novell network administrator.

  • Page 38: Configuring A Netware 4.X Server With Nds

    Configuring a NetWare 4.x Server with NDS The following procedures explain how to set up a NetWare file server with NDS so that networked users can print to the GA-1140 from their workstations, and the GA-1140 can obtain print jobs from the NetWare server.

  • Page 39: Configuring A Netware 4.X With Bindery Emulation

    14. In the Class of new object list, select Print Server and click OK. • The Create Print Server dialog box appears. 15. Enter the print server name and check the Define additional properties option and click Create. 16. View the Assignments window and click Add. •...
  • Page 40 Search the file to see if you have a statement similar to the following included: SET BINDERY CONTEXT=0U=ENG • If the statement above can be found in the file, the server has a bindery. If this is not found, enter the statement above and save the file.

  • Page 41: Configuring A Netware 3.X With Bindery Emulation

    10. Press the Insert key and enter a printer name and press the Enter key. 11. Select created printer name from the Defined Printers window and press the Enter key. 12. Highlight the Printer Type field and press the Enter key. •...
  • Page 42 The Hold queue and Print queue are only available when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. Press the Esc key to close the Print Queues window. Select Print Server Information from the Available Options menu and press the Enter key. •...

  • Page 43: I I I I I Setting Up The Network Setup Options

    Setting up the Network Setup Options...

  • Page 44: Setting Up The Port Options

    Setting up the Port Options Setting up the Ethernet Options In the Ethernet options, you can specify the ethernet speed for the port if you know the ethernet speed for your network. You can set up the ethernet option from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Display and setup from TopAccess for Ethernet options.

  • Page 45: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Port Setup page. 1. Click on the Network SETUP menu. 2. Click on the Port tab. Select the ethernet speed at the Transmission Speed drop down box and click on [SETUP]. The message “Reset the Printer Enable Setting”...

  • Page 46: Setting Up The Parallel Port Options

    Setting up the Parallel Port Options In the Parallel Port options, you can specify the time out interval and Ignore “End of File” option. You can set up the Parallel Port option from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Display and setup from TopAccess for Ethernet options.

  • Page 47: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Port Setup page. 1. Click on the Network SETUP menu. 2. Click on the Port tab. Modify the options and press [SETUP]. Ignore EOF Character This option specifies that the GA-1140 should ignore end-of-file (EOF) messages in a file.

  • Page 48: Setting Up The Protocols

    Setting up the Protocols Setting up the TCP/IP Options In the TCP/IP options, you can assign the IP address, subnet mask, and gateway address of the GA- 1140. You can set up the TCP/IP options from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Display and setup from TopAccess for TCP/IP options.

  • Page 49: Setting Up From Touch Panel Display

    Setting up from Touch Panel Display Accessing the Setting menu on the Touch Panel Display. P18 “Accessing Setting Menu” Accessing the TCP/IP Setup screen. 1. Press [PROTOCOL SETUP] on the Setting menu. 2. Press [TCP/IP] on the Protocol Setup menu. Press [ETHERNET].
  • Page 50 To assign the IP address, press [IP ADDRESS] and enter the IP address of GA-1140 using the Digital keys. To assign the Subnet Mask, press [SUBNET MASK] and enter the subnet mask using the Digital keys. Press [SET] to save settings. •...

  • Page 51: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the TCP/IP Setup page. 1. Click on the Network SETUP menu. 2. Click on the TCP/IP tab. Check the box for “Enable Ethernet”. When you assign the IP address and subnet mask automatically, check the box for “Enable Auto IP”...

  • Page 52: Setting Up The Ipx/Spx Options

    Setting up the IPX/SPX Options When you use the GA-1140 in the NetWare IPX environment for the Novell printing, you can select the frame type to be used on IPX network. NOTE: The frame type is set to “Auto” as a factory default setting. “Auto” frame type setting can work on most of IPX network environment properly.

  • Page 53: Setting Up From Topaccess

    Perform resetting the GA-1140. P109 “Resetting the GA-1140” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the operation for setup before resetting the printer. Setting up from TopAccess Accessing the TopAccess for Administrator.

  • Page 54: Setting Up The Appletalk Options

    Setting up the AppleTalk Options The PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is required for setting up the AppleTalk options. When you use the GA-1140 in the AppleTalk environment for printing from a Mac OS computer, you should enable the AppleTalk.

  • Page 55: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the IPX/SPX Setup page. 1. Click on the Network SETUP menu. 2. Click on the AppleTalk tab. To enable the AppleTalk, check the box for “Enable AppleTalk”, and select the zone where the GA-1140 will connect at the “Zone Name”...

  • Page 56: Setting Up The Print Services

    Setting up the Print Services Setting up the NetWare Options NetWare Setup allows you to enter the names of the NetWare objects that are concerned with GA- 1140 print jobs. When you configured the NetWare server for Novell printing, you should set up NDS (Novell Directory Services), Bindery Services, or both according to the NetWare configurations in order to enable printing through the NetWare server.
  • Page 57 Press [ENABLE] for “Enable NDS” and enter the search root in the “Search Root” field. Then press [Next]. • The Search Root option allows to set the root for the print queues. To enter the search root, press the entry field to display the keypad screen. Enter the value using the keypad screen and press [SET] to complete the entry.
  • Page 58 Press [ENABLE] for both “Enable NDS” and “Enable Bindery Server” and press [Next] twice. NOTE: You should also enable the “Enable NDS” option to use the GA-1140 in bindery mode. Enter the value for each item explained below and press [SET]. •...

  • Page 59: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the NetWare Setup page. 1. Click on the Network SETUP menu. 2. Click on the NetWare tab. • When using NetWare 4.x or NetWare 5.x in NDS/ NDPS mode, proceed to step 3.
  • Page 60 Check the box for “Enable NDS” and “Enable Bindery Server 1 (to 8)”. Then enter each item explained below and click on [SETUP]. • The “Enable Bindery Server 1 (to 8)” option allows you to set up to 8 bindery servers to be used for printing.

  • Page 61: Setting Up The Windows Printing Service

    Setting up the Windows Printing Service Windows Printing Service Setup allows you to configure the Microsoft SMB protocol, the file and printer sharing protocol built into Windows, which supports peer to peer printing, also known as Windows printing. Enabling Windows Printing Service allows the GA-1140 to be listed on the network so that Windows clients can print to a particular connection on the GA-1140 without any other networking software.
  • Page 62 Domain or Workgroup Enter the name of the workgroup or domain where you want the GA-1140 to appear. Enter the value for each item explained below and press [SET]. • The screen returns to the Protocol Setup menu. Use WINS Server Press [ENABLE] when you want to use WINS (Windows Internet Name Service) to name the GA-1140 printer.

  • Page 63: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Other Setup page. 1. Click on the Network SETUP menu. 2. Click on the Other tab. Check the box for “Enable Windows Printing Service” and enter each item explained below and click on [SETUP].
  • Page 64 SMB Printing Select an emulation which is used for Point and Print of SMB printing. The selected emulation is automatically used when a user install a printer driver by double-clicking a queue on the GA-1140. This is available only when the HDD option is installed. The message “Reset the Printer Enable Setting”...

  • Page 65: Setting Up The Lpd Printing Service

    Setting up the LPD Printing Service LPD Printing Service Setup enables LPR printing in the TCP/IP network. In order to enable LPR printing, the GA-1140 should support the LPD protocol (Line Printer Daemon) to receive LPR print jobs and print on the copier. You can set up the LPD Printing Service options from Touch Panel Display or TopAccess.

  • Page 66: Setting Up From Topaccess

    Also “Print” queue and “Hold” queue are available when the PS3 Scan & HDD Upgrade (GE- 1060+GE-1110) is installed. However, only the print queues you have enabled in the Queue setup for the Printer Setup options are available. P90 “Setting up the Queue Options” Perform resetting the GA-1140.
  • Page 67 The message “Reset the Printer Enable Setting” is displayed on the top of a page. Perform resetting the GA-1140. P125 “Resetting the GA-1140” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the operation for setup before resetting the printer.
  • Page 69 Setting up the Printer Setup Options...

  • Page 70: I I I I I Setting Up The Printer Setup Options

    Setting up the Printer Setup Options Setting up the Printer Default Options In the Printer Default options, you can specify the default printer settings such as number of copies, paper size, paper source, finishing, destination, duplex, and orientation. These settings are used for printing the job which does not include the print setting information.
  • Page 71 Enter the number of copies in the using the Digital keys and press [SET]. • The screen returns to the Printer Default options menu. Press [PAPER] to set the paper size. • The Paper option screen is displayed. Press the desired paper size and press [SET]. •...
  • Page 72 Press [PAPER SOURCE] to set the paper source. • The Paper Source option screen is displayed. Press the desired paper source from the figure on the screen, or press [AUTO SELECT], and press [SET]. • [AUTO SELECT] allows the GA-1140 to automatically select the appropriate paper source for a print job according to the paper size of the print job.
  • Page 73 Press the desired Finishing option button and press [SET], or press [Next] to display more finishing options. • When you press [SET], save the settings and the screen returns to the Printer Default option menu. Proceed to step 13. • When you press [Next], the other finishing options button will be displayed.
  • Page 74 SUPPLEMENT: The [Next] button is available only when the Hole Punch Unit is installed on the copier. SADDLE STITCH Select this for booklet making with stapling on the center. The printer automatically performs sorting of the pages and print two pages of reduced image on one page on the both side of paper.
  • Page 75 Press the desired Finishing option button and press [SET]. • The screen returns to the Printer Default option menu. NONE Select this button to print using no punching features. LEFT Select this to create holes on the left side and print. This can not be used in combination with “SADDLE STITCH”, “LEFT DOUBLE”, and “TOP DOUBLE”.
  • Page 76 Press the desired destination button and press [SET]. • The screen returns to the Printer Default option menu. Press [DUPLEX] to set the Duplex option. • The Duplex option screen is displayed. Press the desired Duplex option button and press [SET]. •...
  • Page 77 BOOK Select this to print both side of paper in vertically the same direction to be bound along the vertical side of paper that the pages can be turned over right and left. Portrait Landscape TABLET Select this to print both side of paper a vertical reverse one to be bound along the horizontal side of paper that the pages can be turned over up and down.

  • Page 78: Setting Up From Topaccess

    Setting up from TopAccess Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Printer Setup page. 1. Click on the Printer SETUP menu. 2. Click on the Printer tab. Enter each item explained below and click on [SETUP].
  • Page 79 Sort - Select this button to print for sorting-printing when printing multiple copies. Group - Select this button to print for group-printing when printing multiple copies. Sort + Staple Upper Left - Select this to staple in the upper left and print. The Finisher or Saddle Stitch Finisher is required to enable this option.
  • Page 80 Duplex Enables duplex printing (printing on both sides of paper) according to the type of binding for the duplex-printed pages. Off - Select this not to perform the duplex printing. Long Edge Binding - Select this to bind along the long edge side of paper. The direction to be printed on the back side of the paper differs depending on the orientation.

  • Page 81: Setting Up The Emulation Options

    Setting up the Emulation Options In the Emulation options, you can specify the Emulation mode, PCL or PostScript, that the GA-1140 is restricted for printing. When you select the Emulation mode either PCL or PS, Jobs sent to the GA- 1140 that does not match the Emulation mode are not printed.

  • Page 82: Setting Up From Topaccess

    Select this to allow the GA-1140 to print only PS jobs. “PS” emulation is available only when the PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. Emulation Setup is completed. Exit the Setting menu and switch to On-line. P20 “Switching to On-line/Off-line”...
  • Page 83 The message “Request has been Received” is displayed on the top of a page.

  • Page 84: Setting Up The Pcl Options

    Setting up the PCL Options In the PCL options, you can set the PCL (Printer Control Language) defaults to control printer output. These settings are used for printing the PCL job which does not include the fonts for texts, line length, and margin width.
  • Page 85 Press [FONT SETUP] to set default font and size. • The Font Setup options screen is displayed. Enter each item explained below and press [SET]. • The screen returns to the PCL options menu. Font Number Enter the font number of internal PCL font to be used as a default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List.
  • Page 86 Press [PAGE LENGTH] to set the page length. • The Page Length options screen is displayed. Enter the number of lines to be printed per page and press [SET]. • The screen returns to the PCL options menu. Press [MARGIN] to set the margin. •...

  • Page 87: Setting Up From Topaccess

    Enter the default margin width for each item and press [SET]. • You can change the unit by pressing either [mm] or [inch]. • The screen returns to the PCL options menu. PCL Setup is completed. Exit the Setting menu and switch to On-line. P20 “Switching to On-line/Off-line”...
  • Page 88 Font Size Enter the font size when the selected font number represents a proportionally spaced scalable font. Font Size option allows you to determine the point size (height) of the default font. Page Length Enter the number of lines to be printed per page. Margin - Unit Select the unit of measurement from mm or inch.

  • Page 89: Setting Up The Ps Options

    Setting up the PS Options PS Options is available only when the PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the PS options, you can set the defaults for GA-1140 behavior for PostScript jobs. These settings are used when the behaviors for PostScript jobs, such as printing PS error and converting paper size to fit on paper, are not included in the PostScript file sent to the GA-1140.

  • Page 90: Setting Up From Topaccess

    Convert Paper Size This option specify whether to convert paper sizes in documents automatically to the default paper sizes specified. PS Setup is completed. Exit the Setting menu and switch to On-line. P20 “Switching to On-line/Off-line” Setting up from TopAccess Accessing the TopAccess for Administrator.
  • Page 91 The message “Request has been Received” is displayed on the top of a page.

  • Page 92: Setting Up The Queue Options

    Setting up the Queue Options Queue Options are available only when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the Queue options, you can enable or disable each queue for users. When the HDD option is installed on the GA-1140, the Print queue and Hold queue will be available in addition to the Direct queue.
  • Page 93 Publish Hold Queue Check this option to enable users to print jobs to the Hold queue. Jobs in the Hold queue can be printed only by copying or moving them to the Print queue with the job management tools. Parallel Connection Select a queue where jobs printed to the parallel port are sent.
  • Page 95 Setting up the TopAccess Setup Options...

  • Page 96: I I I I I Setting Up The Topaccess Setup Options

    Setting up the TopAccess Setup Options Setting up the TopAccess Options In the TopAccess options, you can specify system information that pertains to the GA-1140 itself and all users. You can set up the TopAccess options from Touch Panel Display or TopAccess. However, some setting items are not available on the Touch Panel Display.

  • Page 97: Setting Up From Topaccess

    Enter each item explained below and press [SET]. • The screen returns to the Setting menu. SUPPLEMENT: When the HDD option is installed, the [Next] button appears on this screen to proceed a setup for the Scan option. For details about the Scan option, please refer to Scan &...
  • Page 98 Enter each item explained below and click on [SETUP]. Installation Site Enter the name of the department or site. This name is displayed on the Configurations page on TopAccess which appears first when accessing TopAccess home page for users. Administrator Enter the name of the administrator.
  • Page 99 Clear Each Scan Job Select how many days a Scan job is stored on the GA-1140. This option is available only when the HDD option is installed. Use Character Set Select the character set to be used for the Touch Panel Display, and optional job management tools.

  • Page 100: Setting Up The Job Log Options

    Setting up the Job Log Options Job Log Options are available only when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the Job Log options, you can specify whether the GA-1140 should store the jobs which were printed from the Print queue.
  • Page 101 Jobs Saved in Printed Queue Specify the number of jobs to be stored in the Printed queue. Note that jobs in the Printed queue take up space on the GE-1060 hard disk. This option is available only when the Enable Printed Queue option is checked on.

  • Page 102: Setting Up The Language Options

    Setting up the Language Options In the Language options, you can select the language to use for displaying status and error messages in TopAccess. Languages enabled in this option are added to the drop down menu at the Select Language area. You can set up the Language options only from TopAccess.

  • Page 103: I I I I I Administrative Functions

    Administrative Functions...

  • Page 104: Administrative Functions On Touch Panel Display

    Administrative Functions on Touch Panel Display Following administrative functions can be performed from the Touch Panel Display: • Printing test pages. P103 “Printing Test Pages” • Printing forcibly the portion of the job currently under printing process on the GA-1140. P105 “Printing a Current Job Forcibly”...

  • Page 105: Printing Test Pages

    Printing Test Pages You can print system pages, such as setting list page, fonts list page, PCL test page, PS test page (when the PS option is installed), storage list page, and print log page. You can use this information to troubleshoot problems with print quality and to inform users of the current default settings.
  • Page 106 Press [TEST PRINTING]. • The Test Printing menu is displayed. Press the button of the test page that you want to print. [SETTING LIST] Press this to print the list of current settings. You can check the current configuration of the GA-1140.

  • Page 107: Printing A Current Job Forcibly

    Printing a Current Job Forcibly Force-Print function allows you to print the portion of the job currently under printing process. The portion of the job that has not yet been sent to the GA-1140 is not printed. Press the [PRINTER/NETWORK] key on the Control Panel of the copier.
  • Page 108 Press [FUNCTION]. • The Function menu is displayed. Press [FORCE-PRINT]. Press [OK]. • The portion of the current job already sent to the GA- 1140 is printed and the screen returns to the Function menu.

  • Page 109: Deleting A Current Job Forcibly

    Deleting a Current Job Forcibly Force-Delete function allows you to delete the job data currently under printing process. Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display. Press the [ON/OFF] menu and press [OFF LINE].
  • Page 110 Press [FUNCTION]. • The Function menu is displayed. Press [FORCE-DELETE]. Press [OK]. • The portion of the current job already sent to the GA- 1140 is printed and the screen returns to the Function menu.

  • Page 111: Resetting The Ga-1140

    Resetting the GA-1140 Reset function allows you to perform a hardware reset of the GA-1140 system. This function is used when you modify the network settings on the GA-1140 to enable the setting changes. Also, resetting the GA-1140 system may solve the problems on the GA-1140. Press the [PRINTER/NETWORK] key on the Control Panel of the copier.
  • Page 112 Press [FUNCTION]. • The Function menu is displayed. Press [RESET]. Press [OK]. • The GA-1140 starts initializing. This takes few minutes to initialize the printer. Please wait until the GA-1140 finishes initializing...

  • Page 113: Restarting The Ga-1140

    Restarting the GA-1140 Restart function allows you to restart the GA-1140 system without shutting down. Restarting the GA-1140 is faster than resetting the GA-1140. Press the [PRINTER/NETWORK] key on the Control Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display.
  • Page 114 Press [FUNCTION]. • The Function menu is displayed. Press [RESTART]. Press [OK]. • The GA-1140 starts initializing. This takes few minutes to initialize the printer. Please wait until the GA-1140 finishes initializing...

  • Page 115: Clearing The Server

    Clearing the Server Clear Sever function is available only when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. Clear Server function allows to delete print jobs which are stored in the HDD. Press the [PRINTER/NETWORK] key on the Control Panel of the copier.
  • Page 116 Press [FUNCTION]. • The Function menu is displayed. Press [Next] to flip the screen to next page and press [CLEAR SERVER]. Press [OK]. • Print jobs stored in the HDD are deleted and the screen returns to the Function menu.

  • Page 117: Setting Administrator Password

    Setting Administrator Password You can set or change the Administrator password. This password is used to log into the Administrator page in the TopAccess and the Setting menu on the Touch Panel Display. There is no password when the GA-1140 is installed on the copier. Therefore, it is recommended to set the administrator password before you starting to set up the GA-1140.
  • Page 118 Press [PASSWORD SETUP]. • The Password Setup screen is displayed. Enter the current password in the CURRENT PASSWORD field and new password in the NEW PASSWORD and VERIFY field, and press [SET]. • To enter the password in each field, touch the field to highlight the field.

  • Page 119: Administrative Functions On Topaccess

    P119 “Printing Test Pages” • Changing the administrator’s password and operator’s password. P121 “Setting Administrator Password” • Changing the web link of the TOSHIBA logo. P123 “Changing the TOSHIBA Logo Web Link ” • Restoring the Defaults. P124 “Restoring the Factory Defaults”...

  • Page 120: Displaying The Print Log

    Displaying the Print Log Administrators can display the list of print log (latest 200 jobs). The Print Log page is not available when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Print Log page.

  • Page 121: Printing Test Pages

    Printing Test Pages You can print system pages, such as setting list page, fonts list page, PCL test page, PS test page (when the PS option is installed), storage list page, and print log page. You can use this information to troubleshoot problems with print quality and to inform users of the current default settings.
  • Page 122 PS Test Press this to print the list of current settings list. You can check the current quality of PS printing. This option is available only when the PS option is installed. E-mail Log Press this to print the list of E-mail logs. This option is only available when the HDD option is installed.

  • Page 123: Setting Administrator Password

    Setting Administrator Password You can set or change the Administrator password. This password is used to log into the Administrator page in the TopAccess and the Setting menu on the Touch Panel Display. There is no password when the GA-1140 is installed on the copier. Therefore, it is recommended to set the administrator password before you starting to set up the GA-1140.
  • Page 124 The message “Password has been Changed” is displayed on the top of a page. • The password is set or modified.

  • Page 125: Changing The Toshiba Mfp Logo Web Link

    Changing the TOSHIBA MFP Logo Web Link You can modify the URL which is set to the TOSHIBA MFP Logo on the Copier Configurations page of TopAccess. Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Web Link page.

  • Page 126: Restoring The Factory Defaults

    Restoring the Factory Defaults You can restore the factory default settings in the Printer Setup options and TopAccess Setup options. This cannot restore the factory default settings in the Network Setup options. Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Reset page.

  • Page 127: Resetting The Ga-1140

    Resetting the GA-1140 Reset function allows you to perform a hardware reset of the GA-1140 system. This function is used when you modify the network settings on the GA-1140 to enable the setting changes. Also, resetting the GA-1140 system may solve the problems on the GA-1140. Accessing the TopAccess for Administrator.

  • Page 128: Restarting The Ga-1140

    Restarting the GA-1140 Restart function allows you to restart the GA-1140 system without shutting down. Restarting the GA-1140 is faster than resetting the GA-1140. Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Reset page. 1. Click on the Other menu. 2.

  • Page 129: Clearing The Server

    Clearing the Server Clear Sever function is available only when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. Clear Server function allows to delete print jobs which are stored in the HDD. Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” Accessing the Reset page.

  • Page 130: Displaying And Managing The Counter

    Displaying and Managing the Counter All users can view the counter information from the TopAccess, as well as administrators can additionally view the number of copies for each drawer. SUPPLEMENTS: • The procedures to view or manage the department counter information from the TopAccess for administrators are same as the user page.

  • Page 131: I I I I I Troubleshooting

    Troubleshooting...

  • Page 132: Maintaining Optimal Performance

    Maintaining Optimal Performance The GA-1140 does not require maintenance. Beyond the obvious requirements of servicing and maintaining the copier and replenishing consumables, there are a few things you can do that will improve the overall performance of your system: Make sure you are making the best use of your network connections Publish only connections that will be used;...

  • Page 133: Troubleshooting During Setup

    Troubleshooting during Setup The following section explains some error and alert messages that you may see during GA-1140 Setup that might not be self-explanatory. In Network Setup, when you are configuring your IPX (Novell) connection, the GA-1140 queries the network for Novell file servers and print servers, and attaches to them temporarily. If a guest login is enabled, it will be used.

  • Page 134: Runtime Error Messages

    Runtime Error Messages Touch Panel Display Messages SUPPLEMENT: Please refer to the Operator’s Manual for Copier Function for other error messages displayed on the Touch Panel Display. Reboot the machine Turn off and turn on the power again. Printer is under preparation Wait for the printer to be ready.
  • Page 135 Printer Error: Wait Wait for the printer to respond. Set Developer Unit The developer unit has been removed. Set the developer unit to the copier. Dispose of Used Toner Toner bag is full. Clean up the toner bag. Misfeed in Copier Paper Jam occurs.
  • Page 136 Please Dispose of Hole Punch Dust Paper bits have accumulated in the hole punch unit. Remove the paper bits. Time for Periodic Maintenance Call for service for the periodic maintenance. Use Genuine TOSHIBA Toner Invalid toner is used. Use proper toner.

  • Page 137: I I I I I Appendix

    Appendix...

  • Page 138: Printme Activation Guide

    PrintMe Activation Guide You can also activate the PrintMe service when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. This section explains the PrintMe activation process for the TOSHIBA GA- 1140. NOTE: If you need more information about PrintMe Service, please ask your Toshiba dealer.

  • Page 139: Printme Setup Options

    Press PROTOCOL SETUP. NOTE: If the PrintMe button is not visible, please contact an authorized Toshiba service technician to activate this feature. Press TCP/IP. Press DNS SETUP. Specify the following DNS options: In the list of options that follows, default values, where applicable, appear in square brackets.

  • Page 140: Activating Printme Services

    Press FUNCTION and then press RESET. The copier should take about 5 minutes to reboot. After reboot is complete, press ON/OFF in the Touch Panel and then press ON LINE. • The copier automatically prints out the PrintMe Activation Page and the GA-1140 Setting List. The PrintMe Activation Page contains a 16-digit activation code which is required to proceed with PrintMe Setup.
  • Page 141 Click Next and follow the on-screen instructions. • When prompted, select 600 DPI BW PCL as your printer driver and specify the default options for your copier. Enter the alphanumeric Certificate Code printed on your Activation Certificate in the Apply Certificate field and click Apply Certificate. •...

  • Page 142: Default Setting List

    Default Setting List This chapter describes the default printer settings and network settings of the GA-1140. SUPPLEMENT: For default setting for Scan function, please refer to Scan & E-mail Guide . Default Setting List for Printer Function TopAccess Setting TopAccess Setup Installation Site: [Not Defined] Administrator:...

  • Page 143: Printer Setting

    Printer Setting Printer Setup Number of Copies: Paper Size: Letter (for US), A4 (for EU) Paper Source: Auto Select Finishing: Sort Destination: Auto Select Duplex: Orientation: Portrait Smoothing: Hole Punch: Emulation Mode: Auto Select PCL Setup Symbol Set: ROMAN-8 Font Number: Font Pitch: 10.00 (inch) Font Size:...

  • Page 144: Default Setting List For Network Function

    Default Setting List for Network Function Port Setting Parallel Port Ignore EOF Character: Time Out: 30 (sec) Ethernet Transmission Speed: Auto TCP/IP Setting Ethernet Enable Ethernet: Enable Auto IP: Select Protocol: DHCP IP Address: [Not Defined] Subnet Mask: [Not Defined] Gateway Enable Auto IP: Gateway Address:...

  • Page 145: Netware Setting

    NetWare Setting Poll Interval: 15 (sec) Enable NDS: NDS Tree: [Not Defined] NDS Print Server: [Not Defined] Search Root: [Not Defined] Bindery Enable Bindery Server1: File Server: [Not Defined] Bindery Print Server: [Not Defined] Enable Bindery Server2: File Server: [Not Defined] Bindery Print Server: [Not Defined] Enable Bindery Server3:...

  • Page 146: Appletalk Setting

    AppleTalk Setting Enable AppleTalk: Printer Name: eS_[MAC Address] Zone Name: [Not Defined] Other Setting Windows Printing Service Enable Windows Printing Service: Server Name: eS_[MAC Address] Comment: [Not Defined] Domain or Workgroup: WORKGROUP Use WINS Server: Enable Auto IP: IP Address: [Not Defined] LPD Printing Service Enable LPD Printing Service:...
  • Page 148 1-1, KANDA NISHIKI-CHO, CHIYODA-KU, TOKYO, 101-8442, JAPAN © 2002 TOSHIBA TEC CORPORATION R02052017100-TTEC All rights reserved 2002-05...

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