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Lexmark X646ef Menus And Messages Manual

Lexmark printer user guide
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Download this manual See also: Administrator's Manual, User Manual
X646ef
Menus and Messages Guide
February 2006
www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550

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  • Page 1 X646ef Menus and Messages Guide February 2006 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road...
  • Page 2 Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com.

  • Page 3: Table Of Contents

    Contents Chapter 1: Using the MFP menus ... 5 Understanding the multifunction printer (MFP) control panel ... 5 Home screen ... 8 Using the LCD touch-screen buttons ... 11 Sample screen one ... 11 Information on LCD touch-screen buttons ... 13 Sample screen two ...
  • Page 4 Set Date and Time ... 96 Help Pages ... 97 Manage Shortcuts ... 98 Chapter 2: Understanding MFP messages ... 100 Status messages ... 100 Fax status messages ... 103 Cancel jobs messages ... 103 Password and PIN messages ... 104 Copy, e-mail, fax, FTP, and scan button messages ...

  • Page 5: Chapter 1: Using The Mfp Menus

    Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default. Whenever a touch screen MFP is attached to a printer, the printer operator panel and any printer operator panel buttons are disabled. The only panel and buttons that are functional are those on the MFP control panel.
  • Page 6 # (Pound or number character) Dial Pause Clear All Start Understanding the multifunction printer (MFP) control panel Function The liquid crystal display (LCD) shows home screen buttons, menus, menu items, and values. It allows for making selections within Copy, Fax, and so on.
  • Page 7 Control panel item Stop Backspace Asterisk (*) Understanding the multifunction printer (MFP) control panel Function Cause the printing or scanning to stop. During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF).

  • Page 8: Home Screen

    Button or screen item Copy E-mail Menus (A key is shown on the button.) Status message bar Status/Supplies Understanding the multifunction printer (MFP) control panel Copy E-mail Ready. Toner low. Touch any button to begin. Function Access the Copy menus.
  • Page 9 (or Held Faxes if in Manual Mode) Search Held Jobs Held Jobs Lock Device Understanding the multifunction printer (MFP) control panel Function All menus have a Tips button. Tips is the context-sensitive Help feature within the LCD touch screens. Access the File Transfer Protocol (FTP) menus. A document can be scanned directly to an FTP site.
  • Page 10 Unlock Device Cancel Jobs Cancel Jobs Understanding the multifunction printer (MFP) control panel Function This button appears on the screen when the MFP is locked. The control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur.

  • Page 11: Using The Lcd Touch-Screen Buttons

    The following section provides information on navigating through several screens. Only a few are chosen to demonstrate the use of the touch-screen buttons. Sample screen one The touch screen appears as follows when the touch screen MFP is a mono printer. Copy from Letter (8.5 x 11 in.) Copy to Letter (8.5 x 11 in.)
  • Page 12 The touch screen appears as follows when the touch screen MFP is a color printer. Copy from Letter (8.5 x 11 in.) Copy to Letter (8.5 x 11 in.) Plain Paper Scale Auto (100%) Darkness Copy It Sides (Duplex) 1 sided to 1 sided...

  • Page 13: Information On Lcd Touch-Screen Buttons

    Information on LCD touch-screen buttons Button Button name Select Left scroll decrease Right scroll increase Left arrow Right arrow Scan the ADF Scan the flatbed Scan the Submit Scan the flatbed Function or description Touch the select button to have another screen appear with additional items.
  • Page 14 Button Button name Back Back Back Back Function or description When the Back button is shaped like this, no other navigation is possible from this screen except to go back. If any other choice is made on the navigation bar, the screen closes. For example, in Sample screen one all the selections for scanning have been made.

  • Page 15: Sample Screen Two

    Sample screen two Unknown paper size. Copy from: Letter (8.5 x 11 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8. 5 x 13 in.) Statement (5.5 x 8.5 in.) A4 (210 x 297 mm) Information on LCD touch-screen buttons Button Button name Down arrow...
  • Page 16 Button Button name Selected radio button Cancel Job Cancel Continue Continue Function or description This is a selected radio button. Touch a radio button to select it. The radio button changes color to show that it is selected. In Sample screen two, the only paper size selected is Letter. See Cancel Jobs on page 10.

  • Page 17: Other Lcd Touch-Screen Buttons

    Other LCD touch-screen buttons Button Button name Custom Cancel Cancel Select Done Done Back Back Home Reset active bin Reset active bin Function or description Allows for creating a custom button based on the user’s needs. Cancel an action or a selection, or cancel out of a screen and return to the previous screen.

  • Page 18: Features

    Button Button name Grayed out button Gray button Features Feature Feature name Menus Settings Menu trail line Copy Settings Number of Copies Attendance message alert Function or description When this button appears, it looks faded with a faded word on it. It means the button is not active or is unavailable on this screen.

  • Page 19: Menus

    Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item. When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.

  • Page 20: Paper Menu

    Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the default print media source. Menu item Purpose Default Source Identifies the default print media source. Paper Size/Type Note: Only installed print media sources appear for this menu item. These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose feeder, or the manual feed slot.
  • Page 21 Menu item Purpose Tray <x> Identifies the type of print media Type loaded in each source. Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type list.
  • Page 22 Menu item Purpose Envelope Feeder Identifies the size of envelope Size inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed. Envelope Feeder Identifies the type of envelope Type inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed.

  • Page 23: Configure Mp

    Configure MP This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray.

  • Page 24: Substitute Size

    Substitute Size This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request.

  • Page 25: Paper Weight

    Menu item Purpose Card Stock Texture Identifies the texture of the card stock loaded in a specific source. Custom <x> Identifies the texture of the custom Texture print media loaded in a specific source. (x represents 1–6.) Paper Weight These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to optimize the print quality for the print media weight.

  • Page 26: Paper Loading

    Paper Loading These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing.

  • Page 27: Custom Bin Names

    Custom Bin Names This menu item is used to define a custom name for each output bin based on a person or the type of print media assigned to exit to a specific output bin. Menu item Purpose <user-defined Specifies the custom name of output Custom Bin Name>...

  • Page 28: Bin Setup

    Bin Setup This menu item is used to specify the output bin where the printed print media goes. This menu item only appears if at least one optional output bin is installed, and only installed output bins appear as values. Menu item Purpose Output Bin...

  • Page 29: Reports

    Menu item Purpose Assign Type/Bin Sends print jobs to a specific output bin based on the requested paper type. Note: This menu item only appears when Configure Bins appears and is set to Mailbox or Type Assignment. If a user-defined name is available, it appears instead of Custom <x>...
  • Page 30 Menu item Purpose Menu Settings Page Prints information relating to: • Current settings for each of the menu items for all menus • Cartridge information • A list of installed options and features • Available MFP memory Device Statistics Prints information relating to the MFP statistics.

  • Page 31: Network/Ports

    Network/Ports TCP/IP This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data.
  • Page 32 This is a range, such as 256–1500 entry Ethernet, 256–4096 Token-Ring. numeric Gives the range in seconds, such as entry Range: 5–254 seconds. text entry Example: John’s office printer. numeric The range is 0–65535 seconds. entry Network/Ports...

  • Page 33: Ipv6

    Menu item Purpose LPD Banner Page LPD Trailer Page LPD Carriage Return Conversion IPv6 Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings. Note: This menu item does not appear for non-network models. Menu item Purpose IPv6 Sets the network to IPv6 (Internet...

  • Page 34: E-Mail Server Setup

    E-mail Server Setup Menu item Purpose Primary SMTP Gateway Primary SMTP Gateway Port Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout Authentication Server Requires Authentication Userid Password Reply Address Subject Message Send me a copy Sends a copy of the e-mail back to the creator of the e-mail.

  • Page 35: Wireless

    Menu item Purpose Path Defines the path name. Base file name Specifies the base file name. A timestamp is added to the end of the base file name. Web Link Wireless The menu does not appear unless a wireless card is installed. Menu item Values Mode...

  • Page 36: Standard Network Or Network

    Standard Network or Network <x> Use these menu items to change printer settings affecting jobs sent to the MFP through a network port, either Standard Network or Network <x>, where x represents 1 or 2. Menu item Purpose Configures the MFP so it...

  • Page 37: Standard Usb Or Usb

    Standard USB or USB <x> These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a Universal Serial Bus (USB) port (USB <x>). x represents 1 or 2. Menu item...
  • Page 38 Menu item Purpose USB Buffer Configures the size of the USB input buffer. Note: Changing the USB Buffer menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost. Job Buffering This menu item is shown only when a formatted hard disk is installed.

  • Page 39: Standard Parallel Or Parallel

    Standard Parallel or Parallel <x> Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port, either Std Parallel or Parallel <x>, where x represents 1 or 2. Menu item Purpose Configures the MFP so it...
  • Page 40 Menu item Purpose Job Buffering This menu item only appears when a formatted hard disk is installed. Temporarily stores jobs on the MFP hard disk before printing. Note: Changing this menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

  • Page 41: Serial

    Serial <x> Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port. Menu item Purpose Configures the MFP so it SmartSwitch automatically switches to PCL emulation when a print job received...
  • Page 42 Menu item Purpose Job Buffering This menu item only appears when a formatted hard disk is installed. Temporarily stores jobs on the MFP hard disk before printing. Note: Changing the Job Buffering menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

  • Page 43: Netware

    This electrical noise can cause stray characters to print. Select On to prevent stray characters from printing. NetWare Use these menu items to view or change the printer NetWare settings. Menu item Purpose View Login Shows the field used to assign the Name NetWare login name.

  • Page 44: Appletalk

    AppleTalk Use these menu items to view or change the printer AppleTalk settings. Menu item Purpose View Name Shows the assigned AppleTalk name. View Address Shows the assigned AppleTalk address. Activate Activates or deactivates the AppleTalk feature. Set Zone Provides a list of zones from the network.

  • Page 45: Settings

    Settings General Settings Use these menu items to set various MFP settings. Menu item Purpose Display Language To determine the language of the text on the control panel LCD. Keyboard Type Specifies the type of virtual alphanumeric keyboard that appears on the control panel. Custom Key 1 Allows for .co.uk type addresses.
  • Page 46 Menu item Purpose Custom Key 2 Allows for .co.uk type addresses. General Defaults Specifies the defaults based on geographical location. Show initial Sets the MFP to show initial prompts prompts after the device is powered on so the user can complete the setup.
  • Page 47 Menu item Purpose Web Page Refresh Rate Contact Name Location Alarms Controls whether the MFP sounds an alarm when the device requires operator intervention. Values and descriptions 30–300 The range is in seconds. (120*) text field NULL* text field NULL* Alarm Control Alarm Control sets the function of each alarm.
  • Page 48 Menu item Purpose Timeouts Specifies the amount of time the MFP waits to return to the home screen, receive an end- of-job message, or receive additional bytes of data from the computer. Note: Wait Timeout is only available when using PostScript emulation.
  • Page 49 MFP waits. Jam Recovery Specifies whether the MFP reprints jammed pages. On—The printer reprints jammed pages. Off—The printer does not reprint jammed Auto* pages. Auto—The printer reprints a jammed page unless the memory required to hold the page is needed for other MFP tasks.
  • Page 50 MFP clips the image at the boundary defined by the Normal defined printable area. RAM* All downloaded resources are automatically stored in printer memory (RAM). Flash All downloaded resources are automatically stored in flash memory. Note: Flash appears as a menu item if a...
  • Page 51 Network <x> menu items, and the Standard USB and USB <x> menu items • All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk are unaffected.)

  • Page 52: Copy Settings

    Printed image The copy job is halftoned, such as documents printed on a laser printer or pages from a magazine that are primarily composed of images. A halftone is a collection of black and white dots arranged to simulate the brightness values of grayscale images.
  • Page 53 For the difference between the Content touch screen and the Content/Color screen, see page 52 for the Content screen and page 53 for the Content/Color screen. Text/Photo Photograph Color Gray Settings Printed Image Content color printer Cancel Done...
  • Page 54 Menu item Purpose Duplex To specify if an original document is duplex (two- sided) or simplex (one-sided) when making a copy based on whether the sheets in the original document are simplex or duplex. If an optional duplex unit is not installed, then two-sided output cannot be selected.
  • Page 55 Menu item Purpose Print Page Specifies if a border is printed Borders around the edge of the page at the margins. Collate To keep the pages of a print job stacked in sequence when making multiple copies of the job. Staple Specifies if the stapler is turned on or off.
  • Page 56 Menu item Purpose Darkness Specifies the level of darkness for the copy job. Output Bin Specifies the bin which receives the copy once it is printed. Number of Specifies the number of copies Copies for the copy job. Overlay Specifies the selection for overlay text to print on each page of the copy job.

  • Page 57: Fax Settings

    Menu item Purpose Shadow Detail Adjusts the amount of shadow detail visible on a copy. Scan edge to Specifies if the original edge document is scanned edge-to- edge prior to making copies. Fax Settings Use these menu items to set the MFP for settings related to faxing. Menu item Purpose Fax Mode...
  • Page 58 General Fax Settings Menu item Purpose Station Name Specifies the name of the fax within the MFP. The name could be a person’s name or the name of a company. Station Number Specifies the fax phone number. Station ID Enable Manual Fax Sets the MFP to manual fax only, which requires a line splitter and a telephone hand set.
  • Page 59 Virtual alphanumeric keyboard Shift lock Fax Send Settings Menu item Purpose Resolution To define quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes. Original Size Provides a list of possible scanner sizes to select from to specify the size of the original copy document.
  • Page 60 Menu item Purpose Duplex Sets duplex scanning (two-sided scanning) either on or off for outgoing fax jobs. Content Specifies the type of content contained in the fax job. Darkness Specifies the level of darkness for the fax job. Dial Prefix A numeric entry field is provided to enter numbers.
  • Page 61 Menu item Purpose Allow Save as Allows for saving fax numbers as Shortcut shortcuts in the MFP. Dial Mode Specifies the dialing sound, either as a tone or a pulse. Note: This menu item may not be available in all countries or regions. Custom Job Allows for scanning of custom fax jobs.
  • Page 62 Fax Receive Settings Menu item Purpose Enable Fax Receive Allows fax jobs to be received by the MFP. Rings to Answer The MFP rings a set number of times to indicate an incoming fax job. Auto Reduction Scales an incoming fax job so it fits the size of the print media loaded in the designated fax source.
  • Page 63 Fax Log Settings Menu item Purpose Transmission Log Selects whether the MFP prints a log with details about the fax job sent. If the fax job failed to send, the header on the page reads “Fax Failed” instead of “Transmission Log.” Receive Error Log Sets the MFP to print a log of received fax jobs for each one that had an error...
  • Page 64 Speaker Settings Menu item Purpose Speaker Mode Specifies how long the speaker remains on. Speaker Volume Specifies the volume setting. Ringer Volume Sets the MFP fax speaker ringer volume. Distinctive Ring Settings Menu item Purpose Single Ring Answers calls with a one ring pattern. Double Ring Answers calls with a double ring pattern.
  • Page 65 Menu item Purpose Content Specifies the type of content contained in the fax job. Fax Resolution Defines quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes. Darkness Specifies the level of darkness for the fax job.

  • Page 66: E-Mail Settings

    E-mail Settings Menu item Purpose E-mail Server Setup Format Specifies the format of the file to be scanned. PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. Content Specifies the type of content contained in the e-mail.
  • Page 67 Menu item Purpose Orientation Specifies the default orientation of the document to be sent in the scan job. Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Values and descriptions Portrait* Sends the original document as...
  • Page 68 Menu item Purpose Duplex Sets duplex scanning (two-sided scanning) either on or off for e-mails. Photo JPEG Quality Sets the quality of a JPEG photo image in relation to file size and the quality of the image. This menu item applies to all scan functions.
  • Page 69 Menu item Purpose Log Output Bin Specifies the output bin that accepts the printed e-mail log. The menu item only appears when one optional output bin is installed. E-mail Bit Depth Enables the Mixed mode to have smaller file sizes by using 1 bit images when Color is set to Off.

  • Page 70: Ftp Settings

    FTP Settings Menu item Purpose Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. Content Specifies the type of content contained in the FTP job. Color Specifies if the MFP recognizes a color image in the FTP job or sees the color image in gray shades.
  • Page 71 Menu item Purpose Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Duplex Sets duplex printing (two-sided printing) either on or off for FTP jobs. This menu item appears if an optional duplex unit is installed or if the MFP model has an internal duplex unit.
  • Page 72 Menu item Purpose Log Paper To select the print media source to Source supply print media for the MFP to print a log of all sent and received FTPs. Envelopes do not apply. Note: This menu item applies to all scan functions.
  • Page 73 Menu item Purpose Shadow Detail Adjusts the amount of shadow detail visible on a copy. Scan edge to Specifies if the original document is edge scanned edge-to-edge prior to sending the FTP job. Values and descriptions -4 to +4 (0*) -4 preserves the least amount of shadow detail.

  • Page 74: Scan To Usb Settings

    Scan to USB Settings Menu item Purpose Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. Content Specifies the type of content contained in the scan to USB job. Color Specifies if the MFP recognizes a color image in the FTP job or sees...
  • Page 75 Menu item Purpose Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Duplex Sets duplex printing (two-sided printing) either on or off for scan to USB jobs. This menu item appears if an optional duplex unit is installed or if the MFP model has an internal...

  • Page 76: Print Settings

    Menu item Purpose Base file name Custom Job Allows for scanning of custom scan scanning to USB jobs. This is also known as Job Build. Custom Job is not supported on all models. Background Adjusts the amount of background Removal visible on a copy.

  • Page 77: Finishing Menu

    Binding Back of sheet Front of next sheet Portrait 1–999 (1*) Values selected from the application or printer driver always override values selected from the control panel. Settings Back of sheet Front of next sheet Landscape Binding Front of...
  • Page 78 Copies menu item. For example, if Copies is set to 2, and three pages are sent to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3. Prints entire job the number of times specified by the Copies menu item.
  • Page 79 This menu item is only displayed when an optional finisher is installed. Note: Select stapling from the printer driver to staple only specific jobs. Offset Pages Offsets the output of each print job or each copy of a print job, making it easier to separate the documents stacked in the finisher output bin.

  • Page 80: Quality Menu

    Quality Menu Use these menu items to change settings that affect print quality and save toner. Printing from an application may override user default settings. Menu item Purpose Print Resolution To select printed output resolution. Toner Darkness Lightens or darkens printed output and conserves toner.

  • Page 81: Utilities Menu

    Utilities Menu Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu items let you set up MFP hardware and troubleshoot problems. Menu item Purpose Factory Defaults Returns the MFP settings to the factory default values.

  • Page 82: Setup Menu

    Printer Language Specifies the default printer language used to communicate data from the computer to the MFP. Note: Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language.
  • Page 83 Off* Normal* Fit to Page Whole Page Settings All downloaded resources are automatically stored in printer memory (RAM). All downloaded resources are automatically stored in flash memory. Note: Flash appears as a menu item if a formatted, nondefective optional flash...

  • Page 84: Postscript Menu

    Factory Defaults Returns printer settings to the factory default values. PostScript Menu Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an application may override user default settings. Menu item Purpose...

  • Page 85: Pcl Emulation Menu

    PCL Emulation Menu Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an application may override user default settings. Menu item Purpose Font Source Determines the set of fonts shown in the Font Name menu item.
  • Page 86 A4 size paper. Specifies whether the MFP automatically performs a carriage return (CR) after a line feed (LF) control command. Specifies whether the printer automatically performs a line feed after a carriage return control command. Values and descriptions Point Size Point size refers to the height of the characters in the font.
  • Page 87 Menu item Purpose Tray Renumber Configures the MFP to work with printer drivers or applications that use different source assignments for the sources: trays, the multipurpose feeder, and the manual feed slot. Note: See the Technical Reference for more information about assigning source numbers.

  • Page 88: Pdf Menu

    Menu item Purpose Tray Renumber (continued) PDF Menu Use these menu items to change printer settings that affect PDF jobs. Menu item Purpose Scale to Fit Scales page content to fit the selected print media size. Annotations Specifies whether to print annotations in the PDF.

  • Page 89: Html Menu

    HTML Menu These menu items are used to change the printer HTML settings. Menu item Purpose Font Name Sets the default font for HTML documents. Note: Times will be used in HTML documents that do not specify a font. Font Size Sets the default font size for HTML documents.

  • Page 90: Security

    Menu item Purpose Scaling Scales the image to fit the print media size. Orientation Sets the image orientation. Security These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup. Menu item Purpose Authentication Method...
  • Page 91 Menu item Purpose Function Access Values and descriptions Menus If Disabled is selected and set as the user default, then access to everything Enabled* from the Menu button is disabled. Disabled Copy Access If Function Disabled is selected, the menu item does not appear on the No authentication LCD.
  • Page 92 If Function Disabled is selected, the menu item does not appear on the LCD. See Functions disabled transitional messages for more information. Lexmark Embedded If Function Disabled is selected, the Solutions (LES) Access menu item does not appear on the LCD.
  • Page 93 Menu item Purpose Protect Menus These security menu items are always password protected when either an Advanced Password or a User Password is set. If both passwords are set, only the Advanced Password is valid. Values and descriptions Paper Menu Protection is not applied unless the password is set, meaning that the Not protected...
  • Page 94 Continue is the pop-up message for removing registration. Values and descriptions LES configuration Protection is not applied for Lexmark Embedded Solutions (LES) Not protected configuration unless the password is Accept Advanced set, meaning that the password field Password only* cannot be a null field.
  • Page 95 Create, Change, or Remove Passwords Create, Change, or Remove Advanced Password Menu item Values and descriptions Password text entry Reenter Password text entry Create, Change, or Remove User Password Menu item Values and descriptions Password text entry Reenter Password text entry Create, Change, or Remove Device Lockout PIN Menu item Values and descriptions...

  • Page 96: Set Date And Time

    Set Date and Time Menu item Purpose Time Zone Sets the time zone for the fax. Current Date and This is a display item Time only. Year Allows a manual change to the year. Month Allows a manual change to the month. Allows a manual change to the date.

  • Page 97: Help Pages

    Menu item Purpose DST Mode Allows methods of changing Daylight Savings Time (DST) Mode. Daylight Savings Time Server Time Server Name Allow NTP Broadcast Help Pages These menu items are used to print some or all of the resident Help Pages. These pages contain information about MFP settings for copy, fax, e-mail, and FTP, and ordering supplies.

  • Page 98: Manage Shortcuts

    Menu item Purpose Prints the FTP guide on scanning items to send to an FTP site. Print Defects Prints the Print defects guide, which aids in resolving repeating defects for copy or print. Manage Shortcuts To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible. Use the up and down arrows to scroll through the listing of shortcut items if there are enough entries on the screen for the up and down arrows to appear.
  • Page 99 Touch the radio button beside the one listing needed, and it changes to a selected radio button as shown by the blue color. Delete Entry is now active. Touch Delete Entry to delete the selected entry. Menus->Manage Shortcuts->Manage Profiles Shortcuts legal1/my_twain_net_scan finance_report_scan customfolder/personnel/roles_profiles...

  • Page 100: Chapter 2: Understanding Mfp Messages

    Serial [x] communication link. The MFP is processing data through the specified USB port. USB [x] This is the Printer Job Language [PJL RDYMSG] (PJL) Ready message. Action Remove print media from the bins. The message clears once the output level of the linked bins is no longer full.
  • Page 101 Message Meaning The MFP is ready to receive and Power Saver process data. It is reducing its electricity consumption while idle. If the MFP remains inactive for the period of time specified in the Power Saver menu item (60 minutes is the factory default), the Power Saver message replaces the Ready message.
  • Page 102 Message Meaning The standard bin is full. Standard Bin Full x represents the number of the bin Bin [x] Full that is full. [bin name] Full [bin name] specifies a previously defined name for the bin, such as Mary’s bin, and it is full. The toner cartridge is low on toner.

  • Page 103: Fax Status Messages

    Fax status messages Message Answering Call complete Connect <x>bps Dialing Fax failed Fax memory full Job stored for delayed transmission. Line busy No answer No dial tone Queued for sending Receive complete Receiving page [n] Sending page [n] Set clock Waiting for redial Cancel jobs messages Message...

  • Page 104: Password And Pin Messages

    Password and PIN messages Message Invalid or incorrect password. An incorrect password is entered. Touch Continue to return to the screen to Invalid PIN. Copy, e-mail, fax, FTP, and scan button messages Message Insufficient resources. Try again when the system is idle. System busy, preparing resources for job.
  • Page 105 If the cause is a hardware failure, turn the printer off, wait 10 seconds, and then turn the printer on. If the error recurs, turn the printer off and remove the offending tray. Touch Continue to reconfigure the printer to not have tray [x].
  • Page 106 Message Meaning During a scanner calibration, the Clean scanner glass firmware detects that the scanner ADF or the flatbed (scanner) glass may be dirty. The MFP detects that the upper front Close door or insert door is open or a toner cartridge is cartridge missing.
  • Page 107 Message Meaning There is no memory to complete a fax Fax Memory Full job. Any attempted fax jobs are canceled. One or more messages that If restarting job, interrupted a scan job are now replace originals that cleared. A situation exists where a have not begun to exit page is not completely scanned, but the scanner.
  • Page 108 Touch Cancel Job if needed. Touch Reset Active Bin to reset the active bin for a linked set of bins. 1 Turn the printer off. Turn the scanner off. 2 Install additional memory in the printer, so the scanner will function with the printer.
  • Page 109 Touch Cancel Job to cancel the current job if needed. Touch Reset Active Bin to change to another linked bin. Touch Continue to clear the message. Staple action is suspended until a staple cartridge is loaded in the printer. Attendance messages...
  • Page 110 Message Meaning The attempt to print the fax jobs is Memory full, cannot automatically canceled. The Fax code print faxes recognizes that the fax job is canceled and does not delete pages in the fax job that have not printed. The Fax code does not attempt to reprint the fax causing the memory error until the MFP goes through a...
  • Page 111 Message Meaning One or more messages that Replace all originals if interrupted a scan job are now restarting job. cleared. Replace the original documents in the scanner to restart the scan job. One or more messages that Replace jammed originals interrupted a scan job are now if restarting job.
  • Page 112 MFP firmware. Note: The MFP automatically clears the message in 30 seconds and then disables the download emulator on the firmware card. The MFP detects a refilled Lexmark 30.yy Invalid refill, Cartridge Return Program print change cartridge cartridge.
  • Page 113 Held jobs are deleted in order to 37 Insufficient memory, process the current job. some Held Jobs were deleted Printer memory depleted while 37 Insufficient memory, attempting to restore held jobs. some held jobs will not be restored The MFP is processing data, but the 38 Memory full memory used to store pages is full.
  • Page 114 The data for a page is too complex to 39 Complex page, some print. data may not have printed x is the value of the printer region. y is 42.xy Cartridge region the value of the cartridge region. mismatch The message appears when the...
  • Page 115 • Make sure the serial interface parameters (protocol, baud, parity, and data bits) are set correctly on the printer and host computer. • Touch Continue to clear the message and continue processing the print job; however the print job may not print correctly.
  • Page 116 Touch Continue to clear the message once the optional envelope feeder is removed. Remove the output bin, and then touch Continue. Note: Printer operations cease until the message is cleared. The only way to clear the message is to remove the bin. Attendance messages...
  • Page 117 The hard disk is not formatted. 63 Unformatted disk Service is required to maintain printer 80 Scheduled maintenance performance. advised The toner cartridge is running low on 88 Toner is low toner.
  • Page 118 Message Meaning There is a single jam in the specified 201.yy Paper jam, check area indicated by area name. [area name]. Leave paper in bin. There is a single jam in the specified 201.yy Paper jam, check area indicated by x. x is either areas area [x].
  • Page 119 Message Meaning There is a single jam in the specified 234.yy Paper jam, check area indicated by area name. [area name]. Leave paper in bin. There are multiple jams. x indicates 234.yy Paper jam,[x] the number of jammed sheets of print pages jammed.
  • Page 120 Message Meaning There is a single jam in the specified 24x.yy Paper jam, check area indicated by area name. area [area name]. Leave paper name is the number of the tray, such in bin. as Tray 1. There are multiple jams. x indicates 24x.yy Paper jam, [x] the number of jammed sheets of print pages jammed.
  • Page 121 [area name]. name is the stapler. Note: After the error is cleared, the printer does not reprint any pages which existed in the accumulator for stapling. There are multiple jams. x indicates 283 Staple jam, [x] the number of jammed pages of print pages jammed.
  • Page 122 Message Meaning The scanner fails to pull a sheet from 290.01 Scanner jam, the ADF. remove all originals from the scanner The scanner fails to pull a sheet from 290.01 Scanner jam, the ADF. remove jammed originals from the scanner The scanner fails to feed a sheet far 290.02 Scanner jam, enough into the ADF so that the ADF...
  • Page 123 Message Meaning The MFP receives a scan job; 293 Replace all however, there is no original originals if restarting document in the ADF. job. Job level recovery is active. The MFP receives a scan job; 293 Replace jammed however, there is no original originals if restarting document in the ADF.

  • Page 124: Functions Disabled Transitional Messages

    Functions disabled transitional messages Occurrence A function is disabled. A user enters a shortcut for the function. The USB slot on the front of the control panel is turned off. A user inserts a USB cable in the slot. Message <Function name>...

  • Page 125: Index

    Index accounting statistics 82 Activate AppleTalk 44 LexLink 44 NetWare 43 Activate Hex Trace 82 Advanced Status, parallel 40 Alarms Alarm Control 47 Toner Alarm 47 Analog Fax Setup 57 Distinctive Ring Settings Double Ring 64 Single Ring 64 Triple Ring 64 Fax Log Settings Auto Print Logs 63 Enable Call Log 63...
  • Page 126 Fax 9 FTP 9 gray 18 grayed out 18 Held Faxes 9 Held Jobs 9 Home 17 left arrow 13 left scroll decrease 13 Lock Device 9 Menus 8 numeric keypad 6 Pound 6 Release Held Faxes 9 Reset active bin 17 right arrow 13 right scroll increase 13 Search Held Jobs 9...
  • Page 127 Max e-mail size 34 Message 34 Password 34 Path 35 Primary SMTP Gateway 34 Primary SMTP Gateway Port 34 Reply Address 34 Secondary SMTP Gateway 34 Secondary SMTP Gateway Port 34 Send me a copy 34 Server 34 Server Requires Authentication 34 Size error message 34 SMTP Timeout 34 Subject 34...
  • Page 128 Fax Access 91 Flash Drive Print 92 Flash Drive Scan 92 FTP Access 91 Held Jobs Access 91 Lexmark Embedded Solutions (LES) Access 92 Menus 91 functions disabled transitional messages <Function name> turned off by system administrator 124 USB turned off by system administrator. 124...
  • Page 129 Menu trail line 18 left arrow button 13 left scroll decrease button 13 light, indicator 6 loading print media 26 Mac Binary PS network 37 parallel 40 USB 38 Manual Envelope Size 22 Manual Envelope Type 22 Manual Paper Size 22 Manual Paper Type 22 Margin Size, HTML 89 menu map 19...
  • Page 130 in bin. 120 280.yy Paper jam, [x] pages jammed. Leave paper in bin. 120 280.yy Paper jam, check [area name]. Leave paper in bin. 120 281.yy Paper jam, [x] pages jammed. Remove paper from bin. 120 281.yy Paper jam, check [area name]. Remove paper from bin.
  • Page 131 Close finisher side door 106 Close finisher top cover 106 Disk corrupted 106 Disk Full – Scan Job Canceled 106 Fax Memory Full 107 If restarting job, replace originals that have not begun to exit the scanner. 107 Insert staple cartridge 107 Insert tray [x] 107 Install envelope feeder 107 Install tray [x] 108...
  • Page 132 serial 41 USB 37 NSQ/GSQ mode, NetWare 43 numeric keypad 6 Orientation 90 Orientation, HTML 89 Packet Burst, NetWare 43 Paper Loading 26 Paper Menu 20 Configure MP 23 Default Source 20 Paper Size/Type 20 Envelope Feeder Size 22 Envelope Feeder Type 22 Manual Envelope Size 22 Manual Envelope Type 22 Manual Paper Size 22...
  • Page 133 Toner Darkness 80 Setup Menu 82 Download Target 83 Factory Defaults 84 Job Accounting 83 Print Area 83 Printer Language 82 Resource Save 82 Utilities Menu 81 Activate Hex Trace 82 Coverage Estimator 82 Defragment Flash 81 Factory Defaults 81...
  • Page 134 Auto ’Log out’ delay 90 Confidential Print, See also Confidential Print 92 Create and Change Passwords functions disabled transitional messages 124 Create, Change, or Remove Passwords See Create, Change, or Remove Passwords Create/Change Passwords, See Create/Change Passwords Function Access, See Function Access functions disabled transitional messages See also functions disabled transitional messages 124 NTLM Authentication Setup 94...
  • Page 135 View Print Mode, NetWare 43 virtual alphanumeric keyboard 59 weight bond 25 card stock 25 colored 25 custom paper 25 envelope 25 labels 25 letterhead 25 plain 25 preprinted 25 transparency 25 vinyl labels 25...

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