NEC NVM-2000 Installation Manual
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NEC NVM-2000 Installation Manual

NEC NVM-2000 Installation Manual

Fax server
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NVM-2000/3000
Installing the Fax Server

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  • Page 1 NVM-2000/3000 Installing the Fax Server...
  • Page 2 This manual has been developed by NEC America, Inc. It is intended for the use of its customers and service person- nel, and should be read in its entirety before attempting to install or program the system. Any comments or sugges- tions for improving this manual would be appreciated.

  • Page 3: Table Of Contents

    Table of Contents Table of Contents About Fax Server ............1 Introduction .
  • Page 4 Table of Contents...

  • Page 5: About Fax Server

    About Fax Server About Fax Server Introduction The Fax Server allows you to fax a document directly from an application you are using at your computer’s desktop. You can send the fax to a fax machine or internally to another Subscriber Mail- box (through Fax Mail).

  • Page 6: Back Up The Voice Mail Database

    Back Up the Voice Mail Database Back Up the Voice Mail Database Locally Backing Up the Voice Mail Database You should back up the current Voice Mail database as a precaution before you activate the Fax Server feature. Backing up the database should be performed locally and not through a modem. During the procedure, you will have the option to back up messages for individual mailboxes.
  • Page 7 Back Up the Voice Mail Database Locally Backing Up the Voice Mail Database (cont’d) Note: If you do not remove the disk in step 13, when the Voice Mail tries to reboot, the system prompts with a Non-system disk or disk error. 15.

  • Page 8: Activating The Fax Server Feature

    Activating the Fax Server Feature Activating the Fax Server Feature Activating the Fax Server Feature WARNING Before you install the Fax installation software onto your machine, make sure that this is the intended machine for its use. Do not turn off the Voice Mail without first shutting it down. If you do not shut down first, you may corrupt the Voice Mail database when you turn it off.

  • Page 9: Installing Fax Server

    Installing Fax Server Setting Up the Voice Mail for Fax Server Setting Up th e Voice Mail fo r Fax Server Installing Fax Ser ver Setting Up the Voice Mail for Fax Server This section provides instructions for programming the Voice Mail for the Fax Server. Before you begin this procedure, you should already have installed and/ or programmed: The Fax Mail Option in the Voice Mail The LAN Card in your Voice Mail and connected your Voice Mail to the Network...

  • Page 10: Setting Up The Client Workstation

    Installing Fax Server Setting Up the Client WorkStation Setting Up the Client WorkStation Setting Up the Client WorkStation You must install a Fax Printer Driver and Fax Server Client software on each personal computer that should have access to the Fax Server. The Fax Server software is on the Fax Server Distribution 1.02 CD-ROM.
  • Page 11 Installing Fax Server Setting Up the Client WorkStation Install the Fax Printer Driver in Client Workstations (cont’d) You then see a screen similar to the following: Double-click to open the Fax Server Printer Driver folder. You see: Double-click on the Setup.exe file. Click OK. After a few moments, you see a screen similar Issue 1-0...
  • Page 12 Installing Fax Server Setting Up the Client WorkStation Install the Fax Printer Driver in Client Workstations (cont’d) 10. You then see the following screen which suggests that you close any programs that are running. If you have any other programs running, click Cancel, and return to step 1. If don’t see any other programs running, click Next to continue.

  • Page 13: Install The Client Software In A Client Workstation

    Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation The files for the Client Software for the Fax Server is also on the Fax Server Distribution 1.02 To install the Fax Server Client Software on a workstation: IMPORTANT You must close all programs before you begin the installation.
  • Page 14 Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation (cont’d) You see a screen similar to: Double-click on the Setup.exe file. Click OK. After a few moments, you see a screen similar 10. You then see the following screen which suggests that you close any programs that are running. If you have any other programs running, click Cancel, and return to step 1.
  • Page 15 Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation (cont’d) If don’t see any other programs running, click Next to continue.You see: 11. To install the Fax Server in the default location: (C:\Program Files\CTL\FaxSupport Server), click Next and go to step 12. Click Browse to select another location, and go to step 12.
  • Page 16 Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation (cont’d) To select the default Program Group (FaxSupport Server), click Next. Click on the box under Program Folders. Type in desired name, and click Next. Click on the box under Existing Folders.
  • Page 17 Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation (cont’d) You will see one of two screens depending upon whether any system files needed to be upgraded: If system files needed to be upgraded, you will see: If you see the above screen, you must restart your computer before you can use the Fax Server.
  • Page 18 Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation (cont’d) If system files do not need to be upgraded, you see the following screen: If you see this screen, you will not have to restart your computer before using the Fax Server. If you want to launch Fax Server now, be sure that the radio button is selected.
  • Page 19 Installing Fax Server Setting Up the Client WorkStation Install the Client Software in a Client Workstation (cont’d) You see: 16. Complete the Fax Server Setup screen as follows: In the Voice Mail Mailbox portion of the screen: Enter the Mailbox Number of the Subscriber Mailbox. Enter the Security Code of the Subscriber Mailbox In the Cover Page Fields portion of the screen: In the Name field, enter the use’s name as it should appear on the Fax cover page.

  • Page 20: Remove The Fax Server From A Client Workstation

    Installing Fax Server Setting Up the Client WorkStation Remove the Fax Server from a Client Workstation If you want to remove the Fax Server at some point in the future, you can do so from the Control Panel’s Add/Remove Program’s Properties box. To delete the Fax Server: Double-click on the My computer icon on your computer desktop.

  • Page 21: Using The Fax Server

    Installing Fax Server Using the Fax Server Using the Fax Server Using the Fax Server The Fax Server allows you to fax a document directly from an application you are using at your computer’s desktop. Do not fax more than 94 pages at one time. You can use any application to send the fax as long as you are able to select a type of printer.
  • Page 22 Installing Fax Server Using the Fax Server Sending a Fax Message (cont’d) Select to highlight the Voice Mail Fax Server. Click on whatever button the application has to actually print the document. In this example, you click the OK button. After a short time, you see the Fax Server Setup screen: The following steps explain how to finish sending a basic fax.
  • Page 23 Installing Fax Server Using the Fax Server Sending a Fax Message (cont’d) This step shows you how to manually enter the recipient information. You can also use various lists for entering recipient information. See information beginning on page 22. Make the following entries in the Recipient’s Entry fields. When you click in each of the boxes, you see a help dialog box that tells you what you need to enter.
  • Page 24 Installing Fax Server Using the Fax Server Sending a Fax Message (cont’d) Click (or use the Tab key) in next box, and enter the recipient’s business. Click (or use the Tab key) in the last box, and enter the recipient’s phone number. When finished entering all the information, click Enter.
  • Page 25 Installing Fax Server Using the Fax Server Sending a Fax Message (cont’d) Repeat steps 5 and 6 for each recipient. You can have up to 25 recipients. When you are finished (see the following screen for reference): If the recipient information is not correct, click Delete to start over. To use various options that are available: To learn about: See Page:...

  • Page 26: Using The Fax Setup Options

    Installing Fax Server Using the Fax Server Using the Fax Setup Options Now that you know how to send a basic Fax message using the Fax Server, you are ready to learn how to use the various Fax Setup options. These options make sending a Fax message easy, and allow you to customize your message.
  • Page 27 Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Using the Exchange/Outlook Address Book (cont’d) Click on Microsoft/Outlook Address Book. You see a screen showing the Address Book or lists that are loaded for your system. (These Address Books and lists are from Microsoft Exchange/Outlook which is already installed on your desktop.) For example: Click to highlight the name of the person you wish to receive your fax.
  • Page 28 Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Using the Exchange/Outlook Address Book (cont’d) Click Properties so that you can verify the fax number in the Address Book is entered exactly as the Voice Mail dials it. If it is not and you are in your Personal Address Book, change the fax number so that it matches what the Voice Mail dials.

  • Page 29: Using The Voice Mail Directory

    Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Using the Voice Mail Directory You can also select a name from the Voice Mail Directory when you send a fax. If you use the Voice Mail Directory, your fax is sent through Fax Mail. You can then use the Fax Mail Options portion of the screen to tag your message as Urgent, Confidential or to request a Return Receipt.

  • Page 30: Using The Voice Mail Directory (Cont'd)

    Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Using the Voice Mail Directory (cont’d) Click on the Voice Mail Directory. You see a Voice Mail Directory screen. Click Load main directory. This loads the directory of Voice Mailboxes for your sys- tem.
  • Page 31 Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Using the Voice Mail Directory (cont’d) Finish setting up your fax (see page 21). For more options: To learn about: See Page: Recipient Entry page 22 Exchange/Outlook page 22 Voice Mail Directory) page 25...

  • Page 32: Fax Mail Options

    Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Fax Mail Options Fax Mail Options allows you to tag your fax messages as Urgent, Confidential or to request a Return Receipt. To use these options, you must use the Voice Mail Directory to send the fax through the Voice Mail.

  • Page 33: Fax Distribution Options

    Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Fax Distribution Options Fax Distribution Options are those features that you can use when your fax is received at a fax machine (i.e., you do not use the Voice Mail directory to assign a recipient. As a result, you do not use Fax Mail to send the fax).

  • Page 34: Cover

    Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Fax Distribution Options (cont’d) Finish setting up your fax (see page 21). For more options: To learn about: See Page: Recipient Entry page 22 Exchange/Outlook page 22 Voice Mail Directory) page 25 Fax Mail Options...
  • Page 35 Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Cover Page Options (cont’d) Click on the type of Cover Page that you want as follows: For no cover page, click None. For the Voice Mail’s default cover page, click Default. For the cover page style shown below, click Style 1.
  • Page 36 Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Cover Page Options (cont’d) For the cover page style shown below, click Style 2. Click in Subject, and type in a subject if desired. Click in Comment, and type in comments if desired. For example: For the cover page style shown below, click Style 3.
  • Page 37 Installing Fax Server Using the Fax Server Using the Fax Setup Options (cont’d) Cover Page Options (cont’d) Finish setting up your fax (see page 21). For more options: To learn about: See Page: Recipient Entry page 22 Exchange/Outlook page 22 Voice Mail Directory) page 25 Fax Mail Options...
  • Page 38 Installing Fax Server Using the Fax Server Issue 1-0...
  • Page 39 NEC America, Inc., Corporate Networks Group 4 Forest Parkway, Shelton, CT 06484 Tel: 800-365-1928 Fax: 203-926-5458 cng.nec.com Other Important Telephone Numbers Sales: ........203-926-5450 Customer Service: .
  • Page 40 NEC America, Inc., Corporate Networks Group 4 Forest Parkway, Shelton, CT 06484  TEL: 203-926-5400 FAX: 203-929-0535 March 2002 17584INS02 cng.nec.com Printed in U.S.A.

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Nvm-3000

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