Searching For Email Messages On The Exchange Server; Flagging Your Messages; Out-Of-Office Auto-Reply - HTC Imagio User Manual

Searching for email messages on the Exchange Server

You can access email messages that are not available on your phone by searching your Microsoft Exchange
Server mailbox. The search results are downloaded and displayed in a Search Results folder.
Requirement Your company must be using Microsoft Exchange Server 007 or later.
1. Tap Start > All Applications > Email > Outlook E-mail.
2. Tap Menu > Tools > Search Server.
3. In the Look for text box, enter the search keyword.
4.
Choose the date range of messages to search from.
5. In the Look in list, specify whether to search in the Inbox, Sent Items, or All Folders, and then tap
Search.
Tip To clear the search results and return to the message list, tap Menu > Clear Results.

Flagging your messages

Flags serve as a reminder for you to follow-up on important issues or requests contained in email messages.
Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done in Outlook
Mobile on your phone. You can flag received email messages on your phone.
Requirement Flags are enabled only if email messages are synchronized with Microsoft Exchange Server 007 or later. Flags
are disabled or hidden if email messages are synchronized with earlier versions of Microsoft Exchange Server.
To flag or unflag a message
1. Tap Start > All Applications > Email > Outlook E-mail.
2.
Select a message.
3. Tap Menu > Follow Up and select one of the following options:
• Set Flag Mark the message with a red flag to remind yourself to follow it up.
• Complete Flag Mark the message with a check mark to indicate that the issue or request in the email
is already completed.
• Clear Flag Remove the flag to unmark the message.
Note Email message reminders are displayed on your phone if the messages are flagged with reminders and
synchronized from the Exchange Server.

Out-of-office auto-reply

Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook, Outlook
Mobile automatically sends an auto-reply message when you're not available.
To send out-of-office auto-reply messages
1. Tap Start > All Applications > Email > Outlook E-mail.
2. Tap Menu > Tools > Out of Office.
3. In the I am currently list, select Out of the Office.
4. Enter your auto-reply message, and then tap Done.
Working With Company Email and Meeting Appointments 85