Sharp MX-5500N Scanner Manual
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Sharp MX-5500N Scanner Manual

Sharp MX-5500N Scanner Manual

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MX-5500N
MX-6200N
MX-7000N
Scanner Guide

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Summary of Contents for Sharp MX-5500N

  • Page 1 MODEL: MX-5500N MX-6200N MX-7000N Scanner Guide...

  • Page 2: Table Of Contents

    TABLE OF CONTENTS ABOUT THIS MANUAL ......4 TRANSMITTING AN IMAGE • MANUALS PROVIDED WITH THE MACHINE . . . 5 SENDING AN IMAGE IN SCAN MODE .
  • Page 3 INTERNET FAX RECEPTION SPECIAL MODES FUNCTIONS SPECIAL MODES ......70 RECEIVING AN INTERNET FAX ....108 STORING SCAN OPERATIONS (Programs) .

  • Page 4: About This Manual

    • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

  • Page 5: Manuals Provided With The Machine

    MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide...

  • Page 6: Before Using The Machine As Anetwork Scanner

    BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
  • Page 7 USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 37) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode ☞ SENDING A FAX IN INTERNET FAX MODE (page 42) Internet fax transmission The scanned file is sent as an Internet fax.

  • Page 8: Preparations For Use As A Network

    PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.

  • Page 9: Storing Sender Information

    STORING SENDER INFORMATION Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected.

  • Page 10: Desktop

    STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.

  • Page 11: Base Screen

    BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
  • Page 12 Customized keys (10) Image settings The keys that appear here can be changed to show Image settings (original size, exposure, resolution, file settings or functions that you prefer. format, and colour mode) can be selected. ☞ ☞ Customizing displayed keys (page 13) IMAGE SETTINGS (page 54)
  • Page 13 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.

  • Page 14: Address Book Screen

    ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (10) AAA AAA xxx@xx.xxx.com Condition (11) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ (12)

  • Page 15: Changing The Display Of One-Touch Keys In The Address Book Screen

    • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 20) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
  • Page 16 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.

  • Page 17: Scan Send Sequence

    SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original.
  • Page 18 Special mode settings Special modes can be selected. ☞ Scan Internet Fax USB Mem. Scan PC Scan 4. SPECIAL MODES (page 70) Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format Colour Mode Auto/Greyscale...

  • Page 19: Original Sizes

    ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size Using the automatic document feeder 131 mm (height) x 140 mm (width) 297 mm (height) x 800 mm* (width) (5-1/8" (height) x 5-1/2" (width)) (11-5/8"...

  • Page 20: Entering Destinations

    ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.

  • Page 21: Retrieving A Destination

    RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format...

  • Page 22: Checking And Deleting The Selected Destinations

    CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review...

  • Page 23: Using A Search Number To Retrieve A

    USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.

  • Page 24: Entering An Address Manually

    ENTERING AN ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Display the address input screen. (1) Touch the tab of the mode that you wish to Scan Internet Fax USB Mem. Scan PC Scan use.

  • Page 25: Retrieving A Destination From Aglobal Address Book

    RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Open the global address search screen.
  • Page 26 Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search characters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA AAA@xx.xxx.com message and touch the [Search Again] key to search Search Again XXX BBB...

  • Page 27: Using The Resend Function

    USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Resend Scan Internet Fax...

  • Page 28: Transmitting An Image

    TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
  • Page 29 Switch to scan mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan Address Book (1) Touch the [Scan] tab. Original Scan: Auto Send: Auto Address Entry Exposure Auto Text (2) Touch the [Original] key. Send Settings Resolution 200X200dpi...
  • Page 30 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG HHH HHH...
  • Page 31 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step.
  • Page 32 • When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen.

  • Page 33: Changing The Subject, File Name, Reply-To, And Body Text

    CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
  • Page 34 Enter the subject. (1) Touch a Pre-Set text key. Cancel Subject (2) Touch the [OK] key. Direct Entry No.02 Sub: Monthly Schedule No.01 Sub: Schedule coordination No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 •...
  • Page 35 Specify a user for "Reply-To" and touch Cancel Reply-To the [OK] key. AAA AAA BBB BBB • Touch the key that you wish to use for "Reply-To". CCC CCC DDD DDD Global • You can touch the [Global Address Search] key to specify a Address Search EEE EEE FFF FFF...
  • Page 36 Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Thank you for your continuous support. We have attached sca Add 'Reply to' to Cc The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender.

  • Page 37: Sending An Image In Usb Memory Mode

    SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. •...
  • Page 38 Switch to USB memory mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [USB Mem. Scan] tab Original Send: Scan: Auto Auto If the [USB Mem. Scan] tab does not appear, touch the File Name Exposure Auto...
  • Page 39 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step.
  • Page 40 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.

  • Page 41: Entering A File Name

    ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Scan Internet Fax USB Mem.

  • Page 42: Sending A Fax In Internet Fax Mode

    SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below.
  • Page 43 Specify the orientation in which the original is placed. Internet Fax/Original When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. Scan Size 100% Send Size Auto Auto (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key.
  • Page 44 Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.

  • Page 45: Changing The Subject, File Name, And Body Text

    CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
  • Page 46 Enter the subject. (1) Touch a pre-set text key. Subject Cancel (2) Touch the [OK] key. Direct Entry No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.03 Sub: Minutes of planning m No.04 No.05 No.06 No.07 No.08 No.09 No.10 No.11 No.12 •...
  • Page 47 Enter the body text and touch the [OK] Clear All Body Entry key. Thank you for your continuous support. We have attached scanned data, which you have requested. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. •...

  • Page 48: Sending The Same Image To Multiple Destinations (Broadcast Transmission)

    SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation.
  • Page 49 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG HHH HHH...
  • Page 50 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...

  • Page 51: Broadcast Transmissions That Include Internet Fax Destinations

    BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
  • Page 52 Display details on the broadcast transmission. Print Job Internet Fax Scan to Fax Job (1) Touch the key of the completed broadcast Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Job Queue transmission. Broadcast0002 10:05 04/01 001/001 Send OK Complete 10:22 04/01 004/004 Send OK Broadcast0003...

  • Page 53: Sending An Internet Fax From Acomputer (Pc-I-Fax)

    SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.

  • Page 54: Image Settings

    IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...

  • Page 55: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen.

  • Page 56: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)

    SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax USB Mem.

  • Page 57: Settings Screen

    Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the image settings screen.
  • Page 58 Touch the [OK] key. Scan/Original Scan Size 100% Send Size Auto Image Orientation 2-Sided 2-Sided Booklet Tablet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. In addition, when only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2. Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size.
  • Page 59 Touch the [Size Input] key. Scan/Original Auto Manual Inch Long Size Size Input Enter the scan size (original size). (1), (2) (1) Touch the [X] key and enter the X Scan/Original (horizontal) dimension with the keys. Cancel Size Input (2) Touch the [Y] key and enter the Y (vertical) dimension with the keys.
  • Page 60 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
  • Page 61 Specify the orientation in which the original is placed. Scan/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. Auto If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. Image Orientation (2) Touch the [OK] key.

  • Page 62: Changing The Exposure And Exposure Mode (Original Image Type)

    CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the exposure mode can be set to match the original image type. Refer the following tables to select appropriate settings.
  • Page 63 Read the displayed message and touch the [OK] key. When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected. This message does not appear in USB memory mode or Internet fax mode. Go to the next step. If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinations, the exposure settings for Internet fax mode will have priority.

  • Page 64: Changing The Resolution

    CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the tab of the mode that you wish to Address Book Original Scan: Auto Send:...

  • Page 65: Changing The File Format

    For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
  • Page 66 Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. Scan/File Format File Type Compression Mode TIFF None Encrypt PDF MH (G3) Programmed MMR (G4) Colour/Grey (1-99) Specified Pages per File ● Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Greyscale] mode.
  • Page 67 To change the number of pages per file, enter the number of pages and exit the Scan/File Format format settings. File Type Compression Ratio (1) Touch the [Specified Pages per File] TIFF checkbox so that a checkmark appears. Encrypt PDF JPEG Medium Programmed...
  • Page 68 Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.

  • Page 69: Changing The Colour Mode

    CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key ( or the [BLACK & WHITE START] key ( ) is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method...

  • Page 70: Special Modes

    SPECIAL MODES This chapter explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. Scan mode, USB memory mode, Data entry mode Scan Internet Fax...
  • Page 71 Internet fax mode There are two special mode menu screens in Internet fax mode. Touch the keys to switch between the two screens. The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode"...

  • Page 72: Storing Scan Operations (Programs)

    STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission...
  • Page 73 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 70) Retrieve the stored program. (1) Touch the desired program key. Program (2) Touch the [OK] key. Program 1 Program 2 Program 3 Program 4 Program 5...

  • Page 74: Erasing Peripheral Shadows On The Image (Erase)

    ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
  • Page 75 Select the erase settings. (1) Touch the desired erase mode. Scan/Special Modes Select one of the three erase modes. Cancel Erase (2) Set the erasure width with the keys. 0 mm to 20 mm (0" to 1") can be entered. Edge Centre Edge+Centre...
  • Page 76 When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 20 mm (1") and the image is reduced to 50%, the erase width will be 10 mm (1/2").

  • Page 77: Scanning An Original As Two Separate Pages (Dual

    SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
  • Page 78 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase (2) Touch the [OK] key. Scan Suppress Timer Card Shot Background Slow Scan Mixed Size Build Original Mode File Quick File Specify the destination.

  • Page 79: Sending An Image At A Specified Time (Timer Transmission)

    SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to At 20:00, the transmission take place at 20:00 begins automatically •...
  • Page 80 Set the time with the keys. (1) Specify the day. Scan/Special Modes If you do not wish to specify a day, select [---]. In this Cancel Timer case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.
  • Page 81 • The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • If another transmission is in progress when the specified time arrives, the timer transmission will begin after that transmission is finished.

  • Page 82: Whitening Faint Colours In The Image (Suppress Background)

    WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
  • Page 83 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch one-touch keys of the destinations CCC CCC DDD DDD Address Entry that you wish to store in the group. EEE EEE FFF FFF Global...

  • Page 84: Scanning Both Sides Of A Card Onto Asingle Page (Card Shot)

    SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Transmission Front Back...
  • Page 85 Specify the original size. (B) (2) (1) Enter the original size. Scan/Special Modes • Touch the [X] key and enter the horizontal dimension Cancel Card Shot (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) (25~210) Fit to of the original with the...
  • Page 86 Turn the card over and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the reverse side of the card. Press the same [START] key that was used to scan the front side.

  • Page 87: Scanning Many Originals At Once

    SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
  • Page 88 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch one-touch keys of the destinations CCC CCC DDD DDD Address Entry that you wish to store in the group. EEE EEE FFF FFF Global...
  • Page 89 Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.

  • Page 90: (Mixed Size Original)

    SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
  • Page 91 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that Scan/Special Modes it is highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key. Suppress Timer Card Shot Background Slow Scan Mixed Size Build Mode Original File...

  • Page 92: Scanning Thin Originals (Slow Scan Mode)

    SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
  • Page 93 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch one-touch keys of the destinations CCC CCC DDD DDD Address Entry that you wish to store in the group. EEE EEE FFF FFF Global...

  • Page 94: Sending Two Pages As A Single Page

    SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission Landscape-oriented originals Transmission This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original.
  • Page 95 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 70) Select 2in1. (1) Touch the [2in1] key so that it is Internet Fax/Special Modes highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key.
  • Page 96 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch one-touch keys of the destinations CCC CCC DDD DDD Address Entry that you wish to store in the group. EEE EEE FFF FFF Global...

  • Page 97: Changing The Print Settings For The Transaction Report (Transaction Report)

    CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
  • Page 98 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch one-touch keys of the destinations CCC CCC DDD DDD Address Entry that you wish to store in the group. EEE EEE FFF FFF Global...

  • Page 99: Checking The Status Of Transmission/Reception Jobs

    CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.

  • Page 100: Job Queue Screen And Completed Job Screen

    JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
  • Page 101 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/01 000/004 Waiting (1) (2) Displays the number (position) of the job in the job Status queue.
  • Page 102 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded.

  • Page 103: Operation When A Job In The Job Queue Is Completed

    OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.

  • Page 104: Checking Completed Jobs

    CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.

  • Page 105: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted

    STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. (1) Touch the mode tab of the job to be Print Job Scan to...

  • Page 106: Giving Priority To A Scan Transmission

    GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.

  • Page 107: Checking The Internet Fax Activity Log (Image Sending Activity Report)

    CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.

  • Page 108: Internet Fax Reception Functions

    INTERNET FAX RECEPTION FUNCTIONS This chapter explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.

  • Page 109: Manually Receiving Internet Faxes

    MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Address Entry Exposure...

  • Page 110: Printing A Password-Protected Fax (Hold Setting For Received Data Print)

    PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.

  • Page 111: Forwarding Received Internet Faxes

    FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received Internet fax...

  • Page 112: Scanning From A Computer (Pc Scan Mode)

    SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
  • Page 113 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.

  • Page 114: Preview The Image

    Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
  • Page 115 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
  • Page 116 [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode?

  • Page 117: Metadata Delivery

    METADATA DELIVERY This chapter explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.

  • Page 118: Preparations For Metadata

    PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.

  • Page 119: Transmitting Metadata

    TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. Scan Internet Fax Data Entry (1) Touch the [Data Entry] tab. Address Book Original Scan:...
  • Page 120 Enter the selected metadata item. (1) Touch the key of the value that you wish to Data Entry enter. Cancel User ID • When the entry values of the metadata item are in the Direct Entry form of selections, the selections are shown as keys. Value 1 Value 2 When a value is editable, you can touch the [Direct...

  • Page 121: Metadata Fields

    METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...
  • Page 122 Scanner Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-GB-SCN-Z1...

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