Brother MFC-J625DW Advanced User's Manual
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Also See for MFC-J625DW:
- Basic user's manual (150 pages) ,
- Troubleshooting manual (6 pages) ,
- Service manual (378 pages)
Table of Contents
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Table of Contents
Related Manuals for Brother MFC-J625DW
Summary of Contents for Brother MFC-J625DW
- Page 1 ADVANCED USER’S GUIDE MFC-J625DW DCP-J525W DCP-J725DW Version A UK/IRE/GEN...
- Page 2 Network User's Guide This Guide provides useful information about PDF file / CD-ROM wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips. Mobile Print/Scan Guide...
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Page 3: Table Of Contents
Table of Contents General setup IMPORTANT NOTE....................1 Memory storage.....................1 Automatic Daylight Saving Time (MFC models only) ..........1 Sleep Mode ......................2 Auto Power Down (DCP models only)..............2 LCD display ......................3 Changing LCD language (DCP models only) ..........3 LCD Contrast....................3 Setting the Dim Timer for the backlight ............3 Mode Timer (MFC models only) ................4 Security features (MFC models only) TX Lock .........................5... - Page 4 Receiving a fax (MFC models only) Memory Receive (Monochrome only)..............15 Out of Paper Reception .................15 Fax Forwarding....................15 Fax Storage ....................16 Printing a fax from the memory ..............16 ® PC-Fax Receive (Windows only)..............17 Turning off Memory Receive operations............18 Changing Memory Receive operations ............18 Remote Retrieval ....................19 Setting a Remote Access Code..............19 Using your Remote Access Code..............19...
- Page 5 Enlarging or reducing the copied image ............34 Making N in 1 copies or a poster (Page Layout) ........... 35 2 in 1 ID Copy....................36 Sorting copies using the ADF (MFC-J625DW and DCP-J725DW only)..37 Adjusting Density................... 37 Duplex (2-sided) copying (MFC-J625DW and DCP-J725DW only) ....38 Setting your changes as a new default............39...
- Page 6 Routine maintenance Cleaning and checking the machine ..............53 Cleaning the outside of the machine .............53 Cleaning the machine’s printer platen ............54 Cleaning the paper feed rollers ..............55 Cleaning the paper pick-up rollers ..............56 Checking the ink volume ................57 Packing and shipping the machine ..............57 Glossary Index...
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Page 7: General Setup
General setup IMPORTANT NOTE This manual shows the LCD messages of the MFC-J625DW unless specified. Most of the illustrations in this User's Guide show the MFC-J625DW. Memory storage Automatic Daylight Saving Time Your menu settings are stored permanently,... -
Page 8: Sleep Mode
Chapter 1 Sleep Mode Auto Power Down (DCP models only) You can choose how long the machine will remain idle before it goes into Sleep Mode The Auto Power Down feature will turn the (up to 60 minutes). The timer will restart if any machine off one hour after entering Sleep operation is carried out on the machine. -
Page 9: Lcd Display
General setup LCD display Setting the Dim Timer for the backlight Changing LCD language You can set how long the LCD backlight stays (DCP models only) on after the last key press. Press Menu. You can change the LCD language. Press s or t to display Press Menu. -
Page 10: Mode Timer (Mfc Models Only)
Chapter 1 Mode Timer (MFC models only) The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and PHOTO. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to FAX mode. -
Page 11: Security Features (Mfc Models Only)
When the LCD shows Verify, re-enter Scanning the password by pressing the buttons on the screen. PhotoCapture Press OK. Operation from the control panel Press Stop/Exit. Note If you forget the TX Lock password, please call Brother customer service for support. -
Page 12: Turning Tx Lock On/Off
Chapter 2 Turning TX Lock on/off Changing the password Press Menu. Turning TX Lock on Press s or t to display Fax. Press Menu. Press Fax. Press s or t to display Fax. Press s or t to display Miscellaneous. Press Fax. -
Page 13: Sending A Fax (Mfc Models Only)
Sending a fax (MFC models only) Additional sending Note options • Most settings are temporary and the machine returns to its default settings after you send a fax. Sending faxes using multiple • You can save some of the settings you settings use most often by setting them as the default. -
Page 14: Changing Fax Resolution
Chapter 3 Changing fax resolution Setting your changes as a new default The quality of a fax can be improved by changing the fax resolution. You can save the settings for the fax options you use most often by setting them as default, Press (FAX). -
Page 15: Restoring Fax Settings To The Factory Default
Sending a fax (MFC models only) Additional sending Restoring fax settings to the factory default operations You can restore all the fax settings you have Sending a fax manually changed to the factory default. These settings will remain until you change them again. Manual transmission lets you hear the dialling, ringing and fax-receiving tones while Press... -
Page 16: Sending A Fax At The End Of A Conversation
Chapter 3 Sending a fax at the end of a Broadcasting conversation (Monochrome only) At the end of a conversation, you can send a Broadcasting is when the same fax message fax to the other party before you both hang is automatically sent to more than one fax number. -
Page 17: Real Time Transmission
Sending a fax (MFC models only) Cancelling a Broadcast in progress Press Mono Start. Faxing from the ADF Press Stop/Exit. The machine starts scanning the Do one of the following: document. To cancel the entire broadcast, press Faxing from the scanner glass Entire Broadcast. -
Page 18: Overseas Mode
Chapter 3 Delayed Faxing Press Real Time TX. (Monochrome only) Press On. You can store up to 50 faxes in the memory Press so you can continue sending to be sent within 24 hours. These faxes will your fax. be sent at the time of day you enter in step g. Note •... -
Page 19: Delayed Batch Transmission (Monochrome Only)
Sending a fax (MFC models only) Delayed Batch Transmission Checking and cancelling (Monochrome only) waiting jobs Before sending the delayed faxes, your You can check which jobs are still waiting in machine will help you economize by sorting the memory to be sent, or cancel a job. all the faxes in the memory by destination and (If there are no jobs, the LCD shows scheduled time. -
Page 20: Polling Overview
Secure Polling lets you restrict who can get the documents you set up to be polled. Polled Transmit Secure Polling only works with Brother fax (Monochrome only) machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code. -
Page 21: Receiving A Fax (Mfc Models Only)
Receiving a fax (MFC models only) Memory Receive Fax Forwarding (Monochrome only) When you choose Fax Forward, your machine stores the received fax in the You can only use one Memory Receive memory. The machine will then dial the fax operation at a time: number you have programmed and forward the fax message. -
Page 22: Fax Storage
Chapter 4 IMPORTANT Note Colour faxes cannot be stored in the • If you choose Backup Print:On, the memory. When you receive a colour fax, machine will also print the fax at your your machine prints the colour fax at your machine so you will have a copy. -
Page 23: Pc-Fax Receive (Windows ® Only)
Receiving a fax (MFC models only) PC-Fax Receive Press <USB> or, for network users, the ® name of the PC you want to receive (Windows only) faxes to. If you turn on the PC-Fax Receive feature Press Backup Print:On or your machine will store received faxes in Backup Print:Off. -
Page 24: Turning Off Memory Receive Operations
Chapter 4 Turning off Memory Receive Changing Memory Receive operations operations If there are received faxes in your machine’s Press Menu. memory when you change the Memory Receive Operations, the LCD will ask you Press s or t to display Fax. one of the following questions: Press Fax. -
Page 25: Remote Retrieval
Receiving a fax (MFC models only) Remote Retrieval Using your Remote Access Code You can call your machine from any touch-tone telephone or fax machine and Dial your fax number from a touch-tone then use the remote access code and remote telephone or another fax machine. -
Page 26: Remote Fax Commands
Chapter 4 Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding or Fax... -
Page 27: Retrieving Fax Messages
Receiving a fax (MFC models only) Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch-tone telephone and have your fax You can change the default setting of your fax messages sent to another machine. Before forwarding number from another touch-tone you use this feature, you have to turn on Fax telephone or fax machine. -
Page 28: Additional Receiving Operations
Chapter 4 Additional receiving Polling overview operations Polling lets you set up your machine so other people can receive faxes from you, but they Printing a reduced incoming pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. - Page 29 Secure Polling lets you restrict who can get only set up one delayed polling operation. the documents you set up to be polled. Secure Polling only works with Brother fax Press (FAX). machines. If you want to get a fax from a secured Brother machine you have to enter Press Options.
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Page 30: Sequential Polling
Chapter 4 Sequential polling Cancelling a Sequential Polling Job (Monochrome only) Press Stop/Exit. Sequential polling lets you request documents from several fax machines in one Do one of the following: operation. To cancel the entire sequential polling job, press Press (FAX). -
Page 31: Dialling And Storing Numbers (Mfc Models Only)
Dialling and storing numbers (MFC models only) Voice operations To enable the machine to work with BT Call Sign (with your external telephone only) Voice calls can be made with an extension or external telephone by dialling manually. Press Menu. BT Call Sign (U.K. -
Page 32: Additional Dialling Operations
Chapter 5 Additional dialling Press Mono Start or Colour Start. You will dial ‘01632-960555’. operations To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to Combining Quick Dial change the number to 01632-960556 you numbers could press SpeedDial, press 03, press... -
Page 33: Additional Ways To Store Numbers
Dialling and storing numbers (MFC models only) Additional ways to Do one of the following: Enter the second fax or telephone store numbers number (up to 20 digits) by pressing the buttons on the Touchscreen. Storing Speed Dial numbers Press OK. -
Page 34: Storing Speed Dial Numbers From The Caller Id History
Chapter 5 Storing Speed Dial numbers Do one of the following: from the Caller ID history Enter a second fax or telephone number (up to 20 digits) by pressing the buttons on the Touchscreen. If you have the Caller ID subscriber service from your telephone company, you can also Press OK. -
Page 35: Setting Up Groups For Broadcasting
Dialling and storing numbers (MFC models only) Setting up groups for Do one of the following: Broadcasting To store another Group for broadcasting, repeat steps c to i. Groups, which can be stored on a Speed Dial To finish storing Groups for location, allow you to send the same fax broadcasting, press Stop/Exit. - Page 36 Chapter 5 Deleting a Group Press SpeedDial. Press Alphabetical or Numerical. Press More. Press s or t to display Delete. Press Delete. Press s or t to display the Group you want to delete. Press the Group Name. Press OK. Press Yes to confirm.
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Page 37: Printing Reports
Printing reports Fax reports Press s or t to choose an interval. If you choose Every 50 Faxes, go to (MFC models only) step j. 6, 12, 24 hours, 2 or 7 days Use the buttons on the screen to set up the The machine will print the report at Transmission Verification Report and the the chosen time and then erase all... -
Page 38: Reports
Chapter 6 Reports How to print a report The following reports are available: Press Menu. XMIT Verify (MFC models only) Press s or t to display Prints a Transmission Verification Report Print Reports. for your last transmission. Press Print Reports. ... -
Page 39: Making Copies
Making copies Copy settings Changing copy speed and quality You can change the copy settings temporarily for multiple copies. You can choose from a range of speed and quality. The factory setting is Normal. (MFC models only) The machine returns to its default settings after being idle for 1 minute, ... -
Page 40: Enlarging Or Reducing The Copied Image
If you choose Fit to Page, your 100% machine will adjust the size automatically to 97% LTRiA4 the paper size you set. 93% A4iLTR 83% LGLiA4 (MFC-J625DW and Press (COPY) or Copy. DCP-J725DW) 83% (DCP-J525W) Load your document. 69% A4iA5 Enter the number of copies you want. -
Page 41: Making N In 1 Copies Or A Poster
Making copies Making N in 1 copies or a Press s or t to display Off(1in1), 2in1(P), 2in1(L), 4in1(P), poster (Page Layout) 4in1(L), Poster (2x1), Poster (2x2), Poster (3x3) or The N in 1 copy feature can help you save 2in1(ID) paper by letting you copy two or four pages Press the option you want to set. -
Page 42: In 1 Id Copy
Chapter 7 Place the document face down in the Poster (3x3) direction shown below: 2in1(P) 2in1(L) 4in1(P) 2 in 1 ID Copy You can copy both sides of your identification card onto one page, keeping the original card size. -
Page 43: Sorting Copies Using The Adf (Mfc-J625Dw And Dcp-J725Dw Only)
2 in 1 (ID) copy is not available. Press Density. Press d or c to make a lighter or darker Sorting copies using the ADF copy. (MFC-J625DW and Press OK. DCP-J725DW only) If you do not want to change additional settings, press Mono Start or You can sort multiple copies. -
Page 44: Duplex (2-Sided) Copying (Mfc-J625Dw And Dcp-J725Dw Only)
Chapter 7 Duplex (2-sided) copying Note (MFC-J625DW and • 2in1(ID), Poster and Fit to Page DCP-J725DW only) are not available with Duplex Copy. • You can only use plain paper sizes A4, A5 You can reduce the amount of paper used for or Letter. -
Page 45: Setting Your Changes As A New Default
Press s or t to choose Duplex1 or Page Layout and Duplex Copy Duplex2. (MFC-J625DW and DCP-J725DW only) that Duplex1 helps avoid paper jams when you have changed to the factory default. copying by allowing more time for the ink to dry. -
Page 46: Printing Photos From A Memory Card Or Usb Flash Memory Drive (Mfc-J625Dw And Dcp-J725Dw Only)
Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only) PhotoCapture Center™ Please be aware of the following: When printing an index or image, the operations PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. -
Page 47: Print Images
Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only) Print Images Do one of the following: Press Options to change the paper type or the paper size you are using. Print Index (Thumbnails) ... -
Page 48: Printing All Photos
Chapter 8 DPOF printing Press OK. Note DPOF stands for Digital Print Order Format. • You can enter the numbers at one time by Major digital camera manufacturers (Canon using a comma or a hyphen. For example, Inc., Eastman Kodak Company, FUJIFILM Enter 1,3,6 to print images No.1, No.3 and Corporation, Panasonic Corporation and No.6. -
Page 49: Photocapture Center™ Print Settings
Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only) PhotoCapture Center™ If you do not want to change additional print settings settings, press Press Start to print. You can change the print settings temporarily Paper options for the next print job. -
Page 50: Adjusting Brightness, Contrast And Colour
Chapter 8 Adjusting Brightness, Press Paper Size. Contrast and Colour Press s or t to display 10x15cm, 13x18cm, A4 or Letter. Press the option you want to set. Brightness Do one of the following: If you chose Letter or A4, go to Press (PHOTO) or Photo. -
Page 51: Colour Enhancement
Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only) Press d or c to change the contrast. Press d or c to adjust the degree of the Press OK. setting. Press OK. If you do not want to change additional... -
Page 52: Cropping
Chapter 8 Cropping Borderless printing If your photo is too long or wide to fit the This feature expands the printable area to the available space on your chosen layout, part edges of the paper. Printing time will be of the image will automatically be cropped. slightly slower. -
Page 53: Setting Your Changes As A New Default
Printing photos from a memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only) Restoring all settings to the If you do not want to change additional factory default settings, press Press Start to print. You can restore the PhotoCapture settings... -
Page 54: Scan To A Memory Card Or Usb Flash Memory Drive
Chapter 8 Scan to a memory card How to reset to the factory default or USB Flash memory drive You can restore all the Scan to Media settings (Quality and File Type), that you have changed, back to the factory default. How to set a new default Press (SCAN) or Scan. -
Page 55: Printing Photos From A Camera (Mfc-J625Dw And Dcp-J725Dw Only)
Camera Menu Options Selections A4, Letter, 10 15 cm, Paper Size Your Brother machine supports the Printer Settings PictBridge standard, allowing you to connect (Default setting) to and print photos directly from any PictBridge compatible digital camera. -
Page 56: Printing Images
Chapter 9 Printing Images Settings Options 10 15 cm Paper Size Note Paper Type Glossy Paper Remove any memory cards or USB Flash Layout Borderless: On memory drive from the machine before Print Quality Fine connecting a digital camera. Colour Enhancement Make sure that your camera is turned Date Print... -
Page 57: Dpof Printing
Printing photos from a camera (MFC-J625DW and DCP-J725DW only) Printing photos DPOF printing directly from a digital DPOF stands for Digital Print Order Format. camera Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM (without PictBridge) Corporation, Panasonic Corporation and... -
Page 58: Printing Images
Chapter 9 Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. -
Page 59: A Routine Maintenance
Routine maintenance Cleaning and checking Clean the outside of the machine as follows: the machine IMPORTANT Cleaning the outside of the • Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine machine will damage the outside surface of the machine. -
Page 60: Cleaning The Machine's Printer Platen
Cleaning the machine’s Wipe the paper tray with a dry, soft lint-free cloth to remove dust. printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock. Using both hands, grasp the plastic tabs on both side of the machine to lift the scanner cover into the open position. -
Page 61: Cleaning The Paper Feed Rollers
Routine maintenance Cleaning the paper feed Lift the Jam Clear Flap (2), and then clean the back side of the Paper Feed rollers Rollers (1) with a soft lint-free cloth slightly moistened with water. If the paper feed rollers are stained with ink, it After cleaning, wipe the rollers with a may cause paper feed problems. -
Page 62: Cleaning The Paper Pick-Up Rollers
Cleaning the paper pick-up Open the Jam Clear Cover (1) at the back of the machine. rollers Unplug the machine from the electrical socket. Pull the paper tray completely out of the machine. Note If the machine starts to multi-feed the last few sheets of paper in the tray, clean the Base Pad (1) with a soft lint-free cloth slightly moistened with water. -
Page 63: Checking The Ink Volume
Routine maintenance Packing and shipping Checking the ink volume the machine Although an ink volume icon appears on the LCD, you can use the ink menu to see a large When you transport the machine, use the graph showing the ink that is left in each packing materials that came with your cartridge. - Page 64 Unplug the machine from the telephone IMPORTANT wall socket and take the telephone line cord out of the machine. • Make sure the plastic tab on the right side of the orange protective part (1) clicks Unplug the machine from the electrical securely into place (2).
- Page 65 Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine. Wrap the machine in the bag.
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Page 66: B Glossary
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax... - Page 67 The pre-programmed time period F/T Ring Time between automatically printed Fax The length of time that the Brother Journal Reports. You can print the Fax machine rings (when the Receive Mode Journal on demand without interrupting setting is Fax/Tel) to notify you to pick up the cycle.
- Page 68 Overseas Mode Remote Activation Code Makes temporary changes to the fax Press this code (l 5 1) when you answer tones to accommodate noise and static on a fax call on an extension or external overseas telephone lines. telephone. Pause Remote Deactivation Code (For Fax/Tel mode only) Allows you to place a 3.5 second delay in...
- Page 69 Glossary Standard resolution 203 98 dpi (monochrome). 203 196 dpi (colour). It is used for regular sized text and the quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.
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Page 70: Index
Index Numerics Dual Access ..........10 Duplex (2-sided) copy ............38 2 in 1 ID Copy ..........36 Fax codes Access codes, storing and dialling ...26 changing ..........19 Apple Macintosh Remote Access Code ......19 See Software User's Guide. Fax Forwarding changing remotely ...... - Page 71 Quality ..........43 Return to factory default ....47 Set new default ......... 47 ID Copy ............36 Printing Ink cartridges index ..........41 checking ink volume ......57 photos ..........41 Scan to Media memory card ........48 USB Flash memory ......48 LCD (Liquid Crystal Display) PictBridge Contrast ..........3...
- Page 72 Reports ............31 Caller ID ..........32 Caller ID History Report ......32 Fax Journal ...........32 Journal Period ........31 how to print ...........32 Network Configuration ......32 Quick Dial List ........32 Transmission Verification ....31 User Settings ........32 WLAN Report ........32 Resolution setting for next fax ........8 Scanning See Software User's Guide.
- Page 73 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.