System Distribution Lists; Create System Distribution List - Toshiba Strata CTX28 System Administrator Manual

Features

System Distribution Lists

System Distribution Lists
System lists are available as a special attribute of the System Administrator Main Menu, and are an
excellent means of distributing interoffice memos to a large group of people in a timely manner.
The lists also eliminate the need of every user creating a similar personal list.You can create up to
seven system-wide lists. Examples of such lists include all users in the system or in a specific
department and all company managers.
Voice mail processes mail sent to mailing lists as a low-priority task. Therefore, it may take several
minutes to send the message to everyone on a large list, especially if the system is busy.

Create System Distribution List

1. From the Main Menu,
press
2. From the Manage
Mailbox Menu, press
Manage Your Lists.
3. Select the Distribution
List number (
4. After selecting a list, you
can press:




5. Press
Manage Your Lists
Submenu.
14

Manage Mailbox.

 
~ ).
Review your current
list
Add a User ID to the
list
Enter the User ID.
Press when done.
Delete a User ID
from the list
Enter the User ID.
Press when done.
Record a list
Comment
Record your
comment. Press
when done.
to return to the
The Manage Mailbox Menu plays.
The Manage Your Lists Submenu plays.
You are prompted to enter an option.
The system prompts you with the name (and extension) of
each User ID on the list.
Voice mail prompts you to enter the User ID.
The name (and extension) plays. You can add additional User
IDs as needed.
Voice mail prompts you to enter the User ID.
The name (and extension) plays. The system prompts
"Deleted."
When sending a message, the comment plays each time the
destination list is selected.
Voice mail prompts you to record the comment.
You can create another System List or press
Main Menu.
Once defined, you can easily add or delete User IDs as needed
to the list.
to return to the
GVMU System Administrator Guide 04/04