Synchronize Emails; Customizing Email Settings - HTC Touch CDMA Manual

Synchronize Emails

Synchronizing emails ensures that new emails are downloaded to the device Inbox folder, emails in the Outbox
folder are sent, and emails deleted from the server are removed from your device. The manner in which you
synchronize emails depends on the type of email account you have.
To automatically synchronize an Outlook email account:
1. Connect your device to your computer through USB or Bluetooth. Otherwise, connect through a data
connection if you are synchronizing Outlook email with the Exchange Server.
2. Synchronization automatically begins, and your device sends and receives Outlook email.
To manually synchronize your Outlook or Internet email account:
1. Select your Internet email account.
2. Tap Menu > Send/Receive.

Customizing Email Settings

To change the download size and format for Outlook email:
1. Disconnect your device from the computer.
2. Tap Start > Programs > ActiveSync.
3. Tap Menu > Options, select E-mail, and then tap Settings.
4. On the E-mail Sync Options screen:
Under Download size limit, select the desired email size.
Under Message format, select HTML or Plain text.
5. Close ActiveSync and reconnect your device to the computer.
To change the download size and format for POP3/IMAP4 email:
1. Tap Menu > Options on the Account Selection screen, or tap Menu > Tools > Options while you're in a
message list.
2. Tap your email account.
3. Tap Download Size Settings.
Under Download size limit, select the desired email size.
Under Message format, select HTML or Plain text.
4. Tap Done.
To exclude your email address when replying to all:
When you reply to all the recipients of an email message, your own email address will also be added to the
recipient list. You can customize ActiveSync so that your email address will be excluded from the recipient
list.
1. In ActiveSync on your device, tap Menu > Options.
2. Select the E-mail information type and tap Settings.
3. Tap Advanced:
4. In the My e-mail addresses text box, enter your email address.
5. Tap OK.
84 Section 7: Exchanging Messages