Panasonic UF 4000 - Laser Fax B/W Software Instruction Manual
  1. Manuals
  2. Brands
  3. Panasonic Manuals
  4. Printer
  5. UF 4000 - Laser Fax B/W
  6. Software instruction manual

Panasonic UF 4000 - Laser Fax B/W Software Instruction Manual

Operating instructions
Hide thumbs
Table of Contents

Advertisement

Quick Links

Download this manual
Software

Operating Instructions

(For Document Management System and Printer)
UF-4000/4100/6000/6100
Model No.
Before operating this software, please read these instructions completely and keep these operating instructions for future reference.
English

Advertisement

Table of Contents
loading

Related Manuals for Panasonic UF 4000 - Laser Fax B/W

Summary of Contents for Panasonic UF 4000 - Laser Fax B/W

  • Page 1: Operating Instructions

    Software Operating Instructions (For Document Management System and Printer) UF-4000/4100/6000/6100 Model No. Before operating this software, please read these instructions completely and keep these operating instructions for future reference. English...
  • Page 2 Novell and NetWare are registered trademarks of Novell, Inc. in the USA and other countries. All other trademarks identified herein are the property of their respective owners. Copyright c 2005 by Panasonic Communications Co., Ltd. All rights reserved. Unauthorized copying and distribution is a violation of law.

  • Page 3: Table Of Contents

    Table of Contents Before Starting External View and Control Panel .................. External View ....................System Requirements....................Printer Section Installing the Printer Driver ................... Configuring the Printer Driver Settings ............... 12 Windows 98/Windows Me ................12 Windows NT 4.0 (Administrator) ..............18 Windows NT 4.0 (User) ..................
  • Page 4 Table of Contents Document Management System Section Document Scanner......................90 Main Window ....................Tool Menu ...................... Image Scanning ..................... Panafax Desktop ......................96 General Description ..................Connection Configurations................Installation and Setup ..................Main Window and Toolbar ................104 Sending Document ..................106 Receiving Document ..................
  • Page 5 memo...

  • Page 6: Before Starting

    Before Starting External View and Control Panel External View UF-4000/4100 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.
  • Page 7 External View and Control Panel External View UF-6000/6100 Parallel Interface Connector Connect to the PC Parallel Interface Cable (A cable does not come with the unit.) Use a cable of IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.

  • Page 8: System Requirements

    System Requirements • Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater) • Operating System : Windows 98* , Windows Me* , Windows NT 4.0* (With Service Pack 3 or later is required), Windows 2000* , Windows XP* , Windows Server 2003* •...

  • Page 9: Printer Section

    Printer Section Installing the Printer Driver Insert the Panasonic Document Management System CD-ROM. Click on the desired language. Note: 1.If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.
  • Page 10 Installing the Printer Driver Select your machine's model(s) check box and click the button. Next Check LPT1: and click the Next button. Click the button if you would like to change your current default printer to the one that you are installing. Note: This dialog box only appears if another printer is already installed.
  • Page 11 Finish computer. The Panasonic/Panafax Printer Driver has been installed, and the Panasonic/Panafax Printer icon(s) have been added to the Printer folder. 1. When installing on Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003, NOTE logon to the computer/network using an account with administrator rights.

  • Page 12: Configuring The Printer Driver Settings

    Configuring the Printer Driver Settings Windows 98/Windows Me To change the printer settings, open the dialog box for the printer properties by performing the following steps. Click the Start button, select Settings, and then click Printers. Right-click on the desired printer icon in the Printers folder, and select Properties in the pop-up menu.
  • Page 13 Configuring the Printer Driver Settings Windows 98/Windows Me General Tab 1. Comment Enter comments regarding the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later.

  • Page 14: Details Tab

    Configuring the Printer Driver Settings Windows 98/Windows Me Details Tab 1. Print to the following port Displays either the port where the printer is connected or the path to the network printer. To change the printing destination, either select the printing destination port from the list or enter the network path here.

  • Page 15: Sharing Tab

    Configuring the Printer Driver Settings Windows 98/Windows Me Sharing Tab 1. Not Shared/Shared As Select whether to display or share this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered.
  • Page 16 Configuring the Printer Driver Settings Windows 98/Windows Me Device Options Tab <UF-4000/4100> <UF-6000/6100> 1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed. 1. Device Options Tab specifies device-specific settings and settings of optional devices. NOTE Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.
  • Page 17 Configuring the Printer Driver Settings Windows 98/Windows Me Paper/Output/Quality Refer to All Windows Common Settings (see pages 35 - 38).

  • Page 18: Windows Nt 4.0 (Administrator)

    Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) To change the printer settings, open the dialog box for the printer properties by performing the following steps. Logon to the computer/network using an account with administrator rights. (See Note 1) Click the Start button, select Settings, and then click the Printers icon.
  • Page 19 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) General Tab 1. Comment Enter comments regarding the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later.

  • Page 20: Ports Tab

    Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer). button Delete Port Add Port...
  • Page 21 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Scheduling Tab 1. Available Schedules when the printer is available for operation. Specify operating hours when From-To is selected. 2. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99. 3.
  • Page 22 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Sharing Tab 1. Not Shared/Shared Select whether to display or share this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered.
  • Page 23 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Security Tab button Permissions Set printer access privileges. button Auditing Displays the users who have used this printer and how they used it. button Ownership Set the ownership of the printer. 1.
  • Page 24 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Device Options Tab <UF-4000/4100> <UF-6000/6100> 1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed. 1. Device Options Tab specifies device-specific settings and settings of optional devices. NOTE Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.

  • Page 25: Windows Nt 4.0 (User)

    Configuring the Printer Driver Settings Windows NT 4.0 (User) To change the printer settings, open the dialog box for the printer properties by performing the following steps. Select Print in the File menu of the application. Select the printer model in the name list box. Click the button in the Print dialog box.

  • Page 26: Windows 2000/Windows Xp/Windows Server 2003 (Administrator)

    Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) To change the printer settings, open the dialog box for the printer properties by performing the following steps. Logon to the computer/network using an account with administrator rights. Click the Start button, select Settings, and then click the Printers (Windows XP/Windows Server 2003: Printers and Faxes) icon.
  • Page 27 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) General Tab 1. Printer Name Name of the printer specified upon installation is displayed. 2. Location and Comment Enter a comment about the location of the printer and information about the printer. If a printer is shared, the location and comments specified in this field appear when another user sets up this printer on his/her computer.
  • Page 28 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Sharing Tab <Windows 2000> <Windows XP/Windows Server 2003> 1. Not shared/Shared as (Do not share this printer/Share this printer) Specify if this printer is displayed or shared with other computers. For sharing a printer, specify the share name of a printer.
  • Page 29 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of ports that allow printing, their status (description), and printers connected to the ports. button Add Port... Delete Port Adds/deletes a new port or a new network path.
  • Page 30 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Advanced Tab 1. Always available/Available from Specify the operating schedule for a printer. Selecting Available from allows specifying an available operation time. 2. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. Documents of higher priority are printed before those of lower priority.
  • Page 31 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) 10.Enable advanced printing features Enables advanced printing features. Optional features of the printer (page ordering, booklet printing, numbering on sheets) are enabled. These features can be disabled if a problem occurs due to incompatibility.

  • Page 32: Security Tab

    Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Security Tab Displays a list of users and groups to whom printer access is assigned to. A list of standard permissions for each group or user is displayed. Check or uncheck the checkboxes for permitting or prohibiting access. Gray checkbox indicates the permission inheritance.
  • Page 33 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Device Options Tab <UF-4000/4100> <UF-6000/6100> 1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed. 1. Device Options Tab specifies device-specific settings and settings of optional devices. NOTE Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.

  • Page 34: Windows 2000/Windows Xp/Windows Server 2003 (User)

    Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (User) To change the printer settings, open the printer settings dialog box by performing the steps below. Select Print in the File menu of the application. Select the printer model in the name list box. Click the button in the Print dialog box.

  • Page 35: Windows Common Settings

    Configuring the Printer Driver Settings Windows Common Settings Paper Tab 1. Paper Size Select a document size. 2. Copies (1-99) Specify the number of copies to be printed. If the number of copies to be printed can be specified within the application, indicate one copy here and specify the number of copies in the Print dialog box of the application.
  • Page 36 Configuring the Printer Driver Settings Windows Common Settings Output Tab 1. N in 1 Specify the layout pattern for printing multiple documents on a single sheet of paper. 2. Sort Select whether to Stack or Sort when printing multiple copies. Note: 1.
  • Page 37 Configuring the Printer Driver Settings Windows Common Settings Button Advanced... • Print All Text as Black. All colored text is printed as solid black button Restore Defaults Click to restore all items in this window to the default settings.
  • Page 38 Configuring the Printer Driver Settings Windows Common Settings Quality Tab 1. Halftone (For Windows 98/Windows Me/Windows 2000/Windows XP/Windows Server 2003 only) Select either None or Dither. (For Windows 98/Windows Me only) Select None, Dither or OS Halftone. (For Windows NT 4.0/Windows 2000/Windows XP/Windows Server 2003 only) 2.

  • Page 39: Print Operation

    Print Operation Printing from Windows Applications If the printer driver is installed properly and a printer is selected as the default printer (see Note 1) in the printer setup, printing can be accomplished from any Windows application with simple operations. To print from most Windows applications, use the Print...

  • Page 40: Printing On Network

    Print Operation Printing on Network When sharing a printer by connecting two computers via a crossover cable or using a hub, a connection among computers must be established. (See Notes 1 and 2) Establishing a connection among computers can be verified by displaying the connected computers in Network Neighborhood on the desktop.
  • Page 41 Print Operation Printing on Network Remote (PC that uses another computer's printer) Click the Start button, select Settings, and then click Printers. Double-click Add Printer in the printers folder window. The Add Printer Wizard appears. Select Network Printer. Click the button.

  • Page 42: Document Management System Section

    Document Management System Section Installing the Document Management System Insert the Panasonic Document Management System CD-ROM. (See Note 1 on page 45) Select the language. Note: 1. If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.
  • Page 43 Installing the Document Management System Click Typical. Verify the installation destination and click the button. Next Verify the data folder destination and click the button. Next Select the type of Panafax Desktop configuration either Standalone/Server or Client. (See pages 97 and 98). Continued on the next page...
  • Page 44 Installing the Document Management System Select Document Viewer and click the button if you want to set the Next Document Viewer as the default application to view TIFF files. Enter the program folder name and click the button. Next The required files are copied.
  • Page 45 Install in accordance with the directions on the screen. The Panasonic Document Management System folder has been added to the Program menu, and the installation is now complete. 1. When installing on Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003, NOTE logon to the computer using an account with administrator rights.

  • Page 46: Document Manager

    Manager and Document Viewer (see page 66) in combination, a number of documents (image files) can be classified, managed, browsed, and edited. → → Selecting Panasonic Panasonic Document Management System Document Manager from Programs on the Start menu displays the main window of the Document Manager. 1. Title Bar Displays the title of the screen.
  • Page 47 Document Manager Main Window 7. Document Window Displays a list of documents in the selected folder. Documents are displayed in thumbnails (reduced images). Page number and buttons are displayed at the bottom of a thumbnail image for grouped documents (configured with two or more pages).

  • Page 48: Basic Operations

    Document Manager Basic Operations The Document Manager allows editing and managing of documents displayed in thumbnail images by dragging and dropping. This function enables various operations as described below: • Selecting Documents Clicking thumbnail images in the document window allows selection of documents.
  • Page 49 Document Manager Basic Operations • Copying/Moving Documents Dragging a thumbnail image from the document window and dropping it onto a folder in the folder window moves the document to the folder. Drag-and-drop with the Ctrl key held down to copy a document. Dragging a document and dropping it onto another document in a document folder results in grouping the two documents together.

  • Page 50: Setting Plug-In

    Document Manager Setting Plug-in • Import document (from file) Selecting Open from the File menu displays a dialog box for selecting files. The dialog box allows importing image files saved in a computer as documents into the folder. An attempt to import files that cannot be handled by Document Manager results in displaying an error shown below.

  • Page 51: File Menu

    Document Manager File Menu • New Folder Create a new folder under the folder that is currently selected. Path of a folder to be created can be specified as required. • Shared Folder Create a new shared folder. Documents in the shared folder can be shared through the network from different computers.
  • Page 52 Document Manager File Menu • Properties Displays the file properties. • Backup Creates a back up of the documents stored in the selected folder. • Acquire Image Using a scanner, etc. selected in Select Source, import a document to a folder that is currently selected. •...
  • Page 53 Document Manager File Menu • Print Setup (See Note 1) Specify layout and printing size for a document to be printed. 1. Horizontal Position and Vertical Position Adjust the printing position on the sheet. 2. Print Size Select printing in original size or printing in accordance with the sheet size.
  • Page 54 Document Manager File Menu • Launch To Another Application Opens the document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting applications. (See Note 1) Clicking the Add button displays the Add External Application dialog box.
  • Page 55 Document Manager File Menu Click the button to set the detail parameters when Open Details launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3.
  • Page 56 Document Manager File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays files in it. Selecting documents and clicking the button restores Undo documents that have been discarded. Note: Ensure that your PC has access to the Shared Directory before restoring the files onto the shared folder by using the button, otherwise,...
  • Page 57 Document Manager File Menu • Environment Setup - Thumbnail Set the thumbnail size on the Document Manager. - Application File Set the thumbnail image creation course of action when importing a file. - Dropout Set the file format when moving/copying the file on the Document Manager to another directory.

  • Page 58: Edit Menu

    Document Manager Edit Menu • Undo Undoes the last edited operation. • Cut Deletes a selected document from a folder and copies it to the clipboard. • Copy Copies a selected document to the clipboard. • Paste Pastes a document from the clipboard into the selected folder. •...

  • Page 59: View Menu

    Document Manager View Menu • Tool Bar Switches between displaying/hiding the tool bar. • Status Bar Switches between displaying/hiding the status bar. • List Format/Thumbnail Format Switches between list display and thumbnail display in the document window. • Show Annotation Switches between displaying and hiding annotation.

  • Page 60: Document Menu

    Document Manager Document Menu • Open Opens a selected document, activates the Document Viewer (see page 66), and opens the document for editing. • Duplicate Makes a copy of the selected document in the folder. • Rotate Rotates the selected document. - Rotate Left - Rotate 180 Degrees - Rotate Right...
  • Page 61 Document Manager Document Menu • UnGroup Cancels the grouping for grouped documents. Either dividing all pages into individual documents or releasing only specified documents from a group can be selected. • Enhancement Applies the following correction to a selected document: - Correct Skew Detects any inclination of the document and automatically correct it.

  • Page 62: Options Menu

    Document Manager Options Menu Note: The Options Menu is not available for the UF-4000/4100/6000/6100. • Setup Selects the expansion feature(s) available for the Document Manager. To enable the expansion feature for DD Server Software, select DD Function and click the button.

  • Page 63: Image Converter

    Windows 98/Windows Me 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Properties from the popup menu. The Properties dialog box appears. • Paper/Layout Tab - Paper Size Sets the document paper size.

  • Page 64: Windows Nt 4.0

    Image Converter Windows NT 4.0 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Document Defaults from the popup menu. The Document Properties dialog box appears. • Page Setup Tab - Paper Size Sets the document paper size.

  • Page 65: Windows 2000/Windows Xp/Windows Server 2003

    Image Converter Windows 2000/Windows XP/Windows Server 2003 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on Panasonic Document Manager and select Printing Preferences from the pop-up menu. The Printing Defaults dialog box appears. • Layout Tab Sets the document orientation.

  • Page 66: Document Viewer

    Double-clicking on the document (thumbnail) in the Document Manager screen or select Open in the Document menu to display the main window of the Document Viewer. (See Note 1) → NOTE 1. The program can be also activated by selecting Panasonic Panasonic Document → Management System...
  • Page 67 Document Viewer Main Window 1. Title Bar Displays the title of the screen and the name of the image file being displayed. 2. Menu Bar Displays the menus of the Document Viewer. 3. Tool Bar Displays tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the menu bar.

  • Page 68: Basic Operations

    Document Viewer Basic Operations • Selecting Page Selecting a page, by clicking it in the page list, displays an image of the selected page in the image window. Dragging and dropping a page within the page list can change the order of the pages. •...

  • Page 69: Annotation Function

    Document Viewer Annotation Function Document Viewer provides functions to add various graphics and text to an image. The graphics and text added to an image are called <Annotation>. The annotation function, unlike those in usual image editing applications, does not change the image itself but lays graphics and text on the image.

  • Page 70: File Menu

    Document Viewer File Menu • Open Opens an image file saved in the computer. Files of the following formats can be opened in the Document Viewer. - DDM Document Manager file format. - BMP Windows standard bitmap format. - TIFF Tagged Image File Format (TIFF).
  • Page 71 Document Viewer File Menu • Print Prints a document. For a document containing two or more pages, pages from-to can be specified for printing. • Print Setup Specifies the layout, printing size, and printing of annotations for a document to be printed. 1.
  • Page 72 Document Viewer File Menu • Launch To Another Application Opens the document selected in the document window with a specified application. Selecting External Application Setup (see Note 1) displays a dialog box for adding/changing/deleting applications. Clicking the Add button displays the Add External Application dialog box.
  • Page 73 Document Viewer File Menu Click the button to set the detail parameters Open Details when launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3.
  • Page 74 Document Viewer File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays any page in it. Selecting page and clicking the button Undo restores page that has been discarded. Note: Once you exit the Document Viewer, the pages in the Trash Can are deleted.

  • Page 75: Edit Menu

    Document Viewer Edit Menu • Undo Undoes the last editing operation done. • Cut Deletes a selected annotation and copies it to the clipboard. • Copy Copies a selected annotation to the clipboard. • Paste Pastes an annotation from the clipboard into the selected page.

  • Page 76: Page Menu

    Document Viewer Page Menu • Next Displays the next page. • Previous Displays the previous page. • Top Displays the top page. • Last Displays the last page. • Select Displays a specified page. • Auto Paging Turns the pages automatically. - Move Forward Automatically steps through pages forwards.
  • Page 77 Document Viewer Page Menu • Copy Page Copies the current page. • Add Page Adds new pages from file to documents. Adds new pages from TWAIN scanner to documents. (The TWAIN Mode is not available in this model.) • Insert Page Inserts a page from file to the current position.
  • Page 78 Document Viewer Page Menu • Copy Page to Clipboard Copies the entire page selected onto the clipboard. • Copy Select Area Copies selected area to clipboard. • Select All Pages Selects all pages.

  • Page 79: View Menu

    Document Viewer View Menu • Drag Mode Sets to the Drag Mode. • Clip Mode Sets to the Clip Mode. • Edit Mode Sets to the Edit Mode. • Zoom In Zooms in on an image. • Zoom Out Zooms out on an image. •...

  • Page 80: Annotation Menu

    Document Viewer Annotation Menu • Show Annotation The check box on/off setting specifies whether to display an annotation in the page list thumbnail. • Set Annotation Protects the annotation from reediting. • Annotation Order - Change Annotation Order to the Top - Change Annotation Order to the Last - Change Annotation Order to the Previous - Change Annotation Order to the Next...
  • Page 81 Document Viewer Annotation Menu • Header Edits a header common to each page. • Footer Edits a footer common to each page. • Edit Text Sets format of the text in a selected annotation. • Properties Displays annotation properties. Continued on the next page...
  • Page 82 Document Viewer Annotation Menu • Text Creates a text annotation. Select text annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the display position. A dialog box for text setup will appear. Enter the text to be displayed, and then specify text color and font.
  • Page 83 Document Viewer Annotation Menu • Ellipse Creates an ellipse annotation. Select ellipse annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw an ellipse. 1. To specify the thickness and colors of the ellipse border, select the desired icon depiction then NOTE select Properties in the Annotation menu.
  • Page 84 Document Viewer Annotation Menu • White block Creates a white rectangle (solid white fill color) annotation. Select white annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a white rectangle. •...
  • Page 85 Document Viewer Annotation Menu • Marker Creates a marker annotation. Select marker annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a marker. • Label Creates a label annotation. Select label annotation in the annotation menu (or tool buttons (see Note 1)), and drag the mouse in the image window to draw label and display Text Format Setup dialog...
  • Page 86 Document Viewer Annotation Menu • Stamp Creates a stamp annotation. The stamp annotation pastes another image file like a stamp. Select stamp annotation in the annotation menu (or tool button) and click the button. Then drag the mouse in the image window to specify the area for, displaying the stamp.
  • Page 87 Document Viewer Annotation Menu • Date Creates a date annotation. Select date annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Specify the format, color, and font of the date to be displayed. (See Note 1) 1.
  • Page 88 Document Viewer Annotation Menu • Page No Creates a page number annotation. Select page number annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Double-click the Page No area to display text in the settings dialog box.

  • Page 89: Window Menu

    Document Viewer Window Menu • Main Tool Bar Show/hide main toolbar. • Page Tool Bar Show/hide page toolbar. • Annotation Tool Bar Show/hide annotation toolbar. • Image Tool Bar Show/hide image toolbar. • Status Bar Show/hide status bar. • Page list Show/hide page list.

  • Page 90: Document Scanner

    Document Scanner Main Window Upon image scanning, an image is imported directly into a document using a TWAIN-compatible application (image editing software, etc.). Selecting Acquire Image... in the File menu displays for the Document Scanner dialog box. Preview Window Displays images of a preview scan. The black frame represents the actual scanning area (Output Size). You may adjust/select the final scanning area by resizing the black frame over the desired area of the image.

  • Page 91: Document Scanner

    Document Scanner Main Window Specify the value of distinction between monochrome for monochrome manuscript. Adjust the value according to density of a manuscript to be scanned. Brightness (valid only when halftone or grayscale is selected) Adjust the brightness for halftone or grayscale documents. Contrast (valid only when halftone or grayscale is selected) Adjust the contrast (difference between dark and light) for halftone or grayscale documents.

  • Page 92: Tool Menu

    Document Scanner Tool Menu • Adjustment - Gamma Curve Display a dialog box for adjusting the gamma (color strength characteristics) of an image. (valid only when halftone or grayscale is selected) Adjust the gamma curve by dragging the slide bar or entering a value. Moving the slide bar in the + direction reduces the difference between the highlight (light portion) and halftone.
  • Page 93 Document Scanner Tool Menu • Adjustment - Highlight & Shadow Displays a dialog box for adjusting the highlight and shadow. (valid only when halftone or grayscale is selected) Adjust the highlight and shadow by dragging the slide bar or entering a value. Enhancing the highlight (bright portion) and the shadow (dark portion) makes clear shades on an image.

  • Page 94: Image Scanning

    Document Scanner Image Scanning Image scanning is performed by the following procedures: Activate TWAIN-compatible application. Select Acquire Image... in the File menu to display Document Scanner. Specify the image type, resolution, and paper size of a document to be scanned. Place a document on the ADF and click button.
  • Page 95 Document Scanner Image Scanning Click the button to scan an Scan image into the document desktop. NOTE 1. Adjust parameters for an optimum scanning image, with the view on preview image. Preview scanning can be repeated any number of times. 2.

  • Page 96: Panafax Desktop

    Panafax Desktop General Description Panafax Desktop is a PC Faxing application specifically designed to complement the Panasonic line of multi-function products. Document(s) created on the PC can be easily faxed to a remote location directly, without having to print a hard copy first and then use the fax machine to send.

  • Page 97: Connection Configurations

    Panafax Desktop Connection Configurations There are two types of Panafax Desktop configurations, the Stand-alone System and the Network Shared System. Device setting PC Fax Setting Stand-alone System - PC-FAX RCV MODE = Print / Upload & Print / Upload - None - Standalone Connection Network Shared System - PC-FAX RCV MODE = Print / Upload &...
  • Page 98 Panafax Desktop Connection Configurations Network Shared System Panafax Desktop Panafax Desktop Panafax Desktop Client PC Client PC Server PC Transmit Parallel Cable Send FAX Download Fax Data Transfer Fax Data Panafax Desktop Panafax Desktop Panafax Desktop Client PC Client PC Server PC Receive Parallel Cable...

  • Page 99: Installation And Setup

    Installation and Setup For Local Connected Models Panafax Desktop uses the fax modem in the Panasonic/Panafax models connected with your computer by parallel cable. Before using the Panafax Desktop, it is necessary to activate the Fax Modem and to setup certain parameters.
  • Page 100 Panafax Desktop Installation and Setup Setup for Standalone System Special settings are unnecessary. The unit will be ready to send and receive fax massages if the device and PC are connected with the parallel cable and Panafax Desktop is started. Note: Confirm that the device is not in the Energy Saver Mode or Sleep Mode when you start Panafax Desktop.
  • Page 101 Panafax Desktop Installation and Setup Setup for Network Shared System Server PC Server Setup (Network Shared System) Double-click the icon on the Windows Desktop. The Panafax Desktop window appears. → Select Tools PC Fax Device Locator from the main menu. The PC Fax Device Locator appears.
  • Page 102 Panafax Desktop Installation and Setup Device Search Ranges appears. Click the button to start searching the Search Now shared Server. Note: Searching sometimes may take a long time when there are many PCs connected to your network. In this case, we recommend you to click the button and specify the Domain or Workgroup, or specify the Computer Name directory to reduce the searching time.
  • Page 103 Panafax Desktop Installation and Setup Start searching the Server for Local connected Devices. The Local connected devices via Server are listed in the PC Fax Device Locator. → Click the or select Device Exit from the menu to close the PC Fax Device Locator. Note: The reception function is shown as "Yes"...

  • Page 104: Main Window And Toolbar

    Panafax Desktop Main Window and Toolbar Main Window (10) (11) Fax No. Enter the destination fax number. Line Select Check the line type to dial the preset code before the telephone number. See the Dialing Setting Tab of Configuration Menu. Recipient When this is entered, it appears on the cover sheet.
  • Page 105 Panafax Desktop Main Window and Toolbar Toolbar Used to start the transmission. Used to view the cover sheet or transmission file. Used to select the file to be sent. Used to show the Send/Receive Log Manager. Used to open your personal Phone Book. Used to create or edit a Cover Sheet.

  • Page 106: Sending Document

    Panafax Desktop Sending Document Sending a Document via Windows Application You can send a fax directly from any Windows Application by simply printing to the Panafax Desktop Driver. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below.
  • Page 107 Panafax Desktop Sending Document Click the button to start the transmission.
  • Page 108 Panafax Desktop Sending Document Sending a Document via the Panafax Desktop You can send a fax directly from a file made in any Windows Application by simply attaching the file via the Panafax Desktop. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below.
  • Page 109 Panafax Desktop Sending Document Click the button to start the transmission. Sending a fax memo by Panafax Desktop You can send a fax memo directly from the Panafax Desktop. This memo can be sent quickly and easily. Double-click the icon on the Windows Desktop. The Panafax Desktop window appears.

  • Page 110: Receiving Document

    Panafax Desktop Receiving Document Receive Setting Confirm the Panasonic Communications Utility icon is in the taskbar tray. Right-click the Panasonic Communications Utility Icon to show the menu and select the PC-Fax Reception Notification. • Popup Display • Icon Display • No Notice When a fax is received on the machine, it will proceed as follows: A receiving notice appears on the connected PC.

  • Page 111: Registering The Personal Phone Book

    Panafax Desktop Registering the Personal Phone Book To register a recipient to the Personal Phone Book, follow the steps below: Click the icon to open the Phone Book dialog Box. Click the button. Note: 1. Click the Acquire Device's Phone Book button to enable the retrieval of the phonebook data from the device.
  • Page 112 Panafax Desktop Registering the Personal Phone Book To register a group of recipients, follow the steps below: Click the icon. The Phone Book dialog box appears. Click the button. The Group registration dialog box appears. Click the button. The Add New Group Name dialog box appears. Enter the group name and click the button.
  • Page 113 Panafax Desktop Registering the Personal Phone Book Select the desired recipients. Click the button to add the recipient(s) to the Member List. The maximum number of recipients is 999 for each group. To add another group, repeat the procedure from step The maximum number of groups is 100.
  • Page 114 Panafax Desktop Registering the Personal Phone Book To Import/Export CSV (Comma Separated Value) data From/To your Personal Phone Book Telephone data in a CSV format file can be imported into your Personal Phone Book and the telephone data from your Personal Phone Book can be exported to a CSV file. Note: Though a pause usually is indicated by a comma (,) with Panafax Desktop it is changed to a "p"...
  • Page 115 Panafax Desktop Registering the Personal Phone Book Importing from the CSV file The telephone data the CSV file is imported into your Phone Book. Exporting to the CSV file On the Phone Book dialog box, Select File | Export... from the menu. Enter the file name and click the button to save the CSV file.

  • Page 116: Cover Sheet

    Panafax Desktop Cover Sheet The Cover Sheet is attached to the first page of every fax and contains information such as the recipient's name, sender's name, date, title, etc. Creating Cover Sheet Click the icon. The Cover Sheet Editor window appears. Edit the Cover Sheet.
  • Page 117 Panafax Desktop Cover Sheet Enter the New Folder Name into the Cover Sheet File Name box. Enter any comments into the Comment box if you wish. Click the button to save the New Cover Sheet. Continued on the next page...
  • Page 118 Panafax Desktop Cover Sheet [Edit] menu Undo Undoes the last editing operation. Deletes the selected text and copies it to the clipboard. Copy Copies the selected text onto the clipboard. Paste Pastes the text or object from the clipboard. Delete Object Deletes the selected object.

  • Page 119: Configuration Menu

    Panafax Desktop Configuration Menu Configuration Setting Selecting Configuration... on the Tools menu, displays the configuration window. Send Option Tab Device Selection • Device Name: A device can be chosen here when more than one device is connected with network connected type devices.
  • Page 120 Panafax Desktop Configuration Menu Dialing Settings Tab Specify the local, long distance and Inter-office call access numbers. These access numbers are dialed before the phone numbers that are registered in the Personal Address Book depending on the Call Type settings. Sender Details Tab Used to identify senders from various information on the Cover Sheet when sending a fax.

  • Page 121: Send Log/Receive Log

    Panafax Desktop Send Log/Receive Log Send/Receive Log The transmission and the reception can be confirmed. Click the icon. Send/Receive Log window appears. Click Send Log icon and Receive Log icon to switch between the Log windows. Status • Queuing: Outgoing fax is queuing. •...

  • Page 122: Save Log

    Panafax Desktop Send Log/Receive Log Save Log The Send/Receive Log can be saved to a separate file. At the default setting, when the log exceeds 999 transactions, the oldest entry is automatically deleted. The log can be saved by following the steps below. Manually Saving the Log In the Log window, select the log transactions that you wish to save and click the [Save Log] icon.
  • Page 123 Panafax Desktop Send Log/Receive Log Automatically Saving the Log In the Log window, select Tools | Options from the menu. Option window appears. Set the Save Log settings accordingly.

  • Page 124: Status Monitor

    Status Monitor Task Bar Display The Status Monitor is an MFP utility that monitors and displays the current status of connected devices. Upon activation of Windows, the icon of the status monitor appears on the System Tray. Status Monitor The Status Monitor indicates the device status by icon lamp color as listed below. Lamp color Status Blue...

  • Page 125: Task Bar Menu

    Status Monitor Task Bar Menu Right-clicking on the status monitor in the System Tray displays the dropdown menu as shown below: 1. Open Status Monitor Displays details about the current status of the device. 2. Pop up when error occurs Selects whether or not a pop-up error message box appears when an error occurs on the connected device.

  • Page 126: Display Status Details

    Status Monitor Display Status Details Right-clicking the status monitor icon in the Task Bar and selecting Open Status Monitor in the dropdown menu displays a dialog box for the status monitor. • Status Tab 1. Model Displays the name and number of a connected device. 2.
  • Page 127 Status Monitor Display Status Details • Configuration Tab 1. Model Displays the name and number of a connected device. 2. Configuration Display a list with the current device configuration (optional devices, etc.). 3. Status Displays the communication status between the status monitor and the device. Continued on the next page...
  • Page 128 Status Monitor Display Status Details • Paper Tab The tab displays the type, size, and if there is any paper loaded in the paper tray. A comment by the user can be entered freely in the <Paper Type> field. 1. Changing the types of loaded paper does not change the comment in <Paper Type> unless it NOTE is rewritten by a user.

  • Page 129: Configuration Editor

    This utility allows you to edit the machine configuration through the Parallel Port connected between the PC and the device. → → Startup Windows, and select Panasonic Panasonic Document Management System → Utilities Configuration Editor from the Programs in the Start menu to display the configuration editor dialog box.

  • Page 130: Help Button

    Configuration Editor Main Window • button Retrieve Retrieve Retrieve the current settings of the selected folder from the device. • button Write Write's the settings in the folder to the device. • button Open File Opens the settings in the folder from a file. •...

  • Page 131: User Parameters Folder

    Configuration Editor User Parameters Folder Specify the originating party name and telephone number, etc. to be registered on the device for fax communications.

  • Page 132: Fax Parameters Folder

    Configuration Editor Fax Parameters Folder Display or change the Fax Parameter Settings. 1. The contents of the Fax Parameter differs depending on the model. NOTE...

  • Page 133: Journal Folder

    Configuration Editor Journal Folder Display the Fax communication journal.

  • Page 134: Phone Book Setting Shortcut Activation Folder

    Configuration Editor Phone Book Setting Shortcut Activation Folder When the Phonebook Folder is selected the Phone Book Editor utility will be started.

  • Page 135: Phonebook Editor

    Phonebook Editor Features This function allows registering, deleting, and modifying fax phone numbers in the main unit from a connected PC. Registering, deleting, modifying The operation described on the fax numbers can be operated on left is controllable on a connected the control panel of the machine.

  • Page 136: Activation Procedure

    Take the following steps to activate the phonebook editor software. Click Start at the bottom left of the PC screen. Start Select Programs. Select Panasonic. Select Panasonic Document Management System. Select MFP Utilities. Select Phone Book Editor. Phone Book Editor splash screen appears and the...

  • Page 137: Main Window

    Phonebook Editor Main Window The screen shown below appears on the PC: Indication Description Reference Abbr. Dialing No. Tab Contains the abbreviated dialing number entries One-Touch Tab Contains the One-Touch Key entries About Version information of software ABBR. NO. Abbreviated Dialing Number Telephone No.
  • Page 138 Phonebook Editor Main Window Indication Description Reference Help Display an on-line help screen Exit Close the phonebook editor software ONE-TOUCH One-Touch Key...

  • Page 139: Retrieve/Write

    Phonebook Editor Retrieve/Write This function retrieves the fax numbers in the connected device by PC and writes fax numbers from the PC to main unit. Click Retrieve. Retrieve Click the button. A list of fax numbers in the machine is displayed.

  • Page 140: Open/Save File

    Phonebook Editor Open/Save File This function opens the phonebook file in the PC, edits the file and then saves the file in the PC again. Click Open File Open File Click the button. The File Open dialog box appears 1. Select a file from the list (e.g. UF- 6000.pb) 2.
  • Page 141 Phonebook Editor Open/Save File Click Save File after the editing is completed. Save File Click the button. The phonebook information is saved in the For Save File: 1. Select an existing file from the list or enter a new file name. 2.

  • Page 142: Insert Entry

    Phonebook Editor Insert Entry This function adds lines in the list when editing the phonebook. The steps for inserting lines are as follows: Ex: Insert a line between the 2 and 3 lines. Click the portion indicated as Click Insert Entry. A line is inserted as shown on the left.

  • Page 143: Delete Entry

    Phonebook Editor Delete Entry The steps for deleting lines is as follows: Ex: Delete the 2 line. Click the portion indicated as Click Delete Entry. The screen shown on the left appears. Click The line is deleted as shown on the left.

  • Page 144: Troubleshooting

    Troubleshooting Troubleshooting Printing Operation Failure If the printing operation fails, check the following items first: • The connecting cable is properly connected. • Power of the device is turned ON. • Paper is loaded properly in the device. • An error message is not displayed on the device. (See Note 1) The above points can be verified by printing a test page.

  • Page 145: Documents Not Printing Correctly

    Troubleshooting Documents Not Printing Correctly Problem Possible Cause / Solution(s) Incorrect printing position or print is • Paper size or printing orientation is different between the application settings missing at the edge. and the printer driver settings - Specify the settings again. •...

  • Page 146: Error Messages Displayed On The Computer

    Troubleshooting Error Messages Displayed on the Computer Problem Possible Cause / Solution(s) Error writing to LPT1. Verify that the device is connected to the computer correctly. Unable to write to the Specified Verify that the power of the device is turned On. device.

  • Page 147: Appendix

    Appendix Appendix Printing Area When printing to the device, there is a 0.2 inches (5.0 mm) non-printable margin on all 4 sides. 0.2 (5.0) 0.2 (5.0) 0.2 (5.0) 0.2 (5.0) Bottom Unit: inches (mm)
  • Page 148 PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT,...

This manual is also suitable for:

Uf-4000Uf-4100Uf-6000Uf-6100

Table of Contents