Table of Contents
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Table of Contents
Related Manuals for ScanSoft SCANSOFT PAPERPORT 1.1
Summary of Contents for ScanSoft SCANSOFT PAPERPORT 1.1
- Page 2 E G A L O T I C E S Copyright © 2006 Nuance Communications, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from Nuance Communi- cations, Inc., 1 Wayside Road, Burlington, Massachusetts 01803-4609, U.S.A.
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Page 3: Table Of Contents
O N T E N T S Welcome to PaperPort Installing and Activating PaperPort Registration Learning PaperPort Technical Support What’s new in PaperPort 11? Getting to Know PaperPort The PaperPort desktop PaperPort items The Folders pane PaperPort item thumbnails PaperPort page thumbnails Two-part desktop The Page View window Customizable toolbars... - Page 4 Protecting Items Filing Items Add search criteria to items Finding Items Find items by their properties Find words in an item Add items to the All-in-One Search index Use the All-in-One Search pane Use PDF Searchable Image Schedule indexing tasks Sharing Files Sending Items to Other Programs Use OmniPage with PaperPort...
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Page 5: Welcome To Paperport
Welcome to PaperPort ® ® Welcome to the ScanSoft PaperPort Getting Started Guide. PaperPort provides the easiest way to turn paper into organized digital documents that everybody in an office can quickly find and use. PaperPort works with scanners, multifunction printers, and networked digital copiers to turn paper documents into digital documents. -
Page 6: Registration
When you finish installing PaperPort, you are prompted to register online. If you want to update your registration information, you can always go to the Nuance web site at http://www.nuance.com. Learning PaperPort This guide introduces you to PaperPort and shows you how PaperPort can help you manage your information. -
Page 7: Technical Support
We also offer self-service, 24-hour access to our Knowledge Base. Visit http://www.nuance.com for information about your support policy, local support contacts, and product updates. Before contacting Nuance, be sure to read the user documentation and review the Release Notes. Minimum System Requirements ®... -
Page 8: What's New In Paperport 11
What’s new in PaperPort 11? PaperPort 11 includes a number of valuable new features to help you manage your documents. Unprecedented Performance Faster launch, quick folder navigation, bigger folder capacity and faster item display both on the PaperPort Desktop and in Page Viewer. Improved OCR Accuracy PaperPort 11 provides more accurate conversion to text on scanned and PDF documents including lower resolution images. - Page 9 A new intelligent search utility that unites the best of the PaperPort All-in-One ® ® Search with other popular search engines including Google and MSN Desktop Search utilities. Closer integration with other Nuance products • ® ® If you have ScanSoft OmniPage on your system, PaperPort...
- Page 10 The following advanced features are available only in PaperPort Professional 11: Unlimited Scan Profiles You can freely create and configure new Scan Profiles, or remove unwanted ones. Professional Capture Assistant Professional Capture Assistant: The Capture Assistant displays thumbnails of pages as they are scanned. After scanning, you can re-order or rotate pages or add blank separator pages.
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Page 11: Getting To Know Paperport
Getting to Know PaperPort This section introduces you to the different parts of PaperPort. Refer to the PaperPort Help for detailed information about all these topics. PaperPort How-to-Guides The How-to-Guides display on first program launch. They are a series of mini- guides that help you get started easily by providing concise overviews of key program areas, such as scanning, searching, document assembly and the like. -
Page 12: Paperport Items
PaperPort items The documents and photographs you acquire in PaperPort are called items. There are two types of items: image items and text items. Image items are scanned documents, photographs, and other digital items in an image format, such as PDF, JPEG, TIFF, or PaperPort Image (.max). You create image items from documents, photographs, line art, or other items that you scan, copy, or bring in to the PaperPort desktop. -
Page 13: Paperport Item Thumbnails
The My PaperPort Documents folder contains several subfolders whose names – such as Articles, Business Cards, Photographs, and Receipts – illustrate the different ways you can organize your items in PaperPort. The Samples folder contains sample documents and photographs to help you get started using PaperPort. - Page 14 • PDF Image items • HTML documents Each item thumbnail appears with an icon that identifies the program in which it was created or is currently associated. This makes it easy and convenient to quickly see and find all different types of items on your computer. Click on a thumbnail to see image attributes.
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Page 15: Paperport Page Thumbnails
PaperPort page thumbnails The Page Thumbnails pane on the PaperPort desktop and in PageViewer displays thumbnails for multi-page image items. Select a multi-page item, then click the Page Thumbnails button or use the View menu. Page-level operations can be done quickly without having to open the files. -
Page 16: The Page View Window
Function pane Active showing page Workspace thumbnails Desktop split Inactive Workspace Function pane showing folders Send To bar The Page View window To view an item in the Page View window, double-click an item thumbnail in Desktop view, choose View from its shortcut menu or select the item and click the Page button on the Command bar. -
Page 17: Customizable Toolbars
Customizable Toolbars PaperPort’s buttons are placed into five groups according to their functionality. You can move, dock, reposition toolbars, and set which buttons you want to display on the PaperPort desktop and in Page View as well. To customize a PaperPort toolbar right-click it and choose Customize... -
Page 18: Scan To The Paperport Desktop
Scan to the PaperPort desktop PaperPort is designed to work with TWAIN- and WIA- ® compatible scanners. (ISIS scanner driver support is available on request, only in PaperPort Professional 11.) Click the Scan or Get Photo button to display the Scan pane. Choose a scan profile. -
Page 19: Set Up Your Scanner With Paperport
Set up your scanner with PaperPort Before using PaperPort for scanning, your scanner should be installed with its own scanner driver software and tested for correct functionality. Scanner driver software is not included with PaperPort. Properly installed and correctly functioning scanners are immediately available in PaperPort by clicking the Select button, and choosing one in the Available Scanners dialog. -
Page 20: Print To Paperport
Print to PaperPort To bring items in from other programs, you can print them to the PaperPort desktop as PDF Image or PaperPort Image (.max) items. This feature lets you quickly import spreadsheets, pictures, database files, word processing files, and other files into PaperPort as items on the PaperPort desktop. In PaperPort Professional, you can use Print to PDF to print the document in PDF Formatted Text &... -
Page 21: Use Desktopdelivery
Initially, the Folders pane shows a set of folders designed to help you get started using PaperPort. You can move or delete these folders whenever you prefer. You can add folders already on your computer to the Folders pane, including network folders and folders on external devices attached to your computer. -
Page 22: Import Pictures From Your Camera
You can auto-add item properties to PDF and MAX files entering the selected DesktopDelivery folder. Refer to the PaperPort How-to-Guides or Help for details. Import pictures from your camera To bring digital photos on the PaperPort desktop, first plug your camera in. If your device is displayed as a drive you can start acquiring your files. -
Page 23: Scanner Enhancement Technology Tools
Scanner Enhancement Technology tools Select Area Use the Select Area tool to select part of an image you want to cut, copy, or delete using the commands on the Edit menu or in the shortcut menu. Use it also to select part of an image before cropping or using the Remove Red Eye tool. - Page 24 Remove part When you want to save or work with only part of a of an image page or image, you can crop the image or you can erase the part that you do not want to use. Use the Selection tool to define the part you want to keep and then use the Crop tool to remove the remainder.
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Page 25: Edit Multiple Images
Changing the black and white points You can do this to improve image quality by removing the very dark and overexposed areas. All colors lighter than your chosen new white point will become white. All colors darker than your chosen new black point are set to black. -
Page 26: Annotating Pages
Annotating Pages PaperPort includes a collection of annotation tools that allow you to mark up scanned documents with information you would like to keep with that document. On PDF and PaperPort Image (.max) files, annotations are editable, meaning that you can reposition, change, or remove them – or edit textual content – whenever you want. -
Page 27: Paperport Getting Started Guide
Want to give yourself a reminder? Select the Note tool and add a resizable note much like a Note sticky note that you write on and then stick on paper documents. Adding a text label to your images is simple Text with the Text tool. -
Page 28: Filing Items
Filing Items A key to organizing items in PaperPort is filing items in appropriate folders. You can drag and drop items from one folder to another or from the PaperPort desktop into any folder you want. You can specify search criteria to help you find your items later. -
Page 29: Add Search Criteria To Items
Add search criteria to items You can assign item properties to PaperPort Image items and PDF files, and then use the properties as search criteria to find items in PaperPort. PaperPort also allows you to assign the same keywords to multiple items at the same time, providing a powerful tool for organizing and locating similar documents and images. -
Page 30: Finding Items
Finding Items PaperPort provides features to help you find your PaperPort items. You can quickly find an item by visually browsing through thumbnails on your PaperPort desktop. When you have many folders and items, PaperPort provides more powerful capabilities with All-in-One Search. All-in-One Search provides many options for specifying where and what to look for when finding an item, including indexed text content. -
Page 31: Find Words In An Item
Find words in an item To search for words within an item, you need to add the item to the All-in-One Search index and check Use All-in-One index. When you search using the index, you can find items that have been indexed by their properties, or text content, or both. -
Page 32: Use The All-In-One Search Pane
Using PaperPort Options available from the Tools menu, you can specify whether you want All-in-One Search to run automatically each time you add a new item or modify an existing item. You can also set how long PaperPort should wait before starting the update process. If you prefer, you can manually update the All-in-One Search index for all items, a single item, or all items in one or more folders. -
Page 33: Schedule Indexing Tasks
You can create files in PDF Searchable Image format, if you have ScanSoft OmniPage (the professional version of OmniPage 11 or higher) installed together with PaperPort Professional 11. Schedule indexing tasks The Index Manager is a PaperPort Professional 11 application designed to create, modify and schedule indexing tasks for a given local or network folder. -
Page 34: Sending Items To Other Programs
In addition, you can convert items to popular output formats for shared use in numerous other programs. To obtain a list of all supported program links, visit PaperPort at the Nuance web site at www.nuance.com. Sending Items to Other Programs Drag and drop functionality makes opening your files in your favorite programs a snap. -
Page 35: Use Omnipage With Paperport
PaperPort supports a wide variety of programs including word processing, spreadsheet, fax, Internet e-mail, graphics, optical character recognition (OCR), and online services programs. The program link on the Send To bar does any necessary conversion and may provide options for sending the item. Use OmniPage with PaperPort If PaperPort exists on a computer with OmniPage, its OCR services become available and amplify the power of PaperPort. -
Page 36: Adjust Send To Options
Adjust Send To options You can tune Send To options to specify how you want to use a certain program on the Send To bar. For example, you can specify the file format in which PaperPort will save an item. If you have the professional version of OmniPage 14 or above on your system, use the Send To options for the... -
Page 37: Converting Items
Converting Items Using PaperPort, you can convert scanned documents and text items to image formats, and convert images back to text. Convert items to image formats You can convert scanned documents and text items to image formats. The Save As command allows you to save image items to any of a variety of standard image formats including PDF, JPEG, and TIFF, as well as the native PaperPort Image format (.max). -
Page 38: Convert Images To Text
• Combine into thumbnail PDF page: This creates thumbnails of all item pages and fits as many as possible on a PDF page. The original items remain in their original file types. Combining usually takes more time than stacking because of PDF generation. PaperPort Professional can additionally combine text items. -
Page 39: Creating Pdf Documents
Now, you can quickly type and tab to each field. You can also quickly reposition fields, insert new fields, and remove fields as necessary. After you enter data and complete the form, save the form to the PaperPort desktop so that you can print or e-mail the form in its entirety with its completed data. -
Page 40: Using Scandirect
Using ScanDirect ScanDirect is a PaperPort program that enables you to scan items and send them directly to PaperPort or other programs on your computer without first running PaperPort. ScanDirect runs as a separate program from the Windows Start Menu and displays the ScanDirect bar.