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Related Manuals for Sennheiser SDC 8000 SYS
Summary of Contents for Sennheiser SDC 8000 SYS
- Page 1 Software SDC 8000 SYS Software Manual...
- Page 2 Over half a century of accumulated expertise in the design and manufacture of high-quality electro-acoustic equipment have made Sennheiser a world-leading company in this field. Please take a few moments to read these instructions carefully, as we want you to enjoy your new Sennheiser products quickly and to the fullest.
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Page 3: Table Of Contents
Adjusting important basic settings ............19 Changing the passwords of the “Confsys” program ........19 Changing the menu language of the “Confsys” program ......19 Configuring the conference system ............20 Creating a synoptic view of the conference ..........21 Creating a synoptic view file .............. - Page 4 Printing an agenda file ..................48 Monitoring and controlling a conference ..........49 Starting a conference ..................49 Monitoring and controlling a conference via the control palette .... 50 The displays on the control palette ............50 Deactivating all consoles ................51 Reactivating the last active console ............
- Page 5 Automatically printing the voting results ..........65 Displaying how votes are cast on the display ........66 Specifying the voting time ................ 66 Configuring the display of the voting results on the video PC ... 67 Taking votes ....................... 68 Starting a vote ..................... 68 Ending a vote ....................
- Page 6 Initializing the interpreter consoles ............... 83 Changing the options later on ................. 86 Displaying the serial numbers of all connected interpreter consoles ..86 Intervening in the interpretation system ..........87 Sending text messages to the interpreter consoles ........87 Monitoring the status of all interpreter consoles ........
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Page 7: Important Information On This Manual
If you do not have licenses for all five software modules, some of the functions described here and some of the buttons, menus etc. shown here will be missing from your software. You then cannot use these functions. -
Page 8: Getting To Know The Software
You can access delegate data at any time. gives your conference a personal touch: You – and all delegates if you so wish – can see the name of the current speaker. allows you to directly control all consoles: You can activate or deactivate the microphones by a mouse click. -
Page 9: The S-Mm (Microphone Management) Software Module
You need a separate license for each software module. This means that, if you do not need some of the modules and have not licensed them, a number of the buttons, menus etc. -
Page 10: The Im (Interpreter Management) Software Module
When purchasing the software, you also receive a dongle (hardware license key). This dongle releases all licensed software modules for use on all PCs in your network and must therefore be inserted into a free USB port (or parallel port) of the master PC. -
Page 11: The Two Passwords
Access to the software and the configurations is protected by two passwords. Password 1 is required for general use and configuration of the software. It must be entered whenever you start the software and click any item on the menu. Password 2 is required for configuring critical software and hardware parameters. -
Page 12: System Requirements
PC to control both the conference system and the interpretation system and have to constantly change the interface via which the PC is connected to the central unit (the COM 3 interface of the central unit to control the conference system and the COM 1 interface to control the interpretation system). -
Page 13: The Operating System Required
PC and a Palm PDA)! The network You can install the software on up to eight PCs in a network. One of these PCs must be configured as the “master” (see “Configuring the PC in a network” on page 35). The master PC gives you access to all functions of the conference and interpretation system. -
Page 14: Preparing The Conference System For Use
Installing the software To install the software on your PC or on different PCs in your network, proceed as follows: Attention! If you want to install a newer version of the software, you first have to remove the old version! -
Page 15: Removing The Software
Preparing the conference system for use Insert the software CD into the CD ROM drive of your PC and click the “setup.exe” icon. The Wizard starts and guides you through the installation process. Follow the instructions of the Wizard. Note: If you want to install all licensed software modules on a single PC, select “Complete”... -
Page 16: Starting The Program For The First Time
The “Waiting for master...” dialog box opens. Note: If the PC is configured as a video PC or slave PC and does not detect the dongle at startup (because the master PC is turned off or the dongle is not inserted into a free USB port of the master PC), the “Waiting for master...”... -
Page 17: Starting The Program In Demo Mode
In the “Waiting for master...” dialog box, click the “Options” button. The “Options” window opens. On the “1” tab, configure the PC as a master PC, slave PC or video PC as required (see “Configuring the PC in a network” on page 35). On the... - Page 18 You can open interpretation configurations with more than two interpreter booths and more than one interpreter console per booth, but only the first two booths with their respective first interpreter console are displayed. When transmitting the interpretation configuration to the central unit, only the first two interpreter booths with their respective first interpreter console are taken into account.
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Page 19: Adjusting Important Basic Settings
Changing the passwords of the “Confsys” program To change the passwords: From the “Change Password” menu, choose “Change Password 1” to change the password 1 or choose “Change Password 2” to change the password 2. The “Change Password” dialog box opens. -
Page 20: Configuring The Conference System
The “SDC 8000” window opens. The “SDC 8000” window consists of: the menu bar If you have not licensed all of the software modules, some of the menus will not be available in your software. the “Start” button for starting an already existing conference configuration... -
Page 21: Creating A Synoptic View Of The Conference
“File” box for the file name (above the tabs) From the “File” menu, choose “New”. -
Page 22: Positioning Conference Console Icons
Clicking the left “Micro +” button adds a small icon, clicking the right “Micro +” button adds a large icon. The icon appears in the upper left corner of the window. If you click one of the two “Micro +” buttons several times in succession, the icons appear side-by-side in the upper left corner of the window. -
Page 23: Editing All Conference Console Icons Simultaneously
In the “X (Hor)” field, enter the number of pixels by which all conference console icons are to be moved horizontally. Negative values will move the icons to the left, positive values will move all icons to the right. In the “Y (Vert)” field, enter the number of pixels by which all conference console icons are to be moved vertically. -
Page 24: Hiding Console Icons
To move all conference console icons by mirroring: In the “X-ax (Hor)” field, enter the position of the horizontal axis along which the icons are to be mirrored. At a value of 8000, the axis runs horizontally through the center of the image. -
Page 25: Defining The Console Icon For The Chairman Unit
Clear” mode). To define a certain console icon as the icon for the chairman unit: In the “Chairman” box on the “Config” tab, click one of the rows in the table of chairman units. The button for opening the drop down list appears. -
Page 26: Adding A Conference Console To A Group
Configuring the conference system Each conference console can only be assigned to a single audio group and a single voting group at a time, i.e. one conference console cannot be assigned simultaneously to several audio groups or voting groups. To define an... -
Page 27: Removing A Conference Console From A Group
Click “OK”. The conference console is removed from the group. Displaying the overview of groups To display to assignment of a conference console to an audio group or a voting group: On the “Config” tab, click the “Group” button. The “Group Overview” dialog box opens. -
Page 28: Configuring Vip Units
Configuring VIP units VIP units are delegate units with special “rights” and privileges: With a VIP unit, you can take the floor at any time by pressing the MICRO key, regardless of the conference mode and without first having to be assigned the “speaking right”. -
Page 29: Initializing The Conference Consoles
Configuring the conference system Initializing the conference consoles After you have created a synoptic view of the conference, you have to assign a real conference console to each console icon of the synoptic view. To do so, you have to either automatically or manually initialize the conference consoles. -
Page 30: Changing An Assigned Microphone Number
The conference consoles are assigned sequential microphone numbers in exactly the order in which you press the MICRO key. When all icons in the synoptic view are displayed in green and “0” appears behind “Unknown” in the green Info box, click the “End Init” button. -
Page 31: Checking An Initialization
Click the “End Init” button. The previously entered microphone number is deleted. On the “Init” tab, click the “Open Init” button. In the “Start Initialisation?” dialog box that opens, click “Yes”. The signal light ring of the corresponding conference console starts flashing. -
Page 32: Selecting The Conference Options
Configuring the conference system Selecting the conference options Many features which determine the character of your conference, e.g. the conference mode, the speaker limit or the max. speaking time, are configured in the “Options” menu. To get into the “Options” menu: Close the “Room”... -
Page 33: Configuring The Saving Options
“Speechtime” options” on page 52). Configuring the voting settings To preset the voting mode: In the “Vote mode – 1 of...” box on the “1” tab, click the desired option button. If you click the “3” option button, voting automatically starts in the mode “1 of 3”. -
Page 34: Configuring The Startup Options
To add up to two logos to the voting window: In the “Logo1” or “Logo2” box, specify the file path and the *.bmp file of the logos. The logos then appear one above the another on the top right of the voting window (see “Loading the agenda file”... -
Page 35: Configuring The Menu Language Of The Software
“Confsys” program” on page 19). Configuring the PC in a network If you have installed the software in parallel on several PCs, it is necessary to specify the tasks of the PCs in the network: Master:... -
Page 36: Configuring Acoustic Signals
In the “Sound” box on the “1” tab, click the “On” option button. Specify *.wav files for the different system events. If you enter a *.wav file in the “Micro On” box, it will be played each time a microphone is activated. -
Page 37: Configuring The Protocol
Configuring the conference system If you enter a *.wav file in the “Bell” box, it will be played each time you click the “Bell” button (see “Triggering acoustic signals” on page 62). If you enter a *.wav file in the “Start” box, it will be played each time you click the “Start”... -
Page 38: Configuring Communication With The Central Unit
To configure the COM port of the PC for communication with the central unit: In the “COM port” box on the “2” tab, click the correct COM port. This COM port must correspond to the serial RS 232 interface of the PC to which the SDC 8000 central unit is connected. -
Page 39: Saving The Conference Options
Saving the conference options To save the selected options: Click the “Save and Exit” button. The “Options” window closes and all selected options become active when the program is restarted. To reject the selected options and keep the previous options: Click the “Cancel an Exit”... -
Page 40: Managing Delegate Data
If you use chip cards, the microphone numbers are not fixedly assigned to the delegate names. In this case, you do not have to enter any delegate data. Instead, the delegate names stored on the chip cards are automatically displayed in the delegate list. -
Page 41: Adding New Delegate Data To The Database
From the “File” menu, choose “Open”. The file selection box opens. Specify the folder and name of the delegate database to be opened and click the “OK” button. All delgate names entered up to now are displayed in the delegate list on the left-hand side of the window. -
Page 42: Deleting Data From The Delegate Database
The “Micro”, “Delegate ID”, “Name”, “District”, “Birthdate” and “Party” boxes turn red. Click a red box, enter the search term and press the ENTER key. If the entered search term is found, the corresponding delegate name is highlighted in the delegate list and the data are displayed in the input mask. -
Page 43: Importing Delegate Data
From the “Delegates” menu, choose “Import Delegates”. The “Import Delegates” window opens. Click the “Select import file” button, select a *.txt file and confirm your selection by clicking the “OK” button. The path and the file name are displayed in the field below “Import file name”. -
Page 44: Printing A Delegate Database
Click the “Select destination file” button, specify the folder and name of the new delegate database to be created and confirm your selection by clicking the “OK” button. The path and the file name are displayed in the field below “Destination file name”. Click the “Start import” button. -
Page 45: Planning And Managing Votings
Planning and managing votings Planning and managing votings In order to be able to quickly and easily take votes during a conference, you should create an agenda including all items to be voted on. Entering voting data Creating or opening an agenda file From the “Agenda”... -
Page 46: Adding New Voting Items To The Agenda File
The insertion point appears in the “Item” field. Enter the data into the different fields one after the other. Click the “Save” button. The new voting item is added to the agenda file and is displayed in the agenda. Changing voting items in the agenda file To change a voting item in the agenda file: In the agenda of the “Agenda Items”... -
Page 47: Searching For Voting Items In The Agenda File
In the “Agenda Items” window, click one of the arrow buttons behind the “Item” box. The previous or the next entry is displayed in the input mask and the corresponding voting item is highlighted in the agenda. Moving voting items within the agenda file To move a voting item to a new item number: In agenda of the “Agenda Items”... -
Page 48: Printing An Agenda File
Click the “Select import file” button, select a *.txt file and confirm your selection by clicking the “OK” button. The path and the file name are displayed in the field below “Import file name”. Click the “Select destination file” button, specify the folder and name of the new agenda file to be created and confirm your selection by clicking the “OK”... -
Page 49: Monitoring And Controlling A Conference
Select the *.del file containing the names of the delegates and confirm your selection by clicking the “OK” button. If you have not licensed the S-DM software module and thus have no delegate data, click “Cancel”. The synoptic view opens and the conference can start immediately. -
Page 50: Monitoring And Controlling A Conference Via The Control Palette
The name of the delegate is temporarily displayed next to the console icon. The name of the delegate is displayed in the gray field at the top of the control palette. The current time is displayed next to the “Mic On” and “Mic Off” buttons... -
Page 51: Deactivating All Consoles
If someone is interpreting via one of the consoles in an interpreter booth, the booth icon is displayed in green; if a console in a booth is not active, the booth icon is displayed in gray. -
Page 52: Using The "Speechtime" Options
To set the max. speaking time: Click one of the arrows in the “Max. speaking time” list box in the lower part of the control palette. You can set max. speaking times of between 1 and 100 minutes. -
Page 53: Monitoring The Conference Console Icons In The Synoptic View
The right-hand “Delegates” box lists all delegate names in alphabetical order. If you click this box and enter a letter, the first name in the list to begin with this letter is highlighted. -
Page 54: Intervening In The Conference
Once you have activated a console, the following happens: In the synoptic view, the icon of the deactivated console turns red. The name of the delegate at the activated console appears in the “Floor” box of the name list. The name of the delegate at the activated console appears in the “Speakers”... -
Page 55: Granting A Request To Speak To A Delegate
The name of the delegate at the activated console moves to the “Speakers” box. Rejecting requests to speak If a delegate has made a request to speak, you can either grant it to him (see previous section) or reject his request. To reject the request to speak of an individual delegate: Change to the synoptic view by clicking the “Synoptic”... -
Page 56: Printing A List Of All Requests To Speak
The console icon turns pink. The corresponding console is now configured as the chairman unit. If you click the console icon of a chairman unit, its color changes from pink to grey and the corresponding console becomes a normal delegate unit. -
Page 57: Changing The Configuration Of The Audio Inputs And Outputs During A Conference
Monitoring and controlling a conference Note: You can also turn the audio inputs and outputs on and off as described in the following section. Changing the configuration of the audio inputs and outputs during a conference To change the configuration of the audio inputs and outputs during a conference: Move the mouse pointer to the left-hand margin of the screen. -
Page 58: Displaying/Hiding The Marking Of The Vip Units
“AUX IN/OUT” dialog box. Displaying/hiding the marking of the VIP units VIP units are marked with a blue square in the upper left corner of the conference console icon. To hide the blue squares: Move the mouse pointer to the left-hand margin of the screen. -
Page 59: Changing The Audio Settings During A Conference
The group color is displayed in the field below the “Group” drop down list and the description of the group is displayed in the field below the group color field. To change the audio setting of all conference console icons, choose “All”... -
Page 60: Changing The Conference Mode During A Conference
“Mode” box of the control palette. Saving or printing the data of all inserted chip cards To save the data of all inserted chip cards in a file (e.g. in order to document the presence of the delegates): From the “Present Badges”... -
Page 61: Testing The Loudspeakers Of The Conference Consoles
To print the data of all inserted chip cards: From the “Present Badges” menu, choose “Print”. All inserted chip cards are read and the data are printed in the order of the microphone numbers. Testing the loudspeakers of the conference consoles To test the loudspeakers of the connected conference consoles: From the “Test”... -
Page 62: Creating A Text Message
To send the message to a certain delegate: Click the “Delegate N°” option button and enter the microphone number in the field on the right of the option button or select the name of the delegate from the drop down list box. -
Page 63: Voting
The right-hand side of the window shows: a yellow box in which the names of the delegates who make a request to speak are shown in green (if you click one of the names with the left mouse button, the corresponding delegate is assigned the “speaking right”),... -
Page 64: Selecting The Voting Settings
(YES, ABS, NO or 1, 2, 3, 4, 5) is displayed in the synoptic view. After a delegate has cast his or her vote, all LEDs on his or her console light up so that no one can see how he or she has voted. -
Page 65: Selecting The Voting Mode
In the “Secret” box, click the “OFF” option button. If you click the “Click for Synoptic View” button, the selected voting option (YES, ABS, NO or 1, 2, 3, 4, 5) is displayed by color in the synoptic view. After a delegate has cast his or her vote, the LED corresponding to the... -
Page 66: Displaying How Votes Are Cast On The Display
In the “Vote with Timer” box, click the “ON” option button. The “Max. voting time” list box and the clock are displayed. Click one of the arrows in the “Max. voting time” list box to specify the voting time (in seconds). -
Page 67: Configuring The Display Of The Voting Results On The Video Pc
A palette on the right-hand margin shows what the colors signify. If you select “bar chart”, the bar chart stays as it is. The votes cast for one option and the total votes cast are also displayed as a number. -
Page 68: Taking Votes
In the agenda, click the vote to be started. Click the “START VOTING” button. The signal light in the “summary” area turns green. If a video PC is connected, the signal light turns green here too as a signal to the delegates that they are now expected to vote (see “Configuring the... -
Page 69: Ending A Vote
Assigning the votes cast to the delegates To see which vote a certain delegate cast: Note: It is only possible to assign the votes cast to the delegates if the “Secret OFF” option button is selected (see “Taking secret or public votes” on page 64). -
Page 70: Printing Voting Results
Click the “Next Item” button. The subject and details of the voting item at the very top of the agenda are displayed in the status area on the top left of the voting window. You can start this vote immediately by clicking the “START VOTING”... -
Page 71: Archiving And Processing Voting Results
Chip cards allow you to give your conference a more personal and flexible touch while making it more convenient. And it makes voting safer: You do not need to enter any data into the name list. Instead, the name list is updated automatically with the names stored on the chip card as soon as a delegate inserts his chip card into the chip card slot of his console. -
Page 72: Writing Data To Chip Cards
Voting If a delegate inserts his chip card into the chip card slot of any desired console, his last name appears on the display of the console instead of the microphone number. You can ensure that only authorized delegates participate in voting sessions (see “Taking votes with or without chip cards”... -
Page 73: Reading Chip Cards
Voting Reading chip cards Insert the chip card into the chip card slot of any desired console. The chip must point downwards. The green LED on the chip card icon of the corresponding consoles lights up. The consoles with a chip card inserted into their chip card slot are displayed in white in the synoptic view. -
Page 74: Configuring The Interpretation System
Configuring the interpretation system This chapter provides information on how to quickly and easily configure the consoles of your interpretation system (but not the consoles of the conference system) using the software. For configuring the interpretation system, you require the S-IM... - Page 75 From the “Number of booths” drop down list box, select the total number of interpreter booths in your configuration. For each booth, a row is added to the table on the right. In each row of the table, click the “Desks” column.
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Page 76: Opening An Interpretation Configuration
To open an existing interpretation configuration: From the “Configuration” menu, choose “Open...”. The “Open Configuration” opens. Click the configuration you want to open and confirm your selection by clicking the “OK” button. The “Desk Language Assignment” window opens (see “Assigning languages to the interpreter booths”... -
Page 77: Assigning Languages To The Interpreter Booths
The language table contains the languages and their assigned abbreviations. After initialization, the abbreviations are displayed on the displays of the interpreter consoles. You can edit the language table. Note: The abbreviations and names of the languages comply with ISO 639.2. -
Page 78: Assigning An Interpreter Booth Its Main Target Language (A-Channel)
Assigning an interpreter booth its main target language (A-channel) To assign an interpreter booth its main target language (A-channel): In the booth table, click the booth to which you want to assign its main target language. The channel number of the selected booth is displayed in the “Channel”... -
Page 79: Preconfiguring The Languages For The B-Channel Of An Interpreter Console
The “B channel” dialog box opens. The “B channel” dialog box contains the “B channel” box on the left, the “Channel” and “B channel” lists and – on the right – the check boxes for activating the other interpreter consoles installed in this booth. The... - Page 80 Languages which are not in the “B channel” list cannot be selected for the B-channel. If you only add a single language to the “B channel” list, the interpreter can only select this language for the B-channel. To remove languages from the “B channel” list: In the “B channel”...
- Page 81 To assign the selection made to several interpreter consoles of the selected booth: In the right hand part of the “B channel” dialog box, click the check boxes of the interpreter consoles to which the selection made is to be assigned.
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Page 82: Com Port, Menu Language And Password
Configuring the interpretation system COM port, menu language and password To configure the COM port and the menu language or to change the password: From the “Configuration” menu, choose “Options...”. The “Options” window opens. Configuring the COM port To configure the COM port of the PC connected to the central unit: From the “COM”... -
Page 83: Locking The Interpreter Manangement Software
Click the “OK” button to save the new password; click the “Cancel”, button to keep the current password. Locking the Interpreter Manangement software If you need to leave your PC during a conference, you can secure your interpretation configuration and prevent unauthorized use by locking the software: From the “Configuration”... - Page 84 Click the “Full Init” button. The signal light rings on all interpreter consoles start flashing and the displays of the consoles show the booth number (Booth) and the desk...
- Page 85 91 of the SDC 8000 system manual). Start initializing the interpreter consoles by pressing the MICRO key of interpreter console 1 in booth 1, continue by pressing the MICRO key of interpreter console 2 in booth 1, and so on.
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Page 86: Changing The Options Later On
Configuring the interpretation system Changing the options later on To change the options (modes between or within booths, number of booth or number of consoles per booth) later on: In the palette, click the “Options” button. The “Configuration Options” window opens. -
Page 87: Intervening In The Interpretation System
Click “Message” on the menu bar. The “Message” window opens. Enter the message in the “Line 1 and “Line 2” boxes. You can enter up to 24 charcters per box. Alternatively, you can select a message from the message list by clicking the arrow of drop down list box. - Page 88 To manage the message list: Click the “Messages” button. The “Message History” window opens. From the “Line 1” or “Line 2” boxes, select a message by clicking it. To edit a line from the message list: Click the line you want to edit.
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Page 89: Monitoring The Status Of All Interpreter Consoles
“-” is displayed if the interpreter works from a colleague's interpretation (e.g. “Auto-floor”) in the “Relay” column: whether one of the RELAY keys is pressed on the corresponding console The “Desk” overview displays: in green:... -
Page 90: Changing The Language For The B-Channel Of An Interpreter Console During The Conference
In the desired interpreter console box, open the drop down list box. From the drop down list box, select the language you want to assign to the B-channel of the selected interpreter console and click the “Save”... -
Page 91: Upgrading The Software License
Click the “Copy to Clipboard” icon ( Send this code (by email or by fax) to your Sennheiser distributor. Within five days, you will receive the new license in the form of a license code. Enter this license code in the box above the “Update License” button. -
Page 92: Folders And File Types
(preset: “C:\\Programs\SDC8000”). In each of these two folders, a “data” subfolder is created in which you can save your conference files. When you create a new interpretation configuration, a subfolder with the... -
Page 93: If Problems Occur
COM port” on page 38. Some consoles do not work Check if there are entries in the “#Errors” box of the control palette or if consoles are displayed in yellow in the synoptic view. Make sure that these consoles are connected correctly. - Page 94 Accessories...
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Page 95: Index
Bell ............ moving ........... printing ..........searching Chairman unit ........... Delete – Reserve configuring before the start of the conference 25 ..........configuring during a conference Desk Language Assignment ............Chip card Dongle .............. printing the data of all chip cards connecting .... - Page 96 ..........COM port ........... opening ........menu language Interpreter booths ......... assigning languages assigning the target language for the A-channel 78 Password ..........Interpreter console changing changing the language for the B-channel Confsys ............... during the conference Password 1 ........
- Page 97 Index ............Volume ............Vote Voting ..........configuring ........creating an agenda ........... ending a vote ........repeating a vote ......... starting a vote ........... taking a vote Voting items ..........importing ........... moving ..........Voting settings ............1 of 3 ............
- Page 98 Sennheiser electronic GmbH & Co. KG 30900 Wedemark, Germany Phone: +49 (5130) 600 0 Fax: +49 (5130) 600 300 www.sennheiser.com Printed in Germany Publ. 11/04 90000/A01...