Working With Calendar Events - palmOne Palm VersaMail User Manual

CHAPTER 8
®
VersaMail application
Working with Microsoft Exchange ActiveSync®

Working with Calendar events

When you set up an account in VersaMail that uses Microsoft Exchange ActiveSync, the Calendar
application synchronizes directly with the Exchange server as well. Any new Calendar events on
the server for the preceding seven days are downloaded to your device; any events older than
seven days are removed from your device, although they remain on the server. The interval for
synchronizing Calendar events is always seven days, even if you set a different interval on your
device for synchronizing email messages.
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IMPORTANT
You cannot choose to synchronize Calendar events with Palm Desktop software
or Outlook once you set up a Microsoft Exchange ActiveSync email account. If you want to stop
synchronizing Calendar events with the server, you must delete the Microsoft Exchange
ActiveSync email account.
Only Calendar and VersaMail information synchronizes directly with the Exchange server. Other
information on your device, such as contacts, tasks, and memos, continues to synchronize with
information in your desktop software application—either Palm Desktop or Outlook.
When using Calendar with Microsoft Exchange ActiveSync, note the following important features:
Time zones Time zones are always included for Calendar events when using Microsoft Exchange
ActiveSync. When you synchronize with the Exchange server and download new events, the time
zone information is included with each event. If you travel to a different time zone, the event times
are automatically adjusted in Calendar on your device.
Attendees For meetings, you can see a full list of attendees to the meeting. From the Day View,
select the event, and then select Details. Select the Attendees field.
NOTE
The Attendees field does not appear if the event is not a meeting. It is not available for
events you create on your device.
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