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Brother MFC-J4340DW Online User's Manual

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Online User's Guide
MFC-J4340DW
MFC-J4440DW
MFC-J4540DW
© 2020 Brother Industries, Ltd. All rights reserved.

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Summary of Contents for Brother MFC-J4340DW

  • Page 1 Online User's Guide MFC-J4340DW MFC-J4440DW MFC-J4540DW © 2020 Brother Industries, Ltd. All rights reserved.

  • Page 2: Table Of Contents

    Enter Text on Your Brother Machine ......................22 Access Brother Utilities (Windows) ......................24 Uninstall the Brother Software and Drivers (Windows) ..............25 USB / Ethernet Port Locations on Your Brother Machine ................26 Paper Handling............................ 27 Load Paper..............................28 Load Paper in Paper Tray #1 / Paper Tray #2..................
  • Page 3 Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided Printing)(Windows/Mac) ........................83 Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows) ............................85 Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac) ......86 Print Photos Directly from a USB Flash Drive....................
  • Page 4 Network Features............................312 Print the Network Configuration Report.................... 313 Configure and Operate LDAP Search ....................314 Synchronize Time with the SNTP Server Using Web Based Management ........318 Reset the Network Settings to Factory Default ................321 Brother Management Tools ........................322...
  • Page 5 Home > Table of Contents Security .............................. 323 Before Using Network Security Features ....................324 Configure Certificates for Device Security ....................325 Supported Security Certificate Features ..................326 Step by Step Guide for Creating and Installing a Certificate ............327 Create a Self-signed Certificate .......................
  • Page 6 Upload a Document from an External Memory Device Using Brother Web Connect ...... 416 Download and Print Documents Using Brother Web Connect ............417 Download and Save a Document to an External Memory Device Using Brother Web Connect ..421 FaxForward to Cloud or E-mail ......................422 AirPrint ...............................
  • Page 7 Home > Table of Contents Clean the Print Head from Your Brother Machine ................511 Clean the Print Head Using Web Based Management ..............513 Clean the Print Head from Your Computer (Windows)..............514 Clean the Machine's LCD......................... 516 Clean the Outside of the Machine ....................517 Clean the Machine's Printer Platen ....................

  • Page 8: Before You Use Your Machine

    Home > Before You Use Your Machine Before You Use Your Machine • Definitions of Notes • Trademarks • Open Source Licensing Remarks • Copyright and License • Important Notes...

  • Page 9: Definitions Of Notes

    Home > Before You Use Your Machine > Definitions of Notes Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING indicates a potentially hazardous situation which, if not avoided, could WARNING result in death or serious injuries. CAUTION indicates a potentially hazardous situation which, if not avoided, may CAUTION result in minor or moderate injuries.

  • Page 10: Trademarks

    ® The Bluetooth word mark is a registered trademark owned by the Bluetooth SIG, Inc. and any use of such marks by Brother Industries, Ltd. is under license. Other trademarks and trade names are those of their respective owners. ®...

  • Page 11: Open Source Licensing Remarks

    Before You Use Your Machine > Open Source Licensing Remarks Open Source Licensing Remarks This product includes open-source software. To view Open Source Licensing Remarks and Copyright Information, go to your model's Manuals page at support.brother.com. Related Information • Before You Use Your Machine...

  • Page 12: Copyright And License

    Before You Use Your Machine > Copyright and License Copyright and License ©2020 Brother Industries, Ltd. All rights reserved. This product includes software developed by the following vendors: This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

  • Page 13: Important Notes

    Do not use this product outside the country of purchase as it may violate the wireless telecommunication and power regulations of that country. • When replacing or disposing of your machine, Brother strongly recommends resetting it to its factory settings to remove all personal information. •...

  • Page 14: Introduction To Your Machine

    • Settings Screen Overview • Navigate the Touchscreen • Set the Ready Screen • Set Default Function Screens • Enter Text on Your Brother Machine • Access Brother Utilities (Windows) • USB / Ethernet Port Locations on Your Brother Machine...

  • Page 15: Before Using Your Machine

    Home > Introduction to Your Machine > Before Using Your Machine Before Using Your Machine Before attempting any printing operation, confirm the following: • Make sure you have installed the correct software and drivers for your machine. • For USB or network cable users: Make sure the interface cable is physically secure. Selecting the correct type of paper For high quality printing, it is important to select the correct type of paper.

  • Page 16: Control Panel Overview

    Home > Introduction to Your Machine > Control Panel Overview Control Panel Overview >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. 1.8"(44.9 mm) Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. 2. Mode Buttons Press to switch the machine to Fax mode.
  • Page 17 Press to access the ink menu while the machine is idle. • Press to store Speed Dial and Group numbers in the machine's memory. • Press to look up and dial numbers that are stored in the machine's memory. Press to configure the wireless settings while the machine is idle. a or b Press to scroll through the menus and options.
  • Page 18 Power On/Off Press to turn the machine on. Press and hold to turn the machine off. The LCD displays [Shutting Down] and stays on for a few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will always remain available.
  • Page 19 Power On/Off Press to turn the machine on. Press and hold to turn the machine off. The touchscreen displays [Shutting Down] and stays on for a few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will always remain available.

  • Page 20: Lcd Overview

    Home > Introduction to Your Machine > LCD Overview LCD Overview Related Models: MFC-J4340DW The Home screen shows the machine’s status when the machine is idle. When displayed, this indicates that your machine is ready for the next command. Home Screen 01.

  • Page 21: Touchscreen Lcd Overview

    Home > Introduction to Your Machine > Touchscreen LCD Overview Touchscreen LCD Overview Related Models: MFC-J4440DW/MFC-J4540DW You can switch Home screens by pressing d or c. From the Home screens, you can access the various settings. Home Screen This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your machine is ready for the next command.
  • Page 22 Cleaning] 8. Information icon New information from Brother appears in the information bar when the notification settings such as [Message from Brother] and [Firmware Auto Check] are set to [On]. (An internet connection is needed, and data rates may apply.) Press to view the details.
  • Page 23 Related Information • Introduction to Your Machine Related Topics: • Set the Ready Screen • Reduce Printing Noise • Check the Ink Volume (Page Gauge) • Settings Screen Overview • Error and Maintenance Messages...

  • Page 24: Settings Screen Overview

    Settings Screen Overview Related Models: MFC-J4440DW/MFC-J4540DW The touchscreen shows the machine's status when you press [Settings]. Use the Settings menu to access all of your Brother machine's settings. 1. [Maintenance] Press to access the following menus: • [Improve Print Quality] •...
  • Page 25 Related Information • Introduction to Your Machine Related Topics: • Touchscreen LCD Overview • Check the Ink Volume (Page Gauge)

  • Page 26: Navigate The Touchscreen

    Home > Introduction to Your Machine > Navigate the Touchscreen Navigate the Touchscreen Related Models: MFC-J4440DW/MFC-J4540DW Using your finger, press d c or a b on the LCD to display and access the machine options. IMPORTANT DO NOT press the LCD with a sharp object such as a pen or stylus. It may damage the machine. NOTE DO NOT touch the LCD immediately after plugging in the power cord or turning on the machine.

  • Page 27: Set The Ready Screen

    Home > Introduction to Your Machine > Set the Ready Screen Set the Ready Screen Related Models: MFC-J4440DW/MFC-J4540DW You can change the Ready screen to either the [Screen 1], [Screen 2], [Screen 3], [Shortcuts 1], [Shortcuts 2] or [Shortcuts 3] screen. When the machine is idle or you press , the machine will go back to the screen that you have set.

  • Page 28: Set Default Function Screens

    Home > Introduction to Your Machine > Set Default Function Screens Set Default Function Screens Related Models: MFC-J4440DW/MFC-J4540DW You can set the Scan default screen using the Screen Settings. 1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan Screen].

  • Page 29: Enter Text On Your Brother Machine

    Press , # or 0 repeatedly until you see the special character or symbol you want. Press Press # Press 0 Ä Ë Ö Ü À Ç È É 0 MFC-J4440DW/MFC-J4540DW When you need to enter text on your Brother machine, a keyboard will appear on the touchscreen.
  • Page 30 • Press to cycle between letters, numbers and special characters. • Press to cycle between lowercase and uppercase letters. • To move the cursor to the left or right, press d or c. Inserting spaces • To enter a space, press [Space]. Or, you can press c to move the cursor. Making corrections •...

  • Page 31: Access Brother Utilities (Windows)

    Home > Introduction to Your Machine > Access Brother Utilities (Windows) Access Brother Utilities (Windows) Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer. 1. Do one of the following: •...

  • Page 32: Uninstall The Brother Software And Drivers (Windows)

    • Windows 7 Click (Start) > All Programs > Brother > Brother Utilities. 2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left navigation bar, and then click Uninstall. Follow the instructions in the dialog box to uninstall the software and drivers.

  • Page 33: Usb / Ethernet Port Locations On Your Brother Machine

    Home > Introduction to Your Machine > USB / Ethernet Port Locations on Your Brother Machine USB / Ethernet Port Locations on Your Brother Machine The USB and Ethernet ports are located inside the machine (Ethernet ports are available only for certain models).

  • Page 34: Paper Handling

    Home > Paper Handling Paper Handling • Load Paper • Load Documents...

  • Page 35: Load Paper

    Home > Paper Handling > Load Paper Load Paper • Load Paper in Paper Tray #1 / Paper Tray #2 • Load Paper in the Manual Feed Slot • Unprintable Area • Paper Settings • Acceptable Print Media • Error and Maintenance Messages •...

  • Page 36: Load Paper In Paper Tray #1 / Paper Tray #2

    Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 Load Paper in Paper Tray #1 / Paper Tray #2 • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 •...
  • Page 37 Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray •...
  • Page 38 Always make sure the paper is not curled or wrinkled. 5. Gently load paper in the paper tray with the printing surface face down. Make sure the paper is flat in the tray and the paper length guide (1) touches the edges of the paper. IMPORTANT •...
  • Page 39 8. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). Related Information • Load Paper in Paper Tray #1 / Paper Tray #2 Related Topics: • Change the Check Paper Setting •...
  • Page 40 Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 •...
  • Page 41 4. Gently press and slide the paper width guides (1) and the paper length guide (2) to fit the paper size. 5. Fan the stack of paper well to avoid paper jams and misfeeds. Always make sure the paper is not curled or wrinkled. 6.
  • Page 42 IMPORTANT Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems. To add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding.
  • Page 43 Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Envelopes in the Paper Tray #1 Load Envelopes in the Paper Tray #1 • If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD, allowing you to change the paper size and paper type.
  • Page 44 IMPORTANT If envelopes are multi-feeding, load one envelope in the paper tray at a time. 5. Slowly push the paper tray completely into the machine. 6. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). Related Information •...

  • Page 45: Load Paper In The Manual Feed Slot

    Home > Paper Handling > Load Paper > Load Paper in the Manual Feed Slot Load Paper in the Manual Feed Slot Load special print media in this slot, one sheet of paper at a time. The machine automatically turns on Manual Feed mode when you put paper in the manual feed slot. 1.
  • Page 46 When using envelopes, load the envelopes with the printing surface face up and the flap on the left as shown in the illustration. IMPORTANT • DO NOT load more than one sheet of paper in the manual feed slot at any time. Doing this may cause a paper jam.
  • Page 47 When loading an envelope, or a sheet of thick paper, push the media into the manual feed slot until you feel the paper feed rollers pull it. 6. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). •...

  • Page 48: Unprintable Area

    Home > Paper Handling > Load Paper > Unprintable Area Unprintable Area The unprintable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned on.

  • Page 49: Paper Settings

    Home > Paper Handling > Load Paper > Paper Settings Paper Settings • Change the Paper Size and Paper Type • Change the Check Paper Setting • Shrink Page Size of an Oversized Incoming Fax...
  • Page 50 Select [General Setup]. Press OK. b. Select [Paper Type]. Press OK. c. Select [Plain Paper], [Inkjet Paper], [Brother BP71] or [Other Glossy]. Press OK. d. Select [Paper Size]. Press OK. e. Select the paper size option you want, and then press OK.
  • Page 51 • Error and Maintenance Messages • Paper Handling and Printing Problems...
  • Page 52 If this setting is set to [On] and the paper tray is removed, the LCD displays a message asking if you want to change the Paper Size and Paper Type settings. The default setting is [On]. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 53: Acceptable Print Media

    You can use plain paper, inkjet paper (coated paper), glossy paper, recycled paper, and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper. • When you print on inkjet paper (coated paper) and glossy paper, be sure to select the correct print media in the printer driver or in the application you use to print, or the Paper Type setting on the machine.
  • Page 54 For the best print quality, we recommend using the Brother paper listed in the table. Brother paper may not be available in all countries. If Brother paper is not available in your country, we recommend testing various paper types before purchasing large quantities.
  • Page 55 Home > Paper Handling > Load Paper > Acceptable Print Media > Handle and Use Print Media Handle and Use Print Media • Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
  • Page 56 Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media Choose the Right Print Media • Paper Type and Paper Size for Each Operation • Paper Capacity of the Paper Trays • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 •...
  • Page 57 Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media > Paper Type and Paper Size for Each Operation Paper Type and Paper Size for Each Operation Paper Type Paper Size Usage Copy Printer Direct Print Cut-Sheet...
  • Page 58 13 cm), Photo 2L (13 x 18 cm), Index card (13 x 20 cm) When using plain paper 80 g/m². BP71 260 g/m² paper is specially designed for Brother inkjet machines. Related Information • Choose the Right Print Media...

  • Page 59: Load Documents

    Home > Paper Handling > Load Documents Load Documents • Load Documents in the Automatic Document Feeder (ADF) • Load Documents on the Scanner Glass • Unscannable Area...

  • Page 60: Load Documents In The Automatic Document Feeder (Adf)

    Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF) Load Documents in the Automatic Document Feeder (ADF) The ADF can hold multiple pages and feeds each sheet individually. Use paper that is within the sizes and weights shown in the table. Always fan the pages before placing them in the ADF.
  • Page 61 Related Information • Load Documents Related Topics: • Copy a Document • Error and Maintenance Messages • Telephone and Fax Problems • Other Problems...

  • Page 62: Load Documents On The Scanner Glass

    Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass Load Documents on the Scanner Glass Use the scanner glass to fax, copy, or scan one page at a time. Document Sizes Supported Length: Up to 297 mm Width: Up to 215.9 mm Weight:...

  • Page 63: Unscannable Area

    Home > Paper Handling > Load Documents > Unscannable Area Unscannable Area The unscannable area of a page depends on the settings in the application you are using. The figures below show the typical unscannable measurements. Usage Document Size Top (1) Left (2) Bottom (3) Right (4)

  • Page 64: Print

    Home > Print Print • Print from Your Computer (Windows) • Print from Your Computer (Mac) • Print Using Brother iPrint&Scan (Windows/Mac) • Print Photos Directly from a USB Flash Drive • Print an Email Attachment...

  • Page 65: Print From Your Computer (Windows)

    Home > Print > Print from Your Computer (Windows) Print from Your Computer (Windows) • Print a Photo (Windows) • Print a Document (Windows) • Cancel a Print Job (Windows) • Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) •...

  • Page 66: Print A Photo (Windows)

    > Print a Photo (Windows) Print a Photo (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 67: Print A Document (Windows)

    > Print a Document (Windows) Print a Document (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 68: Cancel A Print Job (Windows)

    Home > Print > Print from Your Computer (Windows) > Cancel a Print Job (Windows) Cancel a Print Job (Windows) If a print job was sent to the print queue and did not print, or was sent to the print queue in error, you may have to delete it to allow subsequent jobs to print.

  • Page 69: Print More Than One Page On A Single Sheet Of Paper (N In 1) (Windows)

    Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 70: Print As A Poster (Windows)

    Enlarge your print size and print the document in poster mode. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 71: Print On Both Sides Of The Paper Automatically (Automatic 2-Sided Printing) (Windows)

    If the paper is thin, it may wrinkle. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
  • Page 72 Option for Portrait Description Short Edge (Top) Short Edge (Bottom) Option for Landscape Description Long Edge (Top) Long Edge (Bottom) Short Edge (Right) Short Edge (Left) 8. Select the Binding Offset check box to specify the offset for binding in inches or millimetres. 9.
  • Page 73 Related Information • Print from Your Computer (Windows) Related Topics: • Print Settings (Windows) • Print as a Booklet Automatically (Windows)

  • Page 74: Print As A Booklet Automatically (Windows)

    If the paper is thin, it may wrinkle. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
  • Page 75 Option for Landscape Description Top Binding Bottom Binding 8. Select one of the options from the Booklet Printing Method menu. Option Description All Pages at Every page will be printed in booklet format (four pages to every piece of paper, two pages Once per side).

  • Page 76: Print A Colour Document In Greyscale (Windows)

    Greyscale mode prints your document in 256 levels of greyscale. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 77: Prevent Smudged Printouts And Paper Jams (Windows)

    1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 78: Use A Preset Print Profile (Windows)

    Print Profiles are presets designed to give you quick access to frequently-used printing configurations. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.
  • Page 79 Related Information • Print from Your Computer (Windows) • Create or Delete Your Print Profile (Windows) Related Topics: • Print Settings (Windows)
  • Page 80 Add up to 20 new print profiles with customised settings. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 81: Change The Default Print Settings (Windows)

    Click Control Panel on the Start screen. In the Hardware group, click View devices and printers. 2. Right-click the Brother XXX-XXXX Printer icon (where XXX-XXXX is the name of your model), and then select Printer properties. If printer driver options appear, select your printer driver.

  • Page 82: Print Settings (Windows)

    Home > Print > Print from Your Computer (Windows) > Print Settings (Windows) Print Settings (Windows) >> Basic Tab >> Advanced Tab Basic Tab 1. Media Type Select the media type you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type.
  • Page 83 Borderless Select this option to print photos without borders. Because the image data is created slightly larger than the paper size you are using, this will cause some cropping of the photo edges. You may not be able to select the Borderless option for some combinations of media type and quality, or from some applications.
  • Page 84 Advanced Tab 1. Colour Enhancement Select this option to use the Colour Enhancement feature. This feature analyses your image to improve its sharpness, white balance and colour density. This process may take several minutes depending on the image size and your computer's specifications. 2.
  • Page 85 Retrieve Printer's Colour Data Select this option to optimise the print quality using the machine's factory settings, which are set specifically for your Brother machine. Use this option when you have replaced the machine or changed the machine's network address.

  • Page 86: Print From Your Computer (Mac)

    Home > Print > Print from Your Computer (Mac) Print from Your Computer (Mac) • Print Using AirPrint...

  • Page 87: Print Using Brother Iprint&Scan (Windows/Mac)

    Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2- sided Printing)(Windows/Mac) • Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows) • Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac)

  • Page 88: Print Photos Or Documents Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 3. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
  • Page 89 8. Click Print. IMPORTANT For photo printing: To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load. Related Information • Print Using Brother iPrint&Scan (Windows/Mac)

  • Page 90: Print On Both Sides Of The Paper Automatically Using Brother Iprint&Scan (Automatic 2-Sided Printing)(Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
  • Page 91 Option Description On (Flip on short edge) 7. Change other printer settings, if needed. 8. Click Print. Related Information • Print Using Brother iPrint&Scan (Windows/Mac)

  • Page 92: Print More Than One Page On A Single Sheet Of Paper Using Brother Iprint&Scan (N In 1) (Windows)

    1. Launch (Brother iPrint&Scan). The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK. 3. Click Print. 4. Click Document.

  • Page 93: Print A Colour Document In Greyscale Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 94: Print Photos Directly From A Usb Flash Drive

    Even if your machine is not connected to your computer, you can print photos directly from a USB Flash memory drive. • Compatible USB Flash Drives • Important Information about Photo Printing • Print Photos from a USB Flash Drive on the Brother Machine...

  • Page 95: Compatible Usb Flash Drives

    Compatible USB Flash Drives Related Models: MFC-J4440DW/MFC-J4540DW Your Brother machine has a media drive (slot) for use with common data storage. IMPORTANT The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard.

  • Page 96: Important Information About Photo Printing

    Home > Print > Print Photos Directly from a USB Flash Drive > Important Information about Photo Printing Important Information about Photo Printing Related Models: MFC-J4440DW/MFC-J4540DW Your machine is designed to be compatible with modern digital camera image files and USB flash drives. Read the points below to avoid photo printing problems: •...

  • Page 97: Print Photos From A Usb Flash Drive On The Brother Machine

    Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine Print Photos from a USB Flash Drive on the Brother Machine Related Models: MFC-J4440DW/MFC-J4540DW • Preview and Print Photos from a USB Flash Drive •...
  • Page 98 8. Read and confirm the displayed list of options. 9. To change the print settings, press [Print Settings]. When finished, press [OK]. 10. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Print Settings for Photos...
  • Page 99 When finished, press [OK]. Option Description Paper Type Select the paper type. Paper Size Select the paper size. 4. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Print Photos by Image Number...
  • Page 100 [Print Settings]. When finished, press [OK]. 6. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive • Print Settings for Photos...
  • Page 101 4. Press [OK]. 5. Press [Print Settings] > [Cropping]. 6. Press [On] (or [Off]). 7. When finished, press or [OK]. 8. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Other Problems...
  • Page 102 4. Press [OK]. 5. Press [Print Settings] > [Borderless]. 6. Press [On] (or [Off]). 7. When finished, press or [OK]. 8. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Other Problems...
  • Page 103 3. Press d or c to display each photo. When the photo you want appears, press it, and then press [OK]. 4. Press [OK]. 5. Press [Print Settings] > [Date Print]. 6. Press [On] (or [Off]). 7. When finished, press or [OK]. 8. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine...
  • Page 104 Factory Reset Restore any changed print settings back to the factory settings. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Preview and Print Photos from a USB Flash Drive •...

  • Page 105: Print An Email Attachment

    If information regarding the Internet connection appears on the machine's LCD, read it, and then press • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press OK. 2. Press a or b to display the [Online Functions] option, and then press OK.
  • Page 106 2. Press a or b to display the [Online Functions] option, and then press it. • If this function is locked, contact your Network Administrator for access. • If information regarding [Online Functions] appears, read it, and then press [OK]. 3.

  • Page 107: Scan

    Home > Scan Scan • Scan Using the Scan Button on Your Machine • Scan Using Brother iPrint&Scan (Windows/Mac) • Scan from Your Computer (Windows) • Scan from Your Computer (Mac) • Configure Scan Settings Using Web Based Management...

  • Page 108: Scan Using The Scan Button On Your Machine

    • Scan to FTP • Scan to SSH FTP (SFTP) • Scan to Network (Windows) • Scan to SharePoint • Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows • Change Scan Settings Using Brother iPrint&Scan...

  • Page 109: Scan Photos And Graphics

    7. Press a or b to select the [Scan Settings] option, and then press OK. To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK.
  • Page 110 To use [Options], you must connect a computer with Brother iPrint&Scan installed to the machine. 5. Press [Scan Settings] > [Set at Device]. 6. Select the scan settings you want to change, and then press [OK].
  • Page 111 • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7. Press [Start]. The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

  • Page 112: Save Scanned Data To A Folder As A Pdf File

    7. Press a or b to select the [Scan Settings] option, and then press OK. To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK.
  • Page 113 To use [Options], you must connect a computer with Brother iPrint&Scan installed to the machine. 5. Press [Scan Settings] > [Set at Device]. 6. Select the scan settings you want to change, and then press [OK].
  • Page 114 Option Description Remove Background Colour Change the amount of background colour that is removed. • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7.

  • Page 115: Save Scanned Data To A Usb Flash Drive

    Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a USB Flash Drive Save Scanned Data to a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW Scan documents and save them directly to a USB flash drive without using a computer. 1.
  • Page 116 Option Description When On is selected, blank pages are skipped. Skip Blank Page Select the sensitivity level for detecting blank pages in the scanned data. Skip Blank Page The higher the sensitivity, the easier it is for the machine to detect blank Sensitivity pages.
  • Page 117 Compatible USB Flash Drives Related Models: MFC-J4440DW/MFC-J4540DW Your Brother machine has a media drive (slot) for use with common data storage. IMPORTANT The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard.

  • Page 118: Scan Multiple Business Cards And Photos (Auto Crop)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan Multiple Business Cards and Photos (Auto Crop) Scan Multiple Business Cards and Photos (Auto Crop) Related Models: MFC-J4440DW/MFC-J4540DW You can scan multiple documents placed on the scanner glass. The machine will scan each document and use the Auto Crop feature to create separate files or a single multi-page file.

  • Page 119: Scan To An Editable Text File Using Ocr

    7. Press a or b to select the [Scan Settings] option, and then press OK. To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK.
  • Page 120 To use [Options], you must connect a computer with Brother iPrint&Scan installed to the machine. 5. Press [Scan Settings] > [Set at Device]. 6. Select the scan settings you want to change, and then press [OK].
  • Page 121 Option Description When On is selected, blank pages are skipped. Skip Blank Page Remove Background Colour Change the amount of background colour that is removed. • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut.

  • Page 122: Save Scanned Data As An Email Attachment

    • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan. • To scan to email using the machine's Scan Button, make sure you select one of these applications in Brother iPrint&Scan:...
  • Page 123 To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK. 9. Select the scan settings you want to change, and then press OK.
  • Page 124 Option Description Select your document size. Document Size Select the brightness level. Brightness Select the contrast level. Contrast Correct any skewed documents when they are scanned. Auto Deskew When On is selected, blank pages are skipped. Skip Blank Page Remove Background Colour Change the amount of background colour that is removed. •...

  • Page 125: Scan To Ftp

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP Scan to FTP Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to FTP destinations. •...
  • Page 126 Type the path (up to 60 characters) to the folder on the FTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (for example: brother/abc). File Name Select a file name from the preset names provided, or from user- defined names.
  • Page 127 Option Description Quality Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. File Type Select the file type you want to use for the scanned document. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile.
  • Page 128 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP > Upload Scanned Data to an FTP Server Upload Scanned Data to an FTP Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to FTP/SFTP]. 3.

  • Page 129: Scan To Ssh Ftp (Sftp)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) Scan to SSH FTP (SFTP) Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favourite Scan to SFTP destinations.
  • Page 130 Select the authentication type. Store Directory Type the path (up to 60 characters) to the folder on the FTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (for example: brother/abc).
  • Page 131 Option Description File Name Select a file name from the preset names provided, or from user- defined names. You can set the user-defined names and file name style in the Scan File Name menu in the navigation bar. Quality Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile.
  • Page 132 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Create a Client Key Pair Using Web Based Management Create a Client Key Pair Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1.
  • Page 133 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Export a Client Key Pair Using Web Based Management Export a Client Key Pair Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1.
  • Page 134 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Import a Server Public Key Using Web Based Management Import a Server Public Key Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1.
  • Page 135 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Upload Scanned Data to an SFTP Server Upload Scanned Data to an SFTP Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2.

  • Page 136: Scan To Network (Windows)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) Scan to Network (Windows) Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to a CIFS server on your local network. For added convenience, you can configure different profiles to save your favourite Scan to Network destinations.
  • Page 137 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Set up a Scan to Network Profile Set up a Scan to Network Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to Network Profile to scan and upload scanned data directly to a folder on a CIFS server. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google ™...
  • Page 138 Option Description Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Brightness Select the brightness level.
  • Page 139 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Upload Scanned Data to a CIFS Server Upload Scanned Data to a CIFS Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to Network]. •...

  • Page 140: Scan To Sharepoint

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint Scan to SharePoint Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to a SharePoint server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to SharePoint destinations. •...
  • Page 141 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to SharePoint Profile to scan and upload the scanned data directly to a SharePoint location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google ™...
  • Page 142 Option Description Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Margin Settings Adjust your document's margins.
  • Page 143 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Upload Scanned Data to a SharePoint Server Upload Scanned Data to a SharePoint Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to SharePoint]. 3.

  • Page 144: Web Services For Scanning On Your Network (Windows 7, Windows 8.1, And Windows 10)

    Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) The Web Services protocol enables Windows 7, Windows 8.1 and Windows 10 users to scan using a Brother machine on the network. You must install the driver via Web Services.
  • Page 145 Make sure you have installed the correct software and drivers for your machine. • Verify that the host computer and the Brother machine are on the same subnet, or that the router is correctly configured to pass data between the two devices.
  • Page 146 • Certain characters in the messages displayed on the LCD may be replaced with spaces if the language settings of your OS and your Brother machine are different. • If the LCD displays an insufficient memory error message, choose a smaller size in the Paper size setting or a lower resolution in the Resolution (DPI) setting.
  • Page 147 Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) > Configure Scan Settings for Web Services Configure Scan Settings for Web Services 1.

  • Page 148: Change Scan Settings Using Brother Iprint&Scan

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 149: Scan Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 150: Scan From Your Computer (Windows)

    Home > Scan > Scan from Your Computer (Windows) Scan from Your Computer (Windows) There are several ways you can use your computer to scan photos and documents on your machine. Use the software applications we provide or use your favourite scanning application. •...

  • Page 151: Scan Using Nuance ™ Paperport ™ 14Se Or Other Windows Applications

    The Scan or Get Photo panel appears on the left side of the screen. 4. Click Select. 5. From the available Scanners list, select TWAIN: TW-Brother XXX-XXXX or TWAIN: TW-Brother XXX-XXXX LAN (where XXX-XXXX is the name of your model).
  • Page 152 8. Adjust the settings in the Scanner Setup dialog box, if needed. 9. Click the Document Size drop-down list, and then select your document size. 10. Click PreScan to preview your image and crop unwanted portions before scanning. 11. Click Start. The machine starts scanning.
  • Page 153 ™ ™ Home > Scan > Scan from Your Computer (Windows) > Scan Using Nuance PaperPort 14SE or Other Windows Applications > TWAIN Driver Settings (Windows) TWAIN Driver Settings (Windows) Note that the item names and assignable values will vary depending on the machine. 1.
  • Page 154 • Grey (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.) • True Grey Use for photographic images or graphics.
  • Page 155 Improve and enhance the quality of your scanned images with this selection. The Reduce Noise option is available when selecting the 24bit Colour option and the 300 x 300 dpi, 400 x 400 dpi, or 600 x 600 dpi scan resolution. •...

  • Page 156: Scan Using Windows Fax And Scan

    6. Adjust the settings in the dialog box, if needed. The scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility software from Brother Utilities. 7. Click Scan.
  • Page 157 • WIA Driver Settings (Windows)
  • Page 158 Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Fax and Scan > WIA Driver Settings (Windows) WIA Driver Settings (Windows) Profile Select the scan profile you want to use from the Profile drop-down list. Source Select the Flatbed or Feeder (Scan one side) option from the drop-down list.
  • Page 159 set a higher brightness level and scan the document again. You can also type a value in the field to set the brightness level. Contrast Increase or decrease the Contrast level by moving the slider to the right or left. An increase emphasises dark and light areas of the image, while a decrease reveals more details in grey areas.

  • Page 160: Scan From Your Computer (Mac)

    Home > Scan > Scan from Your Computer (Mac) Scan from Your Computer (Mac) • Scan Using AirPrint (macOS)

  • Page 161: Configure Scan Settings Using Web Based Management

    Home > Scan > Configure Scan Settings Using Web Based Management Configure Scan Settings Using Web Based Management • Set the Scan Job Email Report Using Web Based Management...

  • Page 162: Set The Scan Job Email Report Using Web Based Management

    Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan Job Email Report Using Web Based Management Set the Scan Job Email Report Using Web Based Management When you scan a document, the machine will send a scan job email report automatically to the registered email address.

  • Page 163: Copy

    Home > Copy Copy • Copy a Document • Enlarge or Reduce Copied Images • Sort Copies • Make Page Layout Copies (N in 1 or Poster) • Copy on Both Sides of the Paper (2-sided Copy) • Copy an ID Card •...

  • Page 164: Copy A Document

    Home > Copy > Copy a Document Copy a Document >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Make sure you have loaded the correct size paper in the paper tray. 2. Load your document. 3. Press (COPY). The LCD displays: Press Start...
  • Page 165 When you load paper other than A4 size plain paper, you must change the [Paper Size] and [Paper Type] settings by pressing [Options]. Option Description (No. of Enter the number of copies in one of the following ways: Copies) • Press - or + on the touchscreen.

  • Page 166: Enlarge Or Reduce Copied Images

    Home > Copy > Enlarge or Reduce Copied Images Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY). 3. Enter the number of copies using the dial pad.
  • Page 167 5. Press a or b to display the available options, and then press the option you want to change. 6. Do one of the following: • If you selected the [Enlarge] or [Reduce] option, press the enlargement or reduction ratio you want to use.

  • Page 168: Sort Copies

    Home > Copy > Sort Copies Sort Copies Sort multiple copies. Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY).

  • Page 169: Make Page Layout Copies (N In 1 Or Poster)

    To print a poster, use the scanner glass. • Make sure the paper size is set to A4, or Letter. • You can make only one Poster copy at a time. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY).
  • Page 170 Option Description 2in1 ID Vertical (Using the scanner glass) 2in1 ID Horizontal (Using the scanner glass) 4in1(Portrait) 4in1(Landscape) Poster(2x1) (Using the scanner glass) Poster(2x2) (Using the scanner glass) Poster(3x3) (Using the scanner glass) 6. Press Mono Start or Colour Start. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.
  • Page 171 3. Enter the number of copies in one of the following ways: • Press [-] or [+] on the touchscreen. • Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press [OK]. 4.
  • Page 172 Option Description Poster(3x3) (Using the scanner glass) 6. Read and confirm the displayed list of settings you have selected, and then press [OK]. 7. When you have finished changing settings, press [Mono Start] or [Colour Start]. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

  • Page 173: Copy On Both Sides Of The Paper (2-Sided Copy)

    1–sided to 2–sided (Short Edge Flip) 2–sided to 2–sided Landscape 1–sided to 2–sided (Long Edge Flip) 1–sided to 2–sided (Short Edge Flip) 2–sided to 2–sided >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY). 3. Enter the number of copies using the dial pad.
  • Page 174 4. To sort multiple copies, press a or b to select the following: a. Select [Stack/Sort]. Press OK. b. Select [Sort]. Press OK. 5. Press a or b to select [2-sided Copy]. Press OK. 6. Do one of the following: •...
  • Page 175 8. Press [Mono Start] or [Colour Start]. If you placed the document in the ADF, the machine scans the pages and starts printing. 9. If you are using the scanner glass, repeat the following steps for each page of the document: •...

  • Page 176: Copy An Id Card

    • You may copy an identification card to the extent permitted under applicable laws. For more detailed information, see the Product Safety Guide. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Place your identification card face down near the upper-left corner of the scanner glass.
  • Page 177 6. After the machine has scanned the first side, turn over the identification card and press c to scan the other side. MFC-J4440DW/MFC-J4540DW 1. Place your identification card face down near the upper-left corner of the scanner glass. 2 in 1 ID (Vertical) 2 in 1 ID (Horizontal) a.

  • Page 178: Copy Settings

    Home > Copy > Copy Settings Copy Settings >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW To change copy settings, press (COPY). Option Description Quality Select the Copy resolution for your type of document. Paper Type Select a paper type. If copying on special paper, set the machine for the type of paper you are using to get the best print quality.
  • Page 179 Option Description Stack/Sort Select to stack or sort multiple copies. Stack Sort Page Layout Make N in 1, 2 in 1 ID, or Poster copies. 4 in1 Poster Auto Deskew Select to correct a skewed copy. It is only available if the document is skewed by less than 3 degrees. Set New Default Saves the copy settings that you use most often by setting them as the default settings.
  • Page 180 Option Description Remove Background Removes the document's background colour in copies. The white becomes more Colour apparent. This saves some ink and may make certain copies easier to read. 2-sided Copy Select to copy on both sides of the paper. 1-sided→2-sided 2-sided→2-sided Stack/Sort...
  • Page 181 Option Description Watermark Copy Places text in your document as a watermark. Set New Default Saves the copy settings that you use most often by setting them as the default settings. Factory Reset Restores any changed copy settings to the factory settings. You can save the current settings by pressing [Save as Shortcut].

  • Page 182: Fax

    Home > Fax • Send a Fax • Receive a Fax • Voice Operations and Fax Numbers • Telephone Services and External Devices • Fax Reports • PC-FAX...

  • Page 183: Send A Fax

    Home > > Send a Fax Send a Fax • Send a Fax from Your Brother Machine • Send a Fax Manually • Send a Fax at the End of a Conversation • Send the Same Fax to More than One Recipient (Broadcasting) •...

  • Page 184: Send A Fax From Your Brother Machine

    Home > > Send a Fax > Send a Fax from Your Brother Machine Send a Fax from Your Brother Machine >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document in the ADF or place it on the scanner glass.
  • Page 185 • If you are using the ADF, the machine starts scanning and sending the document. • If you are using the scanner glass and pressed Mono Start, the machine starts scanning the first page. Go to the next step. • If you are using the scanner glass and pressed Colour Start, the LCD asks if you want to send a colour fax.
  • Page 186 If the LDAP search is available, the result will be shown on the touchscreen with 4. To change the fax settings, press [Options]. When finished, press [OK]. 5. Press [Fax Start]. • If you are using the ADF, the machine starts scanning and sending the document. •...

  • Page 187: Send A Fax Manually

    Send a Fax > Send a Fax Manually Send a Fax Manually Manual fax transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. To listen for a dial tone, pick up the handset of the external telephone.

  • Page 188: Send A Fax At The End Of A Conversation

    > Send a Fax at the End of a Conversation Send a Fax at the End of a Conversation At the end of a conversation, you can send a fax to the other party before you both hang up. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 189: Send The Same Fax To More Than One Recipient (Broadcasting)

    • Group numbers must also be stored in the machine’s memory before they can be used in a broadcast. Group numbers include many stored Address Book numbers for easier dialling. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW You can include Groups, Address Book numbers, and up to 50 manually-dialled numbers in the same broadcast.
  • Page 190 Press [Yes] to scan another page. Place the next page on the scanner glass, and then press [OK]. The machine starts scanning the page. Repeat this step for each additional page. Related Information • Send a Fax • Cancel a Broadcast in Progress Related Topics: • Set up Broadcasting Groups • Enter Text on Your Brother Machine...
  • Page 191 Broadcast in Progress Cancel a Broadcast in Progress While broadcasting multiple faxes, you can cancel just the fax currently being transmitted or cancel the whole broadcast job. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.

  • Page 192: Send A Fax In Real Time

    ADF, the machine sends the document in real time (even if [Real Time TX] is set to [Off]). • In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 193: Send A Fax At A Specified Time (Delayed Fax)

    Home > > Send a Fax > Send a Fax at a Specified Time (Delayed Fax) Send a Fax at a Specified Time (Delayed Fax) Related Models: MFC-J4440DW/MFC-J4540DW You can store up to 50 faxes in the machine's memory to be sent within the next twenty-four hour period. This feature is available only for monochrome faxes.

  • Page 194: Change The Fax Auto Redial Setting

    If the line is busy when you are sending a fax automatically, and the Fax Auto Redial is set to [On], the machine redials up to three times at five-minute intervals. The default setting for Fax Auto Redial is [On]. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 195: Cancel A Fax In Progress

    > Send a Fax > Cancel a Fax in Progress Cancel a Fax in Progress >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to cancel a fax that is already in progress. 2. When you press Stop/Exit while the machine is dialling or sending, the LCD displays [Cancel Job?].

  • Page 196: Check And Cancel A Pending Fax

    Follow these steps to view or to cancel faxes stored in the machine's memory and waiting to be sent. If there are no fax jobs in memory, the LCD displays [No Jobs Waiting]. You can cancel a fax job before it is sent. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 197: Fax Options

    Home > > Send a Fax > Fax Options Fax Options >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW To change fax-sending settings, press (FAX). Option Description Fax Resolution Set the resolution for outgoing faxes. The fax quality often can be improved by changing the Fax Resolution.
  • Page 198 You can save the current settings by pressing [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. Related Information • Send a Fax Related Topics: • Send a Fax from Your Brother Machine • Specifications...

  • Page 199: Receive A Fax

    Home > > Receive a Fax Receive a Fax • Receive Mode Settings • Set Fax Detect • Fax Preview • Shrink Page Size of an Oversized Incoming Fax • Set the Fax Receive Stamp • Receive a Fax at the End of a Telephone Conversation •...

  • Page 200: Receive Mode Settings

    Home > > Receive a Fax > Receive Mode Settings Receive Mode Settings • Receive Modes Overview • Choose the Correct Receive Mode • Set the Number of Rings Before the Machine Answers (Ring Delay) • Set the F/T Ring Time (Pseudo/Double-ring)
  • Page 201 Home > > Receive a Fax > Receive Mode Settings > Receive Modes Overview Receive Modes Overview Some receive modes answer automatically ([Fax Only] and [Fax/Tel]). You may want to change the Ring Delay before using these modes. Fax Only [Fax Only] mode automatically answers every call as a fax.
  • Page 202 You must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine automatically will receive any faxes that are sent to it. The diagram below will help you select the correct mode. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings.
  • Page 203 Related Topics: • Remote Retrieval Commands • Enable the Machine to Work with BT Call Sign (with Your External Telephone only) • Connect an External TAD • Telephone and Fax Problems...
  • Page 204 [Fax/Tel] modes. • If you have external or extension telephones on the same line as the machine, select the maximum number of rings. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.
  • Page 205 F/T Ring Time option. When you hear the F/T ring, it means that a voice caller is on the line. Because the F/T ring is a setting only on your Brother machine, extension and external telephones will not ring; however, you can still answer the machine's call on any telephone.

  • Page 206: Set Fax Detect

    *51. • If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to [Off]. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings.

  • Page 207: Fax Preview

    Home > > Receive a Fax > Fax Preview Fax Preview Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Preview feature to view received faxes on the LCD. • Set Fax Preview to On • Preview New Faxes...
  • Page 208 Home > > Receive a Fax > Fax Preview > Set Fax Preview to On Set Fax Preview to On Related Models: MFC-J4440DW/MFC-J4540DW • This feature is available only for monochrome faxes. • When Fax Preview is turned on, a backup copy of received faxes will not be printed for Fax Forwarding, PC-Fax Receiving and Forward to Cloud operations, even if you set Backup Print to On.
  • Page 209 Home > > Receive a Fax > Fax Preview > Preview New Faxes Preview New Faxes Related Models: MFC-J4440DW/MFC-J4540DW When a fax is received, a message appears on the LCD. • This feature is available only for monochrome faxes. • To see a fax you already previewed, press [Fax] and [Received Faxes].
  • Page 210 Button Result Enlarge the fax. Reduce the fax. Scroll vertically. Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press Yes to confirm. Go back to the previous page. Go to the next page. Go back to the fax list. Print the fax.

  • Page 211: Shrink Page Size Of An Oversized Incoming Fax

    Shrink Page Size of an Oversized Incoming Fax When the [Auto Reduction] feature is [On], your Brother machine reduces any oversized incoming fax page to fit on your paper. The machine calculates the reduction ratio using the page size of the fax, and your Paper Size setting.

  • Page 212: Set The Fax Receive Stamp

    Set the machine to print the date and time of receipt at the top of each incoming fax page. Make sure you have set the current date and time on the machine. This feature is available only for monochrome faxes. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 213: Receive A Fax At The End Of A Telephone Conversation

    • Your machine's ADF must be empty. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Ask the other party to load the fax and to press the Start or Send key.

  • Page 214: Memory Receive Options

    Home > > Receive a Fax > Memory Receive Options Memory Receive Options Use Memory Receive options to direct incoming faxes while you are away from the machine. You can use only one Memory Receive option at a time. Memory Receive can be set to: •...
  • Page 215 Home > > Receive a Fax > Memory Receive Options > Forward Incoming Faxes to Another Machine Forward Incoming Faxes to Another Machine Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Forwarding feature to automatically forward your incoming faxes to another machine. This feature is available only for monochrome faxes.
  • Page 216 Home > > Receive a Fax > Memory Receive Options > Store Incoming Faxes in the Machine's Memory Store Incoming Faxes in the Machine's Memory Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Storage feature to store incoming faxes in the machine's memory. Retrieve your stored fax messages from your fax machine when you are at another location using the Remote Retrieval commands.
  • Page 217 • Before you can set up PC-Fax Receive, you must install the Brother software and drivers on your computer. Make sure your computer is connected and turned on. You must have the PC-FAX Receiving software running on your computer.
  • Page 218 Related Information • Memory Receive Options Related Topics: • Transfer Your Faxes or Fax Journal Report • Transfer Faxes to Your Computer • Receive Faxes Using PC-FAX Receive (Windows)
  • Page 219 Home > > Receive a Fax > Memory Receive Options > Change Memory Receive Options Change Memory Receive Options Related Models: MFC-J4440DW/MFC-J4540DW If there are faxes in your machine's memory when you change any Memory Receive option, the LCD displays one of the following questions: •...
  • Page 220 Home > > Receive a Fax > Memory Receive Options > Turn Off Memory Receive Turn Off Memory Receive Related Models: MFC-J4440DW/MFC-J4540DW Turn off Memory Receive if you do not want the machine to save or transfer incoming faxes. 1. Press [Settings] >...
  • Page 221 This feature is available only for monochrome faxes. • After you print the fax, it is erased from the machine's memory. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW If you turn on [PC Fax Receive], your machine will receive and store your faxes in its memory even when your PC is turned off.

  • Page 222: Remote Fax Retrieval

    Home > > Receive a Fax > Remote Fax Retrieval Remote Fax Retrieval Related Models: MFC-J4440DW/MFC-J4540DW Use Remote Retrieval to call your machine from any touch-tone telephone or fax machine, and use a remote access code and remote commands to retrieve fax messages. •...
  • Page 223 Home > > Receive a Fax > Remote Fax Retrieval > Set a Remote Access Code Set a Remote Access Code Related Models: MFC-J4440DW/MFC-J4540DW Set a Remote Access Code to access and control your machine even when you are away from it. 1.
  • Page 224 Use Your Remote Access Code Related Models: MFC-J4440DW/MFC-J4540DW 1. When away from your Brother machine, dial your fax number from a touch-tone telephone or fax machine. 2. When your machine answers, immediately enter your three-digit Remote Access Code, followed by *.
  • Page 225 Home > > Receive a Fax > Remote Fax Retrieval > Remote Retrieval Commands Remote Retrieval Commands Related Models: MFC-J4440DW/MFC-J4540DW Use the Remote Commands in this table to access fax commands and options when you are away from your machine. When you call the machine and enter your remote access code (three digits followed by *), the system will sound two short beeps and you must enter a Remote Command (column 1), followed by one of the options (column 2) for that command.
  • Page 226 You cannot use * and # as dial numbers but you can press # to insert a pause in the fax number. 5. Hang up after you hear one long beep. Your Brother machine will forward any incoming faxes to the fax number you entered.
  • Page 227 Home > > Receive a Fax > Remote Fax Retrieval > Change the Fax Forwarding Number Change the Fax Forwarding Number Related Models: MFC-J4440DW/MFC-J4540DW 1. Dial your fax number. 2. When your machine answers, enter your Remote Access Code (three digits followed by *). If you hear one long beep, you have messages.

  • Page 228: Voice Operations And Fax Numbers

    Home > > Voice Operations and Fax Numbers Voice Operations and Fax Numbers • Voice Operations • Store Fax Numbers • Set up Broadcasting Groups...

  • Page 229: Voice Operations

    Home > > Voice Operations and Fax Numbers > Voice Operations Voice Operations • Pick up a Voice Call in Fax/Tel Receive Mode...
  • Page 230 Home > > Voice Operations and Fax Numbers > Voice Operations > Pick up a Voice Call in Fax/Tel Receive Mode Pick up a Voice Call in Fax/Tel Receive Mode When the machine is in Fax/Tel mode, it will use the F/T Ring (pseudo/double-ringing) to alert you to pick up a voice call.

  • Page 231: Store Fax Numbers

    Home > > Voice Operations and Fax Numbers > Store Fax Numbers Store Fax Numbers • Store Address Book Numbers • Save Outgoing Call Numbers to the Address Book • Save Caller ID History Numbers to the Address Book • Change or Delete Address Book Names or Numbers...
  • Page 232 > Store Fax Numbers > Store Address Book Numbers Store Address Book Numbers >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW You can store up to 40 Address Book numbers as two-digit Speed Dial numbers, and give each number a name. 1. Press (Address Book).
  • Page 233 Related Information • Store Fax Numbers Related Topics: • Set up Broadcasting Groups...
  • Page 234 (up to 20 digits) using the touchscreen. Press [OK]. 6. Press [OK] to confirm the fax or telephone number you want to store. 7. Press Related Information • Store Fax Numbers Related Topics: • Enter Text on Your Brother Machine...
  • Page 235 (up to 20 digits) using the touchscreen. Press [OK]. 6. Press [OK] to confirm the fax or telephone number you want to store. 7. Press Related Information • Store Fax Numbers Related Topics: • Caller ID • Enter Text on Your Brother Machine...
  • Page 236 Voice Operations and Fax Numbers > Store Fax Numbers > Change or Delete Address Book Names or Numbers Change or Delete Address Book Names or Numbers >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Do one of the following: •...
  • Page 237 Related Information • Store Fax Numbers...

  • Page 238: Set Up Broadcasting Groups

    Set up Broadcasting Groups Creating and sending to a Group, which can be stored in the Address Book, allows you to send the same fax message to many fax numbers, or Broadcast. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW First, you must store each fax number in the Address Book. Then, you can include them as numbers in the Group.
  • Page 239 • Delete a Broadcasting Group • Add or Delete a Broadcasting Group Member Related Topics: • Send the Same Fax to More than One Recipient (Broadcasting) • Store Address Book Numbers...
  • Page 240 To change a character, press d or c to position the cursor to highlight the incorrect character, and then press Enter the new character. 5. Press [OK]. 6. Press Related Information • Set up Broadcasting Groups Related Topics: • Enter Text on Your Brother Machine...
  • Page 241 Voice Operations and Fax Numbers > Set up Broadcasting Groups > Delete a Broadcasting Group Delete a Broadcasting Group >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select [Delete]. Press OK. 3. Do the following steps: a.
  • Page 242 Voice Operations and Fax Numbers > Set up Broadcasting Groups > Add or Delete a Broadcasting Group Member Add or Delete a Broadcasting Group Member >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select the following: a.

  • Page 243: Telephone Services And External Devices

    Home > > Telephone Services and External Devices Telephone Services and External Devices • Use BT Call Sign • Caller ID • Set the Telephone Line Type • Voice Over Internet Protocol (VoIP/Telephone Line Interference) • External TAD (Telephone Answering Device) •...

  • Page 244: Use Bt Call Sign

    Home > > Telephone Services and External Devices > Use BT Call Sign Use BT Call Sign This feature of the machine lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing.
  • Page 245 BT Call Sign (with Your External Telephone only) Enable the Machine to Work with BT Call Sign (with Your External Telephone only) This feature is available only in the U.K. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.

  • Page 246: Caller Id

    Home > > Telephone Services and External Devices > Caller ID Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings. •...
  • Page 247 This feature is available only in the U.K. and Ireland. If you subscribe to the Caller ID service on your phone line, set Caller ID to On to display the caller's telephone number on the LCD as the telephone rings. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 248: Set The Telephone Line Type

    Set the Telephone Line Type If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, you must select a Telephone Line Type that matches your line's features. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
  • Page 249 Home > > Telephone Services and External Devices > Set the Telephone Line Type > PBX and TRANSFER PBX and TRANSFER The machine's [Phone Line Set] default setting is [Normal], which lets the machine connect to a standard Public Switched Telephone Network (PSTN) line. However, many offices use a central telephone system or Private Branch Exchange (PBX).

  • Page 250: Voice Over Internet Protocol (Voip/Telephone Line Interference)

    Home > > Telephone Services and External Devices > Voice Over Internet Protocol (VoIP/Telephone Line Interference) Voice Over Internet Protocol (VoIP/Telephone Line Interference) VoIP is a type of phone system that uses an Internet connection instead of a traditional telephone line. Telephone providers frequently bundle VoIP together with Internet and cable services.

  • Page 251: External Tad (Telephone Answering Device)

    Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) External TAD (Telephone Answering Device) You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your machine will “listen” for the CNG (fax calling) tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax.
  • Page 252 Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Connect an External TAD Connect an External TAD 1. Set your external TAD to the minimum number of rings allowed. For more information, contact your telephone provider.
  • Page 253 Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Record an Outgoing Message (OGM) on the External TAD Record an Outgoing Message (OGM) on the External TAD 1. Record five seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones.
  • Page 254 Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Multi-line Connections (PBX) Multi-line Connections (PBX) We suggest you ask the company that installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system.

  • Page 255: External And Extension Telephones

    Home > > Telephone Services and External Devices > External and Extension Telephones External and Extension Telephones • Connect an External or Extension Telephone • Operation from External and Extension Telephones • Use Extension Telephones • Use the Remote Codes...
  • Page 256 Home > > Telephone Services and External Devices > External and Extension Telephones > Connect an External or Extension Telephone Connect an External or Extension Telephone You can connect a separate telephone to your machine as shown in the diagram below. (Example for U.K.) 1 Extension telephone 2 External telephone...
  • Page 257 Home > > Telephone Services and External Devices > External and Extension Telephones > Operation from External and Extension Telephones Operation from External and Extension Telephones If you answer a fax call at an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code.
  • Page 258 Home > > Telephone Services and External Devices > External and Extension Telephones > Use Extension Telephones Use Extension Telephones Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this.
  • Page 259 Home > > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes Use the Remote Codes Remote Activation Code If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by pressing the Remote Activation Code *51.
  • Page 260 The preset Remote Activation Code is *51. The preset Remote Deactivation Code is #51. If you are always disconnected when accessing your External TAD remotely, try changing the three-digit remote codes using the numbers 0-9, *, #. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 261: Fax Reports

    Home > > Fax Reports Fax Reports • Set the Transmission Verification Report's Style • Set the Fax Journal's Interval Period • Print Reports...

  • Page 262: Set The Transmission Verification Report's Style

    Error only(+Image) Prints a report if your fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report. The report will not be printed. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings.

  • Page 263: Set The Fax Journal's Interval Period

    When using the Auto Power Off feature and the machine powers off before the chosen Interval Period, the machine will print a Fax Journal report, and then erase all fax jobs from the Journal's memory. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
  • Page 264 5. If you selected [Every 7 Days], press [Day]. Press a or b to display the [Every Monday], [Every Tuesday], [Every Wednesday], [Every Thursday], [Every Friday], [Every Saturday] or [Every Sunday] option, and then press the first day of the seven-day countdown. 6.

  • Page 265: Pc-Fax

    Home > > PC-FAX PC-FAX • PC-FAX for Windows • PC-FAX for Mac...

  • Page 266: Pc-Fax For Windows

    Home > > PC-FAX > PC-FAX for Windows PC-FAX for Windows • PC-FAX Overview (Windows) • Send a Fax Using PC-FAX (Windows) • Receive Faxes on Your Computer (Windows)
  • Page 267 PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) PC-FAX Overview (Windows) Reduce paper consumption and save time by using the Brother PC-FAX software to send faxes directly from your computer. • Configure PC-FAX (Windows) • Configure your PC-Fax Address Book (Windows)
  • Page 268 Before sending faxes using PC-FAX, personalise the send options in each tab of the PC-FAX Setup dialog box. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Setup Sending.
  • Page 269 Home > > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) Configure your PC-Fax Address Book (Windows) Add, edit and delete members and groups to personalise your Address Book. • Add a Member to your PC-FAX Address Book (Windows) •...
  • Page 270 Add new people and their fax information to the PC-Fax Address Book if you want to send a fax using the Brother PC-Fax software. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 271 Create a group to broadcast the same PC-FAX to several recipients at one time. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 272 Edit Member or Group Information in your PC-FAX Address Book (Windows) 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 273 Delete a Member or Group in your PC-FAX Address Book (Windows) 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 274 You cannot export the group settings when you export the Address Book data. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 275 Related Information • Configure your PC-Fax Address Book (Windows)
  • Page 276 You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 277 1. Create a file in any application on your computer. 2. Select the print command in your application. 3. Select Brother PC-FAX as your printer, and then complete your print operation. The Brother PC-FAX dialog box appears. 4. Type a fax number using one of the following methods: •...
  • Page 278 PC-FAX for Windows > Receive Faxes on Your Computer (Windows) Receive Faxes on Your Computer (Windows) Use the Brother PC-FAX software to receive faxes on your computer, screen them and print only those faxes you want. • Receive Faxes Using PC-FAX Receive (Windows)
  • Page 279 Faxes Using PC-FAX Receive (Windows) Receive Faxes Using PC-FAX Receive (Windows) The Brother PC-FAX Receive software lets you view and store faxes on your computer. It is automatically installed when you install your machine's software and drivers and works on locally or network-connected machines.
  • Page 280 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Receive.
  • Page 281 Select the machine where you want to receive PC-FAX files. Lock (available only for Administrators) Restrict users who do not have administrator privileges from configuring the settings options shown above. 4. Click OK. Related Information • Run the Brother PC-FAX Receive on Your Computer (Windows)
  • Page 282 5. To change the computer name that will appear on the machine's LCD, type the new name in the Enter your PC display name (Max 15 Characters) field. 6. Click OK. Related Information • Run the Brother PC-FAX Receive on Your Computer (Windows)
  • Page 283 Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > View Received PC-FAX Messages (Windows) View Received PC-FAX Messages (Windows) Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages Messages received...
  • Page 284 Related Information • Receive Faxes Using PC-FAX Receive (Windows)

  • Page 285: Pc-Fax For Mac

    Home > > PC-FAX > PC-FAX for Mac PC-FAX for Mac • Send a Fax Using AirPrint (macOS)

  • Page 286: Network

    Home > Network Network • Supported Basic Network Features • Configure Network Settings • Wireless Network Settings • Network Features • Brother Management Tools...

  • Page 287: Supported Basic Network Features

    Home > Network > Supported Basic Network Features Supported Basic Network Features The print server supports various features depending on the operating system. Use this table to see which network features and connections are supported by each operating system. Operating Systems Windows Windows Server macOS...

  • Page 288: Configure Network Settings

    Home > Network > Configure Network Settings Configure Network Settings • Configure Network Settings Using the Control Panel • Change Machine Settings Using Web Based Management...

  • Page 289: Configure Network Settings Using The Control Panel

    For information about the network settings you can configure using the control panel, see Related Information: Settings Tables. • You can also use management utilities, such as Web Based Management, to configure and change your Brother machine's network settings. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 290: Wireless Network Settings

    Home > Network > Wireless Network Settings Wireless Network Settings • Use the Wireless Network • ® Use Wi-Fi Direct • Enable/Disable Wireless LAN • Print the WLAN Report...

  • Page 291: Use The Wireless Network

    Home > Network > Wireless Network Settings > Use the Wireless Network Use the Wireless Network • Before Configuring Your Machine for a Wireless Network • Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Computer •...
  • Page 292 Make sure you know your wireless router/access point's Network Name (SSID) and Network Key (Password). If you cannot find this information, consult the manufacturer of your wireless router/access point, your system administrator, or Internet provider. Brother cannot provide this information. Related Information •...
  • Page 293 Windows Download the installer from your model's Downloads page at support.brother.com. • a. Download the installer from your model's Downloads page at support.brother.com. b. Start the installer, and then double-click the Start Here Mac icon. 2. Follow the on-screen instructions.
  • Page 294 All iOS or iPadOS supported devices including iPhone, iPad and iPod touch Download and install Brother Mobile Connect from the App Store. 2. Start Brother Mobile Connect, and then follow the on-screen instructions to connect your mobile device to your Brother machine.
  • Page 295 WEP key only. • If you need assistance during setup and want to contact Brother customer service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.
  • Page 296 WEP key only. • If you need assistance during setup and want to contact Brother customer service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.
  • Page 297 Related Information • Use the Wireless Network...
  • Page 298 Your machine automatically tries to connect to your wireless network. When your wireless device connects successfully, the machine displays [Connected]. You have completed the wireless network setup. To install the drivers and software necessary to use your machine, go to your model's Downloads page at support.brother.com. MFC-J4440DW/MFC-J4540DW 1. Press [Settings] >...
  • Page 299 Type A Connection when the wireless LAN access point/router (1) doubles as the Registrar. Type B Connection when another device (2), such as a computer, is used as the Registrar. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 300 If you use Windows 7, Windows 8.1, or Windows 10 as a Registrar, you can install the printer driver after the wireless configuration by following the on-screen instructions. To install the driver and software necessary to use your machine, go to your model's Downloads page at support.brother.com. 8. Select your machine and click Next.
  • Page 301 If you use Windows 7, Windows 8.1, or Windows 10 as a Registrar, you can install the printer driver after the wireless configuration by following the on-screen instructions. To install the driver and software necessary to use your machine, go to your model's Downloads page at support.brother.com. 7. Select your machine and click Next.
  • Page 302 Network Key (Password) WPA2-PSK 12345678 If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only. 2. Press 3. Press a or b to select the [Find Wi-Fi Network] option, and then press OK.
  • Page 303 Network Key (Password) WPA2-PSK 12345678 If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only. 2. Press [Settings] > [Network] > [WLAN(Wi-Fi)] > [Find Wi-Fi Network].
  • Page 304 For more information about how to enter text, see Related Information. • Your Brother machine supports the use of the first WEP key only. 9. The machine attempts to connect to the wireless device you have selected. If your wireless device is connected successfully, the LCD displays [Connected].
  • Page 305 Use the Wireless Network > Configure Your Machine for an Enterprise Wireless Network Configure Your Machine for an Enterprise Wireless Network >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration.
  • Page 306 If your wireless device is connected successfully, the machine's LCD displays [Connected]. You have completed the wireless network setup. To install the drivers and software necessary to use your machine, go to your model's Downloads page at support.brother.com. MFC-J4440DW/MFC-J4540DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration.
  • Page 307 Authentication Method Encryption Mode User ID Password EAP-FAST/MS-CHAPv2 Brother 12345678 • If you configure your machine using EAP-TLS authentication, you must install the client certificate issued by a CA before you start configuration. Contact your network administrator about the client certificate.
  • Page 308 If your wireless device is connected successfully, the LCD displays [Connected]. You have completed the wireless network setup. To install the drivers or your application necessary for operating your device, go to your model's Downloads page at support.brother.com. Related Information •...

  • Page 309: Use Wi-Fi Direct

    ® Home > Network > Wireless Network Settings > Use Wi-Fi Direct ® Use Wi-Fi Direct • Wi-Fi Direct Overview • Configure Your Wi-Fi Direct Network Using the Push Button Method • Configure a Wi-Fi Direct Network Manually • If You Are Having Difficulty with Your Machine's Network...
  • Page 310 Wi-Fi Direct is one of the wireless configuration methods developed by the Wi-Fi Alliance . It allows you to securely connect your mobile device to your Brother machine without using a wireless router/access point. 1. Mobile device 2. Your Brother machine •...
  • Page 311 4. Do one of the following: • If your mobile device displays a list of machines with Wi-Fi Direct enabled, select your Brother machine. • If your Brother machine displays a list of mobile devices with Wi-Fi Direct enabled, select your mobile device and press OK.
  • Page 312 Related Topics: • Wi-Fi Direct Overview • Configure a Wi-Fi Direct Network Manually...
  • Page 313 > Configure a Wi-Fi Direct Network Manually Configure a Wi-Fi Direct Network Manually Configure the Wi-Fi Direct setting from the machine's control panel. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.

  • Page 314: Enable/Disable Wireless Lan

    Home > Network > Wireless Network Settings > Enable/Disable Wireless LAN Enable/Disable Wireless LAN >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Network]. Press OK. b. Select [WLAN(Wi-Fi)]. Press OK.

  • Page 315: Print The Wlan Report

    > Print the WLAN Report Print the WLAN Report The WLAN Report shows your machine's wireless status. If the wireless connection fails, check the error code on the printed report. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the [Print Reports] option, and then press OK.
  • Page 316 Home > Network > Wireless Network Settings > Print the WLAN Report > Wireless LAN Report Error Codes Wireless LAN Report Error Codes If the Wireless LAN Report shows that the connection failed, check the error code on the printed report and see the corresponding instructions in the table: Error Code Problem and Recommended Solutions...
  • Page 317 Error Code Problem and Recommended Solutions TS-05 The Network Name (SSID) and Network Key (Password) are incorrect. Check the following points and try to set up your wireless connection again: • Confirm the Network Name (SSID) and Network Key (Password). •...
  • Page 318 How to confirm wireless security information (SSID/authentication method/encryption method/Network Key) of your WLAN access point/router: 1. The default security settings may be provided on a label attached to the WLAN access point/router. Or the manufacturer's name or model number of the WLAN access point/router may be used as the default security settings.

  • Page 319: Network Features

    Home > Network > Network Features Network Features • Print the Network Configuration Report • Configure and Operate LDAP Search • Synchronize Time with the SNTP Server Using Web Based Management • Reset the Network Settings to Factory Default...

  • Page 320: Print The Network Configuration Report

    Address on the report, for example: IP address: 192.168.0.5 Subnet mask: 255.255.255.0 Node name: BRN000ca0000499 MAC Address: 00-0c-a0-00-04-99 >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Print Reports]. Press OK.

  • Page 321: Configure And Operate Ldap Search

    Home > Network > Network Features > Configure and Operate LDAP Search Configure and Operate LDAP Search Related Models: MFC-J4440DW/MFC-J4540DW The LDAP feature allows you to search for information, such as fax numbers and email addresses, on your server. When you use the Fax feature, you can use the LDAP search to find fax numbers or email addresses. •...
  • Page 322 , if the navigation menu is not shown on the left side of the screen. 5. Select the LDAP check box, and then click Submit. 6. Restart your Brother machine to activate the configuration. 7. On your computer, in Web Based Management, go to the navigation menu, and then click Address Book >...
  • Page 323 Related Topics: • Access Web Based Management • Synchronize Time with the SNTP Server Using Web Based Management...
  • Page 324 6. If the result includes more than one fax number, the machine will prompt you to select just one. Press [Apply], and then [Fax Start]. Related Information • Configure and Operate LDAP Search Related Topics: • Enter Text on Your Brother Machine • Synchronize Time with the SNTP Server Using Web Based Management...

  • Page 325: Synchronize Time With The Sntp Server Using Web Based Management

    Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management Synchronize Time with the SNTP Server Using Web Based Management The Simple Network Time Protocol (SNTP) is used to synchronize the time used by the machine for authentication with the SNTP time server.
  • Page 326 Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure Date and Time Using Web Based Management Configure Date and Time Using Web Based Management Configure date and time to synchronize the time used by the machine with the SNTP time server. This feature is not available in some countries.
  • Page 327 , if the navigation menu is not shown on the left side of the screen. 5. Select the SNTP check box to activate the settings. 6. Click Submit. 7. Restart your Brother machine to activate the configuration. 8. Next to the SNTP check box, click Advanced Settings. 9. Configure the settings.

  • Page 328: Reset The Network Settings To Factory Default

    This feature restores all wired (supported models only) and wireless network settings to the factory settings. • You can also reset the print server to its factory settings using Web Based Management. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings.

  • Page 329: Brother Management Tools

    Home > Network > Brother Management Tools Brother Management Tools Use one of Brother's management tools to configure your Brother machine's network settings. Go to your model's Downloads page at support.brother.com to download the tools. Related Information • Network...

  • Page 330: Security

    Home > Security Security • Before Using Network Security Features • Configure Certificates for Device Security • Use SSL/TLS • Use SNMPv3 • Use IPsec • Use IEEE 802.1x Authentication for a Wired or a Wireless Network • Use Active Directory Authentication •...

  • Page 331: Before Using Network Security Features

    Home > Security > Before Using Network Security Features Before Using Network Security Features Your machine employs some of the latest network security and encryption protocols available today. These network features can be integrated into your overall network security plan to help protect your data and prevent unauthorised access to the machine.

  • Page 332: Configure Certificates For Device Security

    Home > Security > Configure Certificates for Device Security Configure Certificates for Device Security You must configure a certificate to manage your networked machine securely using SSL/TLS. You must use Web Based Management to configure a certificate. • Supported Security Certificate Features •...

  • Page 333: Supported Security Certificate Features

    SSL/TLS communication • IEEE 802.1x authentication • IPsec The Brother machine supports the following: • Pre-installed certificate Your machine has a pre-installed self-signed certificate. This certificate enables you to use SSL/TLS communication without creating or installing a different certificate. The pre-installed self-signed certificate protects your communication up to a certain level. We recommend using a certificate that is issued by a trusted organisation for better security.

  • Page 334: Step By Step Guide For Creating And Installing A Certificate

    Certificate from a CA 1. Create a Certificate Signing Request (CSR) using Web Based Management. 2. Install the certificate issued by the CA on your Brother machine using Web Based Management. 3. Install the certificate on your computer. Related Information •...

  • Page 335: Create A Self-Signed Certificate

    Home > Security > Configure Certificates for Device Security > Create a Self-signed Certificate Create a Self-signed Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 •...

  • Page 336: Create Csr And Install A Certificate From A Certificate Authority (Ca)

    Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) Create CSR and Install a Certificate from a Certificate Authority (CA) If you already have a certificate from an external trusted CA, you can store the certificate and private key on the machine and manage them by importing and exporting.
  • Page 337 Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) > Create a Certificate Signing Request (CSR) Create a Certificate Signing Request (CSR) A Certificate Signing Request (CSR) is a request sent to a Certificate Authority (CA) to authenticate the credentials contained within the certificate.
  • Page 338 Client Certificate for an IEEE 802.1x environment with EAP-TLS authentication, we recommend using User for the certificate template. For more detailed information, visit support.brother.com, to see the FAQs & Troubleshooting page of your model. Search for "SSL".
  • Page 339 Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) > Install a Certificate on Your Machine Install a Certificate on Your Machine When you receive a certificate from a CA, follow the steps below to install it into the print server: Only a certificate issued with your machine's CSR can be installed onto the machine.

  • Page 340: Import And Export The Certificate And Private Key

    Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key Import and Export the Certificate and Private Key Store the certificate and private key on your machine and manage them by importing and exporting them. •...
  • Page 341 Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key > Import a Certificate and Private Key Import a Certificate and Private Key 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 342 Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key > Export the Certificate and Private Key Export the Certificate and Private Key 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 343: Import And Export A Ca Certificate

    > Configure Certificates for Device Security > Import and Export a CA Certificate Import and Export a CA Certificate You can import, export and store CA certificates on your Brother machine. • Import a CA Certificate • Export a CA Certificate...
  • Page 344 Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate > Import a CA Certificate Import a CA Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 345 Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate > Export a CA Certificate Export a CA Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 346: Manage Multiple Certificates

    The multiple certificate feature allows you to use Web Based Management to manage each certificate installed on your machine. In Web Based Management, navigate to the Certificate or CA Certificate screen to view certificate content, delete, or export your certificates. Maximum Number of Certificates Stored on Brother Machine Self-signed Certificate or (MFC-J4340DW) 3...

  • Page 347: Use Ssl/Tls

    Home > Security > Use SSL/TLS Use SSL/TLS • Introduction to SSL/TLS • Manage Your Network Machine Securely Using SSL/TLS • Print Documents Securely Using SSL/TLS • Send an Email Securely Using SSL/TLS...

  • Page 348: Introduction To Ssl/Tls

    Home > Security > Use SSL/TLS > Introduction to SSL/TLS Introduction to SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over a local or wide area network (LAN or WAN). It works by encrypting data, such as a print job, sent over a network, so anyone trying to capture it will not be able to read it.
  • Page 349 Home > Security > Use SSL/TLS > Introduction to SSL/TLS > Brief History of SSL/TLS Brief History of SSL/TLS SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers and servers. For example, when you use Internet Explorer for Internet Banking and you see https:// and the little padlock icon in the web browser, you are using SSL.
  • Page 350 Home > Security > Use SSL/TLS > Introduction to SSL/TLS > Benefits of Using SSL/TLS Benefits of Using SSL/TLS The primary benefit of using SSL/TLS is to guarantee secure printing over an IP network by restricting unauthorised users from reading data sent to the machine. SSL's key selling point is that it can be used to print confidential data securely.

  • Page 351: Manage Your Network Machine Securely Using Ssl/Tls

    Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS Manage Your Network Machine Securely Using SSL/TLS • Configure a Certificate for SSL/TLS and Available Protocols • Access Web Based Management Using SSL/TLS • Install the Self-signed Certificate for Windows users with Administrator Rights •...
  • Page 352 Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Configure a Certificate for SSL/TLS and Available Protocols Configure a Certificate for SSL/TLS and Available Protocols Configure a certificate on your machine using Web Based Management before you use SSL/TLS communication.
  • Page 353 Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Access Web Based Management Using SSL/TLS Access Web Based Management Using SSL/TLS To manage your network machine securely, you must use management utilities with security protocols. •...
  • Page 354 Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Install the Self-signed Certificate for Windows users with Administrator Rights Install the Self-signed Certificate for Windows users with Administrator Rights The following steps are for Microsoft Internet Explorer. If you use another web browser, consult the documentation for your web browser to get help with installing certificates.
  • Page 355 11. Click Next. 12. Click Finish. 13. Click Yes, if the fingerprint (thumbprint) is correct. 14. Click OK. Related Information • Manage Your Network Machine Securely Using SSL/TLS...

  • Page 356: Print Documents Securely Using Ssl/Tls

    Home > Security > Use SSL/TLS > Print Documents Securely Using SSL/TLS Print Documents Securely Using SSL/TLS • Print Documents Using SSL/TLS • Configure Certificates for Device Security • Configure a Certificate for SSL/TLS and Available Protocols...
  • Page 357 Home > Security > Use SSL/TLS > Print Documents Securely Using SSL/TLS > Print Documents Using SSL/TLS Print Documents Using SSL/TLS To print documents securely with IPP protocol, use the IPPS protocol. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 358: Use Snmpv3

    Home > Security > Use SNMPv3 Use SNMPv3 • Manage Your Network Machine Securely Using SNMPv3...

  • Page 359: Manage Your Network Machine Securely Using Snmpv3

    The print server uses version 1 and version 2c of the SNMP protocol. You can use all read-write Brother applications in this mode. However, it is not secure since it will not authenticate access the user, and data will not be encrypted.
  • Page 360 Related Topics: • Access Web Based Management...

  • Page 361: Use Ipsec

    Home > Security > Use IPsec Use IPsec Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to IPsec • Configure IPsec Using Web Based Management • Configure an IPsec Address Template Using Web Based Management • Configure an IPsec Template Using Web Based Management...

  • Page 362: Introduction To Ipsec

    Home > Security > Use IPsec > Introduction to IPsec Introduction to IPsec Related Models: MFC-J4440DW/MFC-J4540DW IPsec (Internet Protocol Security) is a security protocol that uses an optional Internet Protocol function to prevent data manipulation and ensure the confidentiality of data transmitted as IP packets. IPsec encrypts data carried over the network, such as print data sent from computers to a printer.

  • Page 363: Configure Ipsec Using Web Based Management

    Home > Security > Use IPsec > Configure IPsec Using Web Based Management Configure IPsec Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW The IPsec connection conditions comprise two Template types: Address and IPsec. You can configure up to 10 connection conditions. 1.
  • Page 364 Related Topics: • Access Web Based Management • Configure Certificates for Device Security...

  • Page 365: Configure An Ipsec Address Template Using Web Based Management

    Home > Security > Use IPsec > Configure an IPsec Address Template Using Web Based Management Configure an IPsec Address Template Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 366 Option Description For example: 192.168.1.1/24 Because the prefix is specified in the form of a 24-bit subnet mask (255.255.255.0) for 192.168.1.1, the addresses 192.168.1.xxx are valid. 8. Click Submit. When you change the settings for the template currently in use, restart your machine to active the configuration.

  • Page 367: Configure An Ipsec Template Using Web Based Management

    Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management Configure an IPsec Template Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 368 Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > IKEv1 Settings for an IPsec Template IKEv1 Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom, IKEv1 High Security or IKEv1 Medium Security.
  • Page 369 Option Description • Hash Select None, MD5, SHA1, SHA256, SHA384 or SHA512. • SA Lifetime Specify the IKE SA lifetime. Type the time (seconds) and number of kilobytes (KByte). • Encapsulation Mode Select Transport or Tunnel. • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router.
  • Page 370 Related Information • Configure an IPsec Template Using Web Based Management...
  • Page 371 Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > IKEv2 Settings for an IPsec Template IKEv2 Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom, IKEv2 High Security, or IKEv2 Medium Security.
  • Page 372 Option Description • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected. SA (Security Association) is an encrypted communication method using IPsec or IPv6 that exchanges and shares information, such as the encryption method and encryption key, in order to establish a secure communication channel before communication begins.
  • Page 373 Option Description You can select only the certificates that were created using the Certificate page of Web Based Management's Security configuration screen. Related Information • Configure an IPsec Template Using Web Based Management...
  • Page 374 Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > Manual Settings for an IPsec Template Manual Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom.
  • Page 375 Option Description when an IPsec packet is received. The SPI parameter, which identifies the SA, is included in the Authentication Header (AH) and Encapsulating Security Payload (ESP) header. These settings are necessary when Custom is selected for Use Prefixed Template, and Manual is selected for Internet Key Exchange (IKE).

  • Page 376: Use Ieee 802.1X Authentication For A Wired Or A Wireless Network

    Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network Use IEEE 802.1x Authentication for a Wired or a Wireless Network • What Is IEEE 802.1x Authentication? • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...

  • Page 377: What Is Ieee 802.1X Authentication

    IEEE 802.1x is an IEEE standard for wired and wireless networks that limits access from unauthorised network devices. Your Brother machine (supplicant) sends an authentication request to a RADIUS server (Authentication server) through your access point or HUB. After your request has been verified by the RADIUS server, your machine can access the network.

  • Page 378: Configure Ieee 802.1X Authentication For A Wired Or A Wireless Network Using Web Based Management (Web Browser)

    Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...
  • Page 379 • To enable IEEE 802.1x authentication for wired networks, select Enabled for Wired 802.1x status on the Wired 802.1x Authentication page. • If you are using EAP-TLS authentication, you must select the client certificate installed (shown with certificate name) for verification from the Client Certificate drop-down list. •...

  • Page 380: Ieee 802.1X Authentication Methods

    Extensible Authentication Protocol-Flexible Authentication via Secured Tunneling (EAP-FAST) has been developed by Cisco Systems, Inc., which uses a user ID and password for authentication, and symmetric key algorithms to achieve a tunnelled authentication process. The Brother machine supports the following inner authentication methods: • EAP-FAST/NONE •...

  • Page 381: Use Active Directory Authentication

    Home > Security > Use Active Directory Authentication Use Active Directory Authentication Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to Active Directory Authentication • Configure Active Directory Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication)

  • Page 382: Introduction To Active Directory Authentication

    Home > Security > Use Active Directory Authentication > Introduction to Active Directory Authentication Introduction to Active Directory Authentication Related Models: MFC-J4440DW/MFC-J4540DW Active Directory Authentication restricts the use of your machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.

  • Page 383: Configure Active Directory Authentication Using Web Based Management

    Home > Security > Use Active Directory Authentication > Configure Active Directory Authentication Using Web Based Management Configure Active Directory Authentication Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW Active Directory authentication supports Kerberos authentication and NTLMv2 authentication. You must configure the SNTP protocol (network time server) and DNS server configuration for authentication. 1.
  • Page 384 Related Information • Use Active Directory Authentication Related Topics: • Access Web Based Management...

  • Page 385: Log On To Change The Machine Settings Using The Machine's Control Panel (Active Directory Authentication)

    Home > Security > Use Active Directory Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Related Models: MFC-J4440DW/MFC-J4540DW When Active Directory Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.

  • Page 386: Use Ldap Authentication

    Home > Security > Use LDAP Authentication Use LDAP Authentication Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to LDAP Authentication • Configure LDAP Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication)

  • Page 387: Introduction To Ldap Authentication

    Home > Security > Use LDAP Authentication > Introduction to LDAP Authentication Introduction to LDAP Authentication Related Models: MFC-J4440DW/MFC-J4540DW LDAP Authentication restricts the use of your machine. If LDAP Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password. LDAP Authentication offers the following features: •...

  • Page 388: Configure Ldap Authentication Using Web Based Management

    Home > Security > Use LDAP Authentication > Configure LDAP Authentication Using Web Based Management Configure LDAP Authentication Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 389: Log On To Change The Machine Settings Using The Machine's Control Panel (Ldap Authentication)

    Home > Security > Use LDAP Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Related Models: MFC-J4440DW/MFC-J4540DW When LDAP Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.

  • Page 390: Use Secure Function Lock 3.0

    Home > Security > Use Secure Function Lock 3.0 Use Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Secure Function Lock 3.0 increases security by restricting the functions available on your machine. • Before Using Secure Function Lock 3.0 • Configure Secure Function Lock 3.0 Using Web Based Management •...

  • Page 391: Before Using Secure Function Lock 3.0

    You can configure and change the following Secure Function Lock 3.0 settings using Web Based Management: • Print Print includes print jobs sent via AirPrint, Brother iPrint&Scan, and Brother Mobile Connect. If you register users' logon names in advance, the users will not need to enter their passwords when they use the print function.

  • Page 392: Configure Secure Function Lock 3.0 Using Web Based Management

    Home > Security > Use Secure Function Lock 3.0 > Configure Secure Function Lock 3.0 Using Web Based Management Configure Secure Function Lock 3.0 Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 393: Scan Using Secure Function Lock 3.0

    Home > Security > Use Secure Function Lock 3.0 > Scan Using Secure Function Lock 3.0 Scan Using Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Setting Scan restrictions (for administrators) Secure Function Lock 3.0 allows an administrator to restrict which users are allowed to scan. When the Scan feature is set to Off for the public user setting, only users who have the Scan check box selected will be able to scan.

  • Page 394: Configure Public Mode For Secure Function Lock 3.0

    Public users will not need to enter a password to access the features made available through Public Mode settings. Public Mode includes print jobs sent via Brother iPrint&Scan and Brother Mobile Connect. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 395: Additional Secure Function Lock 3.0 Features

    Home > Security > Use Secure Function Lock 3.0 > Additional Secure Function Lock 3.0 Features Additional Secure Function Lock 3.0 Features Related Models: MFC-J4440DW/MFC-J4540DW Configure the following features in the Secure Function Lock screen: All Counter Reset Click All Counter Reset, in the Page Counters column, to reset the page counter. Export to CSV file Click Export to CSV file, to export the current and last page counter including User List / Restricted Functions information as a CSV file.

  • Page 396: Register An External Ic Card Reader

    , if the navigation menu is not shown on the left side of the screen. 5. Enter the necessary information, and then click Submit. 6. Restart your Brother machine to activate the configuration. 7. Connect the card reader to your machine.

  • Page 397: Send An Email Securely

    Home > Security > Send an Email Securely Send an Email Securely Related Models: MFC-J4440DW/MFC-J4540DW • Configure Email Sending Using Web Based Management • Send an Email with User Authentication • Send an Email Securely Using SSL/TLS...

  • Page 398: Configure Email Sending Using Web Based Management

    Home > Security > Send an Email Securely > Configure Email Sending Using Web Based Management Configure Email Sending Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW We recommend using Web Based Management to configure secured email sending with user authentication, or email sending using SSL/TLS.

  • Page 399: Send An Email With User Authentication

    Home > Security > Send an Email Securely > Send an Email with User Authentication Send an Email with User Authentication Related Models: MFC-J4440DW/MFC-J4540DW Your machine supports the SMTP-AUTH method to send email via an email server that requires user authentication.

  • Page 400: Send An Email Securely Using Ssl/Tls

    Home > Security > Send an Email Securely > Send an Email Securely Using SSL/TLS Send an Email Securely Using SSL/TLS Related Models: MFC-J4440DW/MFC-J4540DW Your machine supports SSL/TLS communication methods. To use an email server that is using SSL/TLS communication, you must configure the following settings. We recommend using Web Based Management to configure SSL/TLS.

  • Page 401: Lock The Machine Settings From The Control Panel

    Lock the Machine Settings from the Control Panel Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password, you must reset all passwords stored in the machine by contacting your administrator or Brother customer service. •...

  • Page 402: About Using Tx Lock

    Lock the Machine Settings from the Control Panel > About Using TX Lock About Using TX Lock Related Models: MFC-J4340DW Block unauthorised data transmission to and from the machine. TX Lock lets you prevent unauthorised access to the machine. While TX Lock is On, the following operations are available: •...
  • Page 403 About Using TX Lock > Set the TX Lock Password Set the TX Lock Password Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK.
  • Page 404 About Using TX Lock > Change the TX Lock Password Change the TX Lock Password Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK.
  • Page 405 > About Using TX Lock > Turn TX Lock On/Off Turn TX Lock On/Off Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a. Select [Fax]. Press OK. b. Select [Miscellaneous]. Press OK. c. Select [TX Lock]. Press OK.

  • Page 406: Mobile/Web Connect

    Home > Mobile/Web Connect Mobile/Web Connect • Brother Web Connect • AirPrint • ® Mopria Print Service • Brother Mobile Connect • Print with Near-Field Communication (NFC)

  • Page 407: Brother Web Connect

    Upload a Document from an External Memory Device Using Brother Web Connect • Download and Print Documents Using Brother Web Connect • Download and Save a Document to an External Memory Device Using Brother Web Connect • FaxForward to Cloud or E-mail...

  • Page 408: Brother Web Connect Overview

    3. Photos, images, documents and other files 4. Web Service To use Brother Web Connect, your Brother machine must be connected to a network that has access to the Internet, through either a wired or wireless connection. For network setups that use a proxy server, the machine must also be configured to use a proxy server. If you are unsure of your network configuration, check with your network administrator.
  • Page 409 Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview > Configure the Proxy Server Settings Using the Machine's Control Panel Configure the Proxy Server Settings Using the Machine's Control Panel If your network uses a proxy server, the following proxy server information must be configured on the machine: •...
  • Page 410 Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview > Configure the Proxy Server Settings Using Web Based Management Configure the Proxy Server Settings Using Web Based Management If your network uses a proxy server, the following proxy server information must be configured using Web Based Management: •...

  • Page 411: Online Services Used With Brother Web Connect

    To use Brother Web Connect, you must have an account with the online service you want to use. If you do not already have an account, use a computer to access the service's website and create an account.
  • Page 412 • Not all services are available in all countries. • For Hong Kong, Taiwan and Korea: Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded. Related Information • Brother Web Connect...

  • Page 413: Set Up Brother Web Connect

    Set Up Brother Web Connect • Brother Web Connect Setup Overview • Create an Account for Each Online Service Before Using Brother Web Connect • Apply for Brother Web Connect Access • Register an Account on Your Brother Machine for Brother Web Connect •...
  • Page 414 > Brother Web Connect Setup Overview Brother Web Connect Setup Overview Configure the Brother Web Connect settings using the following procedure (when using Brother CreativeCenter, this procedure is not necessary): Step 1: Create an account with the service you want to use.
  • Page 415 Related Information • Set Up Brother Web Connect...
  • Page 416 Connect To use Brother Web Connect to access an online service, you must have an account with that online service. If you do not already have an account, use a computer to access the service's website and create an account.
  • Page 417 24 hours. 5. Close the web browser. Now that you have a Brother Web Connect access ID, you must register this ID on your machine, and then use your machine to access the web service you want to use.
  • Page 418 Select [Register/Delete]. Press OK. c. Select [Register Account]. Press OK. 3. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press c. 4. Enter the temporary ID using the dial pad. Press OK.
  • Page 419 Press the service name. 3. If information regarding Brother Web Connect appears, press [OK]. 4. Press [Register/Delete] > [Register Account]. 5. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press [OK].
  • Page 420 Set Up Brother Web Connect for Brother CreativeCenter Related Models: MFC-J4440DW/MFC-J4540DW Brother Web Connect is set up to work with Brother CreativeCenter automatically. No configuration is needed to create the calendars, business cards, posters and greeting cards available at www.brother.com/creativecenter.

  • Page 421: Scan And Upload Documents Using Brother Web Connect

    If information regarding the Internet connection appears on the machine's LCD, read the information and press c. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press c. 3. Press a or b to select the following: a.
  • Page 422 • If you pressed [Scan] > [to Web], this option does not appear. • This option may not appear depending on the service. 7. Follow the on-screen instructions to complete this operation. Related Information • Brother Web Connect...

  • Page 423: Upload A Document From An External Memory Device Using Brother Web Connect

    USB flash drive could be damaged. (For Hong Kong, Taiwan and Korea) Brother Web Connect supports only file names written in English. Files named in the local language will not be uploaded. 1. Insert a USB flash drive into your machine.

  • Page 424: Download And Print Documents Using Brother Web Connect

    The Secure Function Lock Page Limit feature applies to the print job using Web Connect. For Hong Kong, Taiwan and Korea: Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded.
  • Page 425 If information regarding the Internet connection appears on the machine's LCD, read the information and press c. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press c. 2. Press a or b to select the following: a.
  • Page 426 (you can select up to 10 documents). 7. When finished, press [OK]. 8. Follow the on-screen instructions to complete this operation. Related Information • Download and Print Documents Using Brother Web Connect Related Topics: • Download and Print Brother CreativeCenter Templates...
  • Page 427 If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display [Print "CreativeCenter" Templates].

  • Page 428: Download And Save A Document To An External Memory Device Using Brother Web Connect

    07010001.jpg. Note that the region setting also determines the date format of the file name. • Images are saved in the “BROTHER” folder, which can be found on the root level of the media. IMPORTANT DO NOT remove the USB flash drive while the message appears on the LCD. Otherwise, the USB flash drive, or data stored on the USB flash drive could be damaged.

  • Page 429: Faxforward To Cloud Or E-Mail

    Home > Mobile/Web Connect > Brother Web Connect > FaxForward to Cloud or E-mail FaxForward to Cloud or E-mail Related Models: MFC-J4440DW/MFC-J4540DW • Use the FaxForward to Cloud feature to automatically forward incoming faxes to your accounts with the available online services.
  • Page 430 If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display [FaxForward to Cloud/E-mail].
  • Page 431 If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display [FaxForward to Cloud/E-mail].

  • Page 432: Airprint

    Home > Mobile/Web Connect > AirPrint AirPrint • AirPrint Overview • Before Using AirPrint (macOS) • Print Using AirPrint • Scan Using AirPrint (macOS) • Send a Fax Using AirPrint (macOS)

  • Page 433: Airprint Overview

    Home > Mobile/Web Connect > AirPrint > AirPrint Overview AirPrint Overview AirPrint is a printing solution for Apple operating systems that allows you to wirelessly print photos, email, web pages and documents from your iPad, iPhone, iPod touch and Mac computer without the need to install a driver.

  • Page 434: Before Using Airprint (Macos)

    Home > Mobile/Web Connect > AirPrint > Before Using AirPrint (macOS) Before Using AirPrint (macOS) Before printing using macOS, add your machine to the printer list on your Mac computer. 1. Select System Preferences from the Apple menu. 2. Click Printers & Scanners. 3.

  • Page 435: Print Using Airprint

    Home > Mobile/Web Connect > AirPrint > Print Using AirPrint Print Using AirPrint • Print from iPad, iPhone, or iPod touch • Print Using AirPrint (macOS)
  • Page 436 Home > Mobile/Web Connect > AirPrint > Print Using AirPrint > Print from iPad, iPhone, or iPod touch Print from iPad, iPhone, or iPod touch The procedure used to print may vary by application. Safari is used in the example below. 1.
  • Page 437 Home > Mobile/Web Connect > AirPrint > Print Using AirPrint > Print Using AirPrint (macOS) Print Using AirPrint (macOS) The procedure used to print may vary by application. Safari is used in the example below. Before printing, make sure your machine is in the printer list on your Mac computer. 1.

  • Page 438: Scan Using Airprint (Macos)

    Home > Mobile/Web Connect > AirPrint > Scan Using AirPrint (macOS) Scan Using AirPrint (macOS) Before scanning, make sure your machine is in the scanner list on your Mac computer. 1. Load your document. 2. Select System Preferences from the Apple menu. 3.

  • Page 439: Send A Fax Using Airprint (Macos)

    2. On your Mac computer, open the file that you want to send as a fax. 3. Click the File menu, and then select Print. 4. Click the Printer pop-up menu, and then select Brother XXX-XXXX - Fax (where XXX-XXXX is the name of your model).

  • Page 440: Mopria ® Print Service

    ® Home > Mobile/Web Connect > Mopria Print Service ® Mopria Print Service ® ™ Mopria Print Service is a print feature on Android mobile devices developed by ® the Mopria Alliance. With this service, you can connect to the same network as your machine and print without additional setup.

  • Page 441: Brother Mobile Connect

    • For all iOS or iPadOS supported devices including iPhone, iPad, and iPod touch Brother Mobile Connect allows you to use your Brother machine's features directly from your iOS or iPadOS device. Download and install Brother Mobile Connect from the App Store.

  • Page 442: Print With Near-Field Communication (Nfc)

    NFC-enabled, you can print data (photos, PDF files, text files, web pages and email messages) from the device by touching it to the NFC symbol on the machine's control panel. ™ You must download and install Brother Mobile Connect to your Android device to use this feature. Related Information •...

  • Page 443: Brother Iprint&Scan For Windows And Mac

    Home > Brother iPrint&Scan for Windows and Mac Brother iPrint&Scan for Windows and Mac • Brother iPrint&Scan Overview for Windows and Mac...

  • Page 444: Brother Iprint&Scan Overview For Windows And Mac

    Brother iPrint&Scan Overview for Windows and Mac Use Brother iPrint&Scan for Windows and Mac to print and scan from your computer. The following screen shows an example of Brother iPrint&Scan for Windows. The actual screen may differ depending on the version of the application.

  • Page 445: Troubleshooting

    You can correct most problems yourself. If you need additional help, visit support.brother.com for the latest FAQs and troubleshooting tips: 1. Visit support.brother.com. 2. Click FAQs & Troubleshooting and search for your model name. First, check the following: • The machine's power cord is connected correctly and the machine's power is on.

  • Page 446: Error And Maintenance Messages

    NFC symbol on the control panel and browse the latest FAQs from your device. (Your mobile telephone provider's message and data rates may apply.) ™ Make sure the NFC settings of both your Brother machine and your Android device are set to On. •...
  • Page 447 See Related Information: Replace the Ink Cartridges. If you are using non Brother Original ink, Replace the ink cartridge with a Brother the machine may not detect the ink Original ink cartridge. If the error message cartridge.
  • Page 448 The use of non-Brother ink may cause frequent cleanings because non-Brother ink could cause poor print quality which is resolved by cleaning.
  • Page 449 Error Message Cause Action Repairs resulting from the use of non- Brother supplies may not be covered under the stated product warranty. Ink Low The ink level is low. If the sending Prepare a new ink cartridge. You can machine has the ability to convert it, the...
  • Page 450 Action No Device When configuring the Wi-Fi Direct • Make sure your machine and mobile network, the Brother machine cannot find device are in the Wi-Fi Direct mode. your mobile device. • Move the mobile device closer to your Brother machine.
  • Page 451 Wi-Fi Direct Brother machine and another mobile connected using Wi-Fi network when the Brother machine is the device has shut down, try to configure the Direct. Group Owner. Wi-Fi Direct settings again. You can confirm the connection status by printing the Network Configuration Report.
  • Page 452 See Related Information: Replace the Ink Cartridges. If you are using non Brother Original ink, Replace the ink cartridge with a Brother the machine may not detect the ink Original ink cartridge. If the error message cartridge.
  • Page 453 Wi-Fi Direct network, and then try to configure the Wi- Fi Direct settings again. Connection Failed The Brother machine and your mobile • Move the mobile device closer to your device cannot communicate during the Brother machine.
  • Page 454 The use of non-Brother ink may cause frequent cleanings because non-Brother ink could cause poor print quality which is resolved by cleaning.
  • Page 455 No Device When configuring the Wi-Fi Direct • Make sure your machine and mobile network, the Brother machine cannot find device are in the Wi-Fi Direct mode. No device found. your mobile device. • Move the mobile device closer to your Brother machine.
  • Page 456 Error Message Cause Action No File The USB flash drive in the media drive Reinsert the correct USB flash drive in the does not contain a .JPG file. slot. No Ink Cartridge An ink cartridge is not installed correctly. Remove the ink cartridge and re-install it slowly and firmly until it locks into place.
  • Page 457 Wi-Fi Direct Brother machine and another mobile connected using Wi-Fi network when the Brother machine is the device has shut down, try to configure the Direct. Group Owner. Wi-Fi Direct settings again. You can confirm the connection status by printing the Network Configuration Report.
  • Page 458 LCD instructions. Related Information • Troubleshooting • Transfer Your Faxes or Fax Journal Report • Error Messages When Using the Brother Web Connect Feature Related Topics: • Touchscreen LCD Overview • Print the Network Configuration Report • Replace the Ink Cartridges •...
  • Page 459 • Paper Handling and Printing Problems • Clean the Paper Pick-up Rollers for Paper Tray #2...

  • Page 460: Transfer Your Faxes Or Fax Journal Report

    Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report Transfer Your Faxes or Fax Journal Report If the LCD shows: • [Cannot Clean XX] • [Cannot Initialise XX] • [Cannot Start XX] • [Cannot Print XX] •...
  • Page 461 > Transfer Faxes to Another Fax Machine Transfer Faxes to Another Fax Machine If you have not set up your Station ID, you cannot enter Fax Transfer mode. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily.
  • Page 462 >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily. 2. Make sure you have installed the Brother software and drivers on your computer, and then turn on PC-FAX Receive on the computer. 3. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected).
  • Page 463 > Transfer the Fax Journal Report to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine If you have not set up your Station ID, you cannot enter fax transfer mode. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily.

  • Page 464: Error Messages When Using The Brother Web Connect Feature

    Web Connect Feature Error Messages When Using the Brother Web Connect Feature Your Brother machine displays an error message if an error occurs. The most common error messages are shown in the chart. You can correct most errors yourself. If you need more tips, go to your model's FAQs & Troubleshooting page at support.brother.com.
  • Page 465 The temporary ID that was entered is Enter the correct temporary ID. incorrect. The temporary ID that was entered Apply for Brother Web Connect has expired. A temporary ID is valid access again and receive a new for 24 hours.

  • Page 466: Document Jams

    Home > Troubleshooting > Document Jams Document Jams • Document is Jammed in the Top of the ADF Unit • Document is Jammed inside the ADF Unit • Remove Paper Scraps Jammed in the ADF • Error and Maintenance Messages...

  • Page 467: Document Is Jammed In The Top Of The Adf Unit

    Home > Troubleshooting > Document Jams > Document is Jammed in the Top of the ADF Unit Document is Jammed in the Top of the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Open the ADF cover. 3.

  • Page 468: Document Is Jammed Inside The Adf Unit

    Home > Troubleshooting > Document Jams > Document is Jammed inside the ADF Unit Document is Jammed inside the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Lift the document cover. 3. Pull the jammed document out to the left. 4.

  • Page 469: Remove Paper Scraps Jammed In The Adf

    Home > Troubleshooting > Document Jams > Remove Paper Scraps Jammed in the ADF Remove Paper Scraps Jammed in the ADF 1. Lift the document cover. 2. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. 3.

  • Page 470: Printer Jam Or Paper Jam

    Home > Troubleshooting > Printer Jam or Paper Jam Printer Jam or Paper Jam Locate and remove the jammed paper. • Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front) • Paper is Jammed in the Front of the Machine (Jam Front) •...

  • Page 471: Paper Is Jammed Inside And In The Front Of The Machine (Jam Inside/Front)

    1. Unplug the machine from the electrical socket. IMPORTANT (MFC-J4340DW) Before you unplug the machine from the power source, you can transfer your faxes that are stored in the machine's memory to your computer or another fax machine so you will not lose any important messages.
  • Page 472 6. Slowly pull the jammed paper (1) out of the machine. IMPORTANT • DO NOT touch the encoder strip, a thin strip of plastic that stretches across the width of the machine (1). Doing this may cause damage to the machine. •...
  • Page 473 • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to remove the paper. Hold the concave areas with the triangle marks as shown in the illustration (3) to move the print head. •...
  • Page 474 If your LCD error message was [Repeat Jam Inside/Front] or [Repeat Jam], do the following: a. Make sure you look carefully inside (1) for any scraps of paper. b. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine.
  • Page 475 9. Slowly push Tray #1 completely into the machine. 10. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 11. Reconnect the power cord.
  • Page 476 Additional paper jam clear operations If the LCD error message continues to appear and you repeatedly experience paper jams, do the following: 1. Unplug the machine from the electrical socket and open the manual feed slot cover. 2. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, in the manual feed slot. Insert the paper deep into the manual feed slot.

  • Page 477: Paper Is Jammed In The Front Of The Machine (Jam Front)

    1. Unplug the machine from the electrical socket. IMPORTANT (MFC-J4340DW) Before you unplug the machine from the power source, you can transfer your faxes that are stored in the machine's memory to your computer or another fax machine so you will not lose any important messages.
  • Page 478 If your LCD error message was [Repeat Jam Front], do the following: a. Make sure you look carefully inside (1) for any scraps of paper. b. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine.
  • Page 479 6. Slowly push Tray #1 completely into the machine. 7. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 8. Reconnect the power cord.
  • Page 480 Additional paper jam clear operations If the LCD error message continues to appear and you repeatedly experience paper jams, do the following: 1. Unplug the machine from the electrical socket and open the manual feed slot cover. 2. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, in the manual feed slot. Insert the paper deep into the manual feed slot.

  • Page 481: Paper Is Jammed In The Back Of The Machine (Jam Rear / Jam Tray2)

    Depending on the paper size, it is easier to remove the jammed paper from the front of the machine rather than from the back of the machine. 4. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine.
  • Page 482 (MFC-J4540DW) Open the Jam Clear Cover (1) on the back of the machine. 5. Slowly pull the jammed paper out of the machine. 6. Close the Jam Clear Cover. Make sure the cover is closed completely. 7. If your LCD error message was [Jam Rear], put the paper support firmly back in the machine. Make sure you fit the paper support into the channels.
  • Page 483 (MFC-J4540DW) If your LCD error message was [Jam Tray2], also slowly push Tray #2 completely into the machine. 9. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 10. Reconnect the power cord. Related Information •...

  • Page 484: If You Are Having Difficulty With Your Machine

    If you think there is a problem with your machine, check the following topics. You can correct most problems yourself. If you need additional help, go to your model's FAQs & Troubleshooting page at support.brother.com. Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability.

  • Page 485: Paper Handling And Printing Problems

    Click (Start) > Control Panel > Hardware and Sound > Printers. Right- click Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model). Make sure Use Printer Online is not listed. If it is listed, click this option to set the driver Online.
  • Page 486 Difficulties Suggestions One or more ink cartridges have reached the end of their life. See Related Information: Replace the Ink Cartridges. If old, unprinted data remains in the printer driver spooler, it will prevent new print jobs from printing. Open the printer icon and delete all data as follows: •...
  • Page 487 • The ink cartridge may not have been stored correctly before use. Make sure you are using Brother Original ink. Brother does not recommend the use of cartridges other than Brother Original cartridges or the refilling of used cartridges with ink from other sources.
  • Page 488 See Related Information: Acceptable Print Media. Make sure the printing surface is face down in the paper tray. Make sure you are using Brother Original ink. If you are using photo paper, make sure the glossy side of the photo paper is face down in the tray and you have set the correct paper type.
  • Page 489 Difficulties Suggestions If the paper tray is empty, load a new stack of paper into the paper tray. If there is paper in the paper tray, make sure it is straight. If the paper is curled, straighten it. Sometimes it is helpful to remove the paper, turn the stack over and put it back in the paper tray.
  • Page 490 • Change the Paper Size and Paper Type • Acceptable Print Media • Clean the Print Head from Your Brother Machine • Clean the Print Head from Your Computer (Windows) • Check the Print Alignment from Your Brother Machine •...

  • Page 491: Telephone And Fax Problems

    For Example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM (Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 492 • If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, you should select the Fax/Tel mode. In Fax/Tel mode, your Brother machine will receive faxes automatically and produce a pseudo/double-ring to alert you to answer voice calls.
  • Page 493 5. Set your Brother machine’s Receive Mode to External TAD. See Related Information: Choose the Correct Receive Mode. Make sure your Brother machine’s Fax Detect feature is turned On. Fax Detect is a feature that allows you to receive a fax even if you answered the call on an external or extension telephone.
  • Page 494 Difficulties Suggestions If you connect your machine to a PBX or ISDN line, set the menu setting of Telephone Line Type to your telephone line type. See Related Information: Set the Telephone Line Type. If you often get transmission errors due to possible interference on the telephone line or if you are using a VoIP system, try changing the Compatibility setting to Basic (for VoIP).
  • Page 495 Problems > Set Dial Tone Detection Set Dial Tone Detection Setting the Dial Tone to [Detection] will shorten the Dial Tone detect pause. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 496 Error Correction Mode (ECM), except for colour fax-sending. Unless interference is a recurring problem on your telephone line, you may prefer to use it only when needed. To improve compatibility with most VoIP services, Brother recommends changing the compatibility setting to [Basic(for VoIP)].

  • Page 497: Other Problems

    Results. Scanning Difficulties Difficulties Suggestions TWAIN or WIA errors appear Make sure the Brother TWAIN or WIA driver is selected as the primary source in when starting to scan. (Windows) ™ ™ your scanning application. For example, in Nuance PaperPort 14SE, click Desktop >...
  • Page 498 Software Difficulties Difficulties Suggestions Cannot print. Uninstall the drivers (Windows) and the Brother software and reinstall the latest version of both. “The device is busy.” appears on Make sure there is no error message on the machine's display. the computer screen.

  • Page 499: Network Problems

    Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems Network Problems • Use the Network Connection Repair Tool (Windows) • Check Your Machine's Network Settings • If You Are Having Difficulty with Your Machine's Network •...
  • Page 500 Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool to fix the Brother machine's network settings. It will assign the correct IP address and Subnet Mask. Make sure your machine is turned on and is connected to the same network as your computer.
  • Page 501 Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems > Check Your Machine's Network Settings Check Your Machine's Network Settings • Print the Network Configuration Report • Change Machine Settings Using Web Based Management...
  • Page 502 If you think there is a problem with your machine, check the following topics. You can correct most problems yourself. If you need additional help, go to your model's FAQs & Troubleshooting page at support.brother.com. >> I Cannot Complete the Wireless Network Setup Configuration >>...
  • Page 503 Wi-Fi Direct settings again. Brother machine still cannot • If you are using your Brother machine as a client, confirm how complete the Wi-Fi Direct many devices are allowed in the current Wi-Fi Direct network, configuration.
  • Page 504 If you have checked and tried all of the above, but your Brother machine still cannot print and scan, uninstall the drivers (Windows) and the Brother software and reinstall the latest version of both.
  • Page 505 (For wired networks) A network cable is securely connected to the Brother machine and to the router or hub. Check that you can Ping the Brother machine from your computer using the IP address or Wired/Wireless "ping" the Brother the node name in the Windows command prompt or Mac Terminal...
  • Page 506 > Check Network Devices Using the Ping Command Check Network Devices Using the Ping Command Check the IP addresses of both your computer and your Brother machine, and then confirm whether the network is operating correctly. >> Configure the IP Address on your computer (Windows) >>...

  • Page 507: Airprint Problems

    Home > Troubleshooting > If You Are Having Difficulty with Your Machine > AirPrint Problems AirPrint Problems Difficulty Suggestions My machine is not displayed in the printer list. Make sure your machine is turned on. Confirm the network settings. Move the mobile device closer to the wireless access point/router, or to your machine.

  • Page 508: Check The Machine Information

    Troubleshooting > Check the Machine Information Check the Machine Information Follow these instructions to check your machine's serial number, firmware version, and firmware update. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select [Machine Info.]. Press OK.

  • Page 509: Reset Your Machine

    When you reset the machine, your faxes that are stored in the machine's memory may be deleted. Before you reset the machine, you can transfer your faxes to your computer or another fax machine so you will not lose any important messages. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 510: Reset Functions Overview

    Reset Functions Overview IMPORTANT (MFC-J4340DW) When you reset the machine, your faxes that are stored in the machine's memory may be deleted. Before you reset the machine, you can transfer your faxes to your computer or another fax machine so you will not lose any important messages.

  • Page 511: Routine Maintenance

    Home > Routine Maintenance Routine Maintenance • Replace the Ink Cartridges • Clean Your Brother Machine • Check Your Brother Machine • Correct the Paper Feed to Clear Vertical Lines • Change the Print Options to Improve Your Print Results •...

  • Page 512: Replace The Ink Cartridges

    Replace the Ink Cartridges Your Brother machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the four ink cartridges. When the machine detects that an ink cartridge is running out of ink, the machine will display a message.
  • Page 513 3. Open the new ink cartridge bag for the colour indicated on the LCD, and take out the ink cartridge. IMPORTANT • DO NOT touch the ink cartridge in the area indicated (1); this can prevent the machine from detecting the cartridge.
  • Page 514 • If you mix the colours by installing an ink cartridge in the wrong position, the LCD shows [Wrong Ink Colour]. Check which ink cartridges are not matched by colour to their ink cartridge positions and move them to their correct positions. •...

  • Page 515: Clean Your Brother Machine

    > Clean Your Brother Machine Clean Your Brother Machine • Clean the Scanner • Clean the Print Head from Your Brother Machine • Clean the Print Head Using Web Based Management • Clean the Print Head from Your Computer (Windows) •...

  • Page 516: Clean The Scanner

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Scanner Clean the Scanner 1. Unplug the machine from the electrical socket. 2. Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with water.
  • Page 517 Related Topics: • Telephone and Fax Problems • Other Problems...

  • Page 518: Clean The Print Head From Your Brother Machine

    Routine Maintenance > Clean Your Brother Machine > Clean the Print Head from Your Brother Machine Clean the Print Head from Your Brother Machine To maintain good print quality, the machine automatically cleans the print head when needed. If there is a print quality problem, start the cleaning process manually.
  • Page 519 • You can also clean the print head from your computer. Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems • Clean the Print Head from Your Computer (Windows) •...

  • Page 520: Clean The Print Head Using Web Based Management

    (Windows) You can also clean the print head using the printer driver. Related Information • Clean Your Brother Machine Related Topics: • Clean the Print Head from Your Brother Machine • Clean the Print Head from Your Computer (Windows) • Access Web Based Management...

  • Page 521: Clean The Print Head From Your Computer (Windows)

    Click (Start) > Control Panel > Hardware and Sound > Printers. 2. Right-click the Brother XXX-XXXX Printer icon (where XXX-XXXX is the name of your model), and then select Printing preferences. If printer driver options appear, select your printer driver.
  • Page 522 • Clean the Print Head Using Web Based Management...

  • Page 523: Clean The Machine's Lcd

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Machine's LCD Clean the Machine's LCD IMPORTANT DO NOT use liquid cleaners (including ethanol). 1. Press and hold down to turn off the machine. The LCD displays [Shutting Down] for a few seconds before the power goes off.

  • Page 524: Clean The Outside Of The Machine

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Outside of the Machine Clean the Outside of the Machine IMPORTANT • Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.
  • Page 525 6. Wipe the outside of the paper support with a dry, lint-free cloth to remove dust. 7. Put the paper support firmly back in the machine. Make sure you fit the paper support into the channels. 8. Slowly push the paper tray completely into the machine. Related Information • Clean Your Brother Machine...

  • Page 526: Clean The Machine's Printer Platen

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Machine's Printer Platen Clean the Machine's Printer Platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock.

  • Page 527: Clean The Paper Feed Rollers

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Feed Rollers Clean the Paper Feed Rollers If the paper feed rollers are stained with ink or have a buildup of paper dust, it may cause paper feed problems.
  • Page 528 9. Reconnect the power cord. Do not use the machine again until the rollers are dry. Using the machine before the rollers are dry may cause paper feed problems. Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems...

  • Page 529: Clean The Base Pad

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Base Pad Clean the Base Pad Cleaning the Base Pad periodically may prevent the machine from feeding multiple sheets of paper when there are only a few sheets of paper left in the tray.
  • Page 530 Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems...

  • Page 531: Clean The Paper Pick-Up Rollers For Paper Tray #1

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Pick-up Rollers for Paper Tray #1 Clean the Paper Pick-up Rollers for Paper Tray #1 Cleaning the paper pick-up rollers periodically may prevent paper jams by ensuring that paper feeds correctly.
  • Page 532 Related Topics: • Error and Maintenance Messages • Paper Handling and Printing Problems...

  • Page 533: Clean The Paper Pick-Up Rollers For Paper Tray #2

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Pick-up Rollers for Paper Tray #2 Clean the Paper Pick-up Rollers for Paper Tray #2 Related Models: MFC-J4540DW 1. Unplug the machine from the electrical socket. 2. If the paper support flap is open, close it, and then close the paper support.

  • Page 534: Check Your Brother Machine

    Routine Maintenance > Check Your Brother Machine Check Your Brother Machine • Check the Print Quality • Check the Print Alignment from Your Brother Machine • Check the Ink Volume (Page Gauge) • Monitor Machine Status from Your Computer (Windows) •...

  • Page 535: Check The Print Quality

    Home > Routine Maintenance > Check Your Brother Machine > Check the Print Quality Check the Print Quality If faded or streaked colours and text appear or if text is missing on your printouts, the print head nozzles may be clogged.
  • Page 536 When a print head nozzle is clogged, the printed sample looks like this: After the print head nozzle is cleaned, the horizontal lines are gone: MFC-J4440DW/MFC-J4540DW 1. Press [Ink] > [Improve Print Quality] > [Check Print Quality]. 2. Press [Start]. The machine prints the check sheet.
  • Page 537 When a print head nozzle is clogged, the printed sample looks like this: After the print head nozzle is cleaned, the lines are gone: Related Information • Check Your Brother Machine Related Topics: • Paper Handling and Printing Problems • Clean the Print Head from Your Brother Machine...

  • Page 538: Check The Print Alignment From Your Brother Machine

    Check Your Brother Machine > Check the Print Alignment from Your Brother Machine Check the Print Alignment from Your Brother Machine If your printed text becomes blurred or images become faded after transporting the machine, adjust the print alignment. >> MFC-J4340DW >>...
  • Page 539 When the print alignment is not adjusted correctly, text looks blurry or crooked, like this: After the print alignment is adjusted correctly, text looks like this: Related Information • Check Your Brother Machine Related Topics: • Paper Handling and Printing Problems...

  • Page 540: Check The Ink Volume

    Home > Routine Maintenance > Check Your Brother Machine > Check the Ink Volume (Page Gauge) Check the Ink Volume (Page Gauge) Although an ink volume icon appears on the machine's LCD, you can view a larger graph that displays the approximate ink remaining in each cartridge.
  • Page 541 For detailed information about the measuring methods used for the approximate yields, visit support.brother.com/yield. Related Information • Check Your Brother Machine Related Topics: • Touchscreen LCD Overview • Settings Screen Overview • Print a Document (Windows) • Monitor Machine Status from Your Computer (Windows) • Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac)

  • Page 542: Monitor Machine Status From Your Computer (Windows)

    Double-click the icon in the task tray. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar, and then click Status Monitor. Troubleshooting Click the Troubleshooting button to access the troubleshooting website.
  • Page 543 You can also check the ink amount using Web Based Management. Related Information • Check Your Brother Machine • Status Monitor Indicators and What They Mean (Windows) • Turn Off the Show Status Monitor Feature (Windows) • Turn Off the Status Monitor (Windows) Related Topics: •...
  • Page 544 > Status Monitor Indicators and What They Mean (Windows) Status Monitor Indicators and What They Mean (Windows) When you start up your computer, the Brother Status Monitor icon appears on the task tray. • A green icon indicates the normal stand-by condition.
  • Page 545 The default setting is Only when printing from this PC. To turn it off, follow these steps: 1. Right-click the (Brother Status Monitor) icon or window, select the Status Monitor Settings option, and then click Options. The Options window appears.
  • Page 546 Computer (Windows) > Turn Off the Status Monitor (Windows) Turn Off the Status Monitor (Windows) 1. Right-click the (Brother Status Monitor) icon or window, and then select Exit. 2. Click OK. Related Information • Monitor Machine Status from Your Computer (Windows)

  • Page 547: Monitor Machine Status Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
  • Page 548 The remaining ink amount is approximate and may differ from the actual amount of remaining ink. • You can also check the remaining ink amount using Web Based Management. Related Information • Check Your Brother Machine Related Topics: • Check the Ink Volume (Page Gauge)

  • Page 549: Correct The Paper Feed To Clear Vertical Lines

    > Correct the Paper Feed to Clear Vertical Lines Correct the Paper Feed to Clear Vertical Lines Adjust the paper feed to reduce vertical lines. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before adjusting the print alignment, complete a print quality check first by pressing (Ink), a or b to select [Impr.

  • Page 550: Change The Print Options To Improve Your Print Results

    Change the Print Options to Improve Your Print Results If your printouts do not look the way you expect, change the print settings on your Brother machine to improve printout quality. Print speed may be slower when using these settings.

  • Page 551: Pack And Ship Your Machine

    Home > Routine Maintenance > Pack and Ship Your Machine Pack and Ship Your Machine • When you transport the machine, use the packing materials that came with your machine. Do not tip or turn the product upside down. If you do not pack the machine correctly, any damage that may occur in transit may not be covered by your warranty.
  • Page 552 10. Close the carton and tape it shut. Related Information • Routine Maintenance Related Topics: • Replace the Ink Cartridges...

  • Page 553: Machine Settings

    Home > Machine Settings Machine Settings Customise settings and features to make your machine a more efficient work tool. • Change Machine Settings from the Control Panel • Change Machine Settings Using Web Based Management...

  • Page 554: Change Machine Settings From The Control Panel

    Home > Machine Settings > Change Machine Settings from the Control Panel Change Machine Settings from the Control Panel • In the Event of Power Failure (Memory Storage) • General Settings • Save Your Favourite Settings as a Shortcut • Print Reports •...

  • Page 555: In The Event Of Power Failure (Memory Storage)

    Home > Machine Settings > Change Machine Settings from the Control Panel > In the Event of Power Failure (Memory Storage) In the Event of Power Failure (Memory Storage) • Your menu settings are stored permanently and will not be lost. •...

  • Page 556: General Settings

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings General Settings • Adjust the Machine Volume • Change for Daylight Saving Time Automatically • Set Sleep Mode Countdown • Set the Machine to Power Off Automatically •...
  • Page 557 Change Machine Settings from the Control Panel > General Settings > Adjust the Machine Volume Adjust the Machine Volume >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK.
  • Page 558 You can program the machine to change automatically for Daylight Saving Time. It will reset itself forward one hour in the spring, and backward one hour in the autumn. Make sure you have set the correct date and time in the [Date & Time] setting. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
  • Page 559 • The timer will restart if any operation is carried out on the machine, such as receiving a fax or a print job. • The factory setting is five minutes. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 560 The machine does not power off automatically when: • Fax jobs are stored in the machine's memory. (MFC-J4340DW) • An error prevents the Fax Journal report from printing. (MFC-J4340DW) • The machine is connected to a telephone line. • The machine is connected to a wired network. (MFC-J4440DW/MFC-J4540DW) •...
  • Page 561 Set the Date and Time The LCD displays the date and time. If they are not current, re-enter them. You can add the date and time to each fax you send by setting your Station ID. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
  • Page 562 General Settings > Set the Time Zone Set the Time Zone Set the time zone for your location on the machine. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Initial Setup]. Press OK.
  • Page 563 > Adjust the LCD Backlight Brightness Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD, changing the brightness setting may help. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 564 > Change How Long the LCD Backlight Stays On Change How Long the LCD Backlight Stays On Set how long the LCD backlight stays on. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 565 To enter a space, press [Space]. 6. Press Related Information • General Settings Related Topics: • Transfer Faxes to Another Fax Machine • Transfer the Fax Journal Report to Another Fax Machine • Enter Text on Your Brother Machine • Set the Date and Time...
  • Page 566 Set Tone or Pulse Dialling Mode Your machine is set for a Tone dialling service. If you have a Pulse dialling (rotary) service, you must change the dialling mode. This feature is not available in some countries. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings.
  • Page 567 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Prevent Dialling a Wrong Number (Dial Restriction) Prevent Dialling a Wrong Number (Dial Restriction) Related Models: MFC-J4440DW/MFC-J4540DW This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict Dialling when you use the dial pad, Address Book, Shortcuts and LDAP search.
  • Page 568 The factory setting is [Off]. • When the Quiet Mode setting is turned on, appears on the Home screen. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [General Setup]. Press OK.
  • Page 569 Language Displayed on the LCD Change the Language Displayed on the LCD Change the LCD language if needed. This feature is not available in some countries. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 570 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Keyboard Setting Change the Keyboard Setting Related Models: MFC-J4440DW/MFC-J4540DW You can choose the type of keyboard for the LCD. 1. Press [Settings] > [All Settings] > [General Setup] > [Keyboard Settings]. 2.

  • Page 571: Save Your Favourite Settings As A Shortcut

    Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut Save Your Favourite Settings as a Shortcut Related Models: MFC-J4440DW/MFC-J4540DW • Add Shortcuts • Change or Delete Shortcuts • Assign a Shortcut to an IC Card...
  • Page 572 Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Add Shortcuts Add Shortcuts Related Models: MFC-J4440DW/MFC-J4540DW You can add the Fax, Copy, Scan, Web Connect and Apps settings you use most frequently by saving them as your Shortcuts.
  • Page 573 When changing Fax or Scan Shortcuts, you will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. Related Information • Save Your Favourite Settings as a Shortcut Related Topics: • Enter Text on Your Brother Machine...
  • Page 574 Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Assign a Shortcut to an IC Card Assign a Shortcut to an IC Card Related Models: MFC-J4440DW/MFC-J4540DW • Assign a Shortcut to an IC Card with IC Card Reader...
  • Page 575 , if the navigation menu is not shown on the left side of the screen. 5. Enter the necessary information, and then click Submit. 6. Restart your Brother machine to activate the configuration. 7. Connect the card reader to your machine.
  • Page 576 Related Information • Assign a Shortcut to an IC Card Related Topics: • Access Web Based Management...

  • Page 577: Print Reports

    Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports Print Reports • Reports • Print a Report • Fax Reports • Telephone and Fax Problems...
  • Page 578 (MFC-J4440DW/MFC-J4540DW) The Caller ID History report prints a list of the available Caller ID information for the last 30 received faxes and telephone calls. (MFC-J4340DW) The Caller ID History report prints a list of the available Caller ID information for the last 20 received faxes and telephone calls.
  • Page 579 Change Machine Settings from the Control Panel > Print Reports > Print a Report Print a Report >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Print Reports]. Press OK.

  • Page 580: Settings And Features Tables

    Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables Settings and Features Tables • Settings Tables (1.8"(44.9 mm) Colour LCD) • Features Tables (1.8"(44.9 mm) Colour LCD) • Settings Tables (2.7"(67.5 mm) Touchscreen models) •...
  • Page 581 Settings and Features Tables > Settings Tables (1.8"(44.9 mm) Colour LCD) Settings Tables (1.8"(44.9 mm) Colour LCD) Related Models: MFC-J4340DW These tables will help you understand your machine's menu selections and options. Settings > [General Setup] Level 3 Level 4...
  • Page 582 Settings > [Ink] Level 3 Level 4 Descriptions Ink Volume Check the available ink volume. Remaining Pages Check the approximate number of remaining pages that can be printed with the currently installed cartridges. Ink Cartridge Model - Check your ink cartridge numbers. Ink Cartridge Check - View your ink cartridge information.
  • Page 583 Level 3 Level 4 Level 5 Descriptions WLAN(Wi-Fi) TCP/IP BOOT Method Select the Boot method that best suits your needs. IP Address Enter the IP address. Subnet Mask Enter the Subnet mask. Gateway Enter the Gateway address. Node Name Enter the Node name. WINS Select the WINS configuration mode.
  • Page 584 Level 3 Level 4 Level 5 Descriptions Web Connect Proxy Settings Port Change the Web connection settings. Settings User Name Password Network Reset Restore all network settings back to the factory settings. Settings > [Print Reports] Level 3 Descriptions XMIT Verify Print a Transmission Verification Report for your last transmission.
  • Page 585 Level 3 Level 4 Descriptions VoIP service providers offer fax support using various standards. If you regularly experience fax transmission errors, select Basic (for VoIP). Reset Machine Reset Restore all the machine's settings that you have changed, such as Date and Time. Network Restore all network settings back to the factory settings.
  • Page 586 Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables (1.8"(44.9 mm) Colour LCD) Features Tables (1.8"(44.9 mm) Colour LCD) Related Models: MFC-J4340DW Level 3 Level 4 Descriptions Fax Resolution Set the resolution for outgoing faxes.
  • Page 587 Set New Default Save your settings as the default. Factory Reset Restore all settings back to the factory settings. Level 1 Level 2 Level 3 Descriptions Connect the Brother machine to an Internet service. (Ink) Level 2 Level 3 Descriptions Ink Volume Check the available ink volume.
  • Page 588 (Address Book) Level 2 Descriptions Search Dial by pressing only a few buttons. Set Speed Dial Store Speed Dial numbers, so you can dial by pressing only a few buttons. Setup Groups Set up Group numbers for broadcasting. Change Change Address Book numbers. Delete Delete Address Book numbers.
  • Page 589 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables (2.7"(67.5 mm) Touchscreen models) Settings Tables (2.7"(67.5 mm) Touchscreen models) Related Models: MFC-J4440DW/MFC-J4540DW These tables will help you understand your machine's menu selections and options. >>...
  • Page 590 Level 3 Level 4 Level 5 Descriptions Maintenance Ink Cartridge Check your ink cartridge numbers. Model Print Options Reduce Smudging Reduce smudging on the paper or paper jams during printing. Enhance Print Improve print quality and reduce blurriness. Ink Cartridge View your ink cartridge information.
  • Page 591 [Shortcut Settings] [All Settings] > [Shortcut Settings] Level 3 Level 4 Descriptions (Select shortcut button.) Rename Change the shortcut name. Edit Change the shortcut settings. Delete Delete the shortcut. Register Card/NFC Assign a Shortcut to an IC card. Delete Card/NFC Remove a Shortcut from an IC card.
  • Page 592 Level 3 Level 4 Level 5 Descriptions Miscellaneous BT Call Sign Use with BT Call Sign. (U.K. only) Caller ID View or print a list of the last 30 Caller IDs stored in the memory. (U.K. and Ireland only) [Network] [All Settings] >...
  • Page 593 I/F Enable Turn the Wi-Fi Direct connection on or off. Turn the NFC function on or off. Message from Message from Display messages and notifications from Brother Brother Brother. Status Web Connect Proxy Settings Proxy Connection - Change the Web connection settings.
  • Page 594 Level 3 Level 4 Level 5 Level 6 Descriptions Network Reset Restore all network settings back to the factory settings. [Print Reports] [All Settings] > [Print Reports] Level 3 Descriptions XMIT Verify Print a Transmission Verification Report for your last transmission. Address Book Print a list of names and numbers stored in the Address Book.
  • Page 595 Level 3 Level 4 Descriptions Phone Line Set Select the telephone line type. Compatibility Adjust the equalisation for transmission difficulties. VoIP service providers offer fax support using various standards. If you regularly experience fax transmission errors, select Basic (for VoIP). Reset Machine Reset Restore all the machine's settings that you have changed, such as Date and Time.
  • Page 596 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables (2.7"(67.5 mm) Touchscreen models) Features Tables (2.7"(67.5 mm) Touchscreen models) Related Models: MFC-J4440DW/MFC-J4540DW >> [Fax] >> [Copy] >> [Scan] >> [Web] >>...
  • Page 597 Level 3 Level 4 Level 5 Descriptions Call History Outgoing Call Edit Select a number from the Outgoing Call history and then send a fax to it, add it to the Address Book, or delete it. Caller ID Apply Select a number from the Caller ID History and then History send a fax to it, add it to the Address Book, or delete it.
  • Page 598 Level 3 Level 4 Level 5 Level 6 Descriptions Sending Address Book When LDAP is off, the search is within the Faxes Local Address Book. (Search:) When LDAP is on, the search is within the Local Address Book and LDAP Server. Detail View detailed information about the selected address.
  • Page 599 Level 3 Level 4 Level 5 Level 6 Descriptions Sending Address Book Edit Store Address Book numbers, set up Group Faxes numbers for Broadcasting, and change and (Options) delete Address Book numbers. Set New Default - Save your settings as the default. Factory Reset Restore all settings back to the factory settings.
  • Page 600 Level 3 Level 4 Level 5 Descriptions Enlarge/Reduce Enlarge Select an enlargement ratio for the next copy. (Options) Reduce Select a reduction ratio for the next copy. Fit to Page Adjust the copy size to fit on the paper size you have set. Custom(25-400%) Enter an enlargement or reduction ratio.
  • Page 601 (Appears when you install a Web Services Scanner, Scan which is displayed in your Scan for E- computer’s Network mail explorer.) Scan for Fax Scan for Print [Web] Level 1 Descriptions Connect the Brother machine to an Internet service.
  • Page 602 [Apps] Level 1 Descriptions Apps Connect the Brother machine to the Brother Apps service. [USB] Level 3 Level 4 Level 5 Level 6 Descriptions JPEG Print Select Files OK Adjust your photos with the options. (Print Settings) Print All Print all photos in your USB flash drive.
  • Page 603 Internet. to FTP/SFTP Send scanned data via FTP/SFTP. to SharePoint Send scanned data to a SharePoint server. Connect the Brother machine to an Internet service. Apps Connect the Brother machine to the Brother Apps service. This list appears when each Rename Change the shortcut name.
  • Page 604 When you have put a USB Flash drive in the USB slot Level 1 Descriptions JPEG Print Select photo menu. Scan to Media Scan documents into your media. Connect the Brother machine to an Internet service. Related Information • Settings and Features Tables...

  • Page 605: Change Machine Settings Using Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management Change Machine Settings Using Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS). •...

  • Page 606: What Is Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management > What is Web Based Management? What is Web Based Management? Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).

  • Page 607: Access Web Based Management

    To avoid displaying the warning dialog box, you can install a self-signed certificate to use SSL/TLS communication. For more detailed information, see Related Information. >> Start from Your Web Browser >> Start from Brother iPrint&Scan (Windows/Mac) >> Start from Brother Utilities (Windows) >> Start from Brother Mobile Connect Start from Your Web Browser 1.
  • Page 608 In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 609: Set Or Change A Login Password For Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management > Set or Change a Login Password for Web Based Management Set or Change a Login Password for Web Based Management The default password to manage this machine’s settings is located on the back of the machine and marked "Pwd".

  • Page 610: Set Up Your Machine's Address Book Using Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management > Set Up Your Machine's Address Book Using Web Based Management Set Up Your Machine's Address Book Using Web Based Management • We recommend using the HTTPS security protocol when configuring settings using Web Based Management.

  • Page 611: Appendix

    Home > Appendix Appendix • Specifications • Supply Specifications • Information Regarding Recycled Paper • Brother Help and Customer Support...

  • Page 612: Specifications

    Colour Piezo with 210 nozzles x 3 Memory Capacity 128 MB Liquid Crystal Display (LCD) • MFC-J4340DW 1.8 in. (44.9 mm) TFT Colour LCD • MFC-J4440DW/MFC-J4540DW 2.7 in. (67.5 mm) TFT Colour Touchscreen LCD Power Source AC 220 to 240 V 50/60 Hz •...
  • Page 613 • MFC-J4440DW 180 mm 435 mm 588 mm 170 mm 343 mm • MFC-J4540DW 250 mm 435 mm 588 mm 232 mm 355 mm Weights • MFC-J4340DW 8.8 kg • MFC-J4340DW XL 9.0 kg • MFC-J4440DW 8.8 kg • MFC-J4540DW...
  • Page 614 Measured in accordance with the method described in DE-UZ 205. <Print speed> MFC-J4340DW: 20.0 ipm (Mono) / 19.0 ipm (Colour) MFC-J4540DW: 20.0 ipm (Mono) / 19.0 ipm (Colour) These print speeds were measured in accordance with the Blue Angel (DE-UZ 205) criteria.
  • Page 615 250 (200 Address Book/50 Manual Dial) (MFC-J4440DW/MFC-J4540DW) Automatic Redial 3 times at 5 minute intervals Memory Transmission MFC-J4340DW: Up to 170 pages MFC-J4440DW/MFC-J4540DW: Up to 180 pages Out of Paper Reception MFC-J4340DW: Up to 170 pages MFC-J4440DW/MFC-J4540DW: Up to 180 pages...
  • Page 616 JPEG Print Resolution Up to 1200 x 4800 dpi Paper Type Plain Paper, Inkjet Paper (coated paper), Glossy Paper, Brother BP71 paper Paper Size A4, Letter, Photo (10 x 15 cm), Photo 2L (13 x 18 cm) File Format JPEG (Progressive JPEG format is not supported)
  • Page 617 Automatic 2-sided Paper Type Plain Paper, Recycled Paper Paper Size A4, Letter, Executive, A5 Print Speed See your model's page on your local Brother website. When printing on A4 size paper. When the Borderless feature is set to On. Interface Specifications Use a USB 2.0 interface cable that is no longer than 2 m.
  • Page 618 Scanning v10.15.x macOS v11 Third party USB ports are not supported. MFC-J4440DW/MFC-J4540DW only For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables enhancing up to 19200 x 19200 dpi. ™ ™ Nuance PaperPort 14SE supports Windows 7 SP1, Windows 8.1, Windows 10 Home, Windows 10 Pro, Windows 10 Education and Windows 10 Enterprise.
  • Page 619 Related Information • Appendix...

  • Page 620: Supply Specifications

    Home > Appendix > Supply Specifications Supply Specifications >> MFC-J4340DW/MFC-J4540DW >> MFC-J4340DW XL/MFC-J4540DW XL MFC-J4340DW/MFC-J4540DW The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink The first time you install a set of ink cartridges the machine will use an amount of ink to fill the Cartridge ink delivery tubes for high quality printouts.
  • Page 621 All replacement cartridges will provide an approximate page yield stated in accordance with ISO/IEC 24711. For more page yield information, see www.brother.com/pageyield. Related Information • Appendix...

  • Page 622: Information Regarding Recycled Paper

    Recycled paper is of the same quality as paper made from original forest sources. Standards governing modern recycled paper ensure that it meets the highest quality requirements for different printing processes. The imaging equipment supplied by Brother is suitable for using with recycled paper meeting the EN 12281:2002 standard.

  • Page 623: Brother Help And Customer Support

    Brother product. Further product and support information is available from your local Brother office website. Visit https:// global.brother/en/gateway to find the contact details for your local Brother office and to register your new product. Related Information • Appendix...
  • Page 624 Version A...

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