Brother MFC-3360C Software User's Manual
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Brother MFC-3360C Software User's Manual

Brother MFC-3360C Software User's Manual

Brother mfc-3360c: user guide
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See also: User Manual , Setup Manual
SOFTWARE
USER'S GUIDE
For DCP users; This documentation is for
both MFC and DCP models. Where it says
'MFC' in this user's guide, please read 'MFC'
as 'DCP'.
Version A

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Table of Contents
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Summary of Contents for Brother MFC-3360C

  • Page 1 SOFTWARE USER’S GUIDE For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s guide, please read ‘MFC’ as ‘DCP’. Version A...

  • Page 2: Table Of Contents

    Table of Contents Section I Windows Printing Using the Brother printer driver...2 Features ...2 Choosing the right type of paper...3 Simultaneous printing, scanning and faxing ...3 Clearing data from the memory ...3 Checking the print quality ...3 Status Monitor...4 Monitoring the machine’s status ...4 Turning off the status monitor...5...
  • Page 3 Using the Scan key (For USB cable users) ...34 Scan to E-mail ...34 Scan to Image ...35 Scan to OCR ...35 Scan to File...36 Scan to Card (Not available for MFC-240C and MFC-3360C) ...36 ® Using ScanSoft PaperPort Viewing items ...41 Organizing your items in folders ...42...
  • Page 4 Sending a file as a PC-FAX using the Facsimile style user interface...86 Sending a file as a PC-FAX using the Simple style user interface ...87 PC-FAX receiving (Not available for MFC-240C and MFC-3360C)...89 Enabling the PC-FAX Receiving software on your machine ...90 Running the PC-FAX Receiving software on your PC...91...
  • Page 5 Using the Scan key (For USB cable users) ...113 Scan to E-mail ...113 Scan to Image ...114 Scan to OCR ...114 Scan to File...115 Scan to Card (Not available for MFC-240C and MFC-3360C) ...115 ® Using Presto! PageManager Features ...119 System requirements for Presto! Technical support ...120...
  • Page 6 Scan to File...142 Remote Setup & PhotoCapture Center™ Remote Setup (Not available for DCP models and MFC-240C)...143 PhotoCapture Center™ (Not available for MFC-3360C) ...145 For USB cable users ...145 For Network users (For models with built-in network support) ...147 Index...
  • Page 7 Section I Windows ® Printing Scanning ControlCenter3 Network Scanning (For models with built-in network support) Remote Setup (Not available for DCP models and MFC-240C) Brother PC-FAX Software (MFC models only) PhotoCapture Center™ (Not available for MFC-3360C)

  • Page 8: Printing

    You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at: Features This machine offers many features you will find in a high quality ink jet printer.

  • Page 9: Choosing The Right Type Of Paper

    Choosing the right type of paper For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper. Simultaneous printing, scanning and faxing Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC.

  • Page 10: Status Monitor

    You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC. Note For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.

  • Page 11: Turning Off The Status Monitor

    Quick Print Setup Accessing the printer driver settings Click File, then Print in your application. Choose Brother MFC-XXXX USB Printer or Brother MFC-XXXX Printer (where XXXX is your model name) and click Properties. The printer properties dialog box appears. Printing...

  • Page 12: Basic Tab

    Basic tab Choose your setting for Slow Drying Paper, Media Type and Quality (1). Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. Choose Paper Size, Page Layout, Page Order, Borderless, Border Line (if any), Orientation, number of Copies and the page order (2).

  • Page 13: Media Type

    To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. Plain Paper Inkjet Paper Brother Premium Glossy Photo Paper Other Photo Paper Transparencies Quality The quality selection lets you choose the print resolution.

  • Page 14: Enhanced Print Settings

    Note • The default settings are shown in bold. • For DCP-130C and MFC-240C, the Highest Print Quality selection is not available if you choose borderless printing. Enhanced Print Settings Click the Settings button to see options for enhanced print settings. Bi-Directional Printing When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds.

  • Page 15: Colour Enhancement

    Colour Enhancement This feature analyzes your image to improve its sharpness, white balance and density. This process may take several minutes depending on the size of the image and the specifications of your PC. Colour Density Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak looking picture.

  • Page 16: Improve Pattern Printing (Windows ® 2000/Xp Only)

    Blue Increases the intensity of Blue in the image. Improve Pattern Printing (Windows Select the Improve Pattern Printing option if printed fills and patterns appear different to how they appear on your PC screen. Paper Size The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 88.9 ×...

  • Page 17: Page Layout

    Page Layout The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode.

  • Page 18: Copies

    Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.

  • Page 19: Advanced Tab

    Advanced tab Change the tab settings by clicking one of the following icons: Colour (1) Scaling (2) Watermark (3) Device Options (4) Note To return to the default settings, click Default. Printing...

  • Page 20: Colour

    Colour Colour/Greyscale This selection allows a colour document to be printed in black and white using greyscale. Image Type The printer driver will choose the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.
  • Page 21 Custom Image Type You can choose the colour matching method manually. Choose the best one for your document. Match Monitor Colour is adjusted to get the closest colour match with the PC monitor. • Natural: Use for photographic images. The colour is adjusted to print more natural colours. •...

  • Page 22: Scaling

    Note Some halftone settings cannot be chosen with certain combinations of Media Type and Quality settings. Scaling You can change the print size of your document with the Scaling feature. Choose Off if you want to print the document as it appears on your screen. Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper.

  • Page 23: Watermark

    Watermark You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then choose the watermark you want to use. In background Check In background to print the watermark image in the background of your document.

  • Page 24: Watermark Setting

    Watermark Setting You can change the watermark size and position on the page by choosing the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in Watermark Style.

  • Page 25: Device Options

    Device Options You can set the following Printer Functions: Print Date & Time When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque.
  • Page 26 Printing Quick Print Setup The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon menu. To view and change settings, click the tasktray icon.

  • Page 27: Support Tab

    FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine. Web Update You can check the Brother web site for automatic downloads to update the printer driver on your PC. Check Setting You can check current driver settings.

  • Page 28: Scanning

    Scanning a document using the TWAIN driver TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort can also scan images directly into hundreds of other software applications that support TWAIN scanning.

  • Page 29: Accessing The Scanner

    Choose the scanner you are using from the Scanner drop-down list. Note ® • For Windows Choose TW-Brother MFC-XXXX USB or TW-Brother MFC-XXXX LAN. • For other operating systems: Choose Brother MFC-XXXX USB or Brother MFC-XXXX LAN. (Where XXXX is your model name) Click Scan.

  • Page 30: Scanning A Document Into The Pc

    Scanning a document into the PC You can scan a whole page, or a portion of the page by pre-scanning the document. Scanning a whole page Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) Resolution Scan Type...

  • Page 31: Settings In The Scanner Setup Dialog Box

    Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box. Press and hold down the left mouse button and drag it over the portion you want to scan. Note You can enlarge the image using the original size.
  • Page 32 Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colours. Resolution Black &...
  • Page 33 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
  • Page 34 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height of the document. You can choose ‘mm’...

  • Page 35: Scanning A Document Using The Wia Driver (Windows ® Xp Only)

    The Scan panel appears on the left side of the screen. Choose the scanner you are using from the Scanner drop-down list. Note • Choose WIA-Brother MFC-XXXX USB or WIA-Brother MFC-XXXX LAN (Where XXXX is your model name). • If you choose TW-Brother MFC-XXXX, the TWAIN driver will start.

  • Page 36: Scanning A Document Into The Pc

    Scanning a document into the PC There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass.
  • Page 37 Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility on page 33.) Click the Scan button in the Scan dialog box.
  • Page 38 Pre-Scanning and cropping a portion using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Put the document face down on the scanner glass.

  • Page 39: Brother Scanner Utility

    Brother Scanner Utility The Brother Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting.

  • Page 40: Using The Scan Key (For Usb Cable Users)

    E-mail applications, to a folder on your PC or to a media card. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD- ROM, then the correct drivers and the ControlCenter3 software are installed.

  • Page 41: Scan To Image

    Scan to Image You can scan a colour picture into your graphics application for viewing and editing. You can change the (Scan) key configuration. (See Image (example: Microsoft Load your document. Press the (Scan) key. Press a or b to choose Scan to Image. Press OK.

  • Page 42: Scan To File

    You can choose colour or black and white scanning in the scan type option in the Device Button tab of the ControlCenter3 configuration screen. (See File on page 53.) Scan to Card (Not available for MFC-240C and MFC-3360C) You can scan black and white and colour documents directly to a media card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF).
  • Page 43 CAUTION DO NOT unplug the power cord or remove a CompactFlash MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in.
  • Page 44 Changing the default quality (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 1. Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK. Press Stop/Exit. (For DCP-130C) Press Menu.
  • Page 45 Changing the default colour file format (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 3. Press a or b to choose PDF or JPEG. Press OK. Press Stop/Exit. (For DCP-130C) Press Menu. Press a or b to choose 2.PhotoCapture. Press OK. Press a or b to choose 0.Scan to Card.

  • Page 46: Using Scansoft ® Paperport ® Se With Ocr

    ® ® ® ScanSoft PaperPort SE for Brother is a document management application. You can use PaperPort to view scanned documents. ® Not just viewing, PaperPort SE has a sophisticated yet easy-to-use filing system that will help you organize your graphics and text documents. It lets you mix or ‘stack’ documents of different formats for printing, faxing or filing.

  • Page 47: Viewing Items

    Scanning Viewing items ® ® ScanSoft PaperPort SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. ®...

  • Page 48: Organizing Your Items In Folders

    Organizing your items in folders ® PaperPort SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort ® PaperPort SE item: Folders are arranged in a ‘tree’...

  • Page 49: You Can Import Items From Other Applications

    You can import items from other applications As well as scanning items, you can bring items into PaperPort ® PaperPort SE (MAX) files in several different ways: Print to the Desktop View from another application, such as Microsoft Import files saved in other file formats, such as Windows (TIFF).

  • Page 50: Controlcenter3

    Access the settings available to configure your device. (6) You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (7) You can also open the configuration window for each function and a link to the Brother Solutions Center by clicking the Configuration button. (8)
  • Page 51 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • To use the Modern user interface, you need to have Macromedia Flash Player 8 or greater installed. If you do not have it installed, the installer will open Internet Explorer so you can download the latest version of the Flash Player.

  • Page 52: Switching The User Interface

    Switching the user interface You can choose the Modern or Classic user interface for ControlCenter3. To switch the user interface, click the Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the AutoLoad feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray.

  • Page 53: Scan

    You can configure the button name and settings for each of these buttons to meet your specific needs by right-clicking a button and following the configuration menus. PHOTOCAPTURE (USB only) (Not available for MFC-3360C) There are three ways of accessing data stored on a media card. These access methods are only available when the machine is connected to the PC by a USB cable.

  • Page 54: Copy

    PC-FAX viewer application and display the received faxes. Before using the PC-FAX Receive option, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See PC-FAX receiving (Not available for MFC-240C and MFC-3360C) on page 89.) Address Book Lets you open the Brother PC-FAX address book.

  • Page 55: Scan

    SCAN There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab. Image (example: Microsoft The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
  • Page 56 Change the other settings, if needed. To change the destination application, click the Target Application drop-down list and choose your preferred application. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the You can delete an application that you have added by clicking the Delete button in the Software Button tab.

  • Page 57: Ocr (Word Processing Program)

    ControlCenter3 (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.

  • Page 58: E-Mail

    E-mail Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list.

  • Page 59: File

    ControlCenter3 File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type and folder, right-click the File button, click ControlCenter Configuration and click the Software Button tab.

  • Page 60: Custom Scan

    CUSTOM SCAN The Custom Scan option lets you create your own scan options. For Modern interface users, click Custom. To customize a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Modern Classic ControlCenter3...

  • Page 61: Customizing A User-Defined Button

    Customizing a user-defined button To customize a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
  • Page 62 ControlCenter3 Scan to OCR General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 63 ControlCenter3 Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 64 ControlCenter3 Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list.

  • Page 65: Photocapture (Usb Only) (Not Available For Mfc-3360C)

    PHOTOCAPTURE (USB only) (Not available for MFC-3360C) These buttons can be used to open or copy files and folders from a media card installed in the machine. Open PCC Folder (PCC: PhotoCapture Center™) The Open PCC Folder button starts Windows Copy From PCC The Copy From PCC button lets you copy files on a media card to a folder on your hard disk.

  • Page 66: Copy To Application

    Setting the Copy Folder Create a new folder based on the PCC files Date or Month The default setting is Date. A folder is created with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the media card on Oct.08, 2006 will be saved into a folder named 08102006.

  • Page 67: Copy

    ControlCenter3 COPY The Copy1 to Copy4 buttons can be customized let you use advanced copy functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by right-clicking the button and choosing ControlCenter Configuration. Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose Copy Ratio.
  • Page 68 ControlCenter3 Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on the model of printer you have chosen.

  • Page 69: Pc-Fax (Mfc Models Only)

    The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 76.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 70: Receive/View Received (Not Available For Mfc-240C And Mfc-3360C)

    Receive/View Received (Not available for MFC-240C and MFC-3360C) The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from your Brother machine.

  • Page 71: Address Book

    Address Book The Address Book button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 82.) Setup By clicking the Setup button, you can configure the user settings of the PC-FAX application.

  • Page 72: Device Setting

    DEVICE SETTING In the Device Settings option, you can configure the machine settings or check ink levels. Remote Setup (Not available for DCP models and MFC-240C) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.

  • Page 73: Quick-Dial (Not Available For Dcp Models And Mfc-240C)

    Quick-Dial (Not available for DCP models and MFC-240C) The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. Ink Level The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.

  • Page 74: Network Scanning (For Models With Built-In Network Support) Before Using Network Scanning

    • If your PC is protected by a firewall, and is unable to scan you may need to configure the firewall settings to allow communication through port number 137 and 54925. Visit the Brother Solutions Center (http://solutions.brother.com) for more information.

  • Page 75: Configuring Network Scanning

    Configuring Network Scanning If you are using a different machine to the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. ® For Windows XP, click the Start button, Control Panel, Printers and Other Hardware, then Scanners and Cameras (or Control Panel, Scanners and Cameras).
  • Page 76 Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the device you want to use. Click Apply. Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter.

  • Page 77: Using The Scan Key

    Using the Scan key Note If you use the Scan key with a USB connection, see Using the Scan key (For USB cable users) on page 34. Scan to E-mail (PC) When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network.

  • Page 78: Scan To Image

    Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Load your document.

  • Page 79: Scan To File

    Scan to File When you choose Scan to File, you can scan a black and white or colour document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3.

  • Page 80: Remote Setup (Not Available For Dcp Models And Mfc-240C)

    PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup. Note •...

  • Page 81: Remote Setup (Not Available For Dcp Models And Mfc-240C)

    • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com) for more information.

  • Page 82: Brother Pc-Fax Software (Mfc Models Only)

    PC-FAX sending The Brother PC-FAX feature lets you use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page.

  • Page 83: Setting Up User Information

    You can access User Information from the FAX Sending dialog box by clicking the (See Sending a file as a PC-FAX using the Facsimile style user interface on page 86.) Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Setup.

  • Page 84: Sending Setup

    Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).

  • Page 85: Setting Up A Cover Page

    Setting up a cover page From the PC-FAX dialog box, click the The Brother PC-FAX Cover Page Setup dialog box appears: Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.

  • Page 86: Address Book

    If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending. There are three types: Brother Address Book, Outlook or Outlook Express. For the address book file, you must enter the path and file name of the database file which contains the address book information.

  • Page 87: Speed Dial Setup

    Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.

  • Page 88: Brother Address Book

    The Brother Address Book dialog box appears: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box appears: In the Member Setup dialog box, enter the member’s information.

  • Page 89: Setting Up A Group For Broadcasting

    Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Enter the name of the new group in the Group Name field.

  • Page 90: Exporting The Address Book

    If you are exporting to an ASCII file, choose Tab or Comma from Divide Character. This chooses Tab or Comma to separate the data fields. Click OK to save the data. Enter the name of the file, and then click Save. Brother PC-FAX Software (MFC models only)

  • Page 91: Importing To The Address Book

    Choose Tab or Comma based on the file format you are importing from Divide Character. Click OK to import the data. Enter the name of the file, and then click Open. Note If you chose a text file in a, Files of type: will be Text file (*.csv). Brother PC-FAX Software (MFC models only)

  • Page 92: Sending A File As A Pc-Fax Using The Facsimile Style User Interface

    Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 78.)

  • Page 93: Sending A File As A Pc-Fax Using The Simple Style User Interface

    Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 78.)
  • Page 94 To send a cover page and note, check Cover Page On. Note You can also click the icon to create or edit a cover page. Click the send icon. Note If you want to cancel the fax, click the cancel Brother PC-FAX Software (MFC models only) icon.

  • Page 95: Pc-Fax Receiving (Not Available For Mfc-240C And Mfc-3360C)

    PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program. The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines.

  • Page 96: Enabling The Pc-Fax Receiving Software On Your Machine

    PC. When Backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent to your PC. Brother PC-FAX Software (MFC models only)

  • Page 97: Running The Pc-Fax Receiving Software On Your Pc

    Running the PC-FAX Receiving software on your PC Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray. Setting up your PC Right-click the PC-FAX The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.

  • Page 98: Configuring The Network Pc-Fax Receiving Settings

    Enter the IP address of the machine in IP Address. Specify your machine by name Enter the machine node name in Node Name, or click the Browse button and choose the correct Brother machine you want to use from the list.

  • Page 99: Viewing New Pc-Fax Messages

    The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2006 16:40:21.tif’. Brother PC-FAX Software (MFC models only) . The icon will change to .

  • Page 100: Photocapture Center™ (Not Available For Mfc-3360C)

    PhotoCapture Center™ (Not available for MFC-3360C) CAUTION DO NOT start your PC with a media card installed in the media drive of the machine. You could lose your data or damage the card. Note • The PhotoCapture Center™ will read only the card that was put in first.

  • Page 101: Photocapture Center™ (Not Available For Mfc-3360C)

    If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the same media card back into the machine. If you do not restart your PC, the data on your media card may be destroyed. PhotoCapture Center™ (Not available for MFC-3360C) ® ®...

  • Page 102: For Network Users (For Models With Built-In Network Support)

    Your browser software accesses the media card using the FTP protocol and the network Host Name of the machine. You can also access the media card by entering ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine) from your web browser. Click the name of the file you want to see.

  • Page 103: Apple Macintosh

    Section II Apple ® Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning (For models with built-in network support) Remote Setup & PhotoCapture Center™ ®...

  • Page 104: Printing And Faxing

    Printing and Faxing Note The screens shown in this section are from Mac OS depending on your operating system. Setting up your USB-equipped Apple Note Before you can connect the machine to your Macintosh 2 metres (6 feet). Improper Setup DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

  • Page 105: Status Monitor

    After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Ink Level button in the DEVICE SETTINGS tab of ControlCenter2.

  • Page 106: Using The Brother Ink Driver

    Using the Brother Ink driver Choosing page setup options From an application such as Apple (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.

  • Page 107: Choosing Printing Options

    For the best print results, choose the print media in the driver. The machine changes the way it prints, depending on the media type. Plain Paper Inkjet Paper Brother Premium Glossy Photo Paper Other Photo Paper Transparencies Printing and Faxing...

  • Page 108: Quality

    600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing. Media Type Plain Paper Inkjet Paper Brother Premium Glossy Photo Paper or Other Photo Paper Transparencies Note • The default settings are shown in bold.

  • Page 109: Paper Feed (Mfc-5860Cn Only)

    Paper Feed (MFC-5860CN only) The Paper Feed selection sets the paper tray from which the machine will feed the paper when printing. If you choose Auto Select, the machine will take paper from Tray 1. When Tray 1 is empty, Auto Select allows the machine to take paper from Tray 2 if both trays are using paper that is the same type and size.

  • Page 110: Sending A Fax (Mfc Models Only)

    Sending a fax (MFC models only) You can send a fax directly from a Macintosh Create a document in a Macintosh Click File, then Print. The Printer dialog box appears: Choose Send Fax from the pop-up menu. Choose Facsimile from the Output pop-up menu. ®...
  • Page 111 Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
  • Page 112 Note If both work and home fax numbers are stored in the Mac OS home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard. When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number. Printing and Faxing ®...

  • Page 113: Scanning

    ® Run your Macintosh TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source (or another menu name for choosing the default driver). For each document you scan after this, choose Acquire Image Data or Start. The scanner setup dialog box appears.

  • Page 114: Scanning An Image Into Your Macintosh

    Scanning an image into your Macintosh You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page Load your document in the ADF. Note If your model is a flatbed type, you can also put your document on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type...

  • Page 115: Settings In The Scanner Window

    Adjust the settings for Resolution, Scan Type (Greyscale), Brightness, Contrast, and Size in the Scanner Setup dialog box as needed. Click Start. This time only the chosen area of the document appears in the application window. You can refine the image in your editing software. Settings in the Scanner window Resolution You can change the scanning resolution from the Resolution pop-up menu.
  • Page 116 Scanning Scan Type Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics.
  • Page 117 Scanning Area Choose one of the following sizes: A4 210 × 297 mm B5 182 × 257 mm Letter 8.5 × 11 in. Legal 8.5 × 14 in. A5 148 × 210 mm Executive 7.25 × 10.5 in. Business Card To scan business cards, choose the Business Card size (90 ×...
  • Page 118 Adjusting the Image Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

  • Page 119: Using The Scan Key (For Usb Cable Users)

    E-mail applications or to a folder on your Macintosh Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh included CD-ROM, then the correct drivers and ControlCenter2 are installed. Scanning by the key follows the configuration in the Device Button tab.

  • Page 120: Scan To Image

    Scan to Image You can scan a colour picture into your graphics application for viewing and editing. You can change the (Scan) configuration. (See Image (example: Apple Load your document. Press the (Scan) key. Press a or b to choose Scan to Image. Press OK.

  • Page 121: Scan To File

    You can scan a black and white or a colour document into your Macintosh you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter2. (See File on page 129.) Load your document.
  • Page 122 CAUTION DO NOT unplug the power cord or remove a CompactFlash MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in.
  • Page 123 Changing the default quality (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 1. Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK. Press Stop/Exit. (For DCP-130C) Press Menu.
  • Page 124 Changing the default colour file format (For MFC-5460CN and 5860CN) Press Menu, 4, 9, 3. Press a or b to choose PDF or JPEG. Press OK. Press Stop/Exit. (For DCP-130C) Press Menu. Press a or b to choose 2.PhotoCapture. Press OK. Press a or b to choose 0.Scan to Card.

  • Page 125: Using Presto

    ® Using Presto! PageManager ® ® Presto! PageManager is an application for managing the documents in your Macintosh compatible with most image editors and word processing programs, Presto! unmatched control over your Macintosh files and read documents with the OCR software built into Presto! If you use the machine as a scanner, we recommend that you install Presto! ®...

  • Page 126: Technical Support

    Technical support For USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoft.com For Canada E-mail Address: contactus@newsoftinc.com Germany Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany Telephone: 49-40-37644530 Fax:...
  • Page 127 France Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie Italy Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.com Spain Company name: Atlantic Devices Postal Address:...

  • Page 128: Controlcenter2

    ControlCenter2 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your frequently used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar.

  • Page 129: Turning The Autoload Feature Off

    Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

  • Page 130: Custom Scan

    Lets you open the Set Quick-Dial window of the Remote Setup. (Remote Setup (Not available for DCP models and MFC-240C) on page 143.) Ink Level Lets you open the Brother Status Monitor, which displays the ink level for each cartridge. ® and any printer driver for enhanced copy operations. You can scan a ControlCenter2 ®...

  • Page 131: Scan

    SCAN There are four buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Note You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. Image ® (example: Apple PreView) The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
  • Page 132 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed. To change the destination application, click the Target Application pop-up menu and choose your preferred application.

  • Page 133: Ocr (Word Processing Application)

    ControlCenter2 (word processing application) Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure, click the Scan to OCR button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.

  • Page 134: E-Mail

    E-mail The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the Scan to E-mail button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu.

  • Page 135: File

    ControlCenter2 File The Scan to File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the Scan to File button while holding down the Ctrl key and choose Software Button.

  • Page 136: Custom Scan

    CUSTOM SCAN There are four buttons which you can configure to fit your scanning needs. To customize a button, click the Custom button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

  • Page 137: Scan To Image

    ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 138: Scan To Ocr

    ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 139: Scan To E-Mail

    ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 140: Scan To File

    ControlCenter2 Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button.

  • Page 141: Copy / Pc-Fax (Pc-Fax Is Not Available For Dcp Models)

    ControlCenter2 COPY / PC-FAX (PC-FAX is not available for DCP models) The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by clicking the Copy button while holding down the Ctrl key.

  • Page 142: Device Settings

    DEVICE SETTINGS You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models and MFC-240C) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.

  • Page 143: Quick-Dial (Not Available For Dcp Models And Mfc-240C)

    The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh Ink Level The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.

  • Page 144: Network Scanning (For Models With Built-In Network Support)

    30 clients try to connect at a time, 5 clients will not be shown on the LCD. Before using Network Scanning Configuring network scanning From Library, choose Printers, Brother, Utilities and DeviceSelector, and then double-click DeviceSelector. The DeviceSelector window appears. This window can also be opened from ControlCenter2.
  • Page 145 Specify your machine by IP address or node name. To change the IP address, enter the new IP address. To change the node name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page. (See Printing the Network Configuration List in the Network User’s Guide.) The default node name is ‘BRN_xxxxxx’...

  • Page 146: Using The Scan Key

    Using the Scan key Note If you use the Scan key with a USB connection, see Using the Scan key (For USB cable users) on page 113. Scan to E-mail When you choose Scan to E-mail, your document will be scanned and sent directly to the Macintosh designated on your network.

  • Page 147: Scan To Image

    Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh designated on your network. ControlCenter2 will activate the default graphics application on the designated ® Macintosh . You can change the Scan configuration. (See Image (example: Apple Load your document.

  • Page 148: Scan To File

    Scan to File When you choose Scan to File, you can scan a black and white or colour document and send it directly to the ® Macintosh you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh File on page 129.) Load your document.

  • Page 149: Remote Setup & Photocapture Center

    Note The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities. Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.
  • Page 150 Note • To save a setting, highlight the setting (for example, Set Quick-Dial) from the setting list then click Export. Each setting you export is saved as a single file. • If you need to change the machine that was registered to your Macintosh MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.

  • Page 151: Photocapture Center™ (Not Available For Mfc-3360C)

    PhotoCapture Center™ (Not available for MFC-3360C) You can access a Media Card installed in the machine from a Macintosh CAUTION ® DO NOT start your Macintosh lose your data or damage the card. For USB cable users ® 1 Put a CompactFlash , Memory Stick Picture Card™...
  • Page 152 CAUTION DO NOT unplug the power cord, USB cable or remove a CompactFlash Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (when the (PhotoCapture) key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your Macintosh at once before putting the same media card back into the machine.

  • Page 153: For Network Users (For Models With Built-In Network Support)

    Your browser software accesses the media card using the FTP protocol and the network Host Name of the machine. In the address bar, enter ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine). Your browser software appears and a list of file names on your media card is shown.

  • Page 154: Index

    Macintosh ... 122 ControlCenter3 ® Windows ... 44 DeviceSelector ... 107 Drivers ® Macintosh Brother Ink driver ... 100 TWAIN ... 107 ® Windows Brother printer driver ...2 TWAIN ... 22 WIA ... 29 FAX (PC-FAX) ® Macintosh sending ...104 ®...
  • Page 155 Visit us on the World Wide Web http://www.brother.com This product is approved for use in the country of purchase only. Local Brother companies or their dealers will only suppot machines purchased in their own countries.

This manual is also suitable for:

Mfc-240c2480c - intellifax color inkjetMfc-5460cnMfc-5860cnDcp-130c

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